Town Council Minutes - 11/11/2021 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
Thursday,November 11,2021;7 PM
The Trophy Club Town Council met in a Regular Meeting on Thursday, November 11,2021.The meeting was held at Town
Hall, 1 Trophy Wood Drive in the Council Chambers.
TOWN COUNCIL MEMBERS PRESENT:
Alicia L. Fleury Mayor
Greg Lamont Mayor Pro Tern, Place 1
Jeff Beach Council Member, Place 2
Dennis Sheridan Council Member, Place 3
Karl Monger Council Member, Place 4
LuAnne Oldham Council Member, Place 5
TOWN COUNCIL MEMBER ABSENT:
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Wade Carroll Town Manager
Leticia Vacek Town Governance Officer/Town Secretary/RMO
David Dodd Town Attorney
Patrick Arata Police Chief
Jack Taylor Fire Chief
Tony Jaramillo Director of Parks and Recreation
Matt Cox Director of Community Development
Mike Erwin Finance Manager
Jill Lind Communications&Marketing Manager
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Fleury called the meeting to order at 7:04 pm with a quorum present. It was noted that Council Member Shoffner would
not be in attendance as he was on a business trip. Mayor Fleury stated a lovely ceremony was held this morning at the Veterans
Memorial Park, honoring all Veterans. Mayor Fleury expressed how proud she is to live in a community where nearly 8%of
the Town's population are Veterans, and for the blessings of raising children in a community where they are surrounded by
veterans and their families. She stated that our children are taught of the sacrifices made and that freedom does not come
free. Mayor Fleury also shared that her oldest son checked-in this week with the 2"d Battalion,4th Marines and believes with
all her heart that Trophy Club is a shining example of how the military and veterans should be respected, honored, and
remembered. Mayor Fleury recognized the veterans and their families in attendance and thanked everyone for their service
and for our freedom.
INVOCATION
Pastor Barry Clingan,The Church at Trophy Lakes,delivered the Invocation, praying for all to acknowledge the good gifts from
above, and that many blessings be bestowed upon Trophy Club, the Town Staff, and Mayor and Council, acknowledging the
two new council members be given time and wisdom as they serve the Town. He asked everyone to be mindful and thankful
for all the men and women who have served or serving in our Armed Forces. He asked that the business conducted tonight be
done with excellence and to remember to love one another before all things.
PLEDGES
Council Member Sheridan led the pledges to the American Flag and Texas Flag.
Mayor Fleury announced Item#1 would be addressed to welcome the two new Council Members.
CANVASS RESULTS OF THE NOVEMBER 2,2021 SPECIAL ELECTION
1. Take appropriate action to adopt Ordinance 2021-26 canvassing the results of the November 2,2021 Special Election.
(L.Vacek)
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Town Governance Officer Vacek read the final results received from Denton County and Tarrant County for the November 2,
2021 Special Election. The total number of votes cast were 1,023 votes,with 992 Denton County Voters and 31 Tarrant
County Voters.
CUMULATIVE ELECTION DENTON COUNTY TARRANT COUNTY TOTAL BALLOTS
TOTALS BALLOTS CAST BALLOTS CAST CAST
Special Election 992 31 1,023
TOWN OF TROPHY CLUB-COUNCILMEMBER PLACE 2
FOR AN UNEXPIRED TERM EXPIRING MAY 2023
NAME OF CANDIDATE: TOTAL#OF CAST TOTAL#OF CAST VOTES TOTAL NUMBER OF
VOTES(DENTON) (TARRANT) CAST VOTES
Jeff Beach 626 19 645
Mike Roberts 333 9 342
TOWN OF TROPHY CLUB-COUNCILMEMBER PLACE 5
FOR AN UNEXPIRED TERM EXPIRING MAY 2022
NAME OF CANDIDATE: TOTAL#OF CAST TOTAL#OF CAST VOTES TOTAL NUMBER OF
VOTES(DENTON) (TARRANT) CAST VOTES
Ron Sheehan 423 13 436
LuAnne Oldham 569 18 587
She stated that the newly-elected Councilmember for Place 2(Term ends May,2023)is Jeff Beach with 645 votes and for
Councilmember Place 5(Terms ends May, 2022)is LuAnne Oldham with 587 votes. Ms.Vacek added that the detailed results
of the Special Election were distributed and copies are provided at the registration table of the Council Chambers.
Mayor Pro Tem Lamont moved to adopt Ordinance 2021-26 canvassing the results of the November 2,2021 Special Election
as read by the Town Governance Officer. Council Member Monger seconded the motion. The motion carried as follows:
AYE: Sheridan, Monger, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT:Shoffner
Mrs.Vacek noted that she administered the Official Statement and Oath of Office to Jeff Beach and LuAnne Oldham.
a) Administer Statement of Elected Officer and Oath of Office to Council Member-Elect Place 2 Jeff Beach,and
Council Member-Elect Place 5 LuAnne Oldham.(Mayor Fleury)
Mayor Fleury ceremonially administered the Oath to Jeff Beach and LuAnne Oldham individually.
b) Present Certificate of Election to Council Member Jeff Beach and Council Member LuAnne Oldham.(Mayor
Fleury)
Mayor Fleury presented the Certificates of Election to Council Member Jeff Beach and Council Member LuAnne Oldham. At
this time; Mayor Fleury addressed Item 14.
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PROCLAMATIONS)
14. Issuance of Proclamation 2021-31 proclaiming Karl Monger as the 2021 Recipient of the Congressional Veteran
Commendation Award. (Mayor Fleury)
Council Member Sheridan read Proclamation 2021-31 into the record. Council Member Sheridan moved to approve
Proclamation 2021-31. Mayor Pro Tem Lamont seconded the motion. The motion carried as follows:
AYE: Sheridan, Beach,Oldham, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT:Shoffner
ABSTAIN: Monger
Mr. Jim Parrow shared the history of Council Member Karl Monger's achievements, which include Founder and Executive
Director of GallantFew. With Council Member Monger's leadership,GallantFew has helped transition over 1,000 warriors back
into society to live productive, peaceful, and happy lives; a difficult task after being in a combat environment. Mr. Parrow
stated that Council Member Monger produced an award winning film in 2015 entitled "Prisoner of War"that reveals what an
interrogation looks like when an American POW is tortured by the enemy and taken prisoner. Council Member Monger also
created a physical fitness program called "Run Ranger Run"to help raise funds to aid Veterans. He is also a published author
of a book called"Common Sense Transition"that has helped bring transitioning troops back into the fold and address Traumatic
Stress Disorder,and Traumatic Brain Injury,which can make lives very challenging as well as address the suicide rate. Council
Member Monger is also a member of the Rotary Club and Metroport Chamber of Commerce, and served as the Executive
Director of Big Brothers/Big Sisters, and serves on the US Army Rangers Board of Directors. Mr. Parrow shared that Council
Member Monger is not just a Councilman, but also a man who puts others before himself and living for others to the best of
his ability. He thanked and saluted Council Member Monger. Mayor Pro Tern Lamont said that it is an honor and privilege to
know Council Member Monger.
Council Member Monger recognized Council Member Sheridan as the 2020 Congressional Recipient and thanked him for his
moving speech presented at the Veteran's Day Ceremony earlier this morning. He thanked Council Member Sheridan and the
Vietnam Veterans for their service and welcomed them home. Council Member Sheridan thanked everyone for their comments
and reminded everyone it was time to give back to the Community and to remember the young men and women serving now.
Mr. PK Kelly, 2617 Peachleaf Lane, Flower Mound, said he has known Council Member Monger for over 10 years, and could
personally say that without him, he would not be where he was in life now and expressed his appreciation and love for him.
Zachary Savalas, 2500 State Highway 121, stated he has known Council Member Monger for 7 years and he was privileged to
have worked with Council Member Sheridan on submitting the nomination for Council Member Monger. He shared that with
the help of Council Member Monger and the non-profit,GallantFew,he was brought out of a very dark place and now,has full
custody of his daughter. He attributed his success to Council Member Monger as he has seen a tremendous amount of empathy
and love exhibited to others by Council Member Monger. He added that he considers Council Member Monger a Father figure
and will emulate him the rest of his life. He also shared that without Council Member Monger, he would be homeless and
sleeping in his truck. Lastly,he expressed his gratitude and his love for him for all he has done.
PUBLIC COMMENTS
Mayor Fleury asked if anyone had registered to speak. Town Governance Officer/Town Secretary Vacek confirmed one
speaker had signed up for Public Comment.
Jennifer Olson, 340 Inverness Drive,Trophy Club, expressed her disappointment in the manner that the Town has handled
some resident driven issues. She stated the Town-Wide Camera System has been approved in a manner designed to ensure
there were no naysayers as well as no public input. She shared that she submitted an Open Records Request and after reading
the emails, listening to audio recordings, observing last minute punitive changes to agendas and an in-person conversation,
she did not think the Town believes the residents here really matter. She stated many believe the installation would be a
violation of their Civil Liberties and felt the Town knows that but did not want to hear input. Ms. Olson also stated she is
committed to encouraging residents to pay attention to what happens inside the Council Room. While Trophy Club Council
Members receive no pay and volunteer to provide a public service,it appears that some Council Members have
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partnered with Town Personnel to approve their pet projects. She questioned if Council were volunteering for all the right or
wrong reasons. She reported that Trophy Club has a history of legal battles,with another that has landed at their doorstep,
and hopes with the addition of the 2 new Council Members that Council would represent the people who live here, not the
people who work here.
CONSENT AGENDA
2. Take appropriate action to approve the Regular Town Council Meeting Minutes of October 25,2021.(L.Vacek)
3. Take appropriate action to accept the Fourth Quarter Investment Report for Fiscal Year 2021.(M. Erwin)
4. Take appropriate action to repeal Resolution 2020-20 and approve Resolution 2021-16 providing for a new Investment
Policy for the Town of Trophy Club.(M.Erwin)
5. Take appropriate action regarding the waiving of penalties and interest on Account #726658DEN in the amount of
$346.57 in penalties and$115.53 in interest.(M. Erwin)
6. Take appropriate action to approve Resolution 2021-17 amending Resolution 2020-09 by updating the Designated
Grantee's Name and Title of Wade Carroll as Town Manager and providing for a commitment of matching funds, if
necessary,for the Drug Interdiction and Juvenile Resource Officer Program.(P.Arata)
7. Take appropriate action to approve the Baseball,Football,and Soccer Sports Agreements.(W.Carroll)
S. Take appropriate action to award a bid to Pyrotex for the 2022 Fourth of July Firework Show in the amount of$25,000
authorizing the Mayor or her designee to execute related documents.(T.Jaramillo)
9. Take appropriate action to approve a bid for Irrigation Supplies with SiteOne Landscape Supply in the amount of
$42,500 and authorizing the Mayor or her designee to execute related documents.(T.Jaramillo)
Mayor Pro Tern Lamont requested Item 7 be removed. Mayor Pro Tern Lamont made a motion to approve Consent Agenda
Items 2,3,4,5,6,8,and 9. Council Member Beach requested Item 2 also be removed. Mayor Pro Tern Lamont amended his
motion to approve Consent Agenda Items 3,4,5,6,8,and 9. Council Member Monger seconded the motion. The motion carried as
follows:
AYE: Sheridan, Beach, Monger,Oldham, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT:Shoffner
Council Member Beach pointed out a typo on page 4 of the October 25 minutes where the phrase reads, "Could Member
Sheridan"which should be revised to, "Council Member Sheridan". Council Member Beach moved to approve minutes with
said revision. Council Member Sheridan seconded the motion. The motion carried as follows:
AYE: Sheridan, Beach, Monger,Oldham, Mayor Pro Tem Lamont, Mayor Fleury
NAY: None
ABSENT:Shoffner
Mayor Pro Tem Lamont moved to approve the Soccer and Football Sports Agreements as presented. Council Member Monger
seconded the motion. The motion carried as follows:
AYE: Sheridan, Beach, Monger,Oldham, Mayor Pro Tem Lamont, Mayor Fleury
NAY: None
ABSENT:Shoffner
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Mayor Pro Tern Lamont moved to approve the Baseball Sports Agreement with the following change: Section 4.8 A;to change
the word "controlled"to"held". Council Member Monger seconded the motion. The motion carried as follows:
AYE: Sheridan, Beach, Monger,Oldham, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT:Shoffner
Mayor Fleury addressed the Announcements and Reports at this time.
ANNOUNCEMENTS AND REPORTS
10. Business Spotlight—Blue 22 Sports Grill; Mrs.Vee Graham.(Mayor Fleury)
Mayor Fleury welcomed Blue 22 Owners McKenzie and Veronique Graham. They thanked Mayor Fleury and the Council for
spotlighting their Mom and Pop establishment, noting they're opening today and looked forward to providing a special event
next year to honor Veteran's Day. He shared his personal gratitude to the Town of Trophy Club, Fire Chief Taylor,Deputy Chief
Fire Marshal Cochran, Mayor Fleury and many others who helped their restaurant become a reality. He stated they are 2-year
Trophy Club Residents and take pride in providing great food,an awesome atmosphere,and exceptional hospitality. They serve
excellent cheeseburgers,sandwiches,fresh salads,while showcasing their unique pizza crust,a homemade burger sauce,and
an outstanding prime rib that equals that from a high-end steak house.
Mayor Fleury commented on patrons able to view the kitchen when walking in, big screen TV's for the sports fans,as well as
the large wrap around patio that backs up to the park for kids to play games. She mentioned having fresh bread brought in 3
times a week. Mr. Graham presented Mayor Fleury a bag with Blue 22 Swag. Mayor Pro Tern Lamont noted he attended the
soft opening and wished them all the best.
11. Park Board Update(T.Jaramillo)
Director of Parks and Recreation Jaramillo congratulated Council Members Beach and Oldham. He reported that the Parks
Board held a meeting on November 8,2021 where he reported the Parks Department had done a phenomenal job planting the
seasonal plants in the medians and roundabout. He thanked Council for approving the ADA Compliance playground equipment
that would be installed at Independence Park West. The Town Christmas Tree would be installed at the roundabout the week
of November 15,2021,being a 3-day project. The Trophy Club 2021 Clean-Up Day has been scheduled for Saturday,November
13,2021 from 8 am—12 pm at Trophy Club Park. Holiday events include Letters to Santa,with children dropping off their Santa
letters at Town Hall from November 29, 2021 to December 16, 2021. The Holiday Contest begins November 22, 2021 to
December 14, 2021;and the Gingerbread House Decorating Event is scheduled for December 3 and December 4, 2021 at the
Trophy Club Fire Station. He added that Christmas in the Park is scheduled at Independence Park East on December 11, 2021
from 6:30 pm—8:30 pm. The Town and the Bobcat Youth/Cheer along with Mr. Bailey will hold a Toy Drive from 4:30 pm—
6:30 pm. Mr.Jaramillo added that the Parks Board recommended a new adult-children event for 2022,and is in the planning
stages. The Parks Department is also working on the logistics to collaborate with local restaurants,host 2-3 bands,and feature
food vendors/trucks, games, balloon artists and the possibility of selling beer and wine. Mr. Jaramillo will present a full
description of the entire event once details are final.
Council Member Monger thanked Mr.Jaramillo and the Parks Staff for a wonderful job preparing for Veteran's Day, and for
helping select the POW MIA Memorial Obelisk. Mayor Fleury also thanked Mr.Jaramillo for the update on the Holiday Events.
Town Manager Carroll recognized Mr.Jaramillo,the Parks Department and Anita Otterson for an outstanding job with the
POW MIA Obelisk and hopes to unveil the monument in the next few months. He also thanked Mr.Jaramillo for the tree at
Town Hall that will become a tradition as many residents took their Family Pictures by the Christmas tree last year.
12. Wreaths Across America Update.(W.Carroll)
Mr.Carroll reported that Trophy Club and the Metroport Veterans Association would participate in the Wreaths Across America
Mission on December 18, 2021,from 11 am—12 pm at Medlin Cemetery. He stated that volunteers would place wreaths on
the 75 graves to honor the Town Veterans,with a small ceremony included. He encouraged citizens to attend, as this would
be a great opportunity to teach the children of the sacrifices Veterans gave to our Country.
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Council Member Monger recognized Mr.Jim Parrow for helping create this event at Medlin Cemetery. He shared that when
the Metroport Veterans Association discussed holding a Memorial Day Observance; Mr. Farrow suggested holding the event
at Medlin Cemetery and then located almost 50 veteran graves. This then led to the Stars and Strips Board sprucing up the
cemetery and the Medlin Board donating funds to build a pavilion. He thanked Mr. Parrow for this wonderful suggestion.
13. Texas Fire Marshal's Association Achievement of Excellence(Gold Award)in Fire Prevention.(Fire Chief Taylor)
Fire Chief Taylor congratulated Council Members Oldham and Beach and welcomed them to the Trophy Club Team. He
reported that last week he and Deputy Chief Fire Marshal Cochran travelled to San Marcos to accept the 2020 and 2021 Texas
Fire Marshal's Achievement of Excellence Gold Award. He stated this award is given for fire prevention,fire investigation, as
well as the community outreach programs that keep Trophy Club a safer community. He shared only two departments in Texas
have ever received back-to-back Gold Awards, that being Trophy Club and Watauga. This year Harris County Fire Marshal's
Office received the first-ever Platinum Award in the State of Texas. He congratulated Deputy Chief Fire Marshal Cochran and
his team for being creative with the outreach programs during Covid 2020 and acknowledged this year's Fire Prevention
Program presented to 1,200 students.
Mayor Fleury congratulated Fire Chief Taylor and his team for a job well done as well as recognizing Fire Chief Taylor on earning
his recent Master's Degree and Deputy Chief Fire Marshal Cochran for earning his Bachelor's Degree.
INDVIDIUAL ITEMS
15. Annual Reports from Sports Associations.(T.laramillo)
Mayor Fleury welcomed Savannah Harris, Bobcat Youth Football Association;Matt Tibbitts,Greater Northwest Soccer
Association;and, Brandon Hennig,Trophy Club Roanoke Baseball Association.
Ms. Harris,Bobcat Youth and Cheer Association President, reported in the past five years,the participants have doubled,with
2021 having registered 345 football players and 271 cheerleaders, ranging from Kindergarten to 6`h Grade. All participants
attend school within the Byron Nelson feeder zone,with the majority residing in Trophy Club. The current agreement with the
Town of Trophy Club provides the Association with the multi-use fields at Independence Park East,which works out well, as
NISD provides space at their facilities. Ms. Harris stated the biggest challenge is the time change with teams vying for lit space
and currently have 10 teams in the playoffs. Ms.Harris added the Association is working closely with Chris Bailey on his Annual
Toy Drive,and the teams are excited to participate in Christmas in the Park. Ms. Harris expressed her gratitude to the Town of
Trophy Club,as well as recognized the Parks Department.
Mr. Matt Tibbitts,Greater Northwest Soccer Association President,recognized the Town's current and previous Parks Staff for
their hard work to help create a better soccer program. He thanked the Council for providing support to ensure field
preparation, paint,fertilizer, seed, dirt, weekly light schedule, facilities, care and concern are all in place. He shared the Boy
Scouts run the concession stand to help raise camp funds and thanked Council for hosting the July 4th Parade,which provides
a platform to connect the Community with the program. He reported there are over 1,300 children participating in the
program, as well as over 1,600 children participating when the Association is host of games/tournaments. The Association
works close with Roanoke,Justin and Liberty Christian for game hosting,rotating weekends between Trophy Club and Roanoke.
There are over 80 teams for Ages 4—8 and 54 teams for ages 9—19,who travel to area cities. There are also over 70 adult
men and Coeds participating in the league. The Association is proud to have had 5 winning teams with the Greater Northwest
Tournament of Champions,which is more than Arlington, Frisco, McKinney and Plano. Mr.Tibbitts reported the Association
has a successful feeder program to BNHS and thanked Council for helping provide a top-notch soccer program. Mayor Fleury
acknowledged Mr.Tibbitts for dedication and work in his 16 years of service to the Association.
Mr. Hennig,Trophy Club Roanoke Baseball Association President, congratulated Council Member Beach and Council Member
Oldham. He reported that Spring,2021 drew the highest registration rates,with over 750 players and Fall Bail 2021 registering
over 370 players. He stated the select teams within the Association have won more championships than any other Metroplex
City and thanked Town Staff for their support and commitment. He mentioned that rainouts can be frustrating and the Parks
Department works extremely hard to make sure the fields are ready for the games.
Mayor Fleury thanked Ms. Harris, Mr. Tibbitts and Mr. Hennig, for their hard work, dedication and countless hours given to
these programs.
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16. Take appropriate action by awarding the Bid to Canary Construction for the Indian Creek Drainage Project in an
amount not to exceed$1,037,200.(W.Carroll)
Mr.Carroll reported that in 2020 there was terrible flooding in a particular Trophy Club area with 6 houses experiencing water
in their homes. He stated that Council made a decision to proceed with a drainage project in the area of Trophy Club Drive and
Fairgreen Drive. He stated that the Engineering aspect has been completed and the project was sent out for bid. The Town
received 5 bids for the $1,000,000 plus project and the 4 lowest bids were tabulated. Canary Construction came in at
$1,037,159 as the winning bid, having an extremely good reputation, presenting a good timeline,as well as having experience
with this type of project. Mr. Carroll stated if Council approves and awards the bid, the project would begin the first part of
December. He announced that Philip Varughese of Teague, Nall&Perkins was available for questions.
Mayor Pro Tern Lamont moved to award the Bid to Canary Construction for the Indian Creek Drainage Project in an amount
not to exceed$1,037,200. Council Member Oldham seconded the motion. The motion carried as follows:
AYE: Sheridan, Beach, Monger,Oldham, Mayor Pro Tern Lamont, Mayor Fleury
NAY: None
ABSENT:Shoffner
17. Future Agenda Items List(W.Carroll)
Mr.Carroll presented the Future Agenda Items List. No additional items were placed on the list.
Mayor Fleury officially presented Proclamation 2021-31 to Council Member Karl Monger.
ADJOURNMENT
Mayor Fleury adjourned the meeting at 8:13 pm. ow,
CAII
icia L. Fleury, ayo
Att st:
Let' I acek,T MC/CMC/MMC
n Go ve nance Officer
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