Town Council Minutes - 12/13/2021TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
Thursday, December 13, 2021; 7 PM
The Trophy Club Town Council met in a Regular Meeting on Thursday, December 13, 2021. The meeting was held at Town
Hall, 1 Trophy Wood Drive in the Council Chambers.
TOWN COUNCIL MEMBERS PRESENT:
Alicia L. Fleury
Mayor
Greg Lamont
Mayor Pro Tern, Place 1
Jeff Beach
Council Member, Place 2
Dennis Sheridan
Council Member, Place 3
Karl Monger
Council Member, Place 4
LuAnne Oldham
Council Member, Place 5
Philip Shoffner
Council Member, Place 6 (participated via Video Conference)
STAFF PRESENT:
Wade Carroll
Town Manager
Leticia Vacek
Town Governance Officer/Town Secretary/RMO
David Dodd
Town Attorney
Patrick Arata
Police Chief
Jack Taylor
Fire Chief
Tony Jaramillo
Director of Parks and Recreation
Matt Cox
Director of Community Development
Mike Erwin
Finance Manager
Jill Lind
Communications & Marketing Manager
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Fleury called the meeting to order at 7pm with a quorum present, noting that Council Member Shoffner was
participating via Video Conference for tonight's Council Meeting.
On behalf of the Trophy Club Town Council, Mayor Fleury wished everyone a Happy Holiday Season and Merry Christmas. She
reported the 2022 Town Council Meetings would resume to meeting on the second and fourth Tuesdays of each month. Mayor
Fleury acknowledged Council Member Monger's recent achievement of receiving straight A's with his LPC practicum for the
last three years, with his internship left to complete.
INVOCATION
Pastor Joel Quile, Bara Church, delivered the Invocation. He prayed for blessings for the Town, for all to say and show it while
serving and helping neighbors, knowing this is a happy season for so many, but also a sad season with empty seats at the
Holiday celebrations. He asked that everyone look for those that need extra love, to give the Town Council wisdom and
discernment with their decisions, to protect the First Responders, to demonstrate love and kindness in our world, and to use
Trophy Club as an example of what a community is intended to be, and for the Gift of Life.
PLEDGES
Council Member Monger led the pledges to the United States Flag and Texas Flag.
PUBLIC COMMENTS
Mayor Fleury asked if anyone had registered to speak. Town Governance Officer/Town Secretary Vacek confirmed 1 speaker
had signed up for Public Comment.
Ms. Jennifer Olson, 340 Inverness Drive, Trophy Club, Texas, shared an article written this past year by Dave Leber, Watch
Dog of Dallas Morning News, regarding the selling of personal data without encryption. She referenced recently passed
Senate Bill 15, Senate Bill 16, Senate Bill 475, House Bill 3741, House Bill 3744, House Bill 3746, and House Bill 4164; six of
these seven bills passed in Tarrant County by Senator Jane Nelson and State Representative Giovanni Capriglione. Ms. Olson
encouraged Trophy Club Council Members to review Senate Bill 475 and reach out to Senator Nelson and State Representative
Capriglione regarding their opinion on license plate readers.
ANNOUNCEMENTS AND REPORTS
1. Update on Veteran's Memorial Park. (W. Carroll)
Town Manager Carroll reported the Veteran's Memorial Project is well underway, with an artist commissioned to take care
of the monument as well as rebuild each armed forces' plaques, add a memorial tile for Space Force, add a POW MIA
Monument adjacent to the fallen soldier monument, add direct access to the parking lot that includes two handicap spaces
for van accessibility, and update the landscaping. Mr. Carroll stated the cost for the project is under $15,000, with Hotel
Occupancy Funds to be used to fund this project. Council Member Monger reminded residents of the sale of fundraising
bricks. Mr. Carroll added the Town website provides information for the purchase of these bricks.
2. Update on Blood Drive to be held December 15, 2021, at Town Hall. (W. Carroll)
Mr. Carroll reported that Trophy Club is teaming up with Carter Blood Care to host a Blood Drive on December 15, 2021, at
Town Hall from 8 am —4 pm. Mr. Carroll encouraged everyone to participate in this life saving activity and check out the
website for additional information.
3. Update on Wreaths Across America Mission to be held December 18, 2021. (W. Carroll)
Mr. Carroll, in conjunction with the Metroport Veterans Association, stated this important event would be held on Saturday,
December 18, 2021, at 11 am with the placing of wreaths on the 75 veteran graves at Medlin Cemetery. He shared this
important event is a wonderful opportunity to teach children and neighbors of the sacrifices these veterans had made and
would be the third year that Trophy Club has participated in this National Event and encouraged everyone to take time to
participate in this honorable event.
Mayor Fleury acknowledged and thanked Parks & Recreation Director Jaramillo and his team for an outstandingjob decorating
the Town for the Holiday Season and putting together the Christmas in the Park. She added she is looking forward to next
year's event.
CONSENT AGENDA
4. Take appropriate action to approve the Regular Town Council Meeting Minutes of November 11, 2021. (L. Vacek)
5. Take appropriate action on authorizing an agreement for creek inspections and creek maintenance between the Town
of Trophy Club and Latour Tree Service for a fee not to exceed $40,000.00 (M. Cox)
6. Take appropriate action to approve a Professional Services Agreement with the HE Planning+Design, LLC for on -call
planning services for the Town, for a fee not to exceed $25,000.00. (W. Carroll)
7. Case TUP 21-001(PD-30 Lot 2)
Take appropriate action to approve Resolution 2021-18 for a request for a Temporary Use Permit to allow a
construction trailer on Trophy Town Center Addition Block A, Lot 2, generally located approximately 730 feet east of
Trophy Club Drive and approximately 100 feet north of SH 114, currently zoned PD-30, Planned Development. (D. Jones
and M. Cox)
Mayor Pro Tem Lamont made a motion to approve Consent Agenda Items 4, 5, 6, and 7. Council Member Monger seconded
the motion. The motion carried as follows:
AYE: Sheridan, Beach, Monger, Oldham, Shoffner, Mayor Pro Tern Lamont and Mayor Fleury
NAY: None
ABSENT:None
INDIVIDUAL ITEMS
8. Presentation by OneSource for Fiber Project. (W. Carroll)
Mr. Carroll reported he has been working with OneSource the last couple of months regarding the proposed Fiber Optic Project
for the south and east part of Trophy Club and introduced Mr. Bryan Davis, OneSource Texas Sales & Service Director. Mr.
Davis gave a presentation on the Fiber Optics Project for the under -served areas. He stated with many citizens working from
home, balancing children's gaming platforms, streaming TV programs, Zoom calls, etc., OneSource was committed to providing
reliable service to the communities that do not have fiber optics in place, as well as providing local superior service support.
He stated the fiber would be brought directly into the homes that would include setting up a box inside each garage. He
reported that no additional capital funds would be requested from the Town to support OneSource building this fiber network
as well as zero capital on the expense to the users and homeowners. Packages would be offered as low as $49.99 - $69.99. He
also added there would be no DSL or Cable Plant and residents would appreciate the services that were being offered.
Mayor Pro Tern Lamont asked which neighborhoods would be included in the project. Mr. Carroll stated this multi -phase project
would include south of Durango Street and work towards the east part of Town and should take around 6 months to complete.
Mr. Davis added that OneSource is interested in participating in HOA and local events, digital campaigns, digital banners,
announcements, and any community forum that could reach the residents on who/what/when/where to expect from
OneSource's Fiber Optic Project, including direct mailers and flyers. He reported the communication to Trophy Club residents
would begin within 2 weeks.
Mayor Fleury thanked Mr. Davis for his presentation on this much -needed service to Trophy Club. A discussion followed
regarding the wiring installation for the individual homes. Council Member Sheridan asked if any trenching of trees or retaining
walls would be involved. Mr. Davis confirmed these property areas would not be involved.
9. Take appropriate action on the Contract Renewal for Audio -Visual Services with Five Stone Creative for Creative Media
Management and Video Production Services. (1 Lind)
Marketing & Communications Manager Lind delivered a PowerPoint presentation for the renewal of the Audio -Visual Services
with Five Stone Creative. Ms. Lind stated the contract would be based on the 2022 and 2023 Fiscal Year Budget for a total of
$48,000. The contract renewal would include 20 videos with 60 completed video minutes for the 2022 Calendar Year, adding
Still Photography that best represents the Town events and guests for historical and future marketing purposes, up to 30 hours
per year of copywriting as needed for various Town communication, and quarterly consultation with the Communication
Department to discuss needs and plans ahead.
A discussion followed regarding the total project amount. Mayor Fleury complimented Ms. Lind on the work she produces for
all Town communication and agreed that additional help with videos would be beneficial, as videos are the most engaging form
of communication and help showcase the Town. Council Member Shoffner congratulated Ms. Lind on a job well done. Council
Member Oldham shared when looking at other city websites, Trophy Club is leading.
Council Member Shoffner made a motion to approve the Contract Renewal for Audio -Visual Services with Five Stone Creative
for Creative Media Management and Video Production Services. Council Member Monger seconded the motion. The motion
carried as follows:
AYE: Sheridan, Beach, Monger, Oldham, Shoffner, Mayor Pro Tern Lamont, and Mayor Fleury
NAY: None
ABSENT: None
10. Case SUP 21-006 (Pet Bar — located at PD-30/Town Center)
a. Conduct a Public Hearing regarding a request by Pet Bar for a Specific Use Permit at Trophy Club Town Center,
generally located at the northeast corner of Trophy Club Drive and SH 114 in the Town of Trophy Club, Denton
County, Texas, currently zoned PD-30, Planned Development. (M. Cox)
Mayor Fleury declared the Public Hearing open at 7:29 pm. Ms. Vacek confirmed there were no speakers signed up for the
Public Hearing.
Community Development Director Cox gave a power point presentation on the request for the Pet Bar for a Specific Use
Permit. Mr. Cox stated the previous SUP request had expired and Pet Bar had signed a new contract for a new location.
Notices were sent to those within the 200 feet radius.
Mayor Fleury asked if the original SUP request remained the same, except for the location. Mr. Cox confirmed this was
correct. Council Member Sheridan recommended Exhibit B be added to the proposed Ordinance 2021-27. A discussion
followed.
Mayor Fleury declared the Public Hearing closed at 7:32 pm.
Mr. Cox confirmed the original Ordinance written did not specify locations but the new SUP, when approved by P&Z, listed the
specific location. Council Member Shoffner recalled when the original SUP was approved for the PD and questioned why it was
coming back to Council for approval as this should cover the entire PD-30, rather than require a more specific location. Mr.
Carroll explained the item was specific in the application for the SUP, as it did give an exact location, and the specific use was
allowable for the entire PD-30 but requires a SUP when brought to Council. Council Member Shoffner recommended Council
be broader to approve for the entire PD-30. Mr. Carroll stated this is how it was written for that specific building.
b. Take appropriate action to adopt Ordinance 2021-27 to approve a Specific Use Permit for Pet Bar at Trophy Club
Town Center. (M. Cox)
Mayor Pro Tern Lamont made a motion to adopt Ordinance 2021-27 to approve a Specific Use Permit for Pet Bar at Trophy
Club Town Center, generally located at the northeast corner of Trophy Club Drive and SH 114 in the Town of Trophy Club,
Denton County, Texas, currently zoned PD-30, Planned Development. Council Member Shoffner seconded the motion. The
motion carried as follows:
AYE: Beach, Monger, Oldham, Shoffner, Mayor Pro Tern Lamont and Mayor Fleury
NAY: Sheridan
ABSENT:None
11. Case PD 21-003 (The Trophy Town homes — 401 Trophy Wood Drive)
a. Conduct a Public Hearing regarding a request to rezone and establish a Planned Development for up to seven (7)
townhome lots along with one open space lot and one common private street lot on property described as Lot 3112,
Block A, Trophy Wood Business Center, an addition to the Town of Trophy Club, located at 401 Trophy Wood Drive
in the Town of Trophy Club, Tarrant County, Texas, currently zoned PD-25, Planned Development. (M. Cox)
Mayor Fleury declared the Public Hearing open at 7:36 pm
Mr. Cox gave a presentation on the proposed project with the current zoning in place since 2002. Mr. Cox stated the
Planning & Zoning Commission approved the proposed project with the following conditions:
1) Applicant to use all architectural enhancements
2) Remove the pitch roof
3) Be more specific on the HOA
4) Add language prohibiting accessory structures
Ms. Vacek confirmed there were no speakers signed up for the Public Hearing. Mayor Fleury declared the Public Hearing
closed at 7:41 pm.
b. Take appropriate action to adopt Ordinance 2021-25 to approve the rezoning for a Planned Development for up to
seven (7) townhome lots. (M. Cox)
Mayor Pro Tern Lamont made a motion to adopt Ordinance 2021-25 to approve the rezoning for a Planned Development for
up to seven (7) townhome lots. Council Member Monger seconded the motion. The motion carried as follows:
AYE: Sheridan, Beach, Monger, Oldham, Shoffner, Mayor Pro Tern Lamont and Mayor Fleury
NAY: None
4
ABSENT:None
Council Member Sheridan referenced page 73 and questioned if the 2,500 square footage of the dwelling space was air-
conditioned space only. The applicant confirmed this was correct. Council Member Sheridan referenced page 82 of the Agenda
Packet, Exhibit C, Note 2 regarding the median opening on the left-hand turn to be constructed. He asked if approved by Staff,
was there a plan? Mr. Carroll stated he was meeting with the Town Engineers on December 14, 2021, to review the median,
with the assumption the median would be removed.
12. Case PP 21-2007 (The Trophy Townhomes Preliminary Plat)
Take appropriate action to approve the request for a Preliminary Plat consisting of seven (7) townhome lots along with
one open space lot and one common private street lot on property described as Lot 3R2, Block A, Trophy Wood Business
Center, an addition to the Town of Trophy Club, located at 401 Trophy Wood Drive in the Town of Trophy Club, Tarrant
County, Texas, currently zoned PD-25, Planned Development. (M. Cox)
Mayor Pro Tern Lamont made a motion to approve the request for a Preliminary Plat consisting of seven (7) townhome lots
along with one open space lot and one common private street lot on property described as Lot 3R2, Block A, Trophy Wood
Business Center, an addition to the Town of Trophy Club, located at 401 Trophy Wood Drive in the Town of Trophy Club, Tarrant
County, Texas, currently zoned PD-25, Planned Development. Council Member Beach seconded the motion. The motion carried
as follows:
AYE: Sheridan, Beach, Monger, Oldham, Shoffner, Mayor Pro Tern Lamont and Mayor Fleury
NAY: None
ABSENT:None
13. Case PD-21-004 (Beck Townhomes East of Bobcat Blvd & North of BNHS)
a. Conduct a Public Hearing regarding a request to rezone and establish a Planned Development for up to 35 townhome
lots along with open space lots on two tracts totaling approximately 4.9 acres located east of Bobcat Boulevard and
north of Byron Nelson High School in the Town of Trophy Club, Denton County, Texas currently zoned MH, HUD -Code
Manufactured Home and Industrialized Housing District. (M. Cox)
Mayor Fleury declared the Public Hearing open at 7:45 pm
Mr. Cox reported that after Council tabled this item, the applicant withdrew his original application and then re -applied. The
new revisions include 35 staggered townhomes on two properties with the most significant revision occurring on the northern
side with one townhome unit eliminated and the remaining units arranged in 3 banks around the loop drive so that all units
are 30 feet from neighboring properties. The Planning & Zoning Commission approved this request on December 1, 2021, with
the following requirements: 1) Meet or exceed the buffer typical to Trophy Club single-family standards; 2) Include sidewalk
standards; 3) Indicate landscaping along the perimeter; 4) Shift northwest parking further west and realign the private road;
and 5) Consider removing Lot 33.
Mr. Hitesh Shah, 1752 Halifax Street, Roanoke, Texas shared his opinion and suggestions regarding the proposed project
Mayor Fleury declared the Public Hearing closed at 7:57 pm.
Take appropriate action to adopt Ordinance 2021-28 for the request to rezone approximately 4.9 acres located east
of Bobcat Boulevard and north of Byron Nelson High School from MH, HUD -Code Manufactured Home and
Industrialized Housing District to a PD, Planned Development District to construct 35 townhomes. (M. Cox)
Mayor Pro Tern Lamont made a motion to adopt Ordinance 2021-28 for the request to rezone approximately 4.9 acres located
east of Bobcat Boulevard and north of Byron Nelson High School from MH, HUD -Code Manufactured Home and Industrialized
Housing District to a PD, Planned Development District to construct 35 townhomes. Council Member Monger seconded the
motion.
5
Mr. Beck presented a detailed PowerPoint presentation for the proposed project. Council Member Oldham recommended the
following be included with the proposed project: 1) Record Owner to abandon all pipeline easements located within the
potential plat for the development by separate instrument and denoted on the final plat; 2) Record Owner to convey by
separate instrument and denote on the final plat stating the reserved private road easement located within the potential plat
for the development with the HOA so there are no holdovers; 3) Community be gated; and 4) Metal fencing above the retaining
wall. Mr. Beck accepted all the recommendations stated.
Mayor Pro Tern Lamont moved to amend the accepted recommendation by Council Member Oldham to include: 1) A gated
community; 2) 2,300 square feet be designated as A/C living space, including vestibules but not breezeways; 3) 5-foot
maintenance easement along the Roanoke retaining wall; 4) Page 109 Number #9 should read "rooftop equipment shall be
screened from view and the top of the equipment shall not be higher than the top of the parapet wall' S) No gas well head
can be on any buildable area of any lot; and 6) Record owner to abandon all pipeline easements located within the potential
plat for the development by separate instrument to be noted on the final plat. Additionally, record owner to convey (by
separate instrument) with a denotation on the final plat that the private road easement (located within the potential plat for
the development) be donated to the HOA.
Mr. Beck asked Council Member Oldham for clarification on the gated community. He mentioned that a gate on that roadway
at the beginning of the property is sufficient along with the rod iron fencing on the retaining walls, but not completely enclosing
the property with a rod iron fence. Council Member Oldham confirmed this was correct and the purpose is to help with
pedestrian and vehicle traffic. A discussion was held with regards to the location of the road easement being defined and not
relocatable as the private road easement is fixed.
Council Member Shoffner asked if there is any indication of the location of the gas well sites. Mr. Carroll stated the Town has
not seen the plat that displays the location of the gas well sites, but the developers have confirmed these sites are in the streets.
Council Member Sheridan confirmed that the language does outline that the developer must comply with the same regulations
and rules as the previous sites.
Council Member Sheridan seconded the motion. The motion carried as follows:
AYE: Sheridan, Beach, Monger, Oldham, Shoffner, Mayor Pro Tern Lamont and Mayor Fleury
NAY: None
ABSENT:None
14. Approve date for Trophy Club Retreat on January 8, 2022, and the 2022 Trophy Club Town Council Regular Meeting
Calendar every 2"d & 4th Tuesdays with exceptions denoted. (L. Vacek)
Mayor Pro Tern Lamont made a motion to approve the date of January 8, 2022, for the Trophy Club Retreat and to accept the
2022 Trophy Club Town Council Regular Meeting Calendar every 2nd & 4th Tuesdays, with exceptions denoted and changing the
November 8, 2022, Meeting to a November 15, 2022, Meeting. Council Member Monger seconded the motion. The motion
carried as follows:
AYE: Sheridan, Beach, Monger, Oldham, Shoffner, Mayor Pro Tern Lamont, and Mayor Fleury
NAY: None
ABSENT:None
15. Take appropriate action to create a Joint Municipal Project Subcommittee of Two Council Members and an Alternate
appointed by the Mayor for collaborating on joint projects related to the Municipal Utility District (MUD). (Mayor
Fleury)
Mayor Fleury reported she previously served on the Municipal Subcommittee with former Council Member Wilson, where they
completed their charge with the approved Interlocal Agreement. The new Subcommittee would collaborate on the various
joint Town and MUD Projects.
Mayor Pro Tern Lamont made a motion to appoint Council Member Oldham and Council Member Sheridan as regular members
and Council Member Beach as an alternate to serve on the Joint Municipal Project Subcommittee. Council Member Monger
C.
seconded the motion. The motion carried as follows:
AYE: Sheridan, Beach, Monger, Oldham, Shoffner, Mayor Pro Tern Lamont, and Mayor Fleury
NAY: None
ABSENT: None
16. Take appropriate action to Appoint Two members to the Connectivity Ad Hoc Committee to replace newly elected
Council Members Jeff Beach and LuAnne Oldham. (Mayor Fleury)
Mayor Pro Tern Lamont moved to accept the resignations from Council Member Oldham and Council Member Beach from the
Connectivity Ad Hoc Committee and for the staff to advertise the two open positions. Council Member Oldham seconded the
motion. The motion carried as follows:
AYE: Sheridan, Beach, Monger, Shoffner, Oldham, Mayor Pro Tern Lamont, and Mayor Fleury
NAY: None
ABSENT: None
17. Future Agenda Items List (W. Carroll)
Mr. Carroll presented the Future Agenda Items List. He reported the Request for Qualifications (RFQ) for a Landscape
Architect had been finalized and would be sent out tomorrow for publication. Staff would review and narrow down the
responses to two choices and submit to the Council Subcommittee, who would submit a recommendation to Council. No
additional items were added at this time.
The Council convened into Executive Session at 9:20 pm
18. Executive Session pursuant to the following section of the Texas Government Code, Annotated, Chapter 551 (Texas
Open Meetings Act).
Section 551.071 Consultation with Attorney— Litigation filed by Steve Norwood.
The Council reconvened into Regular Session at 10:13 pm.
19. Take appropriate action regarding Executive Session.
No action was taken regarding Executive Session.
ADJOURNMENT
Mayor Fleury adjourned the meeting at 10:13 pm.
Attest:
—'ka'
c1a
\ ti\ acek, TRMC/CMC/MMC
Town Governance Officer
7