Agenda Packet Parks 08/12/2020Parks and Recreation Board
Town of Trophy Club
Meeting Agenda
ZOOM Videoconference7:00 PMWednesday, August 12, 2020
CALL TO ORDER AND ANNOUNCE A QUORUM
A quorum of the Parks & Recreation Board will be present through ZOOM
Videoconference on Wednesday, August 12, 2020 at 7:00 p.m.
The Meeting is available through Facebook at www.facebook.com/trophyclubgov
To speak on an item, you may email tnimphius@trophyclub.org and
tjaramillo@trophyclub.org and include your topic(s) on the subject line, which will be read
by the Presiding Officer.
To join the meeting via ZOOM:
The public toll-free dial-in numbers to participate in the telephonic meeting are:
877-853-5247 or 888-788-0099 US Toll-free.
When your call is answered you will hear "Welcome to ZOOM, enter in the following
Meeting ID below followed by the pound sign (#)"
Meeting ID: 828 5256 0225#
If you wish to speak on a current item being discussed, please press *9 [STAR 9] to
"raise your hand".
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Board regarding an item over which
the Board has policy or oversight authority as provided by Texas law, the ethics order, or
other policy order.
REGULAR SESSION
2020-233-T Consider and take appropriate action regarding the approval of the Parks and Recreation
Board minutes dated January 20, 2020.
Parks and Rec minutes 01.20.2020 DRAFT.pdfAttachments:
2020-235-T Discuss and provide updates regarding Parks and Recreation Departmental Items
including Projects at Town Parks and ongoing Recreational Programs and Events.
ADJOURN
Parks & Recreation Board Page 1 of 8 Meeting Date: Wednesday, August 12, 2020
August 12, 2020Parks and Recreation Board Meeting Agenda
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town
Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, August 7, 2020 by 5:00 P.M.
in accordance with Chapter 551, Texas Government Code.
Julie Smestad
Administrative Specialist
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-237-2900, 48 hours in
advance and reasonable accommodations will be made to assist you.
Parks & Recreation Board Page 2 of 8 Meeting Date: Wednesday, August 12, 2020
Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-233-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/7/2020 Parks and Recreation Board
On agenda:Final action:8/12/2020
Title:Consider and take appropriate action regarding the approval of the Parks and Recreation Board
minutes dated January 20, 2020.
Attachments:Parks and Rec minutes 01.20.2020 DRAFT.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the approval of the Parks and Recreation Board minutes dated January
20, 2020.
Parks & Recreation Board Page 3 of 8 Meeting Date: Wednesday, August 12, 2020
STATE OF TEXAS COUNTY OF DENTON The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Monday, January 20, 2020 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT: Tiffany Nimphius Chairwoman
Mindi Bone Vice Chair Dean Murray Secretary Kim Farrell Board Member Michael Geraci Council Liaison PARKS AND RECREATION BOARD MEMBERS ABSENT: Joel Morace Resigned David Stout Board Member Greg Fox Board Member STAFF AND GUEST(S) PRESENT
Tony Jaramillo Parks & Recreation Director Melinda Ciaglia Recreation Superintendent Julie Smestad Administrative Assistant
Call to order and announce a quorum.
Chairwoman Nimphius called the meeting to order at 7:00 p.m. noting a quorum was present. Chairwoman Nimphius named board members who were present and absent and noted that Board Member Joel Morace has resigned due to moving away from Trophy Club. CITIZEN PRESENTATIONS: Chairwoman Nimphius asked if there were any public requests to speak. Karen Williams, 2516 Trophy Club Drive, Trophy Club spoke about Pickle Ball in Trophy Club and mentioned that Pickle Ball is the fastest growing sport in the U.S. There is an active group of players in Trophy Club from the ages of 13 to 78 years old. Currently play is scheduled on Tuesday/Thursday/Saturday at the courts in Harmony Park. Trophy Club does not have any regulation Pickle Ball courts; tennis courts with Pickle
Ball boundaries are used. However, the tennis court nets are not regulation height. Because of that, tournaments are not played in Trophy Club.
Ms. Williams requests that Trophy Club consider building Pickle Ball courts for resident use including regulation courts with nets set at regulation height for Pickle Ball play.
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 1 Trophy Wood Drive, TROPHY CLUB, TEXAS Monday, January 20, 2020
Parks & Recreation Board Page 4 of 8 Meeting Date: Wednesday, August 12, 2020
Tony Osburn, 601 Park View Dr., Trophy Club spoke. He is an educator at Medlin Middle school and also a Pickle Ball player. He has 35 Pickle Ball club members at Medlin Middle school and there is another Pickle Ball club at Byron Nelson High School with 60+ members. He mentioned that Pickle Ball is the only sport where age is not a factor; 70 year olds often play against 13 year olds. He also requests that the Town consider construction of new courts and/or equipment adjustment and expansion of existing courts to be used by residents. He mentioned that if courts were available, it could be of financial gain to the Town as tournaments could be
held on regulation courts with entry fees and other financial opportunities. REGULAR SESSION
Consider and take appropriate action regarding the approval of the Parks and Recreation Board Minutes dated November 4, 2019. Board Member Farrell moved to approve the November 4, 2019 minutes. The motion was seconded by Vice Chair Bone. Chairwoman Nimphius called for a vote. The motion passed unanimously (4-0). Discuss and provide update regarding projects at town parks. Director Jaramillo congratulated new Recreation Superintendent Melinda Ciaglia on her recent promotion. Director Jaramillo informed board members that a Parks and Recreation survey will be
emailed to each board member within 10 days. Surveys will be reviewed and common items/concerns will be implemented in a citizen survey in the future.
Director Jaramillo presented Town parks project updates.
• Median bed mulching has started.
• Spring projects of Town Hall bed renovations and replacement of missing plants
on Trophy Club Drive continue.
• Winter rye has been applied at Harmony Park, Lakeview Park and Town Hall.
Harmony Park and Lakeview Park are closed for their winter maintenance.
• Winter maintenance to Independence Park included adding clay mix,
tilling/smoothing/leveling, adjustment of T-Ball field base settings. New walking
paths from dugouts to warmup circles will be done on fields 5-7.
• Road construction continues and Parks continues to monitor the trees and
plantings ensuring proper irrigation.
• Installation and removal of all Christmas Décor is complete.
• Bryon Nelson HS German Honor Society began their volunteer work at Freedom
Dog Park each weekend.
• A Little Free Library has been installed at Trophy Club Park in the Women’s
Garden area.
• Christmas tree disposal ended 01/13/2020 with 6 dumpsters utilized.
• Parks staff will be attending the Recreations Training Institute in Hulbert, OK in
February.
Director Jaramillo was available for questions.
Parks & Recreation Board Page 5 of 8 Meeting Date: Wednesday, August 12, 2020
Discuss and provide update regarding ongoing recreational programs/events.
Recreation Superintendent Melinda Ciaglia provided updates. Items addressed included:
• Updates on past events was provided including Fall Family Campout (135
registrations), Gingerbread House Activity (full at 50 registrations), Christmas in
the Park (approximately 600 attendees), and the Holiday Lights Contest (21
entries).
• 2020 Activity & Special Event Dates calendar was presented showing scheduled
dates for known 2020 activities.
• Seasonal positions for the Community Pool and Summer camp have been
posted on the Town website. Interviewing will begin in February and a
recruitment booth will be set up at Bryon Nelson HS.
• Hiring for Aquatics & Recreation Specialist has begun, interviews will begin this
week.
• Community Pool off season maintenance continues. Staff will be meeting with
Coach Melbourn to discuss 2020 Triton Swim Team season items.
• Trophy Club Park has a new and updated website. New disc golf signs have
been installed; staff has ordered new street signs, posts and decals for Mountain
Bike trails.
Director Jaramillo and Recreation Superintendent Ciaglia were available for questions.
Discuss and provide input concerning the Commission for Accreditation of Park and
Recreation Agencies (CAPRA). Without discussion, Chairman Nimphius requested that the board consider tabling this item for a future meeting when the full board is present. Chairman Nimphius moved to table this agenda item. Vice Chair Bone seconded. Chairman Nimphius called for a vote. The motion passed unanimously (4-0).
Parks & Recreation Board Page 6 of 8 Meeting Date: Wednesday, August 12, 2020
Future Agenda Items Chairwoman Nimphius asked for future agenda items. Secretary Dean Murray asked that Pickle Ball be placed as an agenda item for future consideration. Adjourn
Chairwoman Nimphius called for a motion to adjourn. Secretary Dean Murray moved to adjourn, Vice Chair Bone seconded. Chairwoman Nimphius called for a vote. The
motion passed unanimously (4-0). Chairwoman Nimphius adjourned the meeting at 7:25 p.m.
____________________________________ _____________________________ Dean Murray Julie Smestad Parks & Recreation Board Secretary Recording Secretary
Parks & Recreation Board Page 7 of 8 Meeting Date: Wednesday, August 12, 2020
Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-235-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/7/2020 Parks and Recreation Board
On agenda:Final action:8/12/2020
Title:Discuss and provide updates regarding Parks and Recreation Departmental Items including Projects
at Town Parks and ongoing Recreational Programs and Events.
Attachments:
Action ByDate Action ResultVer.
Discuss and provide updates regarding Parks and Recreation Departmental Items including Projects at Town Parks and
ongoing Recreational Programs and Events.
Parks & Recreation Board Page 8 of 8 Meeting Date: Wednesday, August 12, 2020