Agenda Packet Parks 09/21/2020Parks and Recreation Board
Town of Trophy Club
Meeting Agenda
1 Trophy Wood Drive
Trophy Club, Texas 76262
ZOOM Videoconference7:00 PMMonday, September 21, 2020
CALL TO ORDER AND ANNOUNCE A QUORUM
A quorum of the Parks and Recreation Board will be present through ZOOM
Videoconference on Monday, September 21, 2020 at 7:00 PM.
To speak on an item, you may email tnimphius@trophyclub.org OR
tjaramillo@trophyclub.org and include your topic(s) on the subject line, which will be read
by the Presiding Officer.
To join the meeting via ZOOM:
The public toll-free dial-in numbers to participate in the telephonic meeting are:
877-853-5247 or 888-788-0099 US Toll-free.
When your call is answered you will hear "Welcome to ZOOM, enter in the following
Meeting ID below followed by the pound sign (#)"
Meeting ID: 858 3465 3599#
If you wish to speak on a current item being discussed, please press *9 [STAR 9] to
"raise your hand".
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Board regarding an item over which
the Board has policy or oversight authority as provided by Texas law, the ethics order, or
other policy order.
REGULAR SESSION
2020-293-T Consider and take appropriate action regarding the approval of the Parks and Recreation
Board minutes dated August 12, 2020.
Parks and Recreation minutes 08.12.2020 DRAFT.pdfAttachments:
2020-294-T Discuss and provide updates regarding Parks and Recreation Departmental Items
including projects at Town parks and ongoing recreational programs and events.
Parks and Recreation Board Meeting Pickleball PPT.pdfAttachments:
ADJOURN
Park and Recreation Board Page 1 of 15 Meeting Date: Monday, September 21, 2020
September 21, 2020Parks and Recreation Board Meeting Agenda
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town
Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, September 18, 2020 by 5:00
PM in accordance with Chapter 551, Texas Government Code.
_______________________________
Julie Smestad, Administrative Specialist
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-237-2900, 48 hours in
advance and reasonable accommodations will be made to assist you.
Park and Recreation Board Page 2 of 15 Meeting Date: Monday, September 21, 2020
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-293-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/18/2020 Parks and Recreation Board
On agenda:Final action:9/21/2020
Title:Consider and take appropriate action regarding the approval of the Parks and Recreation Board
minutes dated August 12, 2020.
Attachments:Parks and Recreation minutes 08.12.2020 DRAFT.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action regarding the approval of the Parks and Recreation Board minutes dated August
12, 2020.
Park and Recreation Board Page 3 of 15 Meeting Date: Monday, September 21, 2020
STATE OF TEXAS COUNTY OF DENTON The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Wednesday, August 12, 2020. The meeting was held virtually via Zoom Video Conference and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT: Tiffany Nimphius Chairwoman Mindi Bone Vice Chair David Stout Board Member Tom Bath Board Member Michael Geraci Council Liaison ABSENT: Greg Fox Board Member Kim Farrell Board Member
Dean Murray Secretary STAFF AND GUEST(S) PRESENT
Tony Jaramillo Parks & Recreation Director Melinda Ciaglia Recreation Specialist
Call to order and announce a quorum. Chairwoman Nimphius called the meeting to order at 7:08 p.m. noting a quorum was present. CITIZEN PRESENTATIONS: Chairwoman Nimphius asked if there were any public requests to speak and there were none.
MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: Via Zoom Video Conference Wednesday, August 12, 2020
Park and Recreation Board Page 4 of 15 Meeting Date: Monday, September 21, 2020
REGULAR SESSION Consider and take appropriate action regarding the approval of the Parks and Recreation Board Minutes dated January 20, 2020. Vice Chair Bone moved to approve the minutes of the January 20, 2020 minutes and was seconded by Board Member Bath. Chairwoman Nimphius called for a vote. The motion passed unanimously (4-0).
Discuss and provide update regarding Parks and Recreation Departmental items including Projects at Town parks and ongoing Recreational Programs and Events.
Director Jaramillo thanked working with the current Parks and Recreation team who have worked hard through the challenges of 2020.
Director Jaramillo presented the Parks project updates:
• Entrances – new landscaping will be installed, updating and freshening of the perennials and anchor plants. No seasonal color was installed due to COVID-19
cautions and concerns and to save funds. Fall color will be installed.
• Pickleball item on the cancelled March meeting agenda – This will be added to next
month’s agenda.
• TCP update – 90% of work that was covered by a grant is complete. Parking lot improved and increased in size, pipe rail fencing repaired/replaced and posts reset, new mountain bike trail established, and new signage installed (50-60 signs).
• Staff has submitted grant paperwork for road repair. It is currently with the State for final approval.
Director Jaramillo was available for questions. Recreation Superintendent Caiglia presented the Recreation project updates:
• Staff has partnered with National Champion Sports to provide sites for baseball tournaments. The Town held 5 tournaments at Independence Park in June and July with excellent revenue (approximately $32,000). Tournaments went well and we are hoping to continue to partner with them for future tournaments.
• Community Pool is open daily through August 19, 2020. The decision was made to remain open on weekends for the rest of August and through September 27, 2020.
• Veteran Memorial bricks are available for sale for $45.00. There are 303 slots available for bricks; to date 10 have been sold. Board Member Bath suggested posting
this to the Town marquees. Recreation Superintendent Caiglia will work with the Town’s Marketing Manager.
• Fletcher’s Corney Dogs will be in Town August 25th from 4:00 p.m. – 7:00 P.M. They may remain after 7:00 p.m. if business merits.
• Youth baseball and soccer will begin practicing this month. Football is tentatively scheduled to begin in early September.
• Registration opens this week for Adult Bocce Ball and Kickball leagues.
• Pet Fest and Community Night planning continues and both fall events are scheduled to be held at this time. Director Jaramillo and Recreation Superintendent Ciaglia were available for questions.
Park and Recreation Board Page 5 of 15 Meeting Date: Monday, September 21, 2020
Future Meetings and Agenda Items
Chairman Nimphius requested that the board begin meeting monthly to cover necessary items. She requested future agenda items to be covered.
• Discuss and provide input concerning the Commission for Accreditation of Park and Recreation Agencies (CAPRA), which was tabled because of vacant positions on the Board. The Board is now fully populated and this should be a future agenda item to consider.
• Pickleball. The Board would like more information to be presented at the next board meeting: 1. Percentage of use on the current tennis courts, i.e. Pickleball play vs.
Tennis play and lessons. 2. Costs involved to convert tennis courts to Pickleball courts. 3. Cost of adjustable nets for Pickleball courts. 4. Scheduling examples on shared courts, i.e. how much time needs to be allotted to tennis and lessons vs. Pickleball play
• Sheldon Park update. Adjourn Chairwoman Nimphius adjourned the meeting at 7:51 p.m.
____________________________________ _____________________________ Mindi Bone Julie Smestad Vice Chair Parks & Recreation Board Recording Secretary
Park and Recreation Board Page 6 of 15 Meeting Date: Monday, September 21, 2020
1 Trophy Wood DriveTrophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:12020-294-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/18/2020 Parks and Recreation Board
On agenda:Final action:9/21/2020
Title:Discuss and provide updates regarding Parks and Recreation Departmental Items including projects
at Town parks and ongoing recreational programs and events.
Attachments:Parks and Recreation Board Meeting Pickleball PPT.pdf
Action ByDate Action ResultVer.
Discuss and provide updates regarding Parks and Recreation Departmental Items including projects at Town parks and
ongoing recreational programs and events.
Park and Recreation Board Page 7 of 15 Meeting Date: Monday, September 21, 2020
Park and Recreation Board MeetingMonday, September 21, 2020
Park and Recreation Board Page 8 of 15 Meeting Date: Monday, September 21, 2020
Questions •Percentage of Pickle Ball players versus Tennis players?
A: Staff continues to evaluate the courts usage and will have an
accurate report at the next meeting.
•How many Pickle Ball Courts fit at Harmony Park’s Tennis Court’s and
what is that cost?
A: Six (6) Pickle Ball Courts fit within the Tennis Courts.
$29,000 (estimate only) please see Exhibit “A”
•Cost of converting a Tennis Court into two (2) Pickle Ball Courts; cost
of converting a Tennis Court in Four (4) Pickle Ball Courts.
A: Four (4) Pickle Ball Courts -$23,000 See Exhibit “B”
Two (2) Pickle Ball Courts -$19,000, See Exhibit “C”
Park and Recreation Board Page 9 of 15 Meeting Date: Monday, September 21, 2020
Questions •Cost of an adjustable net
A: $200 -$500 each
•Provide a weekly schedule for the Harmony Park Tennis Courts
(Tennis, Pickle Ball Play and Lessons)
A:
-Tennis Players enjoy the courts on a first come first serve basis.
-Pickle Ball Play currently have reserved times on Tuesdays,
Thursdays and Saturdays from 9am to 11am in addition to a first
come first serve basis.
-Lessons are offered in two (2) hour increments with an hour in
between.
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Exhibit “A”
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Exhibit “B”
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Exhibit “C”
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