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Agenda Packet 07/26/2022Town of Trophy Club Meeting Agenda Packet Town Council 1 Trophy Wood Drive Trophy Club, Texas 76262 July 26, 2022 7:00 PM Council Chambers CALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor Fleury INVOCATION led by Reverend Bill Eason, Fellowship United Methodist Church  PLEDGES led by Council Member Oldham Pledge of Allegiance to the American Flag. Pledge of Allegiance to the Texas Flag. PUBLIC COMMENT(S) This is an opportunity for citizens to address the Council on any matter. The Council is not permitted to discuss or take action on any presentations made. Presentations are limited to matters over which the Council has authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak by completing the Speaker’s Form or may email mayorandcouncil@trophyclub.org ANNOUNCEMENTS AND REPORTS 1.Business Spotlight – Poki Bowl, Brian and Kirsten Lehrmann (Mayor Fleury). 2.Update on July 4th (T. Jaramillo). PROCLAMATION(S) 3.Issue Proclamation 2022­11 proclaiming July 2022 as Everybody Love Everybody Month in Trophy Club, Texas (Mayor Fleury). CONSENT AGENDA 4.Consider and take appropriate action approving a contract with Halff Associates for Landscape Architect services; Contract includes design of four entrances into Trophy Club including prominent placement and landscape design surrounding bronze statues and landscape designs that can be incorporated in medians throughout Town. Landscape Architect services not to exceed $37,000. (W. Carroll) 5.Consider and take appropriate action regarding the Town Council Meeting Minutes dated June 28, 2022 (A. Otterson). INDIVIDUAL ITEMS 6. Trophy Club Crime Control and Prevention District (CCPD) Budget a)  Conduct a Public Hearing regarding the Trophy Club CCPD Budget for Fiscal Year 2023, submitted to the Town Council by the CCPD Board. b) Consider and take appropriate action regarding the approval of the Trophy Club CCPD Budget for Fiscal Year 2023 submitted to the Town Council by the CCPD Board (M. Erwin). 7.Take appropriate action regarding the approval of the Trophy Club EDC­4B Budget. (W. Carroll and M. Erwin). 8.Consider and take appropriate action regarding the approval of the Trophy Club Capital Improvement Plan Budget for Fiscal Year 2023­2027. (M. Erwin) 9.Case PP­22­001 (Bobcat Village Phase 1, formerly 1H) Consider and take appropriate action regarding a Preliminary Plat for Bobcat Village Phase 1 (formerly 1H) containing +2.788 acres of land located east of Bobcat Boulevard, south and east of Halifax Street, and north of Byron Nelson High School. (M. Cox) 10.Case PP­22­002 (Bobcat Village Phase 2, formerly 1HB) Consider and take appropriate action regarding a Preliminary Plat for Bobcat Village Phase 2 (formerly 1HB) containing +2.106 acres of land located east of Bobcat Boulevard, east of Halifax Street, and north of Byron Nelson High School. (M. Cox) 11.Consider and take appropriate action amending Ordinance Section 14.02.252.(J)(1) for sales of alcoholic beverages within town­owned parks, contingent upon the Special Event Review Committee (SERC) application reviewing process and approval by the Town Manager or his designee (T. Jaramillo). 12.Review Future Agenda Items List (W. Carroll). EXECUTIVE SESSION 13.Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: a)  Section 551.087 Economic Development – Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b)  Section 551.071 Attorney­Client privilege      1) Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club Citizens. c)  Section 551.074 Personnel Matters – Deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee;      1)  Town Manager RECONVENE INTO REGULAR SESSION 14.Consider and take appropriate action regarding Executive Session items. (Mayor Fleury). ADJOURN One or more members of the Town Council may participate remotely using video conferencing pursuant to Chapter 551 of the Texas Government Code. The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, July 22, 2022 by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Anita Otterson Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 1 Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262July 26, 2022 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor FleuryINVOCATION led by Reverend Bill Eason, Fellowship United Methodist Church PLEDGES led by Council Member OldhamPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Business Spotlight – Poki Bowl, Brian and Kirsten Lehrmann (Mayor Fleury).2.Update on July 4th (T. Jaramillo).PROCLAMATION(S) 3.Issue Proclamation 2022­11 proclaiming July 2022 as Everybody Love Everybody Month in Trophy Club, Texas (Mayor Fleury). CONSENT AGENDA 4.Consider and take appropriate action approving a contract with Halff Associates for Landscape Architect services; Contract includes design of four entrances into Trophy Club including prominent placement and landscape design surrounding bronze statues and landscape designs that can be incorporated in medians throughout Town. Landscape Architect services not to exceed $37,000. (W. Carroll) 5.Consider and take appropriate action regarding the Town Council Meeting Minutes dated June 28, 2022 (A. Otterson). INDIVIDUAL ITEMS 6. Trophy Club Crime Control and Prevention District (CCPD) Budget a)  Conduct a Public Hearing regarding the Trophy Club CCPD Budget for Fiscal Year 2023, submitted to the Town Council by the CCPD Board. b) Consider and take appropriate action regarding the approval of the Trophy Club CCPD Budget for Fiscal Year 2023 submitted to the Town Council by the CCPD Board (M. Erwin). 7.Take appropriate action regarding the approval of the Trophy Club EDC­4B Budget. (W. Carroll and M. Erwin). 8.Consider and take appropriate action regarding the approval of the Trophy Club Capital Improvement Plan Budget for Fiscal Year 2023­2027. (M. Erwin) 9.Case PP­22­001 (Bobcat Village Phase 1, formerly 1H) Consider and take appropriate action regarding a Preliminary Plat for Bobcat Village Phase 1 (formerly 1H) containing +2.788 acres of land located east of Bobcat Boulevard, south and east of Halifax Street, and north of Byron Nelson High School. (M. Cox) 10.Case PP­22­002 (Bobcat Village Phase 2, formerly 1HB) Consider and take appropriate action regarding a Preliminary Plat for Bobcat Village Phase 2 (formerly 1HB) containing +2.106 acres of land located east of Bobcat Boulevard, east of Halifax Street, and north of Byron Nelson High School. (M. Cox) 11.Consider and take appropriate action amending Ordinance Section 14.02.252.(J)(1) for sales of alcoholic beverages within town­owned parks, contingent upon the Special Event Review Committee (SERC) application reviewing process and approval by the Town Manager or his designee (T. Jaramillo). 12.Review Future Agenda Items List (W. Carroll). EXECUTIVE SESSION 13.Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: a)  Section 551.087 Economic Development – Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b)  Section 551.071 Attorney­Client privilege      1) Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club Citizens. c)  Section 551.074 Personnel Matters – Deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee;      1)  Town Manager RECONVENE INTO REGULAR SESSION 14.Consider and take appropriate action regarding Executive Session items. (Mayor Fleury). ADJOURN One or more members of the Town Council may participate remotely using video conferencing pursuant to Chapter 551 of the Texas Government Code. The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, July 22, 2022 by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Anita Otterson Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 2 Town of Trophy ClubMeeting Agenda PacketTown Council 1 Trophy Wood DriveTrophy Club, Texas76262July 26, 2022 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUM ­ Mayor FleuryINVOCATION led by Reverend Bill Eason, Fellowship United Methodist Church PLEDGES led by Council Member OldhamPledge of Allegiance to the American Flag.Pledge of Allegiance to the Texas Flag.PUBLIC COMMENT(S)This is an opportunity for citizens to address the Council on any matter. The Councilis not permitted to discuss or take action on any presentations made. Presentationsare limited to matters over which the Council has authority. Speakers have up to four(4) minutes or the time limit determined by the Presiding Officer. Each speaker musthave submitted their request to speak by completing the Speaker’s Form or mayemail mayorandcouncil@trophyclub.orgANNOUNCEMENTS AND REPORTS1.Business Spotlight – Poki Bowl, Brian and Kirsten Lehrmann (Mayor Fleury).2.Update on July 4th (T. Jaramillo).PROCLAMATION(S)3.Issue Proclamation 2022­11 proclaiming July 2022 as Everybody Love EverybodyMonth in Trophy Club, Texas (Mayor Fleury).CONSENT AGENDA4.Consider and take appropriate action approving a contract with Halff Associates forLandscape Architect services; Contract includes design of four entrances into TrophyClub including prominent placement and landscape design surrounding bronzestatues and landscape designs that can be incorporated in medians throughout Town.Landscape Architect services not to exceed $37,000. (W. Carroll)5.Consider and take appropriate action regarding the Town Council Meeting Minutesdated June 28, 2022 (A. Otterson).INDIVIDUAL ITEMS6. Trophy Club Crime Control and Prevention District (CCPD) Budgeta)  Conduct a Public Hearing regarding the Trophy Club CCPD Budget for Fiscal Year2023, submitted to the Town Council by the CCPD Board.b) Consider and take appropriate action regarding the approval of the Trophy ClubCCPD Budget for Fiscal Year 2023 submitted to the Town Council by the CCPDBoard (M. Erwin).7.Take appropriate action regarding the approval of the Trophy Club EDC­4B Budget.(W. Carroll and M. Erwin).8.Consider and take appropriate action regarding the approval of the Trophy Club CapitalImprovement Plan Budget for Fiscal Year 2023­2027. (M. Erwin)9.Case PP­22­001 (Bobcat Village Phase 1, formerly 1H)Consider and take appropriate action regarding a Preliminary Plat for Bobcat VillagePhase 1 (formerly 1H) containing +2.788 acres of land located east of BobcatBoulevard, south and east of Halifax Street, and north of Byron Nelson High School.(M. Cox)10.Case PP­22­002 (Bobcat Village Phase 2, formerly 1HB)Consider and take appropriate action regarding a Preliminary Plat for Bobcat VillagePhase 2 (formerly 1HB) containing +2.106 acres of land located east of BobcatBoulevard, east of Halifax Street, and north of Byron Nelson High School. (M. Cox)11.Consider and take appropriate action amending Ordinance Section 14.02.252.(J)(1)for sales of alcoholic beverages within town­owned parks, contingent upon theSpecial Event Review Committee (SERC) application reviewing process andapproval by the Town Manager or his designee (T. Jaramillo). 12.Review Future Agenda Items List (W. Carroll). EXECUTIVE SESSION 13.Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Town Council will recess into executive session to discuss the following: a)  Section 551.087 Economic Development – Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b)  Section 551.071 Attorney­Client privilege      1) Deliberate a possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club Citizens. c)  Section 551.074 Personnel Matters – Deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee;      1)  Town Manager RECONVENE INTO REGULAR SESSION 14.Consider and take appropriate action regarding Executive Session items. (Mayor Fleury). ADJOURN One or more members of the Town Council may participate remotely using video conferencing pursuant to Chapter 551 of the Texas Government Code. The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, July 22, 2022 by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. __________________________________ Anita Otterson Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance, and reasonable accommodations will be made to assist you. 3 Proclamation 2022-11 Town of Trophy Club, Texas A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL SUPPORTING THE MONTH OF JULY 2022 AS EVERYBODY LOVE EVERYBODY MONTH IN TROPHY CLUB. WHEREAS, 2022 marks the 6th Anniversary of the Fatal Ambush of 5 Police Officers in Dallas, Texas, being one of the deadliest attacks on law enforcement; and WHEREAS, mental illness plays a part in 25% of total fatal police shootings; and WHEREAS, each year, 1.6 million people worldwide lose their lives to violence. And, for each one, many more are injured and suffer from a range of physical, sexual, reproductive and mental health problems; and WHEREAS, violence is preventable and its impacts can be lowered by reducing risks and implementing violence prevention programs in schools; and WHEREAS; promoting positive, nurturing relationships within families and communities can prevent violence; and WHEREAS, Chris Bailey of Trophy Club, Texas founded the Everybody Love Everybody Campaign to honor the Officers and has continued to stand at various street corners every July 7th since 2016 with his Everybody Love Everybody Sign to spread kindness, compassion and love to make the world a better place. NOW, THEREFORE, I, MAYOR ALICIA L. FLEURY, IN CONJUNCTION WITH THE TROPHY CLUB TOWN COUNCIL, DO HEREBY PROCLAIM: “JULY 2022 AS EVERYBODY LOVE EVERYBODY MONTH” PASSED AND APPROVED by the Trophy Club Town Council this 26th day of July, 2022. Anita Otterson Alicia L. Fleury, Mayor Town Secretary 4 Page 1 of 2 To: Mayor and Town Council From: Wade Carroll, Town Manager CC: Anita Otterson, Town Secretary Re: Contract with Halff and Associates for Landscape Architectural Services July 26, 2022 Agenda Item: Consider and take appropriate action approving a contract with Halff Associates for Landscape Architect services; Contract includes design of four entrances into Trophy Club including prominent placement and landscape design surrounding bronze statues and landscape designs that can be incorporated in medians throughout Town. Landscape Architect services not to exceed $37,000. (W. Carroll) Strategic Link: This item relates primarily to the following strategic priorities and goals of the Town’s strategy map. Nature and Beautification – Uphold the aesthetic appeal and beautification of the Town Background and Explanation: Town Council has expressed a desire to improve the entrances of our Town by adding new landscaping and statues that present the unique qualities and brand that Trophy Club brings our citizens, businesses and our guests. A Public Art Committee was formed made up of two Council Members and the Mayor to work with staff developing a plan to put this desire into action. Staff took the project scope out to public bid on December 27, 2021 after which the Public Arts Committee chose Halff and Associates as their desired vendor. Staff worked with Halff on a contract for services which met the desired scope of work. Once the project begins the architectural plans are estimated to take approximately 90 days to complete. After the plans are completed and agreed upon by the subcommittee Halff and Associates will present the final plan to Council for approval and staff will begin bidding out the construction that will not be done in house. Financial Considerations: Financial considerations information 5 Page 2 of 2 Legal Review: Not applicable Board/Commission/ or Committee Recommendation: The Council’s Public Arts Subcommittee recommends approval of the contract and beginning the project. Staff Recommendation: Staff recommends approval of the contract with Halff and Associates for the architectural designs as outlined in the attached scope of work. Attachments: Public Bid including scope of work Contract with Halff and Associates Town Council Approval: Mayor Alicia L. Fleury or designee 6 Request for Qualifications (RFQ) RFQ-2021-001 Landscape Architect Services for Town Entrances Effective Date: December 27, 2021 RFQ Due Date: January 26, 2022 Please return to: Attn: Anita Otterson Town of Trophy Club 1 Trophy Wood Drive Trophy Club, TX 76262 Phone: 682.237.2988 7 Town of Trophy Club RFQ # 2021-001– Landscape Architectural Services 2 BACKGROUND The Town of Trophy Club (hereinafter referred to as “Town”) is requesting proposals from qualified consultants such as Professional Licensed Landscape Architects to provide professional services to assist the Town in developing an attractive, cohesive, efficient and cost-effective landscape plan. The focus will be on the four entrances into the community and must include defined locations where bronze statues will be a focal point. The Town of Trophy Club is located just a short drive from the Fort Worth metroplex area along the State Highway 114 corridor. Approximately 13,000 citizens call Trophy Club home. As the first master-planned community in Texas, Trophy Club features over 1,000 acres of parks, and golf greens that weave through manicured neighborhoods and environmentally secure woodlands. As a premier North Texas residential community, much of the town’s appeal revolves around the abundance of outdoor activities, and the picturesque views created through the landscaped medians and rolling parkland. Recent commercial construction has created a need to reassess the landscaping to enhance the entrance points into town and to create an updated cohesive look that’s in harmony with the existing natural areas. SCOPE OF WORK The ultimate goal is to create a community that is attractive, cohesive and in harmony with the existing natural areas. There should be a continuity throughout the design of the entrances that says, “You’re entering Trophy Club.” Landscaping and hardscape need to flow into the community with a thoughtful plan that we can continue along the medians and other landscaped areas throughout the community. Existing landscaping should be considered when developing the plan, as well as sustainability and ease of replicating the “theme” throughout Town. A driving force of this project is the incorporation of five (5) bronze statues into the design, one at each entrance. The statues will depict three prominent golfers that have contributed to Trophy Club and a two statue grouping that will represent the teen golfers on the high school golf team. Placement of statues needs to be in a manner that is attractive and easily visible. Identifying areas at each location for statue placement is a key element to this project. We would like guidance as to the best ways to display the statues to maximize viewing while inhibiting the potential for vandalism or accidental damage. Size of the statues also needs to be addressed in your design. In talking with bronze sculptors, different sizes have been recommended. One suggestion is for life size (or slightly over) if the intent is for people to stand next to them for photos. The other recommendation is for 8’ statues since they show better when viewed from a distance. Another consideration would be a temporary design at each statue location in the event that a statue isn’t completed in the same time frame as the landscaping. Incorporating signage into the overall design is essential. An evaluation of existing monument signs, accessory signs and wayfinding signs will aid in establishing a cohesive design as well as determining areas with inadequate signage. Entrance Points Trophy Wood Drive - Trophy Wood Dr. enters directly off the access road of SH 114. Restaurants, hotels, and Town Hall flank both sides of the road with a landscaped median down the center. This is a heavily 8 Town of Trophy Club RFQ # 2021-001– Landscape Architectural Services 3 travelled section of road with cars entering restaurant parking lots on both sides. For pedestrian safety, possibly a crosswalk could be incorporated into the plan. Possible area near Town Hall could be used for a statue with inviting landscaping and park bench. Trophy Club Drive - Trophy Club Dr. has Town Center at one corner and Meet U Anywhere restaurant and one-story office buildings on the opposite corner. An existing clock tower is a landmark in Trophy Club. Possible statue placement near the clock tower could include access from town center parking lot. This stretch of road sees less foot-traffic than the other entrances. Trophy Lake Drive – Trophy Lake Drive is prone to traffic congestion especially during rush hour / before and after school. A notable feature on Trophy Lake Dr. is a roundabout. The roundabout is the display area for a large Christmas tree, but otherwise draws little attention in terms of landscaping. A variety of elements; Tom Thumb shopping center, a residential area, a church, surround this area and residential style office buildings border this entrance. Bobcat Blvd at Marshall Creek Rd – Bobcat Blvd. bisects our school district. Traffic flow is extremely heavy before and after school. Entrance to Trophy Club from Roanoke / 377 is through a residential area. The area needs to remain user friendly to all the bike riders and walkers to and from school and maintain clear sightlines for traffic. Our initial thoughts are to display two statues in this area, together, representing the players on the High School Golf Team. TIMELINE As the design phase gets underway and is completed, the Town would like to maintain the possibility of having one or more of the (4) four entrances completed by the end of May, 2022. Key dates related to the scope of work within this RFQ are as follows: December 27, 2021: RFQ Released December 29, 2021: Non-Mandatory Pre-Proposal Site Review 10:00 am, 1 Trophy Wood Drive January 14, 2022: Deadline for delivery of questions January 26, 2022: RFQ Response Due Date January 28, 2022: Evaluation of Qualifications METHOD OF SELECTION The Town is inviting all qualified Licensed Landscape Architects to submit a response to this REQUEST FOR QUALIFICATIONS. Initial responses will be reviewed by the Town Manager and a determination will be made whether any of the responses warrant further consideration. The top two (2) respondents will be forwarded to our Art Sub-Committee for final selection. The selected Landscape Architect will be expected to collaborate with the Art Sub- Committee and Town Manager as needed throughout the design review process. PROJECT SPECIFICATIONS 1. Prepare a landscape schematic for each location showing hard and soft landscape elements complete with sections or elevations where necessary. Designs should include drought tolerant landscaping and careful plant selections to ensure plant survival. 2. After an initial presentation with Town Manager, Parks Director and Art Sub-Committee, based on feedback, make any necessary amendments to the plan or provide options. 9 Town of Trophy Club RFQ # 2021-001– Landscape Architectural Services 4 3. Prepare a design-brief power point presentation which staff and the consultant will present to Council and Art Sub-Committee at a pre-determined Council meeting, to seek their direction for final approval. 4. Presentations should consist of design, selection, layout and specifications for paving materials, other landscape structures, plant materials, signage, irrigation systems, lighting, and drainage fittings 5. Proposals should also address the Town’s intent to continue this design schematic along all medians to create a harmonious and cohesive plan throughout the entire Town. SUBMITTAL REQUIREMENTS Please prepare and organize your Statement of Qualifications based on the requirements provided below. Any other information you would like to include should be placed in a separated section in the back of your Statement of Qualification. The requirements of this section are mandatory. Any proposal submitted without responding to the following will be deemed incomplete and not considered. 1. All proposals, one (1) original, two (2) copies and one (1) electronic copy must be submitted by 4:00 pm on January 26, 2022. All copies must be plainly marked by the Proposer with the Proposer name, date and this RFQ Title and number. Late proposals will not be considered and will be returned, unopened. 2. All proposals must be submitted in a sealed envelope, addressed and mailed or delivered as stated in this RFQ. Any Proposer may withdraw or amend his proposal either personally, or by electronic or written communication at any time prior to opening of the proposals. All proposals must be in the possession of the Town Governance Officer/Town Secretary’s office at the time of the proposal opening. Proposals submitted after the time specified shall not be considered and shall be returned unopened. It is the sole responsibility of the Proposer to ensure that his or her proposal reaches the Town Governance Officer/Town Secretary’s Office on or before the closing date and time. Proposals submitted by telephone, telegram or facsimile or email will not be accepted. If the proposal is sent by overnight courier (i.e., Federal Express, UPS, etc.), the proposal must be enclosed in an envelope marked as instructed above. 3. A completed Application Form (see attached form on page 7) 4. Enclose a Cover Letter not to exceed one page, describing the firm’s interest and commitment to perform work necessary to provide Architectural Services. 5. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity over the last five years. a. Briefly describe your experience with municipal landscape design. b. Company history; how long have you been in business under the present name, licenses for key personnel for this project, team experience. 6. Provide at least three references (names, phone numbers, email addresses) from recent work (previous five years) similar to the services outlined in this request for 10 Town of Trophy Club RFQ # 2021-001– Landscape Architectural Services 5 qualification. Please include a brief description of the work and the role your firm performed. 7. Describe in a brief outline your methodology and strategy for developing a Scope of Work for Town Entrance Landscaping Project. a. Include a proposed schedule of work. The proposed schedule shall include a timetable that identifies the amount of time required to complete each component of the project. Include the earliest available start date for your team and projected completion date. b. Briefly state the proposers understanding of the work to be done and make a positive commitment to perform the work. 8. A written cost estimate with hourly rates and estimated cost for the project. 9. Incurred Expenses – The Town is not responsible for any expenses the Proposer may incur in preparing and submitting proposals for this Request for Qualifications. 10. Interviews / Presentations – The Town reserves the right to conduct interviews or require Proposers to make an oral presentation as part of the proposal evaluation process. 11. Request for Modification – The Town reserves the right to request that the Proposer modify his proposal to fully meet the needs of the Town. 12. Request for Additional Information – The Proposer shall furnish such additional information as the Town of Trophy Club may reasonably require. This includes information that indicates financial resources. 13. Acceptance, Rejection, or Modification to Proposals – The Town of Trophy Club reserves the right to reject any or all proposals, in whole or in part, with or without cause, to waive any informalities and technicalities, and to award the contract on such coverage and terms it deems will best serve the interest of the Town. Criteria utilized by the Town for determining the most qualified Proposer includes, but is not limited to, whether Proposer meets the Town’s published requirements, the Proposer’s experience, skill, ability, financial capacity, references, and any other factors which could reasonably be asserted as being relevant to successful performance. 14. Proposals Binding – All proposals submitted shall be binding for one hundred fifty (150) calendar days following opening. 15. Proposals Will Not Be Returned – All proposals received from Proposers in response to this Request for Qualifications will become the property of the Town of Trophy Club and will not be returned to the Proposers. In the event of contract award, all documentation produced as part of the contract will become the exclusive property of the Town. 16. Proposer’s Certification – By submitting a proposal, the Proposer certifies that he/she has fully read and understands the proposal method, meets the requirements and has full knowledge of the scope, nature, and quality of work to be performed. 17. Any deviation from the specifications must be explained in detail; otherwise, it will be considered that the proposal is in strict compliance with the specifications and the successful Proposer will be held responsible for meeting the specifications. Any exceptions or clarifications to any section of the specifications shall be clearly indicated on a separate sheet(s) attached to the proposal form and shall specifically refer to the applicable specification paragraph number and page. 18.To ensure fair consideration for all Proposers, the Town’s Code of Ordinances prohibits communication to/or with any Town official, any department, division or employee during the submission process, except as provided below. Additionally, the Town 11 Town of Trophy Club RFQ # 2021-001– Landscape Architectural Services 6 prohibits communications initiated by a Proposer to the Town Official or employee evaluating or considering the proposals prior to the time an award decision has been made. Any communication between Proposer and the Town in order to obtain information or clarification needed to develop a proper, accurate evaluation of the proposal will be conducted through the Town Administrative Analyst, Anita Otterson at aotterson@trophyclub.org. All hard-copy or USB flash drive applications should be mailed to the following address: Town of Trophy Club Attn: Anita Otterson 1 Trophy Wood Drive Trophy Club, TX 76262 SELECTION PROCESS Initial responses will be reviewed by the Town Manager and a determination will be made whether any of the responses warrant further consideration. Upon evaluation of the Consultant Qualifications the Town will determine the two (2) firms they feel are most qualified for this project. The Art Sub-Committee will make the final selection. The Town’s evaluation may include conducting interviews of the top two rated firms; however, the Town reserves the right to make a selection based solely on the written Statement of Qualifications. The Town will negotiate a final Scope of Work, fee, project schedule and contract terms with the selected firm. Firms will be evaluated based on the following areas of qualifications: • Overall responsiveness of the submittal • Experience of the firm with similar projects • Experience working with municipalities • Quality of design and performance on similar projects • Capacity to accomplish work in the required time • Experience of key personnel • Project understanding and approach • Knowledge of the project area and related issues affecting the project • Cost estimate • History/Insurance capacity/Bonding REQUESTS FOR INFORMATION / CLARIFICATION Any requesting additional information, interpretation, and/or clarification relating to this Call shall make a written request addressed to: Anita Otterson Town of Trophy Club 1 Trophy Wood Drive Trophy Club, TX 76262 12 Town of Trophy Club RFQ # 2021-001– Landscape Architectural Services 7 RFQ APPLICATION FORM Landscape Architect Services for Town Entrances Please complete this form and include with application materials. Name of Firm: ______________________________________________________________________ Mailing Address:____________________________________________________________________ City:___________________________________ State:___________ Zip Code:__________________ Primary Contact:____________________________________________________________________ Phone:___________________________ Email:___________________________________________ Website (optional):_______________________________________________________ Key Staff Members – Name / Contact Information Principal -in- Charge______________________________/_______________________________ Key Personnel __________________________/_____________________________ ___________________________/_____________________________ DEADLINE: Submissions must be received by January 26, 2022 at 4 p.m. CST. Mailed to: Town of Trophy Club Attn: Anita Otterson 1 Trophy Wood Drive Trophy Club, TX 76262 Submitted materials will not be returned. APPLICATION CHECKLIST: ___ Application Form ___ Cover letter ___ Qualifications and Experience ___ References ___ Methodology and Strategy ___ Cost Estimate 13 TROPHY WOOD DRIVE ENTRANCE Restaurants flank both sides of the road with a hotel behind HG Sply. The empty lot will eventually have commercial construction and behind the empty lot is Town Hall. One statue of a prominent golfer will be displayed at this location. TROPHY CLUB DRIVE ENTRANCE Town Center is to the right with the clock tower shown in upper right corner. Restaurant to the left. One statue of a prominent golfer will be displayed at this location. Hotel Town Hall Bank Town Center Restaurant Clock Tower Restaurant 14 TROPHY LAKE DRIVE ENTRANCE Tom Thumb Shopping Center encompasses the right side of the road with a residential area to the left. The round-about is at the top of the photo. One statue of a prominent golfer will be displayed at this location. BOBCAT BLVD at MARSHALL CREEK ROAD ENTRANCE This intersection has a residential area in the top left corner. Schools surround all other areas as well as small office buildings, doctors offices, pizza place, ice cream, etc. Two statues, grouped together, will be displayed at this location. Tom Thumb Bank Byron Nelson High School Round-about Medlin Middle School Veterinary Office Offices 15 Agreement For Professional Services (Public Client-Scope of Services) - Page 1 of 4 _____________/________________ Revised 22 June 2022 Client Initial / Date AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES ON A DEFINED SCOPE OF SERVICES BASIS This Agreement for Professional Engineering Services, hereinafter called “Agreement,” is entered into by the Town of Trophy Club a Home Rule City of the State of Texas, hereinafter referred to as “Client”, duly authorized to act by the Town Council of said Client, and HALFF ASSOCIATES, INC., a Texas corporation, acting through a duly authorized officer, (Consultant, Landscape Architect, Architect, Surveyor, and Engineer (hereinafter "Engineer"), relative to Engineer providing professional engineering services to the Client. Client and Engineer when mentioned collectively shall be referred to as the “Parties”. W I T N E S S E T H: For the mutual promises and benefits herein described, the Client and Engineer agree as follows: I. Term of Agreement. This Agreement shall become effective on the date of its execution by both Parties and shall continue in effect thereafter until terminated as provided herein. II. Services to be Performed by Engineer. Engineer shall provide to the Client basic engineeri ng services as described in the scope of services attachment and fully incorporated herein as “Exhibit A” and “Exhibit B” which services may include, but will not be limited to, those services normally rendered by an engineer to a Home Rule City. Engineer shall perform its obligations under this agreement as an independent contractor and not as an agent or fiduciary of any other party. III. Compensation. Basic Fee Services: The basis of compensation for Basic Lump Sum services shall be as follows: Task 1 – Project Management and Meetings $ 8,500.00 Task 2 – Site Investigation $ 1,500.00 Task 3 – Schematic Design $25,500.00 Direct Costs (Estimated Reimbursables) $1,500.00 TOTAL COMPENSATION $37,000.00 Reimbursables (Direct Costs) The following expenses shall be reimbursed as a part of this contract. Reimbursable expenses should not exceed the direct costs identified above without written authorization from the CLIENT. The expenses will include the following: -Cost of xerographic and photographic reproduction of drawings and illustrations and other documents furnished or prepared in connection with this project, -Postage and delivery charges, and -Mileage billed at the current IRS rate Billing Schedule: The estimated fees and direct costs established above shall be invoiced monthly based on percentage of services completed for the lump sum tasks, and direct cost for reimbursable items. Client agrees to pay monthly invoices or their undisputed portions within 30 days of receipt. Payment later than 30 days shall include interest at 1 percent (1%) per month or lesser maximum enforceable interest rate, from the date the Client received the invoice until the date Engineer receives payment. Such interest is due and payable when the overdue payment is made. IV. Client’s Obligations. The Client agrees that it will (i) designate a specific person to act as the Client’s representative, (ii) provide Engineer with any previous studies, reports, data, budget constraints, special Clie nt requirements, or other pertinent information known to the Client, when necessitated by a project, (iii) Client agrees to provide site access, and to provide those services described in the attached Scope of Services assist Engineer in 16 Agreement For Professional Services (Public Client-Scope of Services) - Page 2 of 4 _____________/________________ Revised 22 June 2022 Client Initial / Date obtaining access to property necessary for performance of Engineer’s work for the Client, (iv) make prompt payments in response to Engineer’s statements and (v) respond in a timely fashion to requests from Engineer. Engineer is entitled to rely upon and use, without independent verification and without liability, all information and services provided by the Client or the Client’s representatives. V. Termination of Work. Either the Client or the Engineer may terminate this Agreement at any time with or without cause upon gi ving the other Party ten (10) calendar days’ prior written notice. Client agrees that termination of Engineer for Client’s convenience shall only be utilized in good faith and shall not be utilized if either the purpose or the result of such termination is the performance of all or part of Engineer’s services under this Agreement by Client or by another service provider. Following Engineer’s receipt of such termination notice the Client shall, within thirty (30) calendar days of Client’s receipt of Engineer’s final invoice, pay the Engineer for all services rendered and all costs incurred up to the date of Engineer’s receipt of such notice of termination. VI. Ownership of Documents. Upon Engineer’s completion of services and receipt of payment in full, Engineer shall grant to Client a non-exclusive license to possess the final drawings and instruments produced in connection with Engineer’s performance of the work under this Agreement, if any. Said drawings and instruments may be copied, duplicated, reproduced, and used by Client for the purpose of constructing, operating, and maintaining the improvements. Client agrees that such documents are not intended or represented to be suitable for reuse by Client or others for purposes outside the Scope of Services of this Agreement. Notwithstanding the foregoing, Client understands and agrees that any and all computer programs, GIS applications, proprietary data or processes, and certain other items related to the services performable under this Agreement are and shall remain the sole and exclusive property of Engineer and may not be used or reused, in any form, by Client without the express written authorization of Engineer. Client agrees that any reuse by Client, or by th ose who obtain said information from or through Client, without written verification or adaptation by Engineer, will be at Client’s sole risk and without liability or legal exposure to Engineer or to Engineer’s employees, agents, representatives, officers, directors, affiliates, shareholders, owners, members, managers, attorneys, subsidiary entities, advisors, subconsultants or independent contractors associates. Engineer may reuse all drawings, reports, data, and other information developed in performing the services described by this Agreement in Engineer’s other activities . Under no circumstances shall delivery of electronic files for use by the Client be deemed a sale by Consultant, and Consultant makes no warranties, either express or implied, of merchantability or fitness for any particular purpose. VII. Notices. Any notices to be given hereunder by either party to the other may be affected either by personal delivery, in writing, or by registered or certified mail. VIII. Sole Parties and Entire Agreement. This Agreement shall not create any rights or benefits to anyone except the Client and Engineer and contains the entire agreement between the parties. Oral modifications to this Agreement shall have no force or effect. IX. Insurance. Engineer shall, at its own expense, purchase, maintain and keep in force throughout the duration of this Agreement and for a period of four (4) years thereafter, professional liability insurance. The limits of liability shall be $1,000,000 per claim and in the aggregate. Engineer shall submit to the Client a certificate of insurance prior to commencing any work for the Client. X. Prompt Performance by Engineer. All services provided by Engineer hereunder shall be performed in accordance with the degree of care and skill ordinarily exercised under similar circumstances by competent members of the engineering profession in the State of Texas applicable to such engineering services contemplated by this Agreement. XI. Client Objection to Personnel. If at any time after entering into this Agreement, the Client has any reasonable objection to any of Engineer’s personnel, or any personnel, professionals and/or consultants retained by Engineer, Engineer shall promptly propose substitutes to whom the Client has no reasonable objection, and Engineer’s compensation shall be equitably adjusted to reflect any difference in Engineer’s costs occasioned by such substitution. XII. Assignment and Delegation. Neither the Client nor Engineer may assign their rights or delegate their duties without the written consent of the other party . This Agreement is binding on the Client and Engineer to the fullest extent permitted by law. Nothing herein is to be construed as creating any personal liability on the part of any Clie nt officer, employee or agent. 17 Agreement For Professional Services (Public Client-Scope of Services) - Page 3 of 4 _____________/________________ Revised 22 June 2022 Client Initial / Date XIII. Jurisdiction and Venue. This Agreement shall be administered under the substantive laws of the State of Texas (and not its conflicts of law principles) which shall be used to govern all matters arising out of, or relat ing to, this Agreement and all of the transactions it contemplates, including without limitation, its validity, interpretation, construction, performance and enforcement. Exclusive venue shall lie in any court of competent jurisdiction in Denton County, Texas. XIV. Integration, Merger and Severability. This Agreement and the Scope of Services, including fee and schedule are fully incorporated herein and represent the entire understanding of Client and Engineer. No prior oral or written understanding shall be of any force or effect with respect to those matters covered herein. The Agreement may not be modified or altered except in writing signed by both Parties. This Agreement constitutes, represents and is intended by the Parties to be the complete and final statement and expression of all of the terms and arrangements between the Parties to this Agreement with respect to the matters provided for in this Agreement. This Agreement supersedes any and all prior or contemporaneous agreements, understandings, negotiations, and discussions between the Parties and all such matters are merged into this Agreement. Should any one or more of the provisions contained in this Agreement be determined by a court of competent jurisdiction or by legislative pronouncement t o be void, invalid, illegal, or unenforceable in any respect, such voiding, invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be considered as if the entirety of such void, invalid, illegal, o r unenforceable provision had never been contained in this Agreement. XV. Exclusivity of Remedies. The Parties acknowledge and agree that the remedies set forth in this Agreement (Agreed Remedies) are and shall remain the Parties’ sole and exclusive rem edy with respect to any claim arising from, or out of, or related to, the subject matter of this Agreement. The Parties agree that Engineer is to have no liability or responsibility whatsoever to Client for any claim(s) or loss(es) of any nature, except a s set forth in this Agreement. No Party shall be able to avoid the limitations expressly set forth in this Agreement by electing to pursue some other remedy. XVI. Timeliness of Performance. Engineer shall perform its professional services with due and reasonable diligence consistent with sound professional practices. XVII . AGREED REMEDIES IT IS THE INTENT OF THE PARTIES TO THIS AGR EEMENT THAT ENGINEER'S SERVICES UNDER THIS AGREEMENT SHALL NOT SUBJECT ENGINEER'S I NDIVIDUAL EMPLOYEES, OFFICERS OR DIRECTORS TO ANY PERSONAL LEGAL EXPOSURE FOR CLAIMS AND R ISKS ASSOCIATED WITH THE SERVICES PERFORMED OR PERFORMABLE UNDER THIS AGREEMENT. XVIII. WAIVER. Any failure by Engineer to require strict compliance with any provision of this Agreement shall not be construed as a waiver of such provision, and Engineer may subsequently require strict compliance at any time, notwithstanding any prior failure to do so. XIX. Signatories. The Client and Engineer mutually warrant and represent that the representation of each who is executing this Agreement on behalf of the Client or Engineer, respectively, has full authority to execute this Agreement and bind the entity so represented. [SIGNATURE PAGE TO FOLLOW] 18 Agreement For Professional Services (Public Client-Scope of Services) - Page 4 of 4 _____________/________________ Revised 22 June 2022 Client Initial / Date IN WITNESS WHEREOF, the parties, having read and understood this Agreement, have executed such in duplicate copies, each of which shall have full dignity and force as an original, on the _____ day of _______________________, 20___. HALFF ASSOCIATES, INC. CLIENT: TOWN OF TROPHY CLUB, TEXAS By: ______________________________ By: _______________________________ Signature Signature ______________________________ ________________________________ Printed Name Printed Name ______________________________ ________________________________ Title Title ______________________________ _______________________________ _ Date Date 19 1 Town of Trophy Club Town Council Regular Session Minutes Tuesday, June 28, 2022; 7PM The Trophy Club Town Council met in a Regular Meeting on Tuesday, June 28, 2022. The meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers. TOWN COUNCIL MEMBERS PRESENT: Alicia L. Fleury Mayor Greg Lamont Mayor Pro Tem, Place 1 Jeff Beach Council Member, Place 2 Dennis Sheridan Council Member, Place 3 Karl Monger Council Member, Place 4 LuAnne Oldham Council Member, Place 5 Steve Flynn Council Member, Place 6 STAFF PRESENT: Wade Carroll Town Manager David Dodd Town Attorney Jason Wise Fire Chief Tony Jaramillo Director of Parks and Recreation Jill Lind Marketing and Communications Director Anita Otterson Acting Town Secretary Jon Ciarletta Police Lieutenant Mike Erwin Finance Director Matt Cox Community Development Director CALL TO ORDER AND ANNOUNCE A QUORUM Mayor Fleury called the meeting to order at 7:00 PM and noted a quorum with all Council Members present. INVOCATION led by Town Manager Wade Carroll PLEDGES led by Council Member Flynn Pledge of Allegiance to the American Flag. Pledge of Allegiance to the Texas Flag. ANNOUNCEMENTS AND REPORTS 1. Honor TCEVA President Suzanne Mills for 4 years of service to the Town of Trophy Club Police and Fire Departments. (P. Arata and J. Wise) Lt. Ciarletta and Chief Wise presented a plaque to Suzanne Mills that was accepted by Gretchen Wolffer. Mayor Fleury thanked Suzanne for supporting the Town at every event, and responding to a lot of the calls that our first responders were on. She also thanked Gretchen for taking over in the role of President of TCEVA. The Mayor stated that the program would not be what it is today without Suzanne. 2.Badge Pinning Ceremony for newly hired Fire Chief Jason Wise (W. Carroll) 20 2 Town Manager Wade Carroll stated that the badge pinning process is a very important process for the Fire Department and one usually picks someone special to them to pin their badge on them. Chief Wise has 30 years of experience. Acting Town Secretary Anita Otterson issued the Oath of Office to Chief Wise and his father, Sam Wise pinned his badge. 3. Update on July 4th festivities (T. Jaramillo). Parks and Recreation Director Tony Jaramillo gave an update on the 4th of July events. He said that we had 250 participants signed up for the 5K race. The parade has 36 participants signed up. The evening celebration will begin at 6 PM. Different from last year - Food booths will open and the band will play after the fireworks to help disburse the crowd slower on the way out in hopes to help traffic flow. We will have more inflatables this year to help with the long lines that we saw in the past. Fourteen food vendors have signed up. We received about $14,500 in sponsorships this year and Mr. Jaramillo thanked each sponsor. CM Sheridan asked what time parade participants should arrive and Mr. Jaramillo said they will begin lining up at 8 am. The Mayor stated that you can still sign up if you have a float and also you can still sign up to run in the 5K. CM Oldham thanked TCPRVA, Young Men’s Service League and Boy Scouts and BNHS Cheerleaders that showed up to help distribute over 15,000 flags. Mr. Jaramillo also thanked Stacey Bauer and TCPRVA for all their help. PROCLAMATIONS 4. Issuance of Proclamation 2022-10 proclaiming July 2022 as Parks and Recreation Month in the Town of Trophy Club; and recognizing Parks and Rec staff for their contributions to successful programs and events in Trophy Club (Mayor Fleury, T. Jaramillo) Mayor Fleury read the Proclamation. Mayor Fleury made a motion to accept Proclamation 2022-10. The motion was seconded by CM Monger. The motion passed unanimously. INDIVIDUAL ITEMS 8. Consider and take appropriate action approving Resolution 2022-07 appointing a Board Member to serve on the Denco 9-1-1 Board (W. Carroll) Item #8 was moved up to allow Mr. Jim Carter to speak regarding the appointment of the Denco 9-1-1 Board Member position. Mr. Carroll introduced Mr. Carter, who was the Town of Trophy Club’s first Mayor. Mr. Carter thanked all the Council for their service. He explained to council some of the things that Denco 9-1-1 has accomplished over the past years; Denco 9-1-1 pushed to pass 911 availability in hotels, texting to 911 and tracking location of mobile phone calls to 911, especially when in large buildings and also requiring plans of buildings to be on file so first responders can identify specific areas within buildings. Mayor Fleury thanked Mr. Carter for his service. Mayor Pro Tem Lamont made a motion to appove Resolution 2022- 07 appointing Jim Carter to serve on the Board of Denco 9-1-1. The motion was seconded by Council Member Sheridan. The motion passed unanimously. EXECUTIVE SESSION 11. Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open meetings Act), the Town Council will recess into executive session to discuss the following: a. Section 551.087 Economic Development – Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b. Section 551.071 Attorney-Client privilege 1. Deliberate possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club citizens. 2. Update on Norwood vs Trophy Club c. Section 551.074 Personnel Matters – deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee; 1. Town Secretary 21 3 Mayor Fleury announced that Council was going into executive session at 7:34 PM. RECONVENE INTO REGULAR SESSION Mayor Fleury reconvened the meeting into Regular Session at 7:54 PM. PUBLIC COMMENTS This is an opportunity for citizens to address the Council on any matter. The Council is not permitted to discuss or take action on any presentations made. Presentations are limited to matters over which the Council has authority. Speakers have up to four minutes or the time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak by completing the Speaker’s Form or they may email mayorandcouncil@trophyclub.org. CONSENT AGENDA 5. Consider and take appropriate action to approve Resolution 2022-06 regarding the award of the Depository Services contract, and authorizing the Mayor or her designee to execute all necessary documents (M. Erwin). 6. Consider and take appropriate action to approve the Town Council Meeting Minutes of June 14, 2022 (A. Otterson). Mayor Pro Tem Lamont made a motion to approve Consent Agenda items 5 and 6, noting the version of item 5 that was distributed by email on June 28, 2022. The motion was seconded by Council Member Monger. The motion passed unanimously. INDIVIDUAL ITEMS 7. Fiber Project update from One Source and Hunt Communications (W. Carroll). Mayor Fleury thanked the members present from One Source and Hunt Communications for their patience as we reorganized several items on the agenda. Mr. Carroll introduced Brian Davis from One Source, the company doing the fiber project within Town. Mr. Davis brought his team with him and wanted to hold a Q&A session to update everyone on the progress of the project. He noted that Phase 1 is complete and customers are already starting to convert their internet service to One Source. Phase 2 should be complete and ready for customers next week. Phase 3 should be complete in the next 30-45 days. Phase 4 will be complete 30-45 days after Phase 3 is complete and so on for additional phases. The first item that he addressed was the restoration of landscaping. He said that they restore all landscaping one time at the end of the phase. He says he realizes that there is frustration from the people at the beginning of the phase that must wait until the phase is complete, but it is best to wait to do all the repairs at once. Mayor Fleury noted that all the information regarding the project is on the Town website. She asked if this would include repairs to utility lines that had been hit. Mr. Davis said Yes. Council Member Flynn asked for confirmation that since Phase 1 was complete that landscape restoration has begun in that phase. Mr. Davis confirmed that was correct. Mayor Pro Tem Lamont asked if repairs would be made to driveway and mailbox slabs. Mr. Davis introduced Tim Sanchez, Project Manager with Hunt Communications. He said Yes, they will restore everything to as close to what it was prior to the project. He stated that sometimes it is hard to match grass and sometimes it’s hard to get all types of grass this time of year. He stated that they try to stay away from mailboxes because they tend to lean if they bore underneath them, but the more they stay away from mailboxes, the more they get into water lines. They try to stay between the meter box and the home so if they do hit a water line they are only affecting one home. If 22 4 they are boring between the meter box and the main and they hit a line it would shut down everyone. So they try to find that happy medium before they dig a hole. Mayor Fleury stated that she had a question from a resident asking if they had to let the crews in their yard. Since Hunt is working in the utility easement, Yes they had the right to dig in all yards. Mayor Fleury also asked if the lines that have been hit was due to the utilities being mismarked. Mr. Sanchez said water lines are hard to locate – some of the pipes are PEX, PVC, and some are copper. Copper is easy to locate because a small voltage can be detected. He also stated that sometimes pipes coming from the house to the meter are not always as straight as you would think they were. He said they hit a water main last week. They met with Alan at the MUD, and the main was repaired. Now they are digging 3 feet from markings. Texas 811 law requires 2 feet on each side of a location, but they have decided to go 3 feet. MPT Lamont asked what is the danger of a mailbox slab or driveway sinking after boring underneath. Mr. Sanchez gave an example of a driveway that they bored underneath and the slab was raised. He was able to determine that the driveway was level on Google Earth and said that they would be financially responsible for fixing that driveway. He said that anything that they mess up, they will fix. Mr. Davis stated that they are a long-term partner with Trophy Club and they will fix anything that gets disturbed. Council Member Sheridan has neighbors concerned about their trees; he asked how far off the curb and how deep is the bore? Mr. Sanchez said the typical bore is between 30 and 36 inches unless there is a water main. If there is a main they go 2 feet below. The shallowest that they would go is 24 inches. CM Sheridan stated that after talking to Arborilogical Services, the typical tree roots will be within 24 inches of the surface so the boring should not permanently damage a tree. CM Monger stated that at first they were installing above-ground boxes and they had some complaints and concerns, and after we talked to them, they came back and installed the flat/level boxes and he wanted to thank Hunt and One Source for doing that. It was an expensive change to make, but they jumped on it and did it and they understood how important it was to the Town. Mayor Fleury also commented that since they are a utility there are certain things that they are allowed to do and they didn’t have to change to the flat boxes. She also stated that the residents of Trophy Club have been asking for better service. Some are bringing up reviews of One Source and she wanted to make sure they knew that the reviews are from a previous owner and management team that she would like Mr. Davis to address this evening. Mr. Carroll noted that Mr. Davis and his team have done an excellent job and have answered every single phone call and email inquiry from any of our staff and as far as he knows from any of our residents. Most of the complaints that he has seen online are often immediately after the boring unit leaves the site. He noted that the crews will use the sod that they had previously flipped over and they will put it back in place. The sod may be yellowed and it may not be even. This is just temporary and the final restoration will be completed at the end of the phase. Mr. Sanchez asked that when the grass is replaced please water it. He also stated that residents should run their sprinkler systems after the crews have passed their house and if they see a problem let Frank Granger (Hunt) know. He also said that if it is an immediate problem and they (Hunt) can’t get there, please contact a sprinkler company to get it repaired. Take pictures of the problem and if they confirm that they were the cause of the damage they will rectify the bill. MPT Lamont asked them to address why they chose to install their lines in the front yard and not the backyard. Mr. Sanchez stated that the first job they did a couple of years ago they installed in the rear of the homes because they could capture four homes instead of two in front. It was very cost-effective. But, the homeowners didn’t like them being in their backyards. It was very troublesome because they were constantly in and out of back yards and there were numerous crews (8-12 here in Trophy Club). The crews would have to be in the backyard with the gate open and if you have dogs that created problems. So they changed to doing both sides of the street in the front yard. They 23 5 also considered one side of the street in front yards, but then they would have to bore under the street and they would have to move the equipment further into front yards to get the correct angle to bore under the street. Mr. Davis stated that rear easements are easier to use when they are working in a new development that isn’t built out. Mayor Fleury asked about reviews for One Source. Mr. Davis said that One Source has been around for almost 30 years. It was started by Tri-County Electric. They started with One Source cable and copper plant with a little bit of fiber that paralleled their utility network. They decided to keep their core competency and focus on the electric business. So One Source was acquired with the intention of moving forward only with the phone service/isp service provider and wanting to expand on the fiber footprint and bring it to areas that didn’t have it. So, One Source was acquired about 24 months ago and the reviews that we are seeing are not recent ones. They have been tracking their ratings for the past 12 months and they have about a 4.5 star rating for the past 12 months. Mayor Fleury said there were also comments from residents about the Town making money or getting monetary gain from this relationship. Mr. Carroll said that he met with Mr. Davis and Mr. Sanchez and they said that there was a portion of our Town that doesn’t have fiber and they would like to provide that service to the Town. They were offering 2 gig service at the time and we looked at what we had in town already. We had fiber on the north end of town , no fiber on the south end or east side. We know that there are a lot of residents that work from home and a lot of streaming going on so the demand was very high and we often have complaints of internet service going down. We get those phone calls even though we are not the internet provider. So, the thought of bringing in a fiber group was a great idea. As a utility provider, One Source came in with a plan to add fiber. They are working in a utility easement as a utility provider and the town has no way of stopping that. Mr. Davis has been a great partner. They changed up their plan at their cost, they changed the engineering at their cost and they’re doing the restoration as they go and he is sure the finished product after restoration will be excellent. We did not invite them to come to Trophy Club. They saw us as an opportunity for improvement and for them to gain more customers. We don’t get a portion of their fees, they didn’t pay us to come into Trophy Club. Mayor Fleury said she hoped that residents take advantage of the service especially those where there is no competitor for the service. Mr. Carroll stated that One Source did a survey of our citizens and there was enough response that said that they wanted the service. MPT Lamont asked if fiber can be laid in Meadow Ridge which is a gated community? Mr. Davis asked if they could get back to Mr. Lamont when they had a chance to look at a map. They also confirmed that they were installing on Oak Hill, Oakmont, Palmetto and Avenue Twenty. He also confirmed that no lines from competitors were being removed. MPT Lamont asked how the fiber gets to the house and upstairs. Mr. Sanchez said that the location of the drop box is crucial. The ideal location is on the garage side of the house. There may be retaining walls on a lot that they have to go around to get to the garage side. The fiber drop line is buried at 6-10 inches depending on the soil. A crew member uses a blade shovel to dig a trench, if they have to go under a driveway or sidewalk they use a technique called water jetting. He uses ¾” PVC pipe and ties on to a water line and there’s a little nozzle at the end of it and it jets through until it comes out at the other end. After it goes under the driveway/sidewalk, the fiber drop line is trenched in again, no pipe, at about 6” to 10” in depth all the way up to the garage. MPT Lamont asked how the service gets to the upstairs. Mr. Davis explained that they will install an ONT (Optical Network Terminals or the fiber box that is placed in your home). That box will give you the fiber internet connection into the house. 90% of the time the customer will get a Wi-Fi 6-enabled router from One Source. There is no inside wiring. Services will be brought into the router similar to how Spectrum gets service to your home through cable boxes. The Wi-Fi 6 router is the latest technology enabling Wi-Fi capabilities to multiple devices inside the house. If you provide your own router, which some people do because the One Source router is $10 per month, their router may not be as good as the router One Source will provide. One Source will not support or touch anybody else’s router. They also can’t “see” anything past your router. If you call in and say your service is slow, they will only be able to test up to their equipment or the ONT. To get upstairs, the router will be connected to the Cat5 system that is currently sending service upstairs. They do have the ability to install additional drops at an additional expense. 24 6 MPT Lamont confirmed that this is just internet service, no TV service. MPT Lamont asked what is the advantage to the homeowner and what are costs compared to competitors? Mr. Davis said fiber optics is just the latest and greatest. If a homeowner has coax or a cable modem, those are your only options unless you have fiber. Fiber is the fastest delivery method; it delivers at the speed of light. It’s the fastest and most secure network, which is its’ biggest advantage. From a cost standpoint, it is highly competitive for the bandwidth that you get compared to other carriers. Compared to 200Mg that Spectrum provides for $80, One Source will provide 1000 Mg for $69. So you’ll get much faster speed, and the speed is dedicated. MPT Lamont questioned if they were NOT going where fiber is currently. Mr. Davis said that is their intention. Mayor Fleury said the whole point of this was to bring fiber to the rest of the community, to the areas that didn’t have it. She also said that One Source was offering an overall competitive rate, this is not a promotional rate. Mr. Davis confirmed that they will not change their rates. Council Member Monger commented that his home was in Phase 1 and he is already connected. He said the technician did a great job and asked the right questions. His signal more than quadrupled. He said he will be saving about $100 per month by changing other services. Mr. Davis said that you can now get local channels through streaming and 1 Gig is more than enough to stream. Mayor Fleury said all of this information will be on our website. She thanked Mr. Davis and Mr. Sanchez for coming and answering everyone’s questions. 8. considerder and take appropriate action approving Resolution 2022-07 appointing a Board member to serve on the Denco 9-1-1 Board. (W. Carroll). 9. Consider the FY23 proposed budget calendar for the Town and related discussion (M. Erwin). Finance Director Mike Erwin gave an update on the budget process, the budget calendar and when we’ll have public hearings. We’ll have one more public hearing on the CCPD budget at the last meeting in July. We’ll have a hearing on the budget after the first meeting in August and we’ll also have a hearing on the tax rate at the first meeting in August before you vote. We used to have two readings of the budget before you could pass it, but the new state law states that council has to take action after the first hearing. It doesn’t have to be approved, but we have approved on the first reading the last two years. A meeting has been scheduled for July 7th with the budget subcommittee. From there it will be determined how many more meetings are needed, so the budget that is brought to Council at the first meeting in August will be a reflection of the direction the budget subcommittee has given to Mr. Carroll and Mr. Erwin. So, at the July 26th Council meeting, Council will accept the CCPD budget after a hearing, the EDC budget will be presented and our Charter requires that we present a CIP to Council by August 1. With Council approval on those three items, Mr. Erwin is able to implement those into the proposed budget that Council will then see at the August 9th meeting. At that meeting, we’ll have a presentation of the proposed budget and a hearing will be set for the next meeting in August. We’ll talk about the not to exceed tax rate and have our calculations done by the county by that time and we’ll set a hearing for that (tax rate) which is typically done in the first meeting in September. We will also have the PID items that we take care of in September. Council Member Flynn stated that in the past there have been joint meetings with Council and the MUD to discuss the Fire Department budget. Is that no longer the case? Mr. Carroll stated that in the last ILA with the MUD we were only required to have a joint meeting if either side requests it. If both sides are okay with the fire budget the way that it is presented then they will go with it. Mr. Carroll also wanted to thank Council for their hard work during the January retreat where they kicked off budget. Budget goals were given to us then and that has allowed us plenty of time to ensure that those goals are met. 25 7 Council Member Oldham thanked Mr. Erwin for the transparency about when all the hearings will be. Council member Monger would like a presentation on Open Gov to allow citizens access to the budget. Mr. Carroll said that we are looking at ways to allow this because we have to pay for every single application that uses OpenGov. We’re trying to figure out a way to get that done. Mr. Erwin said that Open Gov hasn’t lived up to what it said it could do. We’re looking at other options to provide transparency. What we did last year and hope to do again this year is the morning after the proposed budget is presented, we will put together an Excel spreadsheet in table form that people can sort it and see detail and it will be placed on our website. It’s not the best solution. Mr. Monger said as long as they can drill down and see details. He asked for a presentation on the excel spreadsheet and how to use it. MPT Lamont made a motion to accept the FY23 proposed budget calendar as presented in the council packet and by Mike Erwin at the podium. Motion was seconded by Council Member Oldham. Passed unanimously. 10. Review Future Agenda items (W. Carroll) Mr. Carroll said there has been no real change to the items on the list but now is the time to add items to the list. Mayor Fleury would like to add the feasibility of putting together a destination Trophy Club brochure, maybe utilize hot funds, include our hotels and eating establishments, to drive some lunch traffic, include promotions. She would like to get the information over to Hillwood. She would like the information to be driven by our hotels and restaurants – what discounts are they offering, what specials do they want to do, hotel corporate rates offered, what partnerships do our hotels want to do with our restaurants – stay here, eat here. Mayor Fleury announced that Council was going into Executive session at 8:52 EXECUTIVE SESSION 11. Pursuant to the following designated section of the Texas Governmental Code, Annotated, Chapter 551 (Texas Open meetings Act), the Town Council will recess into executive session to discuss the following: a. Section 551.087 Economic Development – Deliberate Economic Development Negotiations regarding prospective commercial projects within the Town of Trophy Club. b. Section 55.071 Attorney-Client privilege 1. Deliberate possible Interlocal Agreement with multiple governmental entities to provide services to Trophy Club citizens. 2. Update on Norwood vs Trophy Club c. Section 551.074 Personnel Matters – deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee; 1. Town Secretary RECONVENE INTO REGULAR SESSION 12. Consider and take appropriate action regarding executive session items (Mayor Fleury). Mayor Fleury reconvened the meeting into Regular Session at 9:47 PM. Mayor Pro Tem Lamont made a motion to accept the Employment Contract for Anita Otterson for the position of Town Secretary with amended changes to sections 12 and 17. The motion was seconded by Council Member Monger. The motion passed unanimously. ADJOURN Mayor Fleury adjourned the meeting at 9:48 pm. 26 Page 1 of 2 To: Mayor and Town Council From: Mike Erwin, Finance Director CC: Wade L. Carroll, Town Manager Anita Otterson, Town Secretary Re: Approval of the CCPD Fiscal Year 2023 (FY23) Budget Town Council Meeting, July 26, 2022 Agenda Item: Consider and take appropriate action regarding the approval of the Trophy Club Crime Control and Prevention District (CCPD) Budget for Fiscal Year 2023 submitted to the Town Council by the CCPD Board (M. Erwin). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: The CCPD Budget met its requirement for one public hearing on June 20, 2022 and can be adopted based on Texas Local Government Code. Financial Considerations: The Fiscal Year 2023 CCPD Budget projects $351,900 in revenue, $7,536 in use of fund balance and $359,436 in expenditures related to the public safety of the Town of Trophy Club. Legal Review: None applicable Board/Commission/ or Committee Recommendation: The CCPD Board met on June 20, 2022 to discuss the proposed Fiscal Year 2023 Budget for CCPD and recommended approval of the budget. Staff Recommendation: Staff recommends approval of the CCPD Budget for Fiscal Year 2023. 27 Page 2 of 2 Attachments: Fiscal Year 2023 CCPD Proposed Budget Town Council Approval: Mayor Alicia Fleury or designee 28 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services CCPD Fund FY 2020  ACTUAL FY 2021  AMENDED FY 2021  ACTUAL FY 2022  AMENDED  BUDGET FY2022  ESTIMATE FY 2023 PROPOSED FY 2024 PROJECTED FY 2025 PROJECTED Beginning Fund Balance 130,510$     82,957$       222,811$     142,205$     274,127$     244,053$     236,517$       $     268,957  Revenue    Sales Tax  $     284,426  $     262,500  $     328,432  $     300,000  $     369,980  $     350,000  $     360,500  $     371,315     Grant Revenue 5,669             ‐                     1,448            21,525          738                ‐                      ‐                      ‐                         Interest Income ‐                      ‐                      ‐                      ‐                      ‐                     1,900            1,957            2,016                Assets Sold 3,200             ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      Total Revenue 293,295$     262,500$     329,880$     321,525$     370,719$     351,900$     362,457$     373,331$       Expenditures Personnel   Salaries ‐$               ‐$               ‐$               $                ‐     $                ‐     $                ‐     $                ‐       Overtime 2,476            20,040          2,527             ‐                      ‐                     20,000          20,400          20,808              Longevity ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                         Annual Stipend ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                         Retirement ‐                     2,729             ‐                      ‐                      ‐                     2,657            2,710            2,764                Medical Insurance ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                         Dental Insurance ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                         Vision Insurance ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                         Life Insurance & Other ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                         Social Security Taxes ‐                     1,242             ‐                      ‐                      ‐                     1,242            1,267            1,292                Medicare Taxes ‐                     291                ‐                      ‐                      ‐                     291               297               303                   Unemployment Taxes ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                         Workers' Compensation 400               446               394                ‐                      ‐                     446               446               446                Total Personnel  $         2,876  $       24,748  $         2,921  $                ‐     $                ‐    $       24,636  $       25,120  $       25,614  Services & Supplies    Professional Outside Services 32,081$       26,000$       26,766$        $       26,000  $       45,000  $       55,000  $       56,100  $       57,222     Schools & Training 15,417          15,400          17,086          16,000          19,512          18,500          18,870          19,247              Qualifying Expenses 11,290          18,250          10,290          18,500          18,660          18,500          18,870          19,247              Meetings ‐                      ‐                      ‐                     700                ‐                     800               816               832                   Office Supplies ‐                      ‐                      ‐                     2,750            2,170            3,000            3,060             $         3,121     Postage ‐                      ‐                      ‐                     500               374               500               510               520                   Publications/Books/Subscription ‐                      ‐                      ‐                     2,500            78                  2,500            2,550             $         2,601     Uniforms 132               6,000            905               6,000             ‐                     6,000            6,120            6,242                Protective Clothing 1,931             ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                         Small Equipment 40,770          50,000          72,241          96,500          90,000          50,000          48,000          48,960             Total Services & Supplies 101,620$     115,650$     127,288$     169,450$     175,793$     154,800$     154,896$     157,994$      Capital    Capital Outlay  $       45,217  $     150,000  $     148,356  $     225,000  $     225,000  $     180,000  $     150,000  $     150,000    Total Capital 45,217$       150,000$     148,356$     225,000$     225,000$     180,000$     150,000$     150,000$      Total Expenditures 200,994$     290,398$     278,564$     394,450$     400,793$     359,436$     330,016$     333,608$      Other Sources (Uses)    Transfer Out  $                  ‐   $                  ‐   $                ‐     $                ‐     $                ‐     $                ‐     $                ‐     $                ‐    Total Other Sources (Uses)‐$                   ‐$                  ‐$               ‐$               ‐$               ‐$               ‐$               ‐$               Net Increase (Decrease) 92,301$       (27,898)$      51,316$       (72,925)$      (30,074)$      (7,536)$        32,441$       39,723$        Ending Fund Balance  $     222,811  $       55,059  $     274,127  $       69,280  $     244,053  $     236,517  $     268,957  $     308,681  29 Page 1 of 2 To: Mayor and Town Council From: Mike Erwin, Finance Director CC: Wade L. Carroll, Town Manager Anita Otterson, Town Secretary Re: Adopting EDC 4B Fiscal Year 2023 (FY23) Budget Town Council Meeting, July 26, 2022 Agenda Item: Consider and take appropriate action regarding the approval of the Trophy Club Economic Development Corporation 4B Budget for Fiscal Year 2023 submitted to the Town Council by the EDC 4B Board (M. Erwin). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: The Fiscal Year 2023 EDC 4B Budget has been approved by the Corporation and is ready for adoption. Financial Considerations: The Fiscal Year 2023 EDC 4B Budget projects $753,125 of revenue and $334,434 of expenditures related to economic development for the Town of Trophy Club. Legal Review: None applicable Board/Commission/ or Committee Recommendation: The EDC 4B held a meeting on July 14, 2022 to discuss the proposed Fiscal Year 2023 Budget for EDC 4B and recommended approval of the budget. Staff Recommendation: Staff recommends approval of the FY23 EDC Proposed Budget. 30 Page 2 of 2 Attachments: Fiscal Year 2023 EDC Proposed Budget Town Council Approval: Mayor Alicia Fleury or designee 31 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services EDC 4B FY 2020 ACTUAL FY 2021 AMENDED FY 2021 ACTUAL FY 2022 AMENDED BUDGET FY2022 ESTIMATE FY 2023 PROPOSED FY 2024 PROJECTED FY 2025 PROJECTED Starting Net Position (32,312)$ 212,994$ 365,706$ 229,725$ 476,082$ 748,531$ 1,167,222$ $ 1,596,320 Revenue Sales Tax - General $ 575,821 $ 525,000 $ 678,913 $ 600,000 $ 700,000 $ 700,000 $ 714,000 $ 728,280 Interest Income - 4,000 22 4,080 739 500 510 520 Miscellaneous Revenue 64,106 - - 53,625 53,625 52,625 51,625 50,625 Total Revenue 639,927$ 529,000$ 678,936$ 657,705$ 754,364$ 753,125$ 766,135$ 779,425$ Expenses Professional Outside Services $ 3,254 $ 4,000 $ 4,500 $ 15,000 $ 15,000 $ 50,000 $ 51,000 $ 52,020 Auditing 4,000 4,000 4,000 5,000 5,000 5,000 5,100 5,202 Advertising - 35,000 10,906 35,000 12,925 25,000 25,500 26,010 Printing - 200 - 200 - 500 510 520 Schools & Training - 1,000 - 1,000 - 3,000 3,060 3,121 Dues & Membership - 1,200 - 1,200 - 2,500 2,550 2,601 Travel & Per Diem - 750 - 750 - 2,000 2,040 2,081 Office Supplies - 200 - 200 - 500 510 520 Miscellaneous Expense 2,500 4,000 - 4,000 3,333 4,000 4,080 4,162 EDC Projects - - - - - - - - Incentive Programs - 300,000 100,000 - - - - - Paying Agent Fees 600 400 600 408 400 416 424 433 Transfer to General Fund - - - 40,000 40,000 40,000 40,000 40,000 Transfer to General Fund/DSR 30,000 30,000 30,000 - - Transfer to Debt Service - 203,668 (16,332) 200,257 200,257 201,518 202,263 202,463 Bond Principal - - - - - - - - Bond Interest 106,926 - 452 - - - - - Debt Issue Cost - - - - - - - - Total Expenses 147,280$ 584,418$ 134,126$ 303,015$ 276,916$ 334,434$ 337,037$ 339,133$ Net Increase (Decrease)398,018$ (55,418)$ 315,376$ 354,690$ 477,449$ 418,691$ 429,098$ 440,292$ Ending Net Position $ 365,706 $ 157,577 $ 681,082 $ 584,416 $ 953,531 $ 1,167,222 $ 1,596,320 $ 2,036,613 32 Page 1 of 2 To: Mayor and Town Council From: Mike Erwin, Finance Director CC: Wade L. Carroll, Town Manager Anita Otterson, Town Secretary Re: Approval of the CIP Plan for Fiscal Year 2023 - 2027 (FY23) Budget Town Council Meeting, July 26, 2022 Agenda Item: Consider and take appropriate action regarding the approval of the Trophy Club Capital Improvement Plan Budget for Fiscal Year 2023 - 2027 submitted to the Town Council (M. Erwin). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: Article IX Section 9.08 of the Town’s Code of Ordinances states the Town Manager shall prepare and submit to the Council a five year capital expenditures plan before the first day of August each year. This action is to meet the requirement in the Code of Ordinances. Financial Considerations: The CIP represents over $28,000,000 in capital expenditures, over and above capital equipment replacement for the next five years. Legal Review: None applicable Board/Commission/ or Committee Recommendation: None applicable. Staff Recommendation: Staff recommends approval of the CIP Budget for Fiscal Year 2023 - 2027. Attachments: 33 Page 2 of 2 Fiscal Year 2023 - 2027 CIP Budget Town Council Approval: Mayor Alicia Fleury or designee 34 Year Begins Description Drainage Streets Sidewalks/Pathways TC Pool Parks/Fields TC Park Funding Source FY2023 Skyline Creek erosion protection $800,000 ARPA FY2023 Durango and Parkview area sidewalks $150,000 Current Bond FY2023 Turnberry and Highlands Area sidewalks $75,000 Current Bond FY2023 TC Pool Renovation $4,000,000 Current Bond FY2024 Inverness Storm System Improvement $1,500,000 ARPA FY2024 Inverness Street replacement Forest Hill to Indian Creek $1,500,000 Current Bond FY2024 TC Park Entrance $800,000 Current Bond/CIP Cash FY2025 TC Park improvements $4-5 million GO Bond FY2025 TC Baseball Fields $5-7 million GO Bond/HOT FY2026 Forrest Hill Street Replacement Indian Creek to Fresh Meadow Ct.$1,500,000 Future CO Bonds FY2026 Creekmere Dr. Street Replacement All of Creekmere Dr.$1,500,000 Future CO Bonds FY2026 Greenbriar Ct. Indian Creek to end of Ct.$500,000 Future CO Bonds FY2026 Timberline Dr.$1,500,000 Future CO Bonds FY2027 Oakmont $3,000,000 Future CO Bonds FY2027 Trophy Club Dr. $2,000,000 Future CO Bonds Subject to GO Voter Approval Totals $2,300,000 $11,500,000 $225,000 $4,000,000 $5-7 million $5-6 million 35 UPDATED JULY 7, 2022 Page 1 of 2 To: Mayor and Town Council From: Matt Cox, Director of Community Development CC: Wade Carroll, Town Manager Anita Otterson, Town Secretary Re: Case PP-22-001 (Bobcat Village Phase 1 Preliminary Plat, formerly 1H) Town Council Meeting, July 26, 2022 Agenda Item: Case PP-22-001 (Bobcat Village Phase 1 Preliminary Plat, formerly 1H) Consider and possibly act on a Preliminary Plat for Bobcat Village Phase 1 (formerly 1H) containing ±2.7886 acres of land located east of Bobcat Boulevard, south and east of Halifax Street, and north of Byron Nelson High School. Strategic Link: Infrastructure & Development – Foster a business-friendly environment. Background and Explanation: The Planning and Zoning Commission recommended and the Town Council approved the Planned Development zoning for the subject property in December of 2021. The property was formerly a gas well site. The property owner has applied for a Preliminary Plat to facilitate development of the parcel. 1. The plat consists of 21 residential lots and two (2) open space/private street lots and one (1) open space lot. 2. The lots meet or exceed the minimum standards in the adopted PD regulations. 3. The development is proposed as private streets that will be built as 26-foot-wide mutual access/fire lane easement. 4. A homeowners’ association (HOA) will be created with the filing of the final plat that will maintain any common elements. 5. Prior to filing the Final Plat, the subdivider will also be required to pay a fee-in-lieu of parkland dedication and pay any impact fees. 6. The applicant is responsible for verifying that the location of the capped wells is not within the buildable area of any lot. The Town will not issue a building permit for a building that sits above a capped well, per Texas Railroad Commission regulations. Financial Considerations: Not applicable. 36 UPDATED JULY 7, 2022 Page 2 of 2 Legal Review: The Town Attorney is assisting Staff with the coordination and proper provisions to address the existing access and pipeline easements. Planning & Zoning Commission Recommendation: The P&Z Commission considered this item on July 7, 2022 and unanimously recommended approval of the Preliminary Plat as presented in the staff report with the additional conditions: 1. Note #4 shall include-private streets shall be privately owned and maintained by the HOA; and 2. Capping and condition of the well documentation from the Texas Railroad Commission shall be supplied. The applicant has amended Note #4 as requested and the well history and capping (August 2009) information has been supplied. Staff Recommendation: Staff has reviewed the Preliminary Plat and is recommending approval subject to the following conditions/comments: 1. Applicant shall provide street names for review/consideration prior to a Final Plat application. 2. Applicant shall provide details for private street gates plan/design/turnround for review/consideration prior to a Final Plat application. 3. Applicant shall provide HOA documents for review/consideration prior to a Final Plat application. 4. Applicant shall provide traffic calming design/plan for review/consideration prior to a Final Plat application. 5.The pipeline easement, access, abandonments, amendments, etc. are currently being coordinated with the applicant, Staff and the Town Attorney. An agreed upon plan to address the pipeline easement shall be completed prior to a Final Plat application. 6. Plat and accompanying engineering plans are subject to additional review comments/conditions with plat resubmissions. Attachments: Preliminary Plat Bobcat Village Phase 1 (formerly 1H) City Engineer’s (TNP) review memo 37 Tho mas Kelly Survey, Abstract No. 704 Tho mas H. Calla way Survey, Abstract No. 272 ROAD G ROAD E ROAD DROAD FP.O.B. R 51' R 25'R51'R25'R51'R25' R 25'R25'R25'R 2 5 'ROAD AG:\TXN\Projects\Scott Beck\8483-01-Trophy_Club_Site_1H & 1HB\SV\04_CAD\8483-01_1H & 1HB_PPLT.dwg 2022-07-15-11:16 rsilvas4020100 SCALE: 1" = 20' GENERAL NOTES: 1.Bearing system for this survey is based on the Texas State Plane Coordinate System, Texas North Central Zone 4202, North American Datum of 1983, adjustment realization 2011. 2.The floodplain boundaries are not shown hereon. The subject tract lies with Zone X as delineated on Flood Insurance Rate Map for Denton County, Texas and Incorporated Areas, Map Number 48121C0515G with Map Revised April 18, 2011. Zone X - Areas determined to be outside the 0.2% annual chance floodplain 3.The Town or MUD, as applicable, shall issue no permit until the completion of all dedicated improvements, and acceptance of such improvements associated with the subdivision, are approved by the Town. 4.Bobcat Village Phase 1 HOA shall be responsible for the ownership, operation and maintenance of any commonly held property including but not limited to private streets/roads, open space, landscaping, screening wall and releases the Town of Trophy Club from such responsibility. Should the entity responsible for maintenance of common held property fail to perform the function, the Town has the authority to provide appropriate maintenance and repair and collect appropriate fees and reimbursements. 5.Selling a portion of this addition by metes and bounds is a violation of Town ordinance and State law and is subject to fines and withholding of utilities and building permits. 6.This plat does not alter or remove existing deed restrictions, if any, on this property. 7.Minimum finished floor elevations are at least 18 inches above the 100 year flood plain. 8.Lots 22X and 23X are Open Space/Private Street lots, and Lot 24X is an Open Space lot. 9.The purpose of this plat is to subdivide an unplatted tract into 21 single family lots, 2 open space/private street lots and 1 open space lot. 10.All X Lots shall be owned and maintained by the H.O.A. 11.Streets will be constructed to Town standards and maintained by the H.O.A. 777 Main Street, Suite 1900, Fort Worth, TX 76102 BGE, Inc. TBPELS Registration No. 10194416 Tel: 817-887-6130 • www.bgeinc.com Copyright 2022 Contact: René Silvas, R.P.L.S. Telephone: 817-752-4183 —Email: rsilvas@bgeinc.com SURVEYOR PRELIMINARY PLAT BOBCAT VILLAGE PHASE 1 24 TOTAL LOTS 21 RESIDENTIAL LOTS 2 OPEN SPACE/PRIVATE STREET LOTS 1 OPEN SPACE LOT BEING 2.788 ACRES OUT OF THE THOMAS H. CALLAWAY SURVEY, ABSTRACT NO. 272 AND THE THOMAS KELLY SURVEY, ABSTRACT NO. 704 TOWN OF TROPHY CLUB, DENTON COUNTY, TEXAS JULY 2022 VICINITY MAP (NOT TO SCALE) OWNER C OIL INVESTMENTS, LTD. 13101 Preston Road, Suite 510 Dallas, TX 75240 NUMBERNO. PAGEPG. POINT OF BEGINNINGP.O.B. LEGEND INSTRUMENT NUMBERINST. NO. PROPERTY LINE EASEMENT LINE SET BACK LINE LOT LINE POINT OF COMMENCINGP.O.C. OFFICIAL RECORDS DENTON COUNTY, TEXAS O.R.D.C.T. PLAT RECORDS DENTON COUNTY, TEXAS P.R.D.C.T. DOCUMENT NUMBERDOC. NO. 5/8-IRON ROD WITH "BGE" CAP SETCIRS MUTUAL ACES, DRAINAGE & UTILITY EASEMENTM.A.D.U.E. 38 G:\TXN\Projects\Scott Beck\8483-01-Trophy_Club_Site_1H & 1HB\SV\04_CAD\8483-01_1H & 1HB_PPLT.dwg 2022-07-14-14:59 rsilvasOWNER'S DEDICATION That, C OIL INVESTMENTS, LTD., does hereby adopt this plat designating the hereabove described real property as Bobcat Village Phase 1, an addition to the town of Trophy Club, Denton County, Texas, and do hereby dedicate to the public's use forever the streets and easements shown thereon. WITNESS, my hand this the _____ Day of ___________________ , 2022. BY: _______________________________ Name: Title: STATE OF TEXAS § COUNTY OF _______________________ § BEFORE ME, the undersigned, a Notary Public in and for The State of Texas, on this day personally appeared _______________________________, known to me to be the person and officer whose name is subscribed to the foregoing instrument, and acknowledged to me that he/she executed the same for the purpose and considerations therein expressed and in the capacity therein stated, GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the _____ day of ___________________ , 2022. ______________________________________________ Notary Public, The State of Texas My Commission Expires _____________________________ SURVEYOR'S CERTIFICATE That I, RENÉ SILVAS, do hereby certify that i prepared this plat from an actual and accurate survey of the land and that the corner monuments shown therein were properly placed under my supervision in accordance with the subdivision regulations of the Town of Trophy Club. Dated this the _____ Day of ___________________ , 2022. _______________________________________ René Silvas Registered Professional Land Surveyor No. 5921 STATE OF TEXAS § COUNTY OF TARRANT § BEFORE ME, the undersigned, a Notary Public in and for The State of Texas, on this day personally appeared René Silvas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purpose and considerations therein expressed and in the capacity therein stated, GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the ____ Day of ___________________ , 2022. ____________________________________________ Notary Public, The State OF Texas My Commission Expires _____________________________ UTILITY CERTIFICATE THE UNDERSIGNED UTILITY HAS REVIEWED THE PRELIMINARY PLAT AND IS IN AGREEMENT WITH THE LOCATION OF ALL EASEMENTS AND RIGHTS- OF -WAY SHOWN ON THE PLAT. _________________________________________________________________________ CHARTER COMMUNICATIONS _________________________________________________________________________ ONCOR ELECTRIC DELIVERY _________________________________________________________________________ AT&T _________________________________________________________________________ ATMOS ENERGY CORPORATION _________________________________________________________________________ TROPHY CLUB M.U.D. TOWN COUNCIL & PLANNING AND ZONING COMMISSION APPROVAL APPROVED: _____________________________________ TOWN OF TROPHY CLUB DENTON COUNTY, TEXAS BY: , MAYOR ATTEST: , TOWN SECRETARY ATTEST: , PLANNING AND ZONING COMMISSION CHAIR OWNER'S CERTIFICATE BEING, all of that 2.788 acre (121,457 square foot) tract of land situated in the Thomas Kelly Survey, Abstract No. 704 and the Thomas H. Callaway Survey, Abstract No. 272, in the Town of Trophy Club, Denton County, Texas; being all of that called 1.500 acre tract of land described in General Warranty Deed to C Oil Investments, LTD as recorded in Instrument No. 2003-205037 of the Official Public Records of Denton County, Texas; and being part of that called 1.287 acre tract of land described in General Warranty Deed to C Oil Investments, LTD as recorded in Instrument No. 2005-56135 of said Official Public Records; said 2.788 acre tract of land being more particularly described by metes and bounds as follows: BEGINNING, at a 1/2-iron rod with cap found at the southwest corner of said 1.287 acre tract; said point being the southeast corner of Lot 2, Block 1 and in the north line of Lot 1, Block 1, NISD High School No. 2, an addition to the Town of Trophy Club; as recorded in Cabinet Y, Page 46 of the Plat Records of Denton County, Texas; THENCE, North 00 degrees 24 minutes 26 seconds West, departing the north line of said Lot 1, and along the east line of said Lot 2, a distance of 296.33 feet to a 5/8-inch iron rod with "BGE" cap set at the northwest corner of said 1.500 acre tract; said point being in the south line of Block B, Highlands Glen, an addition to the City of Roanoke, as recorded in Document No. 2013-51 of said Plat Records; THENCE, North 89 degrees 46 minutes 58 seconds East, along the north line of said 1.500 tract and the south line of said Highlands Glen, a distance of 255.67 feet to a 5/8-inch iron rod with "BGE" cap set for corner; said point being a salient corner in a west line of said Lot 1; THENCE, North 89 degrees 33 minutes 31 seconds East, along the north line of said 1.287 acre tract, a distance of 154.98 feet to a 5/8-inch iron rod with "BGE" cap set at the northeast corner of said 1.287 acre tract; said point being a reentrant corner in the west line of said Lot 1; THENCE, South 00 degrees 24 minutes 02 seconds East, along the east line of said 1.287 acre tract and a west line of said Lot 1, a distance of 295.62 feet to a 5/8-inch iron rod with "BGE" cap set at the southeast corner of said 1.287 acre tract; said point being a reentrant corner in a north line of said Lot 1; THENCE, South 89 degrees 35 minutes 58 seconds West, along the south line of said 1.287 acre tract and a north line of said Lot 1, a distance of 410.61 feet to the POINT OF BEGINNING and containing an area of 2.788 acres or 121,457 square feet of land, more or less. OWNER C OIL INVESTMENTS, LTD. 13101 Preston Road, Suite 510 Dallas, TX 75240 777 Main Street, Suite 1900, Fort Worth, TX 76102 BGE, Inc. TBPELS Registration No. 10194416 Tel: 817-887-6130 • www.bgeinc.com Copyright 2022 Contact: René Silvas, R.P.L.S. Telephone: 817-752-4183 —Email: rsilvas@bgeinc.com SURVEYOR PRELIMINARY PLAT BOBCAT VILLAGE PHASE 1 24 TOTAL LOTS 21 RESIDENTIAL LOTS 2 OPEN SPACE/PRIVATE STREET LOTS 1 OPEN SPACE LOT BEING 2.788 ACRES OUT OF THE THOMAS H. CALLAWAY SURVEY, ABSTRACT NO. 272 AND THE THOMAS KELLY SURVEY, ABSTRACT NO. 704 TOWN OF TROPHY CLUB, DENTON COUNTY, TEXAS JULY 2022 Preliminary,this document shall not be recorded for any purpose and shall not be used or viewed or relied upon as a final survey document. 39 TNP Firm Registrations Texas Board of Professional Engineers and Land Surveyors | Engineering Firm No. F-230 | Surveying Firm No. 10011600 | 10194381 | 10011601 Georgia Board of Professional Engineers Firm No. PEF007431 | Texas Board of Architectural Examiners Firm No. BR 2673 engineers surveyorslandscape architects TEXAS FORT WORTH DENTON ALLEN HEATH KATY GEORGIA BLAIRSVILLE www.tnpinc.com PLAN REVIEW To:Matt Cox, Town of Trophy Club From:Philip C. Varughese, P.E. Date:June 27, 2022 RE: Bobcat Village, Phases 1 and 2 – Preliminary Plat Submittal There are no preliminary engineering comments at this time and the preliminary plat can proceed to P&Z & Council approval, pending addressing staff comments. 40 UPDATED JULY 7, 2022 Page 1 of 2 To: Mayor and Town Council From: Matt Cox, Director of Community Development CC: Wade Carroll, Town Manager Anita Otterson, Town Secretary Re: Case PP-22-002 (Bobcat Village Phase 2 Preliminary Plat, formerly 1HB) Town Council Meeting, July 26, 2022 Agenda Item: Case PP-22-002 (Bobcat Village Phase 2 Preliminary Plat, formerly 1HB) Consider and possibly act on a Preliminary Plat for Bobcat Village Phase 2 (formerly 1HB) containing ±2.106 acres of land located east of Bobcat Boulevard, east of Halifax Street, and north of Byron Nelson High School. Strategic Link: Infrastructure & Development – Foster a business-friendly environment. Background and Explanation: The Planning and Zoning Commission recommended and the Town Council approved the Planned Development zoning for the subject property in December of 2021. The property was formerly a gas well site. The property owner has applied for a Preliminary Plat to facilitate development of the parcel. 1. The plat consists of 14 residential lots and two (2) open space/private street lots. 2. The lots meet or exceed the minimum standards in the adopted PD regulations. 3. The development is proposed as private streets that will be built as 26-foot-wide mutual access/fire lane easement. 4. A homeowners’ association (HOA) will be created with the filing of the final plat that will maintain any common elements. 5. Prior to filing the Final Plat, the subdivider will also be required to pay a fee-in-lieu of parkland dedication and pay any impact fees. 6. The applicant is responsible for verifying that the location of the capped wells is not within the buildable area of any lot. The Town will not issue a building permit for a building that sits above a capped well, per Texas Railroad Commission regulations. Financial Considerations: Not applicable. Legal Review: 41 UPDATED JULY 7, 2022 Page 2 of 2 The Town Attorney is assisting Staff with the coordination and proper provisions to address the existing access and pipeline easements. Planning & Zoning Commission Recommendation: The P&Z Commission considered this item on July 7, 2022 and unanimously recommended approval of the Preliminary Plat as presented in the staff report with the additional condition: 1. Note #4 shall include-private streets shall be privately owned and maintained by the HOA; and The applicant has amended Note #4 as requested. Staff Recommendation: Staff has reviewed the Preliminary Plat and is recommending approval subject to the following conditions/comments: 1. Applicant shall provide street names for review/consideration prior to a Final Plat application. 2. Applicant shall provide details for private street gates plan/design/turnround for review/consideration prior to a Final Plat application. 3. Applicant shall provide HOA documents for review/consideration prior to a Final Plat application. 4. Applicant shall provide traffic calming design/plan for review/consideration prior to a Final Plat application. 5.The pipeline easement, access, abandonments, amendments, etc. are currently being coordinated with the applicant, Staff and the Town Attorney. An agreed upon plan to address the pipeline easement shall be completed prior to a Final Plat application. 6. Plat and accompanying engineering plans are subject to additional review comments/conditions with plat resubmissions. Attachments: Preliminary Plat Bobcat Village Phase 2 (formerly 1HB) City Engineer’s (TNP) review memo 42 Tho mas H. Calla way Survey, Abstract No. 272 Tho mas Kelly Survey, Abstract No. 704HALIFAX STREETROAD AROA D B ROA D C P.O.B.R51'R25'R51' R25'R25'R51'R25'R51'G:\TXN\Projects\Scott Beck\8483-01-Trophy_Club_Site_1H & 1HB\SV\04_CAD\8483-01_1H & 1HB_PPLT.dwg 2022-07-15-11:18 rsilvas4020100 SCALE: 1" = 20' GENERAL NOTES: 1.Bearing system for this survey is based on the Texas State Plane Coordinate System, Texas North Central Zone 4202, North American Datum of 1983, adjustment realization 2011. 2.The floodplain boundaries are not shown hereon. The subject tract lies with Zone X as delineated on Flood Insurance Rate Map for Denton County, Texas and Incorporated Areas, Map Number 48121C0515G with Map Revised April 18, 2011. Zone X - Areas determined to be outside the 0.2% annual chance floodplain 3.The Town or MUD, as applicable, shall issue no permit until the completion of all dedicated improvements, and acceptance of such improvements associated with the subdivision, are approved by the Town. 4.Bobcat Village Phase 2 HOA shall be responsible for the ownership, operation and maintenance of any commonly held property including but not limited to private streets/roads, open space, landscaping, screening wall and releases the Town of Trophy Club from such responsibility. Should the entity responsible for maintenance of common held property fail to perform the function, the Town has the authority to provide appropriate maintenance and repair and collect appropriate fees and reimbursements. 5.Selling a portion of this addition by metes and bounds is a violation of Town ordinance and State law and is subject to fines and withholding of utilities and building permits. 6.This plat does not alter or remove existing deed restrictions, if any, on this property. 7.Minimum finished floor elevations are at least 18 inches above the 100 year flood plain. 8.Lots 15X and 16X are Open Space/Private Street lots. 9.The purpose of this plat is to subdivide an unplatted tract into 14 single family lots and 2 open space/private street lots. 10.All X Lots shall be owned and maintained by the H.O.A. 11.Streets will be constructed to Town standards and maintained by the H.O.A. 777 Main Street, Suite 1900, Fort Worth, TX 76102 BGE, Inc. TBPELS Registration No. 10194416 Tel: 817-887-6130 • www.bgeinc.com Copyright 2022 Contact: René Silvas, R.P.L.S. Telephone: 817-752-4183 —Email: rsilvas@bgeinc.com SURVEYOR PRELIMINARY PLAT BOBCAT VILLAGE PHASE 2 16 TOTAL LOTS 14 RESIDENTIAL LOTS 2 OPEN SPACE/PRIVATE STREET LOTS BEING 2.106 ACRES OUT OF THE THOMAS H. CALLAWAY SURVEY, ABSTRACT NO. 272 TOWN OF TROPHY CLUB, DENTON COUNTY, TEXAS JULY 2022 VICINITY MAP (NOT TO SCALE) OWNER C OIL INVESTMENTS, LTD. 13101 Preston Road, Suite 510 Dallas, TX 75240 NUMBERNO. PAGEPG. POINT OF BEGINNINGP.O.B. LEGEND INSTRUMENT NUMBERINST. NO. PROPERTY LINE EASEMENT LINE SET BACK LINE LOT LINE POINT OF COMMENCINGP.O.C. OFFICIAL RECORDS DENTON COUNTY, TEXAS O.R.D.C.T. PLAT RECORDS DENTON COUNTY, TEXAS P.R.D.C.T. DOCUMENT NUMBERDOC. NO. 5/8-IRON ROD WITH "BGE" CAP SETCIRS MUTUAL ACCESS, DRAINAGE & UTILITY EASEMENTM.A.D.U.E. 43 G:\TXN\Projects\Scott Beck\8483-01-Trophy_Club_Site_1H & 1HB\SV\04_CAD\8483-01_1H & 1HB_PPLT.dwg 2022-07-14-14:57 rsilvasOWNER'S DEDICATION That, C OIL INVESTMENTS, LTD., does hereby adopt this plat designating the hereabove described real property as Bobcat Village Phase 2, an addition to the town of Trophy Club, Denton County, Texas, and do hereby dedicate to the public's use forever the streets and easements shown thereon. WITNESS, my hand this the _____ Day of ___________________ , 2022. BY: _______________________________ Name: Title: STATE OF TEXAS § COUNTY OF _______________________ § BEFORE ME, the undersigned, a Notary Public in and for The State of Texas, on this day personally appeared _______________________________, known to me to be the person and officer whose name is subscribed to the foregoing instrument, and acknowledged to me that he/she executed the same for the purpose and considerations therein expressed and in the capacity therein stated, GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the _____ day of ___________________ , 2022. ______________________________________________ Notary Public, The State of Texas My Commission Expires _____________________________ UTILITY CERTIFICATE THE UNDERSIGNED UTILITY HAS REVIEWED THE PRELIMINARY PLAT AND IS IN AGREEMENT WITH THE LOCATION OF ALL EASEMENTS AND RIGHTS- OF -WAY SHOWN ON THE PLAT. _________________________________________________________________________ CHARTER COMMUNICATIONS _________________________________________________________________________ ONCOR ELECTRIC DELIVERY _________________________________________________________________________ AT&T _________________________________________________________________________ ATMOS ENERGY CORPORATION _________________________________________________________________________ TROPHY CLUB M.U.D. TOWN COUNCIL & PLANNING AND ZONING COMMISSION APPROVAL APPROVED: _____________________________________ TOWN OF TROPHY CLUB DENTON COUNTY, TEXAS BY: , MAYOR ATTEST: , TOWN SECRETARY ATTEST: , PLANNING AND ZONING COMMISSION CHAIR OWNER'S CERTIFICATE BEING, all of that 2.106 acre (91,746 square foot) tract of land situated in the Thomas H. Callaway Survey, Abstract No. 272, in the Town of Trophy Club, Denton County, Texas; being all of that called 2.099 acre tract of land described in General Warranty Deed to C Oil Investments, LTD. as recorded in Document No. 2003-205035 of the Official Public Records of Denton County, Texas; said 2.106 acre tract of land being more particularly described by metes and bounds as follows: BEGINNING, at the southwest corner of said 2.099 acre tract; said point being in the east line of Block B, Highlands Glen, an addition to the City of Roanoke as recorded in Document No. 2013-51 of the Plat Records of Denton County, Texas; said point being a salient corner in the west line of Lot 1, Block 1, NISD High School No. 2, an addition to the Town of Trophy Club as recorded in Cabinet Y, Page 46 of the Plat Records of Denton County, Texas; THENCE, North 00 degrees 16 minutes 57 seconds West, along the west line of said 2.099 acre tract and the east line of said Highlands Glen, a distance of 412.71 feet to a 5/8-inch iron rod with “BGE” cap set for corner; said point being a salient corner in the west line of said Lot 1; THENCE, South 89 degrees 26 minutes 29 seconds East, departing the east line of said Highlands Glen, along the north line of said 2.099 acre tract, a distance of 136.03 feet to a 5/8-inch iron rod with “BGE” cap set for corner; said point being in a west line of said Lot 1; THENCE, South 44 degrees 58 minutes 37 seconds East, along the northeast line of said 2.099 acre tract and a southwest line of said Lot 1, a distance of 298.00 feet to a 5/8-inch iron rod with “BGE” cap set for corner; THENCE, South 43 degrees 25 minutes 34 seconds West, along a southeast line of said 2.099 acre tract and a northeast line of said Lot 1, a distance of 110.89 feet to a 60D nail found for corner; THENCE, South 65 degrees 54 minutes 10 seconds West, continuing along a southeast line of said 2.099 acre tract and a northeast line of said Lot 1, a distance of 294.01 feet to the POINT OF BEGINNING and containing an area of 2.106 acres or 91,746 square feet of land, more or less OWNER C OIL INVESTMENTS, LTD. 13101 Preston Road, Suite 510 Dallas, TX 75240 777 Main Street, Suite 1900, Fort Worth, TX 76102 BGE, Inc. TBPELS Registration No. 10194416 Tel: 817-887-6130 • www.bgeinc.com Copyright 2022 Contact: René Silvas, R.P.L.S. Telephone: 817-752-4183 —Email: rsilvas@bgeinc.com SURVEYOR SURVEYOR'S CERTIFICATE That I, RENÉ SILVAS, do hereby certify that i prepared this plat from an actual and accurate survey of the land and that the corner monuments shown therein were properly placed under my supervision in accordance with the subdivision regulations of the Town of Trophy Club. Dated this the _____ Day of ___________________ , 2022. _______________________________________ René Silvas Registered Professional Land Surveyor No. 5921 STATE OF TEXAS § COUNTY OF TARRANT § BEFORE ME, the undersigned, a Notary Public in and for The State of Texas, on this day personally appeared René Silvas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purpose and considerations therein expressed and in the capacity therein stated, GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the ____ Day of ___________________ , 2022. ____________________________________________ Notary Public, The State OF Texas My Commission Expires _____________________________ PRELIMINARY PLAT BOBCAT VILLAGE PHASE 2 16 TOTAL LOTS 14 RESIDENTIAL LOTS 2 OPEN SPACE/PRIVATE STREET LOTS BEING 2.106 ACRES OUT OF THE THOMAS H. CALLAWAY SURVEY, ABSTRACT NO. 272 TOWN OF TROPHY CLUB, DENTON COUNTY, TEXAS JULY 2022 Preliminary,this document shall not be recorded for any purpose and shall not be used or viewed or relied upon as a final survey document. 44 TNP Firm Registrations Texas Board of Professional Engineers and Land Surveyors | Engineering Firm No. F-230 | Surveying Firm No. 10011600 | 10194381 | 10011601 Georgia Board of Professional Engineers Firm No. PEF007431 | Texas Board of Architectural Examiners Firm No. BR 2673 engineers surveyorslandscape architects TEXAS FORT WORTH DENTON ALLEN HEATH KATY GEORGIA BLAIRSVILLE www.tnpinc.com PLAN REVIEW To:Matt Cox, Town of Trophy Club From:Philip C. Varughese, P.E. Date:June 27, 2022 RE: Bobcat Village, Phases 1 and 2 – Preliminary Plat Submittal There are no preliminary engineering comments at this time and the preliminary plat can proceed to P&Z & Council approval, pending addressing staff comments. 45 Page 1 of 2 To: Mayor and Town Council From: Tony Jaramillo, Director of Parks and Recreation CC: Wade Carroll, Town Manager Anita Otterson, Town Secretary Re: Event Alcoholic Beverages Sales Within Town-Owned Parks Town Council Meeting, July 26, 2022 Agenda Item: Discuss and take appropriate action in amending Ordinance Section 14.02.252.(J)(1) for sales of alcoholic beverages within town-owned parks, contingent upon the Special Event Review Committee (SERC) application reviewing process and approval by the Town Manager or his designee (T. Jaramillo). Strategic Link: Nature and Beautification: Maintain Town assets, services, and codes of ordinances that preserve the natural beauty of the Town Background and Explanation: At the February 22, 2022, Council meeting, staff requested approval to beer and wine sales through a third party at the first annual Taste of Trophy Club Event hosted at Independence Park East. The request was approved by Town Council; during the meeting, previous Council Member Shoffner requested for an ordinance to be drafted and placed on a future agenda to grant permission for the sale of beer and wine within the Parks after staff review and approval rather than having each event come before Council for approval. Staff is requesting the amendment of Ordinance Section 14.02.252(J)(1), Sale of Alcoholic Beverages, of Division 5, Supplementary District Regulations, of Article 14.02, Zoning Ordinance, of Chapter 14, Sale of Alcoholic Beverages within the Town of Trophy Club Code of Ordinances regulations for the Sale of Alcoholic Beverages that will serve the best interest of the Town. 46 Page 2 of 2 Additionally, all requests to sell beer and wine within town-owned parks will be required to complete and submit a Special Event Application to be reviewed by the Town’s Special Events Review Committee (SERC). The SERC will review each application for Town departmental compliance requirements, regulations, safety, age of crowd (adult event or family friendly), Safety Plan, licensing requirements, boundaries of the event, staffing requirements, traffic impact etc. Approval will be made by Town Council, ordinance, or town council approved policy which governs such conduct or the Town Manager or his designee through the special event review committee process. Ordinance Revision Section 14.02.252 Sale of Alcoholic Beverages (j)(1) Athletic fields, parks, or public areas. It shall be unlawful for any person to possess an open alcoholic beverage container or consume any alcoholic beverage in any town-owned or controlled athletic field and all parking lots servicing such athletic fields except as specifically approved by the town council, ordinance, or town council approved policy which governs such conduct. It shall be unlawful for any person to possess an open alcoholic beverage container or consume any alcoholic beverage, as defined by the Texas Alcoholic Beverage Code in any town-owned or controlled park, including reserved area(s) within any park, playground, recreation center or any other area in the town-owned or used by the town and devoted to active or passive recreation, including all planted expressways, all parking lots servicing parks and public areas, parkways, triangles, and traffic islands maintained by the town except as specifically approved by the town council, ordinance, or town council approved policy which governs such conduct or the approval of the Town Manager or his designee through the special event review committee process. Financial Considerations: A fee schedule for alcohol sales will be implemented in the future. Legal Review: Town Attorney has reviewed the ordinance revision and approves all changes Board/Commission/ or Committee Recommendation: At the November 8, 2021, Parks and Recreation Board Meeting, it was recommended by the Board for staff to research the possibility of selling beer and wine during the Taste of Trophy Club Event. This recommendation led to the discussion and direction by Town Council for staff to bring forth a future agenda to Council to grant permission for the sale of beer and wine within the parks. Staff Recommendation: Staff recommends the approval of amending, Ordinance 14.02.252 (j)(1) for beer and wine sales within town-owned parks approved by the town council, ordinance, or town council approved policy which governs such conduct or the approval of the Town Manager or his designee through the special event review committee process. Attachments: Ordinance # 2022-24 47 48 49 50 Future Agenda Items July 26, 2022 Future Agenda Items will be divided into 3 Categories: 1) Current listing of all future agenda items requested by Council that have not been addressed. 2) Items that have been researched and are scheduled for a report to Council (first 2-4 weeks). 3) Items that Council has requested additional research/staff time on and will be brought back for public discussion at a Council Meeting. Council will be provided updates on items that require significant time. The Future Agenda Items list will be placed on the Council Meeting agenda to provide a status on all items. The current list will be reviewed and as items are completed; said items will be removed. The Council may add items as needed to the list. 1) Receive an update regarding Entryway Monumentation/Landscaping for the Town of Trophy Club. With Council’s approval of the architectural contract with Halff and Associates, Halff will begin their site investigations and their draft ideas. Once a schematic is complete they will like to schedule a work session with the Art Subcommittee for their input. 2) Develop a Strategic Plan for the Town addressing future goals with budgetary needs for each department. Due to decreased staffing, the strategic plan document has been put on hold due to other pressing items during the budget process. Work will begin again in September. 3) Modifying the Existing Veteran’s Memorial to include “Space Force”. Ft. Worth Monument is estimating that the POW-MIA obelisk should be received in the next 4-6 weeks. 4) Placement of Ordinance providing for the Sale of Beer & Wine at Trophy Club Parks. Completed will be removed from list 5) Promote local businesses through the use of EDC and HOT Emails have been sent to local restaurants to set up a meeting to discuss ideas related to increasing business particularly during the lunch time period. Staff is also setting up meeting with our local hotel ownership to discuss ideas to increase hotel occupancy and how best to reach their customers. Lastly, I have met with Jeff Ackerson at Charles Swab and TD Ameritrade and discussed a plan to move forward. After I meet with the local businesses a plan will be developed and brought before Council for approval. 51