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Agenda Packet Parks 11/08/2021Town of Trophy Club Meeting Agenda Packet Parks and Recreation Board 1 Trophy Wood Drive Trophy Club, Texas 76262 November 08, 2021 7:00 PM Council Chambers CALL TO ORDER AND ANNOUNCE A QUORUM PUBLIC COMMENTS This is an opportunity for citizens to address the Board on any matter. The Board is not permitted to discuss or take action on any presentations made to the Board. Presentations are limited to matters over which the Board has authority. Speakers have up to four (4) minutes or the time limit determined by the presiding officer. Each speaker must complete the Speaker’s Form that includes the topic(s) to be presented. You may also email Tjaramillo@trophyclub.org REGULAR SESSION 1. Take action regarding the approval of the Parks and Recreation Board minutes dated September 20, 2021. 2.Discuss and provide updates regarding Parks projects. 3.Discuss and provide updates regarding Recreational programs and events.  4.Discuss and receive recommendations on creating a new Community Event.  ADJOURN *THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT CODE 551.071. Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, November 5, 2021 by 7:00 P.M. in accordance with Chapter 551, Texas Government Code. _______________________________ Tony Jaramillo, Director of Parks & Recreation If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance and reasonable accommodations will be made to assist you. Town of Trophy ClubMeeting Agenda PacketParks and Recreation Board 1 Trophy Wood DriveTrophy Club, Texas 76262November 08, 2021 7:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUMPUBLIC COMMENTSThis is an opportunity for citizens to address the Board on any matter. The Board is notpermitted to discuss or take action on any presentations made to theBoard. Presentations are limited to matters over which the Board hasauthority. Speakers have up to four (4) minutes or the time limit determined by thepresiding officer. Each speaker must complete the Speaker’s Form that includes thetopic(s) to be presented. You may also email Tjaramillo@trophyclub.orgREGULAR SESSION1.Take action regarding the approval of the Parks and Recreation Board minutes datedSeptember 20, 2021.2.Discuss and provide updates regarding Parks projects.3.Discuss and provide updates regarding Recreational programs and events. 4.Discuss and receive recommendations on creating a new Community Event. ADJOURN *THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT CODE 551.071. Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, November 5, 2021 by 7:00 P.M. in accordance with Chapter 551, Texas Government Code. _______________________________ Tony Jaramillo, Director of Parks & Recreation If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682­237­2900, 48 hours in advance and reasonable accommodations will be made to assist you. Parks and Recreation Board Monday, September 20, 2021 Page 1 of 3 TOWN OF TROPHY CLUB PARKS AND RECREATION BOARD MINUTES MONDAY, September 20, 2021; 7:00 PM The Trophy Club Parks and Recreation Board met in a Regular Session on Monday, September 20, 2021. BOARD MEMBERS PRESENT: Dean Murray Chairperson Tom Bath Vice Chair Tracey Hunter Secretary Wendie Bailey Board Member Robert Ferguson Board Member BOARD MEMBERS ABSENT: Steve Babineaux Board Member Greg Fox Board Member STAFF PRESENT: Tony Jaramillo Director of Parks and Recreation Sumner Haye Recreation Superintendent CALL TO ORDER AND ANNOUNCE A QUORUM Chairperson Murray called the meeting to order at 7:00 PM and noted a quorum with Vice Chairperson Bath, Board Members Bailey, Hunter, Ferguson. PUBLIC COMMENTS Prior to Chairperson Murray confirming if there were speakers registered for public comment, he recognized previous board members Nimphius, Bone and Stout for their hard work. Chairperson Murray continued and explained that the Parks and Recreation Board’s as an advisory board and provide advice to the Town Council and the Parks and Recreation Director. Murray explained that the board is not a governing body, however, an advisory board which recommends on various improvement programs. Murray Continued by reading the boards role as written on the towns website and ended by stating that decisions are made by Town Council and the Parks and Recreation Director. Director Jaramillo introduced himself and explained that the Parks and Recreation department consistently implements various ideas with citizens in mind and safety being their priority. Director Jaramillo introduced his team, Town Manager Carroll, and Town Secretary Leticia Vacek. Chairperson Murray confirmed there were no speakers registered for Public Comment. New Board Members Hunter, Bailey and Ferguson were sworn in by Town Secretary Vacek. REGULAR SESSION Take action regarding the approval of the Parks and Recreation Board minutes dated July 19, 2021. Chairperson Murray asked if board members had reviewed the revised minutes from July 19, 2021. Chairperson Murray asked if any changes were needed, and none were indicated. Chairperson Murray asked for a motion. Vice Chair Bath moved to approve the minutes dated July 19, Parks and Recreation Board Monday, September 20, 2021 Page 2 of 3 2021, seconded by Board Member Hunter. Chairperson Murray called for a vote. Motion was approved unanimously (5-0). Discuss and provide updates regarding Parks projects. Parks items provided by Director Jaramillo included: 1. An update of the 2021 Citizen Survey. Director Jaramillo stated that the survey reflected how much the town’s parks were utilized by citizens and received a high rating. However, additional adult recreational leagues were needed, and the Parks and Recreation team will be looking into options for the following year. The survey stated that 95 percent of the citizens who submitted the survey felt that the sports fields were heading in the right direction. Director Jaramillo informed the Board that NISD is scheduled to install tennis courts at Medlin Middle School the following year and is going to wait until they are installed to reevaluate how many pickleball courts should be installed at Independence Park as they will be available to the public then provide a recommendation to Town Council. 2. Jaramillo explained that the Town’s pickleball court installation project was put on hold to strategically determine how the new Medlin tennis courts will alleviate the towns courts usage. This will assist Director Jaramillo on recommending to the Town Council on how many pickleball courts should be installed. 3. Director Jaramillo informed the Board that Trophy Club Park was one of the most visited parks and was excited to have been awarded a grant to remove the driftwood that has been accumulating because of flooding activity. 4. Director Jaramillo introduced Volunteer, Patrick Shrein and appreciated his dedication and time spent at Trophy Club Park. Discuss and provide updates regarding Recreational programs and Events. Recreational items provided by Recreation Superintendent Haye 1. Parks and Recreation staff and Dynamic Discs partnered and provided a Disc Golf Clinic at Trophy Club Park and was a success. 2. Water Aerobics at the Community Pool was successful and will continue to offer this program moving forward. 3. Goat Yoga continues to be popular and is held at Independence Park East. 4. Bocce Ball and Kick Ball Leagues registrations were open, and the leagues were underway. 5. Pet Fest was scheduled for October 2nd 6. A Clean-up Day is scheduled for Trophy Club Park and a date has not been determined. Parks and Recreation Board Monday, September 20, 2021 Page 3 of 3 Consider appointment of a Parks and Recreation Board Vice Chairperson and Parks and Recreation Board Secretary. Chairperson Murray informed the Board that a new Vice Chair and Secretary needed to be appointed. The Board unanimously voted for Tom Bath to be the Parks and Recreation Vice Chair and Tracy Hunter on being the Parks and Recreation Secretary. Discuss playground replacement located at Independence Park West Director Jaramillo informed the Board that the existing playground at Independence was installed in 2003 and had Fibar (wood chips) as a surface. Jaramillo continued and stated that the components to the playground were obsolete and the reason this item was presented to the Board is to receive their input on two different playgrounds. Director Jaramillo will then provide the Council with a final recommendation on which playground to move forward with. Chairperson Murray wanted to ask the Board before adjourning the meeting on how often the Board should meet. Murray stated that he thought the Board should meet every other month and requested for a motion. Vice Chair Bath stated made the motion to meet on a standing basis every other month on an as needed basis when required. Board Member Hunter seconded the motion. The vote passed unanimously. Chairperson Murray stated the next Parks and Recreation Board meeting be on November 8, 2021. ADJOURN Chairperson Murray adjourned the meeting at 8:00PM. _ Tracey Hunter, Secretary Parks and Recreation Board Town of Trophy Club, TX