Agenda Packet 01/27/2022Town of Trophy Club
Meeting Agenda Packet
Crime Control and Prevention District
Board
1 Trophy Wood Drive
Trophy Club, Texas 76262
January 27, 2022 6:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENTS
This is an opportunity for citizens to address the Board on any matter. The Board is not
permitted to discuss or take action on any presentations made to the
Board. Presentations are limited to matters over which the Board has
authority. Speakers have up to four (4) minutes or the time limit determined by the
presiding officer. Each speaker must complete the Speaker’s Form that includes the
topic(s) to be presented. You may also email parata@trophyclub.org
REGULAR SESSION
1 Take action to approve the Crime Control and Prevention District Meeting Minutes held
November 1, 2021. (P. Arata)
2 Take action to Order a Special Election and recommend to Town Council to Call the
Special Election to be held on May 7, 2022 for the purpose of reauthorizing the sales tax
for the Trophy Club Crime Control and Prevention District. (P. Arata)
3 Discuss and take action authorizing, accepting, and amending the budget for a new
grant application for body cameras. (P. Arata)
4 Receive Flock Camera Update. (P. Arata)
5 Receive Police Department Update. (P. Arata)
6 CCPD Budget Update. (P. Arata)
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS
ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting.
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy
Wood Drive, Trophy Club, Texas, on January 24, 2022 by 5:00 P.M. in accordance with Chapter 551,
Texas Government Code.
_______________________________
Julie Swartz, Administrative Assistant
If you plan to attend this public meeting and have a disability that requires special needs, please
contact the Town Secretary’s Office at 6822372900, 48 hours in advance and reasonable
accommodations will be made to assist you.
Town of Trophy ClubMeeting Agenda PacketCrime Control and Prevention DistrictBoard 1 Trophy Wood DriveTrophy Club, Texas 76262January 27, 2022 6:00 PM Council ChambersCALL TO ORDER AND ANNOUNCE A QUORUMPUBLIC COMMENTSThis is an opportunity for citizens to address the Board on any matter. The Board is notpermitted to discuss or take action on any presentations made to theBoard. Presentations are limited to matters over which the Board hasauthority. Speakers have up to four (4) minutes or the time limit determined by thepresiding officer. Each speaker must complete the Speaker’s Form that includes thetopic(s) to be presented. You may also email parata@trophyclub.orgREGULAR SESSION1Take action to approve the Crime Control and Prevention District Meeting Minutes heldNovember 1, 2021. (P. Arata)2 Take action to Order a Special Election and recommend to Town Council to Call theSpecial Election to be held on May 7, 2022 for the purpose of reauthorizing the sales taxfor the Trophy Club Crime Control and Prevention District. (P. Arata)3 Discuss and take action authorizing, accepting, and amending the budget for a newgrant application for body cameras. (P. Arata)4 Receive Flock Camera Update. (P. Arata)5 Receive Police Department Update. (P. Arata)6 CCPD Budget Update. (P. Arata)
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS
ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting.
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy
Wood Drive, Trophy Club, Texas, on January 24, 2022 by 5:00 P.M. in accordance with Chapter 551,
Texas Government Code.
_______________________________
Julie Swartz, Administrative Assistant
If you plan to attend this public meeting and have a disability that requires special needs, please
contact the Town Secretary’s Office at 6822372900, 48 hours in advance and reasonable
accommodations will be made to assist you.
MINUTES FROM REGULAR SESSION
BOARD OF THE CRIME CONTROL AND PREVENTION DISTRICT MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
Monday, November 1, 2021 at 6:00 P.M.
Council Chambers
The Crime Control and Prevention District Board of the Town of Trophy Club, Texas, met in a Regular
Session on Monday, November 1, 2021. The meeting was held within the boundaries of the Town and
was open to the public.
CCPD BOARD MEMBERS PRESENT:
Leo Daniels, Chairperson
Christopher McAllister, Vice Chair
Joe Tellez, Board Member
Heath Williams, Board Member
Fred Lohmann, Board Member
Marc Bartels, Board Member
Christine Udvar-Hazy, Board Member
STAFF AND GUEST(S) PRESENT:
Patrick Arata, Chief of Police
Julie Swartz, Administrative Assistant
Sergeant Dalton Webb, Fort Worth Police Department
Jasmine Norton, Flock Safety
CALL TO ORDER AND ANNOUNCE A QUORUM
Board Member Leo Daniels called the meeting to order and announced a quorum at 6:00 p.m.
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has
policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
No citizens addressed the Board.
REGULAR SESSION
1. Welcome new Board Member, Christine Udvar-Hazy. (P. Arata)
Chief Arata welcomed Christine Udvar-Hazy as the new Crime Control & Prevention District
Board Member. It was noted that Town Governance Officer Vacek administered the Statement
of Appointed Officer and Oath of Office prior to the meeting.
2. Recognition of J.J. Isherwood’s Years of Service and Contribution to the CCPD Board. (P.
Arata)
Acknowledgment and award by Chief Arata regarding J.J. Isherwood’s service and contribution
to the Crime Control and District Board. Award accepted by Mr. Isherwood.
3. Consider appointment of CCPD Chair and Vice Chairperson. (P. Arata)
Board Member Tellez nominated Leo Daniels as Chair and Heath Williams as Vice Chair. Board
Member Lohmann seconded the motion. The motion carried unanimously.
Nomination passed by vote of 7-0.
4. Take appropriate action regarding the Crime Control and Prevention District Meeting
Minutes held July 14, 2021. (P. Arata)
Chairman Daniels called for review of minutes from July 14, 2021 Meeting of the Crime Control
and Prevention District. The minutes were reviewed and a motion was made by Fred Lohmann
to accept the minutes as presented. Christine Udvar-Hazy seconded the motion.
Motion approved by vote of 7-0.
5. Discussion and take appropriate action to amend the budget regarding the Flock Camera
System. (P. Arata)
Chief Arata explained this was the fourth discussion that he had presented information detailing
the Flock camera system. He provided a detailed description of how the system would work,
the different types of police access, whom data is shared with (other police departments only),
and the police department policy controlling the use of the Flock system. There will be nine
cameras (locations noted on a map presented), which only captures the back license plate of the
vehcile; no people, faces, interiors of vehicles, etc. are taken. The data will be useful to assist
the officers with leads to help solve crimes, other agencies, school information, amber alerts,
silver alerts and stolen vehicle information. It is used as a crime reduction tool and was
originally created for neighborhoods. Offenders will be less likely to access Trophy Club if they
are aware the cameras are used in Trophy Club.
Sergeant Webb, from Ft. Worth Police Department, helped to describe many of the benefits his
city has seen, including crime going down in the areas the cameras are placed. He explained his
Department has no complaints with the system; the system does not alert to anything less than
a Class B violation.
Chairman Daniels called upon the following citizens to speak regarding the Flock Camera
System:
1) Lynda Sanders (in favor)
2) Jennifer Ayers (in favor)
3) Yuriy Boychuk (in favor)
4) Scott Spooner (in favor)
5) James Isherwood (in favor)
6) Susan Edstrom (in favor)
7) Jim McCormick (in favor)
8) Tara & Nikki (in favor)
9) Dave Edstrom (in favor)
10) Nick Sanders (in favor)
11) Nikki Leigh (in favor)
12) Bryan Arnwine (in favor, did not speak)
13) Kathy Ross (in favor, did not speak)
14) Judy & Mike Davis (in favor, did not speak)
15) James McDonald (in favor, did not speak)
1) Jennifer Winmill (against)
2) Frank Koons (against)
3) Annette Dreibelbis (against)
4) Jennifer Olson (against)
5) Michelle Watson-Williams (against)
6) Tom DiMariano (against)
ADJOURN
Board Member Christopher McAllister made a motion to adjourn at 7:40 p.m. Motion seconded by
Board Member Joe Tellez. Meeting adjourned at 7:40 p.m. Chairman Daniels, noted that no action on
the item will be taken, the meeting ended.
Leo Daniels Julie Swartz
Town of Trophy Club Town of Trophy Club
ELECTION ORDER
CONTINUATION REFERENDUM FOR THE
TROPHY CLUB CRIME CONTROL
AND PREVENTION DISTRICT
AN ORDER OF THE BOARD OF DIRECTORS OF THE TROPHY CLUB
CRIME CONTROL AND PREVENTION DISTRICT TO CALL A JOINT
SPECIAL ELECTION ON A MEASURE TO BE HELD ON MAY 7, 2022
PURSUANT TO CHAPTER 363 OF THE TEXAS LOCAL GOVERNMENT
CODE; PLACING A PROPOSITION BEFORE THE VOTERS TO
CONTINUE THE CRIME CONTROL AND PREVENTION DISTRICT FOR
TWENTY YEARS WITHIN THE TOWN OF TROPHY CLUB, TEXAS,
DENTON AND TARRANT COUNTIES; SPECIFYING THE DATE OF
ELECTION; SPECIFYING THE PURPOSE OF THE ELECTION;
SPECIFYING BALLOT LANGUAGE; AUTHORIZING CONTRACTS WITH
DENTON COUNTY ELECTIONS AND TARRANT COUNTY ELECTIONS
FOR ADMINISTRATION OF THE ELECTION; ESTABLISHING OTHER
PROCEDURES FOR CONDUCTING THE ELECTION; REQUESTING
THAT THE TOWN TAKE ALL NECESSARY ACTIONS TO PLACE THE
PROPOSITION FOR THE CONTINUATION OF THE DISTRICT ON THE
MAY 7, 2022 BALLOT; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 41.001(a) of the Texas Election Code establishes the first
Saturday in May as a Uniform Election Date for the purposes of conducting a Joint Special
Election; and
WHEREAS, the Town Council took action on November 14, 2012 to propose the
creation of a Crime Control and Prevent District within the boundaries of the Town of
Trophy Club, Texas, and
WHEREAS, on December 10, 2012, pursuant to Resolution No. 2012-34, the
Town Council created a Temporary Board of Directors for the Trophy Club Crime Control
and Prevention District and appointed seven (7) members to serve as the Temporary
Directors for the District; and
WHEREAS, at the May 11, 2013 Special Election, a majority of the votes were
cast in favor for the creation of the Trophy Club Crime Control and Prevention District
dedicated to crime reduction programs and the adoption of a proposed local sales and
use tax at a rate of one-fourth of one percent; and
WHEREAS, at the May, 2018 Special Election, a majority of the votes were cast
in favor for the continuation of the Trophy Club Crime Control and Prevention District; and
Page 2 of 5
WHEREAS, in accordance with the Texas Local Government Code Section
363.2515(a), the Trophy Club Crime Control and Prevention District can be continued for
a period of twenty 20 years; and Section 363.251 of the Texas Local Government Code
authorizes the Board to order a referendum on its own motion by a majority vote of its
members; and
WHEREAS, after approval of this Order, the Board request that the Trophy Club
Town Council Call an election for the Continuation Proposition set forth within ordering a
Joint Special Election with the Town’s General Election set for May 7, 2022; and
WHEREAS, because the Town of Trophy Club is located in both Denton County
and Tarrant County, the Town will enter into an Election Services Contract with Denton
County and an Election Services Contract with Tarrant County so that those entities will
provide election services for Denton County and Tarrant County residents of Trophy Club;
and
NOW, THEREFORE, BE IT ORERED BY THE DIRECTORS OF THE CRIME
CONTROL AND PREVENTION DISTRICT:
Section 1. Pursuant to the authority of Chapter 363 of the Texas Local
Government Code, the Board hereby orders the measure on its own motion by a majority
vote of its members and hereby orders a proposition to be placed on the May 7, 2022
Joint Election Ballot.
Section 2. The proposition to appear on the ballot shall be and read as follows:
TOWN OF TROPHY CLUB PROPOSITION:
For ( )
Against ( )
Whether the Town of Trophy Club Crime Control and Prevention District should be
continued for five years and the crime control and prevention District Sales Tax
should be continued for twenty years.
Section 3. The Board requests that the Trophy Club Town Council include the
Continuation Proposition of the Trophy Club Crime Control and Prevention District on the
May 5, 2018 Election Ballot.
Section 4. All resident, qualified voters of the Town shall be eligible to vote at the
Election.
Section 5. The Mayor, or her designee, is authorized to execute the necessary
contracts for the administration of the May 7, 2022 Special Joint Election to the extent
Page 3 of 5
required for the Election to be conducted in a legal manner as determined by the Denton
County Election and/or Tarrant County Election Administrators.
Section 6. The Denton County Elections Administrator, Frank Phillips, is hereby
appointed as Denton County Early Voting Clerk for the Election. Deputy early voting
judges/clerks will be appointed as needed to process early voting mail and to conduct
early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Election Code. Ballot applications and ballots voted by mail shall be
sent to: Early Voting Clerk, P.O. Box 1720, Denton, Texas 76202. The Elections
Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members
of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance
with the requirements of the Election Code. Early voting by personal appearance shall
be conducted at the times, dates, and at the locations designated by the Denton County
Elections Administrator. The main early voting polling place is hereby designated to be
Denton County Elections Administration, 701 Kimberly Drive, Suite A101, Denton, Texas
76208. Early voting shall be conducted by the Early Voting Clerk, at the main early voting
polling location listed above and at the Trophy Club Municipal Utility District Office.
Additional locations will be made available and may be changed or added as necessary
and added as Exhibit A by the Denton County Elections Administrator without further
action of the Board.
The Tarrant County Elections Administrator, Heider I. Garcia, is hereby appointed as
Tarrant County Early Voting Clerk for the Election. Deputy early voting judges/clerks will
be appointed as needed to process early voting mail and to conduct early voting. Early
voting by mail shall be conducted in conformance with the requirements of the Election
Code. Ballot applications and ballots voted by mail shall be sent to: Early Voting Clerk,
P.O. Box 961011, Fort Worth, Texas 76161-0011. The Elections Administrator and/or
the Early Voting Clerk are hereby authorized to appoint the members of the Early Voting
Ballot Board and the presiding judge and alternate judge in accordance with the
requirements of the Election Code. Early voting by personal appearance shall be
conducted at the times, dates, and locations designated by the Tarrant County Elections
Administrator. The main early voting polling place is hereby designated to be Tarrant
County Elections Center, 2700 Premier Street, Fort Worth, Texas 76111. Early voting
shall be conducted by the Early Voting Clerk, at the main early voting polling location
listed above, and at the Early Voting locations designated by the Tarrant County Elections
Administrator. Additional locations will be made available and may be changed or added
as necessary and added as Exhibit A by the Tarrant County Elections Administrator
without further action of the Board.
Section 7. Notice of the Election shall be given by posting a notice containing
a substantial copy of this Ordinance in both English, Spanish, and Vietnamese at the
Town Hall on the bulletin board used for posting notices of the Town Council meetings
and by publication of said notice two times in a newspaper (Forth Worth Telegram) of
general circulation. The date of the publication to be not earlier than the 30th day or later
than the 10th day before election day.
Page 4 of 5
Section 8. The Trophy Club Town Secretary, in consultation with the Town
Attorney, is hereby authorized and directed to take any and all actions necessary to
comply with the provisions of the Code and the Federal Voting Rights Act in carrying out
and conducting the Joint Special Election, whether or not expressly authorized herein.
Section 9. It is hereby declared to be the intent of the Board of Directors of the
Trophy Club Crime Control and Prevention District that the phrases, clauses, sentences,
paragraphs, and sections of this Order are severable, and if any phrase, clause,
sentence, paragraph, or section of this Order shall be declared unconstitutional by the
valid judgment or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections
of this Order, since the same would have been enacted by the Board of Directors without
incorporation of any such unconstitutional phrase, clause, sentence, paragraph, or
section.
Section 10. The Trophy Club Town Secretary is hereby directed to engross and
enroll this Order as required by the Town Charter and Texas Local Government Code.
Section 11. This Order shall take effect immediately upon approval.
PASSED AND APPROVED by the Board of Directors of the Crime Control and
Prevention District of the Town of Trophy Club, Texas this 27th day of January 2022.
________________________________
Leo Daniels, Chairperson
Board of Directors of the
Crime Control and Prevention District
ATTEST:
______________________________
Julie Swartz, Administrative Specialist
Town of Trophy Club, Texas
APPROVED AS TO FORM:
___________________________
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
Page 5 of 5
EXHIBIT A
NOTICE FOR EARLY VOTING
Incorporated By Reference
Trophy Club Denton County voters may only vote at the early voting polling locations as
designated and maintained by Denton County throughout the County.
Trophy Club Tarrant County voters may only vote at the early voting polling locations as
designated and maintained by Tarrant County throughout the County.
The Order of Election will be amended at a later date to include early voting sites added due
to joint elections with other political subdivisions.
Denton County
Early voting by personal appearance will be conducted at:
Locations designated by Denton County:
Monday, April 25
Tuesday, April 26
Wednesday, April 27
Thursday, April 28
Friday, April 29
Saturday, April 30
Sunday, May 1
Monday, May 2
Tuesday May 3
To be determined
To be determined.
To be determined
To be determined
To be determined
To be determined
To be determined
To be determined
To be determine
Tarrant County
Early voting by personal appearance will be conducted at:
Locations designated by Tarrant County:
Monday, April 25
Tuesday, April 26
Wednesday, April 27
Thursday, April 28
Friday, April 29
Saturday, April 30
Sunday, May 1
Monday, May 2
Tuesday, May 3
To be determined
To be determined
To be determined
To be determined
To be determined
To be determined
To be determined
To be determined
To be determined
TOWN OF TROPHY CLUB, TEXAS
A""1,1.,ait Proqr«n< of S trvicts
-
FY 2019 FY 2020 FY 2020 FY 2021 FY 2021 FY 2022
ACTUAL APPROVED ACTUAL BUDGET ESTIMATE PROPOSED
Beg 1nn 1ng Fund Balance $ 77,222 $ 130,122 S 79 ,228 $ 161 ,150 $ 110,8S6 S 149 .289
Revenue
Sales Tax
Grant Revenue
Interest Income
Assets Sold
$ 244,325 ' $ 235 ,819 $ 284,426 $
5,669
3,200
262,500 ' $ 329,795 $
483
300,000
Total Revenue S 24-1 ,325 S 23 5,8 19 S 293,295 S 262 ,500 $ 330 ,278 S 300,000
Expenditures
Personnel
Salaries
Overtime
Longevity
Stipend
Retirement
Social Security Taxes
Medicare Taxes
Workers' Compensation
$ -$
20,040
2,657
1,242
291
446
-$ -$
2,476
198
-- -
-$
20,040
2,729
1,242
291
446 .
-$
394
Total Pe r sonnel S -S 24 ,677 $ 2,674 $ 24 ,748 $ 394 $ -
' Services & Su~~lies
Professional Outside Services $ 13,783 $ 26 ,000 $ 26,350 $ 26,000 $ 25,857 $ 26,000
Schools & Training 19,260 15,400 15,400 I 15,400 18,869 · 16,000
Qualifying Expenses 17,218 18,250 18,249 18,250 14,174 18,500
Meetings 700
Office Supplies 2,750
Postage 500
Publications/Books/Subscription 2,500
Uniforms 4,028 6,000 5,021 6,000 6,905 6,000
Small Equipment 46 ,960 44,900 44,899 50,000 78 ,959 52,000