Town Council Minutes - 06-27-23Town of Trophy Club
Town Council Regular Meeting Minutes
6/27/2023
The Trophy Club Town Council met on 6127/2023. The meeting was held at Town Hall, 1 Trophy
Wood Dr, Trophy Club, TX 76262.
Town Council Members Present:
Jeannette Tiffany
Mayor
Stacey Bauer
Council Member, Place 1
Jeff Beach
Council Member, Place 2
Dennis Sheridan
Council Member, Place 3/Mayor Pro Tem
Karl Monger
Council Member, Place 4
LuAnne Oldham
Council Member, Place 5
Steve Flynn
Council member, Place 6
Staff Present:
Patrick Arata
Interim Town Manager
David Dodd
Town Attorney
Terri Johnson
Interim Town Secretary
Jason Wise
Fire Chief
Steve Woodard
Acting Police Chief
Matt Cox
Community Development Director
April Duvall
Finance Director
Denise Deprato
HR Director
Jill Lind
Communications and Marketing Director
Tamara Smith
Assistant to the Town Manager
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Tiffany called the meeting to order at 7:00 pm announcing a quorum present with all
Council members in attendance.
COMMUNITY FOCUS:
INVOCATION led by Pastor Jeff Brooks, Senior Minister at Lake Cities Church of Christ
PLEDGES led by Council Member LuAnne Oldham
Pledge of Allegiance to the American Flag
Pledge of Allegiance to the Texas Flag
PUBLIC COMMENTS
There were no public comments at this time.
ANNOUNCEMENTS AND REPORTS
1. Receive update from Baylor Scott & White — Grapevine (Naman Mahajan,
President, BSW)
Due to unforeseen circumstances, Mr. Mahajan was not available to attend tonight's
Council meeting. This update has been added to the Town Council's agenda for August
14, 2023.
2. Community Spotlight (Mayor Jeannette Tiffany)
Jeff Eason and his wife, Melissa, 605 Indian Creek, shared about their Indian Creek
Neighbor Night, which began in their driveway during the pandemic in 2020 and has
grown from the original two (2) families to nine (9) families. Anyone is welcome to come
to their Neighbor Night, usually on Thursday evenings to visit ("Bring Your Own Chair").
Mr. Eason explained that the group has created a sense of community and support for
their neighbors in various ways. The couple was accompanied by several of their
neighbors.
The Council Members introduced themselves and Council Member Flynn reported that
his neighborhood also held something similar that they called "Wine & Whiskey' and he
invited others to attend.
3. Working for You ... Trophy club
(a) Update from Town Council Members
Council Member Oldham reported on the Appointments Committee and introduced
Tamara Smith, Assistant to the Town Manager who presented a video on "How to
Apply" to become a member of the Town's Boards and Commissions.
Council Member Monger invited all veterans to join the group and ride on the trailer
in the parade on July 4`". He also issued an invitation to all veterans to a Veterans
Breakfast on the second Saturday of each month at Meet U Anywhere BBQ at 9:00
AM, Dutch treat. He stated that it was a good time for fellowship and to hear
Veteran's stories.
Council Member Bauer reported that there would be one more pick-up day for flags
the Stars & Stripes Flag Planting. It would be held at Town Hall on June 28t"
Council Member Flynn stated that he looked forward to seeing the Town after the
flag planting. He said that he had attended and enjoyed the Veterans Breakfast
coordinated by Council Member Monger.
Flynn also reported that over 40 applications had been received for the Town
Manager position and the posting will close on July 2ntl. The community is invited to
get involved by submitting feedback at www.trophyclub.org/engage.
Mayor Tiffany reported that she had attended the Annual Women's Summit luncheon
hosted by Congresswoman Kay Granger. "Working Together" was the theme of the
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Summit. Others on the panel included Fort Worth Mayor Mattie Parker and Texas
General Land Commissioner Dawn Buckingham, MD.
(b) Update from Finance Subcommittee
Council Member Flynn reported that the Finance Subcommittee was now working on
the budget for Fiscal Year 2023-2024. Staff was waiting on final numbers from the
Tax Office.
(c) Update from communications and Marketing Director (Jill Lind)
Director Lind gave Council an update on the Visit Trophy Club initiative which was
approved in December 2022. It has now been branded "Explore Trophy Club" and
will be launching in mid -July. She reported that these efforts are funded and justified
expenditures through the Hotel Occupancy Tax.
(d) Update on July 41 Festivities (Patrick Arata, Interim Town Manager)
Mr. Arata reviewed the upcoming activities planned for July 4t' with the schedule
being posted on the Town's website.
(e) Update from Town Manager (Patrick Arata, Interim Town Manager)
Interim Town Manager Arata announced that the Finance Committee would meet
immediately following this Council meeting to continue work on the upcoming budget.
He stated that plans for the future Pickle Ball courts were being reviewed with
possible changes being proposed soon.
Arata reviewed the overnight parking in Trophy Club and stated more details are
available on the Town's website or by contacting the Town of Trophy Club's Police
Department. He also suggested that residents use the PD's Vacation Watch
program if residents are going out-of-town.
Recent hail damage to the Town's vehicles was mentioned.
The fencing around the parking lot adjacent to the Police Department has been
completed.
CONSENT AGENDA
4. Consider and take appropriate action to approve the Town Council Meeting
Minutes dated June 13, 2023 (Terri Johnson, Interim Town Secretary)
Council Member Oldham made a motion to approve Consent Agenda Item #4. The
motion was seconded by Council Member Beach and the motion carried unanimously.
INDIVIDUAL ITEMS
5. Consider and take appropriate action Short-term Rentals (David Dodd, Town
Attorney)
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Mayor Tiffany announced that this was the beginning discussion of this issue.
Town Attorney David Dodd reported on a proposed process for short term rentals, as
well as legal cases pertaining to this issue. Dodd's suggestion was to gather input from
local property owners.
Council Member Sheridan liked that the Town was getting ahead of the game and
starting this conversation.
There was further discussion by the Council, but no action was taken at this time.
6. Future Agenda Items List (Patrick Arata, Interim Town Manager)
Interim Town Manager Arata reviewed the future agenda items list.
Council Member Flynn asked for an update regarding the land adjacent to HG Supply.
Mr. Arata stated that the EDC would be discussing this at their next meeting.
Council Member Oldham asked that the Public Art Subcommittee be placed on the list.
Council Member Flynn supported this request.
7. Consider and take appropriate action regarding discussion held in today's
Workshop, if needed
Council Member Flynn made the motion to appoint Council Members Sheridan, Monger
and Flynn to the Budget Committee. The motion was seconded by Council Member
Oldham and carried unanimously.
Mayor Tiffany recessed the open meeting at 8:01 pm and announced that the Town Council
would convene in Executive Session to discuss the following:
EXECUTIVE SESSION
8. Pursuant to the following designated section of the Texas Governmental Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will recess into
executive session to discuss the following:
a) Section 551.074 Personnel Matters to deliberate the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee
1. Town Manager
2. Town Secretary
3. Town Attorney
The Mayor adjourned the Executive Session at 8:07 pm.
RECONVENE INTO REGULAR SESSION
Mayor Tiffany reconvened the regular session at 9:15 pm.
9. Consider and take appropriate action regarding Executive Session (Mayor
Jeannette Tiffany).
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Council Member Flynn made the motion to terminate the Town Attorney's contract
effective immediately per the notice provision in the current contract The motion as
seconded by Council Member Monger and passed with the following vote:
AYES: Flynn, Monger, Tiffany, Sheridan, Oldham
NOES: None
ABSTAIN: Beach and Bauer
Town Staff was directed to go out for RFQ's for a Town Attorney as discussed in
Executive Session.
ADJOURN
Council Member Sheridan made the motion to adjourn at 9:20 pm. The motion was seconded
by Council Member Beach and passed unanimously.
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