01.08.2024 - TC Minutes Town of Trophy Club Town Council Meeting Minutes
January 8, 2024, 7:00 p.m., Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the meeting to order at 7:00 p.m.
COUNCILMEMBERS PRESENT
Jeannette Tiffany, Mayor
Dennis Sheridan, Mayor Pro Tem
Stacey Bauer, Councilmember Place 1
Steve Flynn, Councilmember Place 6
LuAnne Oldham, Councilmember Place 5
Jeff Beach, Councilmember Place 2
Karl Monger, Councilmember Place 4
COUNCILMEMBERS ABSENT
None
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Jason Wise, Fire Chief
Patrick Arata, Police Chief
Matt Cox, Community Development Director
April Duvall, Finance Director
Denise Deprato, Human Resources Director
Jill Lind, Communications and Marketing Director
Chase Ellis, Parks and Recreation Director
Tamara Smith, Assistant to the Town Manager
INVOCATION
Pastor Barry Clingan, Church at Trophy Club Lakes, led the invocation.
PLEDGES
Councilmember Bauer led the Pledge of Allegiances to the American and Texas
Flags.
PUBLIC COMMENTS
Ms. Dixon stated no one signed up to speak and the Town Council received two
written public comments from:
Town Council Regular Meeting Minutes-January 08, 2024 Page 2
Patricia Jayne Keefer, 216 Fresh Meadow Drive, regarding Special Events.
COMMUNITY SPOTLIGHT
Mayor Tiffany moved to item 2.
2. Young Men's Service League — Jill Sida
Ms. Sida gave a presentation on the Young Men's Service League highlighting
the history of the organization and its purpose.
1 . Working for You . . . Trophy Club
a) Update from Town Council Members
Councilmember Bauer announced that Sergeant Barry Sullivan, in January 2022,
provided agency assistance in a hostage situation in Colleyville where his skillset in
negotiations and tactical procedures laid the groundwork for a successful operation that
ended with the FBI Hostage Rescue Team responding. She stated Sergeant Sullivan
was invited to attend and train alongside federal agents at the FBI National Crisis
Negotiation Course. She stated the Town was proud of his accomplishments.
Councilmember Flynn thanked everyone for the participation in the holiday lights
event and noted his hopes the Town continues to "Light Up Trophy Club" not only during
the holidays but year-round.
Mayor Pro Tem Sheridan commended the police department for their assistance
with a resident regarding a porch pirate incident; he commented on the need for a
notification process when agendas are posted to the Town's website; and stated for the
record he was not in favor variances of the Zoning Board of Adjustment that circumvent
current ordinances.
Councilmember Monger announced the Rotary Club would begin organizing the
First Responders Event scheduled for October 26, 2024; and reminded the audience of
the 2nd Saturday Veteran's breakfast.
Councilmember Oldham thanked everyone that organized and participated in the
Wreaths Across America event noting there are 72 veterans buried at Medlin Cemetery.
Mayor Tiffany stated the Town's General Election for councilmember places 3 and
4 would be held on May 4, 2024, noting that the filing period would begin on January 17th
and end on February 16, 2024. Mayor Tiffany also stated she was diligently working on
utilizing the space in the Trophy Club Neighbors magazine to highlight different events,
groups and activities available in Trophy Club.
b) Update from Town Manager
Town Council Regular Meeting Minutes-January 08, 2024 Page 3
Town Manager Wright provided an update on Bobcat Traffic concerns noting that
a dedicated page had been established on the Town's website outlining the Town's
comprehensive review of evaluating concerns, objectives and solutions related to Bobcat
Boulevard; he announced upcoming Boards and Commissions meetings, and highlighted
the January 17th Meet and Greet Open House.
Human Resources Director, Denise Deprato, provided an overview of the Meet
and Greet Open House.
Mr. Wright announced the Town Council would be participating in a two-day retreat
on January 19th and 20th which would include governance training, discussions on a
strategic plan, the comprehensive plan and the parks master plan. He explained the
retreat would also include discussions for budget preparations for the next fiscal year.
Mr. Wright introduced Chase Ellis, the new Parks and Recreation Director who
brings a wealth of experience and passion for enhancing the community's recreational
spaces and activities.
c) Quick Civic Tip from Town Attorney
Town Attorney Roggia gave a presentation on the Public Information Act and Open
Meetings Act relating to electronic devices due to the Town Council receiving Town
issued laptops. He noted that public information applies to and includes electronic
communication created, transmitted, received, or maintained on any device if the
communication is in connection with the transaction of official business. He reviewed the
definitions of what constitutes a Closed Meeting and the definition of "Deliberation."
CONSENT AGENDA
3. Consider approval of the December 11 , 2023, Town Council Work Session and
Regular Meeting Minutes.
4. Consider approval of an ordinance authorizing and calling for a general election to
be held on May 4, 2024, and if required, a runoff election on June 15, 2024, for the
purpose of electing council members to Town Council Place 3 and Town Council
Place 4 and establishing procedures for the election; and providing an effective
date. The caption of the ordinance reads as follows:
ORDINANCE NO. 2024-01
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, AUTHORIZING AND CALLING FOR A GENERAL
ELECTION TO BE HELD ON MAY 4, 2024 AND, IF REQUIRED, A
RUNOFF ELECTION ON JUNE 15, 2024, FOR THE PURPOSE OF
ELECTING COUNCIL MEMBERS TO TOWN COUNCIL PLACE 3 AND
TOWN COUNCIL PLACE 4; PRESCRIBING THE TIME AND
Town Council Regular Meeting Minutes-January 08, 2024 Page 4
DESIGNATING THE LOCATIONS AND MANNER OF CONDUCTING
THE ELECTION TO BE IN ACCORDANCE WITH THE JOINT ELECTION
AGREEMENTS FOR ELECTION SERVICES WITH DENTON AND
TARRANT COUNTIES; AUTHORIZING THE TOWN MANAGER TO
EXECUTE THE AGREEMENTS; AND PROVIDING AN EFFECTIVE
DATE.
5. Case FP-24-001 Triple Crown Estates
Consider approval of a Final Plat for Lots 1-6 and 7X, Block A, Triple Crown
Estates, consisting of 2.992 acres of land out of the Mary Medlin Survey, Abstract
No. 832, located south of Trophy Park Drive, east of Nottingham Court, west of
Churchill Downs Lane, Trophy Club, Texas (Matt Cox, Director of Community
Development)
6. 4th Quarter Investment Report. (April Duvall, Director of Finance)
Councilmember Beach moved to approve consent agenda items 3 - 6.
Councilmember Flynn seconded the motion.
VOTE ON THE MOTION
AYES: Bauer, Flynn, Sheridan, Tiffany, Beach, Monger, Oldham
NAYES: None
VOTE: 7-0
INDIVIDUAL ITEMS
7. Discuss and consider approval of an ordinance amending Chapter 1 "General
Provisions," Article 1.09, "Special Events."
Town Manager Wright reviewed the proposed changes to the Special Events
regulations and answered questions from the Town Council.
Mayor Pro Tem Sheridan moved to approve Ordinance 2024-02 amending
Chapter 1 "General Provisions," Article 1.09, "Special Events." Councilmember Monger
seconded the motion. The caption of the ordinance reads as follows:
ORDINANCE 2024-02
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS;
AMENDING ARTICLE 1.09 "SPECIAL EVENTS" OF THE CODE OF
ORDINANCES, TOWN OF TROPHY CLUB, TEXAS, TO: (1) REDEFINE
"SPECIAL EVENT OR EVENT"; (2) PROVIDE GENERAL AUTHORITY
TO THE TOWN MANAGER; (3) AMEND THE EXEMPTIONS FROM
PERMIT; (4) PROVIDE ADDITIONAL GROUNDS FOR DENIAL
RELATED TO NUISANCE AND OTHER COMPLAINTS; (5) AMEND THE
PROCESS FOR APPEAL; (6) INCREASE THE NUMBER OF EVENTS
PER CALENDAR YEAR FOR PROPERTIES ZONED FOR COMMERCIAL
Town Council Regular Meeting Minutes-January 08, 2024 Page 5
BUSINESS PURPOSES; (7) ESTABLISH THE DUTIES AND
AUTHORITY OF THE SPECIAL EVENTS COORDINATOR; AND (8)
PROVIDE FOR OTHER GENERAL CHANGES, INCLUDING THE
RENUMBERING OF PROVISIONS; PROVIDING THIS ORDINANCE IS
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SAVINGS
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS
($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL
BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS OR CONTINUES; PROVIDING FOR
PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON THE MOTION
AYES: Bauer, Flynn, Sheridan, Tiffany, Beach, Monger, Oldham
NAYES: None
VOTE: 7-0
Mayor Tiffany filed a Conflict-of-Interest form with the Town Secretary's Office pertaining
to item 8 and left the Council Chambers at 7.49 p.m. Mayor Pro Tem Sheridan presided
over this item.
8. Discuss and consider approval of a public drainage easement agreement with
the Homeowners Association of Hogan's Glen, Inc.
Town Attorney Roggia provided a summary of this item and advised the Town
Council that the homeowners association has signed the agreement.
Councilmember Flynn moved to approve the public drainage easement
agreement. Councilmember Oldham seconded the motion.
VOTE ON THE MOTION
AYES: Bauer, Flynn, Sheridan, Beach, Monger, Oldham
NAYES: None
ABSENT: Tiffany
VOTE: 6-0-1
Mayor Tiffany returned at 7:54 p.m.
Mayor Tiffany adjourne. wn Co nci meeting at 7:55 p.m.
_ ` n tt la , Mayor
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Tammy Dixon, Tbwn Secrets