Minutes TC 02/10/2015MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, February 10, 2015 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, February 10, 2015. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders
Mayor
Greg Lamont
Mayor Pro Tem, Place 5
Jim Parrow
Council Member, Place 1
Garrett Reed
Council Member, Place 2
Rhylan Rowe
Council Member, Place 3
Tim Kurtz
Council Member, Place 4
Philip Shoffner
Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Stephen Seidel
Acting Town Manager
Patricia Adams
Town Attorney
Holly Fimbres
Town Secretary/RMC)
Adam Adams
Parks and Recreation Director
Patrick Arata
Police Chief
Matt Jones
Community Development Senior Planner
April Reiling
PIO/Marketing Manager
Danny Thomas
Fire Chief
John Zagurski
Budget Analyst
Mayor Sanders announced the date of Tuesday, February 10, 2015, called the Town Council to order and
announced a quorum at 7:00 p.m.
The Invocation was offered by Parks and Recreation Director Adams.
The Pledges were led by Council Member Shoffner.
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for February 10,
2015.
Council Member Shoffner discussed the intended process for the future agenda list and the 90 day trigger that acts
as a reminder for an update on due items.
Mayor Pro Tem Lamont commented that no final determination be made tonight regarding Item No. 15, Parks RFP,
and possibly have it as a workshop session item on the February 24, 2015 agenda.
2. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for
the February 24, 2015 meeting.
February 10, 2015 Town Council Minutes Page 1 of 42
Mayor Sanders commented that initially the Town Council Retreat minutes were scheduled to be presented for
consideration tonight but were pulled for more detail and will come back for consideration.
Mayor Pro Tem Lamont requested to have a CCPD ordinance, similar to the CFAB ordinance being presented, on
the next agenda to bring in line with the Handbook, to continue with the process of reviewing all boards and
commissions.
Discussion took place regarding having the Parks and Recreation Board form a sub -committee to deal with issues
relating to the dog park, and possibly have the Animal Shelter Advisory Board form a sub -committee for their
evaluation of it.
Mayor Pro Tem Lamont inquired about Item No. 9, baseball contract and tournaments, listed on the future agenda
list.
Acting Town Manager Seidel gave a brief update and stated that staff is still working on this item.
3. Discussion of items from future agenda list:
A. Consider and take appropriate action regarding signage in medians at Trophy Club Drive, Trophy
Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014)
Mayor Sanders provided an update related to signage in medians and provided examples of monument, pole,
advertising, and directional signage from Southlake.
B. Consider and take appropriate action regarding general signage on poles and painted on road beds.
(CM Parrow requested this be moved to the February 10, 2015 agenda at the 1/27/2015 Council
Meeting)
Council Member Parrow presented an update related to general signage on poles and painted on road beds.
Additionally, he displayed several examples of round -about diagrams and signage that could help minimize
potential accidents and make the round- about less confusing.
Acting Town Manager Seidel stated that staff has reached out to the traffic engineer, Tom Rutledge, to re-
examine the round -about in terms of efficiencies with signage, and that staff will work with the traffic engineer
to have this item on the February 24, 2015 agenda.
Council Member Rowe thanked Council Member Parrow for putting together his presentation.
C. Consider and take appropriate action regarding parking on Parkview and Park Lane, and options for
Police Department mitigation. (Rowe 9/9/2014)
Council Member Rowe stated that this item is based on resident feedback regarding park events and school pick
up and drop off.
Acting Town Manager Seidel advised that staff should have school and traffic counts within the next week or two,
which will help guide what options to take.
4. Review and provide input and direction to staff regarding the Handbook for elected and appointed officials.
Discussion took place regarding proposed changes within the cover page and the following sections of the
Handbook for Elected and Appointed Officials: Applicant Requirement for Boards, Commissions, or Corporations;
Application Process for Annual Appointments; Town Council Appointments Committee; Interview Process; Open
February 10, 2015 Town Council Minutes Page 2 of 42
Government Training; Nepotism; Regular attendance; Effective Meetings; Rules of Decorum; and Appointment of a
Chair.
Mayor Sanders stated that the proposed changes to the Handbook for Elected and Appointed Officials, that were
presented tonight, will be brought back for consideration and placed on the February 24, 2015 consent agenda.
He added that if the Council has additional changes that need to be discussed, then it will be pulled from the
consent agenda and placed on the regular agenda.
CONVENE INTO REGULAR SESSION - START TIME — 8:18 P.M.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
Consider and take appropriate action regarding a Resolution approving the submission to the Office of the
Governor, Criminal Justice Division, of a Grant Application for the Regional Mobile Crime Scene Unit
Program for the 2015-2016 Fiscal Year; Authorizing the Acting Town Manager or his designee to execute all
necessary documents.
Attachment A- Resolution No. 2015-03
6. Consider and take appropriate action regarding a Resolution approving the submission to the Office of the
Governor, Criminal Justice Division, of a Grant Application for the P25 Compliant Radio Transition Program
for the 2015-2016 Fiscal Year; designating the Acting Town Manager as the Town's Authorized Official; and
authorizing the Acting Town Manager or his designee to execute all necessary documents.
Attachment 8 — Resolution No. 2015-04
7. Consider and take appropriate action regarding a Resolution approving the submission to the Office of the
Governor, Criminal Justice Division, of a Grant Application for the Drug Interdiction and Juvenile Resource
Program for the 2015-2016 Fiscal Year; designing the Acting Town Manager as the Town's Authorized
Official; and authorizing the Acting Town Manager or his designee to execute all necessary documents.
Attachment C — Resolution No. 2015-05
S. Consider and take appropriate action regarding the Minutes dated November 25, 2014. (Town Secretary
Note: Approved as presented at the dais)
9. Consider and take appropriate action regarding the Minutes dated December 18, 2014. (Town Secretary
Note: Approved with no changes)
February 10, 2015 Town Council Minutes Page 3 of 42
10. Consider and take appropriate action regarding the Minutes dated January 20, 2015. (Town Secretary Note:
Approved as presented at the dais)
11. Consider and take appropriate action regarding an Interlocal Joint Election Agreement between the Town
and Denton County for administration of the May 9, 2015 Town general election; and authorizing the
Mayor or his designee to execute all necessary documents.
Attachment D — Executed Joint Contract Signature Page with Denton County
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to approve the Consent Agenda
Items 5 through 11 as presented at the dais.
Motion passed unanimously.
REGULAR SESSION
12. Consider and take appropriate action regarding a request from Trophy Club Women's Club for a Temporary
Use Permit - Special Privilege Request to allow two community garage sales in calendar year 2015.
Attachment E— Updated Staff Report and Sign Locations
Kathy Carlton, Trophy Club Women's Club President, requested that the second date of October 10, 2015 be
changed to October 17, 2015 due to a conflict with a motorcycle rally.
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to approve a request from Trophy
Club Women's Club for a Temporary Use Permit — Special Privilege Request to allow two community garage sales
in calendar year 2015, to be held on April 11, 2015 and as modified for October 17, 2015.
Motion passed unanimously.
13. Consider and take appropriate action regarding the award of bid to the lowest responsible bidder and
rejection of all other bids for the purchase of a Horton Ambulance manufactured by Professional Ambulance
Service; and authorizing the Mayor or his designee to execute all necessary documents.
Acting Town Manager Seidel provided a brief overview of the item and its components, which include the
ambulance, replacement of a Stryker Power Cot, and addition of Stryker Power Load System.
Motion made by Council Member Reed, seconded by Council Member Kurtz, to table the item to a future date
after the Town Council receives a response from the Fire/EMS Joint Sub -Committee about moving the EMS under
the Town or to the Municipal Utility District.
Council Member Rowe inquired about the lead time from the point of order to delivery.
Acting Town Manager Seidel stated that generally it is about 220 to 240 days.
Mayor Sanders commented that if the award of bid was approved, there is a potential that the organization that
awarded the bid would not be the organization to actually purchase the item.
The vote was taken. Motion passed unanimously.
14. Consider and take appropriate action regarding an Ordinance ordering and calling a Joint General Election to
be held on May 9, 2015 for the purpose of electing one (1) Council member to Place No. 3 and one (1)
Councilmember to Place No. 4 on the Trophy Club Town Council, each for a term of three (3) years
respectively; providing for the incorporation of premises; providing for administration of the election by
February 10, 2015 Town Council Minutes Page 4 of 42
Tarrant and Denton County; providing miscellaneous terms relative to polling places and the conduct of
election; and providing an effective date.
Attachment F— Ordinance No. 2015-02
Motion made by Council Member Rowe, seconded by Mayor Pro Tem Lamont, to approve Ordinance No. 2015-02,
ordering and calling a Joint General Election to be held on May 9, 2015 for the purpose of electing one (1) Council
member to Place No. 3 and one (1) Councilmember to Place No. 4 on the Trophy Club Town Council.
Motion passed unanimously.
15. Consider and take appropriate action regarding the draft of the Sealed Competitive Bid for Park Services for
the Town as recommended by CFAB and authorizing publication of notice of bid.
Parks and Recreation Director Adams advised of a correction on page 237 of the Town Council agenda packet,
second line from bottom, change 36 cycles per year to 8 cycles per year.
Town Council asked various questions regarding areas maintained and irrigated by the Town, mowing and
maintenance of the dog park, weekend support, and special events support. Town Council indicated a need to
examine those common areas and locations that may be owned by private property owners and homeowner
associations that are currently being maintained by the Town.
Parks and Recreation Director Adams discussed the reasons for the irrigation of the parks and athletic fields to
remain with the Town, specifically regarding town watering restrictions.
Mayor Sanders stated that it appears there are a number of pieces that need to be investigated or clarified by staff
and noted that if no action is taken tonight, then staff can bring the item back with corrections for consideration.
Based upon discussion Mayor Pro Tem Lamont stated that the item will move forward with no action and if ready,
bring back on the February 24, 2015 agenda.
(Town Secretary Note: Mayor Pro Tem Lamont assisted Mayor Sanders with conducting the meeting because his
voice was going out)
16. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club amending Article
XVI, "Citizens Financial Advisory Board" of Chapter 1, "Administration" of the Code of Ordinances by
repealing Subsection 16.02(C), "Board Established/Number of Members/Terms Established and
Qualifications" and adopting a new Subsection 16.02(C) and amending the introductory paragraph of
Subsection 16.02(E), "Officers"; providing for incorporation of premises; and providing an effective date.
Attachment G — Ordinance No. 2015-03
Town Attorney Adams advised that if the terms for CFAB are changed to two years, there will be five members
with a term that will expire in odd years, and only two members with a term that will expire in even years. She
explained that a possible solution would be to handle the one member whose term expires in 2015 through the
appointment process and add another year to their term.
Council Member Rowe and Council Member Shoffner discussed taking out "so that no more than two (2) terms
expire each year" within Subsection C, "Staggered Terms" of Section 16.02, "Board Established/Number of
Members/Terms Established and Qualifications."
Motion:
Motion made by Council Member Rowe, seconded by Council Member Reed, to approve Ordinance No. 2015-03 of
the Town of Trophy Club amending Article XVI, "Citizens Financial Advisory Board" of Chapter 1, "Administration"
February 10, 2015 Town Council Minutes Page 5 of 42
of the Code of Ordinances by repealing Subsection 16.02(C), `Board Established/Number of Members/Terms
Established and Qualifications" and adopting a new Subsection 16.02(C) and amending the introductory paragraph
of Subsection 16.02(E), "Officers" and amending Subsection 16.02(C) as discussed at the dais by removing "so that
no more than two (2) terms expire each year."
Motion passed unanimously.
(Town Secretary Note: The one board member whose term expires in 2015 will be done through the appointment
process to get the terms on track)
17. Consider and take appropriate regarding projects to be completed by the Citizens Financial Advisory Board
(CFAB) and associated priorities.
Attachment H - Staff Report
Acting Town Manager Seidel provided an update regarding a list of projects that CFAB could offer assistance, which
include the following: 1) Vehicle Replacement Policy; 2) Liquidation Policy; 3) Preparation of the Popular Annual
Financial Report; and 4) Continue review of the Trophy Club Park financial position. He noted that the items were
not in any particular order, and that Council Member Shoffner had suggested that the Fire/EMS Joint Sub -
Committee be able to provide tasks for CFAB.
Motion:
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to approve tasking CFAB to review
and modify Town policy for the disposal of Town property, to allow the Town to sell property in addition to the
current options of either trashing or auctioning the property.
Substitute Motion:
Motion made by Mayor Sanders, seconded by Council Member Parrow, to approve setting the priority for CFAB to
deal with Items 1 through 4 (as presented in the Town Council packet) in the following order: 1)Vehicle
Replacement; 2) Continue review of the Trophy Club Park financial position; 3) Liquidation Policy; and 4)
Preparation of the Popular Annual Financial Report (PAFR).
Amended motion:
Council Member Shoffner made an amended motion to add the ability for the Fire/EMS Joint Sub -Committee to
provide tasks for CFAB.
Motion failed for lack of a second.
Vote for the Substitute Motion was taken. Motion passed unanimously.
18. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2012-08,
Resolution No. 2013-15, and Resolution No. 2014-33 and adopting a new Town of Trophy Club Handbook
for Elected and Appointed Officials; and providing an effective date.
Council Member Shoffner noted that the corrected resolution presented at the dais added the repealing of
Resolution No. 2013-15.
Motion made by Mayor Sanders, seconded by Council Member Shoffner, to refer this item until February 24, 2015
and to be placed on the consent agenda based on direction given tonight with the proposed changes to the
Handbook for Elected and Appointed Officials.
Motion passed unanimously.
19. Council to conduct interviews of applicants for Fire/EMS Joint Sub -Committee; consider and take
appropriate action to appoint one (1) citizen to serve on the Fire/EMS Joint Sub -Committee.
February 10, 2015 Town Council Minutes Page 6 of 42
Acting Town Manager Seidel noted that two of the three citizen applicants were present.
Fire Chief Thomas commented that Mr. Louis Opipare Jr. was not feeling well.
Eric Jensen, 2218 McLean Avenue, stated that he lives in the PID and that he applied for the Fire/EMS Joint Sub
Committee with no bias and believes in doing what is right. Additionally, he went over his financial qualifications,
and answered questions presented by the Town Council.
Robert F. Radder stated that he has lived in the Town for fifteen years and went over his credentials, which include
Citizen of the Year in 2007, Citizen Fire Academy participant, Police Academy graduate, and certified as a Civilian
Emergency Response Team Trainer. Additionally, he advised that he has a background dealing with finances and
answered questions presented by the Town Council.
Council Member Reed thanked Mr. Radder for his passion.
Council Member Kurtz commented that he serves on the Fire/EMS Sub -Committee and believes that they should
have someone from the PID on the sub -committee.
Motion made by Council Member Rowe, seconded by Council Member Kurtz, to appoint Eric Jensen to serve as the
citizen member on the Fire/EMS Joint Sub -Committee.
Motion passed unanimously.
20. Town Council Liaison Updates; discussion of same:
* Economic Development Corporation 413, February 2, 2015
Council Liaison - Council Member Rhylan Rowe
No action taken, update only.
Acting Town Manager Seidel noted that the Economic Development Corporation 4B would like to have a Joint
Session with the Town Council in the future to discuss goals and priorities.
21. Acting Town Manager Seidel's update regarding the following; discussion and provide input regarding same.
• Trophy Club Streets CI
• Discover Trophy Club Magazine
• Community Clean Up Event
• Police Department recruiting partnership
Acting Town Manager Seidel updated the Council regarding the above mentioned topics and addressed questions;
no action taken, update only.
Additionally, he announced that Community Development Senior Planner Jones turned in his resignation to accept
a position with the Town of Argyle, and that there is an open firefighter position and open Parks position to fill.
22. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
February 10, 2015 Town Council Minutes Page 7 of 42
Council Member Shoffner requested that an item be added to consider and take appropriate action regarding
forming a committee of residents to create a site/action plan for Trophy Club Park.
Council Member Parrow requested that Item No. 5 be removed regarding general signage on poles and painted on
road beds.
EXECUTIVE SESSION
23. Pursuant to the following designated sections of Texas Government Code, Annotated, Subchapter
551, the Council will enter into executive session to discuss the following items:
A. Section 551.074(a)(1), Personnel Matters. To discuss or deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or employee pursuant to
Section 551.074 (a)(1) of the Texas Open Meetings Act:
Acting Town Manager Stephen Seidel and vacant Town Manager position.
B. Section 551.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or
value of real property if deliberation in an open meeting would have a detrimental effect on the
position of the governmental body in negotiations with a third person:
Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential
Lease of Property.
CONVENE INTO EXECUTIVE SESSION - START TIME —9:52 P.M.
RECONVENE INTO REGULAR SESSION - START TIME —11:39 P.M.
RECONVENE INTO REGULAR SESSION
24. Consider and take appropriate action regarding the Executive Session.
Motion made by Council Member Shoffner, seconded by Council Member Parrow, to continue with Stephen Seidel
as Acting Town Manager at a pay rate of $150,000 in the acting position, with the pay retroactive back to January
24, 2015.
Motion passed unanimously.
No action was taken for Executive Session Item B.
ADJOURN
Motion made by Council Member Parrow, seconded by
unanimously. Meeting adjourned at 11:40 p.m.
Holly Fimbres, Town Secretary/RMO
Town of Trop y Club, Texas
Mayor Pro Tem Lamont, to adjourn. Motion carried
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
February 10, 2015 Town Council Minutes Page 8 of 42
ATTACHMENT A
Resolution No. 2015-03
February 10, 2015 Town Council Minutes Page 9 of 42
TOWN OF TROPHY CLUB
RESOLUTION NO. 2015-03
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, APPROVING THE SUBMISSION TO THE OFFICE OF THE
GOVERNOR, CRIMINAL JUSTICE DIVISION, OF A GRANT APPLICATION
FOR THE REGIONAL MOBILE CRIME SCENE UNIT PROGRAM FOR THE
2015-2016 FISCAL YEAR: AUTHORIZING THE ACTING TOWN MANAGER
OR HIS DESIGNEE TO EXECUTE ALL NECESSARY DOCUMENTS; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, The Town of Trophy Club finds it in the best interest of the citizens
of the Town of Trophy Club that the Regional Mobile Crime Scene Program to be
operated in the 2015-2016 fiscal year; and
WHEREAS, in the furtherance of that objective, the Town Council determines it
appropriate and in the best interests of the public health, safety and welfare to submit a
grant application for the Drug Interdiction and Juvenile Resource Program to the Office
of the Governor, Criminal Justice Division; and
WHEREAS, The Town of Trophy Club agrees that in the event of loss or misuse
of the Criminal Justice Division funds, the Town of Trophy Club assures that the funds
will be returned to the Criminal Justice Division in full; and
WHEREAS, The Town of Trophy Club designates Stephen Seidel, Acting Town
Manager as the grantee's authorized official, the authorized official is given the power to
apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency
and to execute or name a designee to execute all necessary documents.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS;
Section 1. That the Town of Trophy Club hereby approves the submission of a
grant application for the Regional Mobile Crime Scene Program to the Office of the
Governor, Criminal Justice Division and authorizes the Acting Town Manager or his
designee to execute all necessary documents.
Section 2. That, this Resolution shall become effective from and after its date
of passage in accordance with law.
February 10, 2015 Town Council Minutes Page 10 of 42
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas this 10TH day of February, 2015.
ATTEST
n
Holly Fim res, Town Secretary
Town of Trophy Club, Texas
RES 2015-03
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
APPROVED AS TO FORM:
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Page 2 of 2
February 10, 2015 Town Council Minutes Page 11 of 42
� ti\
6
b 4..-
c?y t
n
Holly Fim res, Town Secretary
Town of Trophy Club, Texas
RES 2015-03
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
APPROVED AS TO FORM:
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Page 2 of 2
February 10, 2015 Town Council Minutes Page 11 of 42
ATTACHMENT B
Resolution No. 2015-04
February 10, 2015 Town Council Minutes Page 12 of 42
TOWN OF TROPHY CLUB
RESOLUTION NO. 2015-04
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN
OF TROPHY CLUB, TEXAS, APPROVING THE
SUBMISSION TO THE OFFICE OF THE GOVERNOR,
CRIMINAL JUSTICE DIVISION, OF A GRANT
APPLICATION FOR THE P25 COMPLIANT RADIO
TRANSITION PROGRAM FOR THE 2015-2016 FISCAL
YEAR; DESIGNATING THE ACTING TOWN MANAGER
AS THE TOWN'S AUTHORIZED OFFICIAL AND
AUTHORIZING THE ACTING TOWN MANAGER OR HIS
DESIGNEE TO EXECUTE ALL NECESSARY
DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the Town of Trophy Club finds it in the best interest of the citizens of
the Town of Trophy Club that the P25 Compliant Radio Transition Program to be
operated in the 2016-2016 fiscal year; and
WHEREAS, in the furtherance of that objective, the Town Council determines it
appropriate and in the best interests of the public health, safety and welfare to submit a
grant application for the P25 Compliant Radio Transition Program to the Office of the
Governor, Criminal Justice Division; and
WHEREAS, the Town of Trophy Club agrees that in the event of loss or misuse
of the Criminal Justice Division funds, the Town of Trophy Club assures that the funds
will be returned to the Criminal Justice Division in full; and
WHEREAS, the Town of Trophy Club designates Stephen Seidel, Acting Town
Manager as the grantee's authorized official, the authorized official is given the power to
apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency
and to execute or name a designee to execute all necessary documents.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS;
Section 1. The Town of Trophy Club hereby approves the submission of a
grant application for the P25 Compliant Radio Transition Program to the Office of the
Governor, Criminal Justice Division and authorizes the Acting Town Manager or his
designee to execute all necessary documents.
Section 2. This Resolution shall become effective from and after its date of
passage in accordance with law.
February 10, 2015 Town Council Minutes Page 13 of 42
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, on this 10th day of February, 2015.
RES 2015-04
tl
C. Nick Sanders, ayor
Town of Trophy Club, Texas
APPROVED AS TO FORM:
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Page 2 of 2
February 10, 2015 Town Council Minutes Page 14 of 42
ATTACHMENT C
Resolution No. 2015-05
February 10, 2015 Town Council Minutes Page 15 of 42
TOWN OF TROPHY CLUB
RESOLUTION NO. 2015-05
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, APPROVING THE SUBMISSION TO THE OFFICE OF
THE GOVERNOR, CRIMINAL JUSTICE DIVISION, OF A GRANT
APPLICATION FOR THE DRUG INTERDICTION AND JUVENILE
RESOURCE PROGRAM FOR THE 2015-2016 FISCAL YEAR;
DESIGNATING THE ACTING TOWN MANAGER AS THE TOWN'S
AUTHORIZED OFFICIAL AND AUTHORIZING THE ACTING TOWN
MANAGER OR HIS DESIGNEE TO EXECUTE ALL NECESSARY
DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the Town of Trophy Club finds it in the best interest of the citizens of
the Town of Trophy Club that the Drug Interdiction and Juvenile Resource Program be
operated in the 2015-2016 fiscal year; and
WHEREAS, in the furtherance of that objective, the Town Council determines it
appropriate and in the best interests of the public health, safety and welfare to submit a
grant application for the Drug Interdiction and Juvenile Resource Program to the Office
of the Governor, Criminal Justice Division; and
WHEREAS, the Town of Trophy Club agrees that in the event of loss or misuse
of the Criminal Justice Division funds, the Town of Trophy Club assures that the funds
will be returned to the Criminal Justice Division in full; and
WHEREAS, the Town of Trophy Club designates Stephen Seidel, Acting Town
Manager as the grantee's authorized official, the authorized official is given the power to
apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency
and to execute or name a designee to execute all necessary documents.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS;
Section 1. The Town of Trophy Club hereby approves the submission of a
grant application for the Drug Interdiction and Juvenile Resource Program to the Office
of the Governor, Criminal Justice Division and authorizes the Acting Town Manager or
his designee to execute all necessary documents.
Section 2. This Resolution shall become effective from and after its date of
passage in accordance with law.
February 10, 2015 Town Council Minutes Page 16 of 42
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, on this 10th day of February, 2015.
,oF
TRO
ioCIO
c
ATTEST: IIII
�( 4 RY
Holly Fimb es, Town Secretary
Town of Trophy Club, Texas
RES 2015-05
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
APPROVED AS TO FORM:
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Page 2 of 2
February 10, 2015 Town Council Minutes Page 17 of 42
ATTACHMENT D
Executed Joint Contract Signature Page with Denton County
February 10, 2015 Town Council Minutes Page 18 of 42
XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL
IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to -wit:
(1) It has on the Iq day of F4 , 2015 been executed by the Denton County Elections
Administrator pursuant to the Texas Election Code so authorizing;
(2) It has on the )Z day of B&Aau2015 been executed on behalf of the Town Trophy
Club pursuant to an action of the Town f Trophy CLub so authorizing;
ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR:
APPROVED:
LANNIE NOBLE, CERA
ACCEPTED AND AGREED TO BY THE Town of Trophy Club:
APPROVED:
C. Nick Sanders, Mayor
ATTESTED:
y
Holly Fimbre&kown Secretary
February 10, 2015 Town Council Minutes Page 19 of 42
ATTACHMENT E
Updated Staff Report and Sign Locations
February 10, 2015 Town Council Minutes Page 20 of 42
T(cTOWN OF
l*:: TROPHY CLUB
100 Municipal Drive •Trophy Club, Texas 76262
To: Mayor and Town Council
From: Matt Jones, Senior Planner
CC: Stephen Seidel, Acting Town Manager
Holly Fimbres, Town Secretary
Re: UPDATED - Temporary Use Permit — Community Garage Sale
Town Council Meeting, Tuesday, February 10, 2015
Agenda Item:
Consider and take appropriate action regarding a request by the Trophy Club Women's Club for
a Temporary Use Permit - Special Privilege Request to allow two community garage sales in
calendar year 2015.
Explanation:
The applicant, Trophy Club Women's Club, is requesting permission to hold two community-
wide garage sales events in Trophy Club in calendar year 2015. The Women's Club submitted a
"Temporary Use Application" and was given to the Community Development Department for
placement on a P&Z and Council agenda for consideration of a "Special Privilege" request. The
Town of Trophy Club Code of Ordinances provides the following requirements for community
garage sales by a Temporary Use Permit:
Chapter 13 -Zoning, Section 5.01 -Temporary Uses
E. Community Garage Sale by Special Privilege: Upon approval by the Town Council, after
recommendation by the Planning and Zoning commission, a community garage sale shall be
permitted by Special Privilege to civic organizations or non-profit organizations. Such events
shall not occur more than twice annually, and each event shall be one day in duration. Approval
of said Special Privilege shall be condition to prior approval of operations of the event and the
proposed locations of the garage sale sites by the Town Department of Public Safety.
The Spring garage sales event will be held on Saturday, April 11, 2015 and the Fall garage sales
event will occur on Saturday, October 10, 2015. No alternate rain dates have been planned or
requested. The Trophy Club Women's Club is requesting that the event be allowed from 7:00
a.m. to 2:00 p.m. for the above mentioned dates.
As required by ordinance, the Department of Public Safety reviewed and approved the
operations of the event and the proposed locations of the garage sale sites and the Police
Chief's signature of approval was obtained on the application.
February 10, 2015 Town Council Minutes Page 21 of 42
Attachments:
• TUP Application
Staff Recommendation:
Staff recommends approval as requested, with any operational conditions of approval as
recommended by the Planning and Zoning Commission and approved by the Town Council.
Staff would also request that an exhibit be provided showing they number, types, and locations
of any proposed signs for the event.
Special Event Committee Recommendation:
The Special Events Committee met with the applicant on February 3, 2015. The Committee
recommended no additional event fee to be charged for the request and recommend approval
with any conditions as necessary from the Town Council.
P&Z Commission Recommendation: UPDATED
The Planning and Zoning Commission considered this request on February 5, 2015. A motion
was made for approval as requested and the motion passed by a vote of five in favor and none
opposed.
February 10, 2015 Town Council Minutes Page 22 of 42
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ATTACHMENT F
Ordinance No. 2015-02
February 10, 2015 Town Council Minutes Page 24 of 42
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2015-02
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ORDERING AND CALLING A JOINT
GENERAL ELECTION FOR THE TOWN OF TROPHY CLUB ("TOWN")
TO BE HELD ON MAY 9, 2015 FOR THE PURPOSE OF ELECTING
ONE (1) COUNCIL MEMBER FOR PLACE #3 AND ONE COUNCIL
MEMBER FOR PLACE #4 TO THE TOWN COUNCIL EACH FOR A
TERM OF THREE (3) YEARS; PROVIDING FOR THE
INCORPORATION OF PREMISES; SPECIFYING THE DATE OF
ELECTION; SPECIFYING THE PURPOSE OF THE ELECTION;
SPECIFYING ELIGIBILITY FOR CANDIDACY; PROVIDING FOR AN
APPLICATION FOR A PLACE ON THE BALLOT FOR THE JOINT
GENERAL ELECTION; PROVIDING FOR A RUNOFF ELECTION;
PROVIDING FOR THE APPOINTMENT OF A PRESIDING ELECTION
JUDGE AND AN ALTERNATE PRESIDING ELECTION JUDGE;
ESTABLISHING OTHER PROCEDURES FOR CONDUCTING THE
ELECTION; ESTABLISHING A DATE FOR CANVASSING RETURNS;
PROVIDING FOR NECESSARY ACTIONS; PROVIDING FOR
ADMINISTRATION OF A JOINT ELECTION BY BOTH TARRANT
COUNTY AND DENTON COUNTY; PROVIDING AN AGREEMENT
WITH DENTON COUNTY AND AUTHORIZING AN AGREEMENT WITH
TARRANT COUNTY FOR ADMINISTRATION OF THE ELECTION;
PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 41.001 (a)(2) of the Texas Election Code (hereinafter the
"Code") establishes the second Saturday in May as a Uniform Election Date for the
purposes of conducting a General Election; and
WHEREAS, Section 3.004 of the Texas Election Code provides that the
governing body of a municipality shall be the authority to order a General Election; and
WHEREAS, the Town Council finds and declares that the meeting at which this
Ordinance is considered is open to the public as required by law, and that public notice
of the time, place, and purpose of such meeting was given as required by Chapter 551,
Texas Government Code, as amended; and
WHEREAS, the Town Council desires to and hereby calls a Joint General
Election for the purpose of electing one (1) Council member for Place #3 and one (1)
Council member for Place #4 for a three (3) year term each; and
February 10, 2015 Town Council Minutes Page 25 of 42
WHEREAS, Section 3.005 of the Texas Election Code provides that an election
ordered by an authority of a municipality shall be ordered not later than the 62nd day
before Election Day; and
WHEREAS, because the Town of Trophy Club is located in both Denton County
and Tarrant County, the Town will enter into an Election Services Contract with Denton
County and an Election Services Contract with Tarrant County so that those entities will
provide election services for Denton County and Tarrant County residents of Trophy
Club; and
WHEREAS, the Election shall be conducted in accordance with the Code under
the jurisdiction of the Denton County Elections Administration (the "Denton County
Elections Administrator") pursuant to an Election Services Contract (the "Contract") by
and among Denton County Elections Administration ("DCEA"), and other participating
entities, if any, described in a Contract between the Town and Denton County, a copy of
which Contract will be incorporated herein as Exhibit "A" upon its final approval and
execution by the Town; and
WHEREAS, the Election shall be conducted in accordance with the Code under
the jurisdiction of the Tarrant County Elections Administration (the "Tarrant County
Elections Administrator") pursuant to an Election Services Contract (the "Contract") by
and among Tarrant County Elections Administration ("TCEA"), and other participating
entities, if any, described in the Contract between the Town and Tarrant County.
Tarrant County has advised the Town that it will not submit a contract for Election
Services until sometime during the month of April when the determination of
participating entities and cost per entity is available. Upon Town Council approval of the
Interlocal Agreement with Tarrant County, a copy of that agreement shall be
incorporated herein by reference as Exhibit "B"; and
WHEREAS, Section 85.004 of the Texas Election Code provides that an election
order and the election notice must state the location of each early voting polling place;
and,
WHEREAS, the Town Council finds that upon the canvassing of the returns of
the May 9, 2015 election, this Ordinance and election order, shall be enacted as set
forth in this Ordinance; and
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
All of the above premises are true and correct and are hereby incorporated in the body
of this Ordinance as if fully set forth herein.
ORD 2015-02 Page 2 of 11
February 10, 2015 Town Council Minutes Page 26 of 42
All resident, qualified voters of the Town shall be eligible to vote at the Election.
SECTION 2.
DATE OF ELECTION
It is hereby ordered that a joint General Election (collectively the "Election") shall be
held in and throughout the Town of Trophy Club on Saturday, May 9, 2015 using a
combined ballot.
SECTION 3.
PURPOSE OF ELECTION
General Election. The purpose of the joint General Election is to elect one (1) Council
member for Place #3 and one (1) Council member for Place #4, each for a three (3)
year term on the Town of Trophy Club Town Council;
SECTION 4.
ELIGIBILITY FOR CANDIDACY
As set forth in Section 141.001 of the Texas Election Code, no person shall be eligible
for a public elective office of this state, unless that person is a United States citizen, has
not been determined mentally incompetent by a final judgment of a court, has not been
finally convicted of a felony from which the person has not been pardoned or otherwise
released from the resulting disabilities, and has resided continuously in the State of
Texas for twelve (12) months immediately preceding the date of the regular filing
deadline for the candidate's application for a candidate whose name is to appear on the
general election ballot, or the date of the election at which the candidate's name is
written in for a write in candidate. Additional requirements are set forth in the Town
Charter and are as follows:
A. Mayor or Council Member:
As set forth in Section 141.001 of the Texas Election Code and Article III of the
Trophy Club Town Charter:
a. Each person who becomes a candidate for Mayor or Councilmember shall meet
the following qualifications:
(1) be at least eighteen (18) years of age on the first day of the form to be filed;
(2) be a citizen of the United States;
(3) be a qualified voter of the Town;
(4) reside and have resided for at least twelve (12) months preceding the
election within the corporate limits of the Town;
(5) no candidate may file for more than one office or position number per
election;
(6) no employee of the Town shall continue in such position after becoming a
candidate for a Town elective office; and,
ORD 2015-02
Page 3 of 11
February 10, 2015 Town Council Minutes Page 27 of 42
(7) If any sitting Council member files to become a candidate for another public
office, he shall resign his current seat upon filing for the new office.
SECTION 5.
APPLICATION FOR A PLACE ON THE BALLOT
General Election. For the purpose of the May 9, 2015 joint General Election and
pursuant to Section 143.007 of the Texas Election Code, any eligible and qualified
person may have that person's name printed upon the official ballot as a candidate for
the office hereinbefore set forth by filing the person's sworn application with the Town
Secretary not earlier than January 28, 2015 and not later than 5:00 p.m. on February
27, 2015. Each such application shall be on a form as prescribed by the Texas Election
Code. The order in which the names of the candidates are to be printed on the ballot
shall be determined by a drawing by the Town Secretary as provided by Section 52.094
of the Texas Election Code. Notice of the time and place for such drawing shall be
given in accordance with Section 52.094(c) and (d) of the Texas Election Code.
SECTION 6.
RUNOFF ELECTION
If no candidate receives a majority of all votes cast for all of the candidates for his or her
office at such election as required to be lawfully elected, there shall be a runoff election
held. The runoff election shall be conducted as required by the Town Charter and the
Texas Election Code. Notwithstanding the foregoing, the runoff election date has
tentatively been set for June 13, 2015.
SECTION 7.
VOTING PRECINCTS
The voting precincts for the Election are designated by their respective county precinct
numbers. The proposed times and locations of early voting for Denton County and
Tarrant County are set forth in Exhibit "C", a copy of which is attached hereto and
incorporated herein. Exhibit "C" shall be amended to include the final schedule of
times and locations of early voting for both Town of Trophy Club Denton and Tarrant
County residents upon announcement by the Denton County Elections Administrator.
Notwithstanding the foregoing, the early voting times and locations set forth in Exhibit
"C" may be changed without further action of the Town Council if so directed by the
Elections Administrator for Denton County or the Elections Administrator for Tarrant
County.
In addition to the early voting polling locations within the Town, all Denton County
Trophy Club voters may vote at all early voting polling locations as designated and
maintained by Denton County throughout the County.
Tarrant County Trophy Club voters may only vote at all early voting polling locations as
designated and maintained by Tarrant County throughout the County.
ORD 2015-02 Page 4 of 11
February 10, 2015 Town Council Minutes Page 28 of 42
The Denton and Tarrant County Elections Administrators are hereby authorized and
directed to make such changes in polling locations as may be necessary for the proper
conduct of the Election. Each polling place shall be open from 7:00 a.m. to 7:00 p.m. on
Election Day.
SECTION 8.
ELECTIONS ADMINISTRATION
8.1 Denton County. The Denton County Elections Administrator, Lannie Noble, is
hereby appointed as Denton County Early Voting Clerk for the Election. Deputy early
voting judges/clerks will be appointed as needed to process early voting mail and to
conduct early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Code. Ballot applications and ballots voted by mail shall be sent to:
Early Voting Clerk, 701 Kimberly Drive, Suite A101, Denton, Texas 76208. The
Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint
the members of the Early Voting Ballot Board and the presiding judge and alternate
judge in accordance with the requirements of the Code. Early voting by personal
appearance shall be conducted at the times on the dates and at the locations
designated on Exhibit "A" hereto. The main early voting polling place is hereby
designated to be 701 Kimberly Drive, Suite A101, Denton, Texas 76208. Early voting
shall be conducted by the Early Voting Clerk, at the main early voting polling location
listed above, and at the locations designated on Exhibit "C" hereto; such locations may
be changed or additional early voting locations may be added by the Denton County
and/or Tarrant County Elections Administrator, without further action of the Town
Council, as is necessary for the proper conduct of the Election.
8.2 Tarrant County. The Tarrant County Elections Administrator, Frank Phillips, is
hereby appointed as Tarrant County Early Voting Clerk for the election. Deputy early
voting judges/clerks will be appointed as needed to process early voting mail and to
conduct early voting. Early voting by mail shall be conducted in conformance with the
requirements of the Code. Ballot applications and ballots voted by mail shall be sent to:
Early Voting Clerk, PO Box 961011, Fort Worth, Texas 76161-0011. The Elections
Administrator and/or the Early Voting Clerk are hereby authorized to appoint the
members of the Early Voting Ballot Board and the presiding judge and alternate judge in
accordance with the requirements of the Code. Early voting by personal appearance
shall be conducted at the times on the dates and at the locations designated on Exhibit
"C" hereto. The main early voting polling place is hereby designated to be Tarrant
County Election Center, 2700 Premier Street, Fort Worth, Texas 76111. Early voting
shall be conducted by the Early Voting Clerk, at the main early voting polling location
listed above, and at the locations designated on Exhibit "C" hereto; such locations may
be changed or additional early voting locations may be added by the Elections
Administrator, without further action of the Town Council, as is necessary for the proper
conduct of the Election.
ORD 2015-02 Page 5 of 11
February 10, 2015 Town Council Minutes Page 29 of 42
SECTION 9.
COMPENSATION
Compensation for election judges and alternate judges for their service in the Election
shall be determined by the Denton County Elections Administrator and the Tarrant
County Elections Administrator. E -state, a Direct Record Electronic (DRE) System shall
be used for early voting by personal appearance, and in the May 9, 2015 election at
Denton County and Tarrant County Polling Sites. Paper ballots, which are optically
scanned, shall be used for early voting by mail. In the May 9, 2015 election, the Denton
County and the Tarrant County Elections Administrator shall cause ballots to be
prepared in the form of the ballot first above prescribed, being in both English and
Spanish, and shall furnish election officials such ballots, in such form, together with any
other forms or blanks, in accordance with the Charter of the Town of Trophy Club, the
Constitution and laws of the State of Texas and the Voting Rights Act of 1965, and any
amendments thereto, insofar as same are applicable.
SECTION 10.
EARLY VOTING
In addition to the early voting polling location located within the Town, Trophy Club
Denton County voters may vote at all early voting polling locations as designated and
maintained by Denton County throughout the County per the Joint Election Agreement
and Contract for Election Services with Denton County.
Trophy Club Tarrant County voters may only vote at the early voting polling location
designated and maintained by the Denton County Elections Administrator.
SECTION 11.
ELECTION MATERIALS
The election materials enumerated in the Code shall be printed in both English and
Spanish for use at the polling places and for early voting for the Election and provisions
shall be made for oral assistance to Spanish-speaking voters.
SECTION 12.
ELECTION RETURNS
The election officers shall make returns for the Election in the manner required by law,
and the ballots that are properly marked in conformance with the provisions of the Code
for votes cast both during the period of early voting and on the day of the Election shall
be counted in the manner required by law.
ORD 2015-02 Page 6 of 11
February 10, 2015 Town Council Minutes Page 30 of 42
SECTION 13.
NOTICE OF ELECTION PUBLICATION
Notice of the Election shall be given by posting a notice containing a substantial copy of
this Ordinance in both English and Spanish at the Town Hall on the bulletin board used
for posting notices of the meetings of the Town Council and by publication of said notice
one time in a newspaper of general circulation published within the Town, the date of
the publication to be not less than fourteen (14) days nor more than thirty (30) days prior
to the date set for the Election.
SECTION 14.
CANVASS OF ELECTION
Pursuant to Section 67.002 of the Texas Election Code, the Town Council will canvass
the election not earlier than May 12, 2015 and not later than May 20, 2015. Notice of
the time and place for canvass shall be posted on the official bulletin board in the same
manner as required by the Open Meeting Act for other Town Council meetings in
accordance with the Chapter 551 of the Local Government Code.
SECTION 15.
VOTING RIGHTS ACT
The Mayor and the Town Secretary of the Town, in consultation with the Town Attorney,
are hereby authorized and directed to take any and all actions necessary to comply with
the provisions of the Code and the Federal Voting Rights Act in carrying out and
conducting the Election, whether or not expressly authorized herein.
SECTION 16.
SEVERABILITY
It is hereby declared to be the intent of the Town Council of the Town of Trophy Club
that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance
shall be declared unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of the remaining
phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same
would have been enacted by the Town Council without incorporation of any such
unconstitutional phrase, clause, sentence, paragraph, or section.
SECTION 17.
ELECTION CONTRACTS
The Town Manager or the Town Manager's designee is authorized to amend or
supplement any and all contracts for the administration of the May 9, 2015 Election to
the extent required for the Election to be conducted in an efficient and legal manner as
ORD 2015-02 Page 7 of 11
February 10, 2015 Town Council Minutes Page 31 of 42
determined by the Denton County and/or Tarrant County Elections Administrator. Upon
approval by the Town Council, a joint election agreement between the Town and the
Denton County Elections Department shall be incorporated herein by reference as
Exhibit "A". Upon approval by the Town Council, a joint election agreement between
the Town and the Tarrant County Elections Department shall be incorporated herein by
reference as Exhibit "B".
SECTION 18.
ENGROSSMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross and
enroll this Ordinance as required by the Town Charter.
SECTION 19.
EFFECTIVE DATE
This Ordinance shall take effect immediately upon adoption.
PASSED AND APPROVED by the
Texas this 10th day of February, 2015.
ATTEST:
Holly Fir
Town of
ORD 2015-02
O
.s, Town Secretary
phy Club, Texas
Town Council of the Town of Trophy Club,
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
APPROVED AS TO FORM:
P(I t A 10 Aa'd.lIA&Q J
Patricia A. Adams, own Attorney
Town of Trophy Club, Texas
Page 8 of 11
February 10, 2015 Town Council Minutes Page 32 of 42
EXHIBIT A
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and DENTON COUNTY
Incorporated By Reference
ORD 2015-02
Page 9 of 11
February 10, 2015 Town Council Minutes Page 33 of 42
EXHIBIT B
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and TARRANT COUNTY
Incorporated By Reference
ORD 2015-02
Page 10 of 11
February 10, 2015 Town Council Minutes Page 34 of 42
EXHIBIT C
In addition to the early voting polling location located within the Town, Trophy Club Denton
County voters may vote at all early voting polling locations as designated and maintained by
Denton County throughout the County.
Trophy Club Tarrant County voters may only vote at the early voting polling locations as
designated and maintained by Tarrant County throughout the County.
The Order of Election will be amended at a later date to include early voting sites added due
to joint elections with other political subdivisions.
NOTICE FOR EARLY VOTING
Denton County
Early voting by personal appearance will be conducted at:
100 Municipal Drive on the following:
Monday, April 27
8:00 a.m. — 5:00 p.m.
Tuesday, April 28
8:00 a.m. — 5:00 p.m.
Wednesday, April 29
8:00 a.m. — 5:00 p.m.
Thursday, April 30
8:00 a.m. — 5:00 p.m.
Friday, May 1
8:00 a.m. — 5:00 p.m.
Saturday, May 2
8:00 a.m. — 5:00 p.m.
Monday, May 4
7:00 a.m. — 7:00 p.m.
Tuesday, May 5
7:00 a.m. — 7:00 p.m.
Tarrant County
Early voting by personal appearance will be conducted at:
Locations designated by Tarrant County:
Monday, April 27
8:00 a.m. — 5:00 p.m.
Tuesday, April 28
8:00 a.m. — 5:00 p.m.
Wednesday, April 29
8:00 a.m. — 5:00 p.m.
Thursday, April 30
8:00 a.m. — 5:00 p.m.
Friday, May 1
8:00 a.m. — 5:00 p.m.
Saturday, May 2
7:00 a.m. — 7:00 p.m.
Sunday, May 3
11:00 a.m. — 4:00 p.m.
Monday, May 4
7:00 a.m. — 7:00 p.m.
Tuesday, May 5
7:00 a.m. — 7:00 p.m.
ORD 2015-02
Page 11 of 11
February 10, 2015 Town Council Minutes Page 35 of 42
ATTACHMENT G
Ordinance No. 2015-03
February 10, 2015 Town Council Minutes Page 36 of 42
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE 2015-03
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
AMENDING ARTICLE XVI ENTITLED "CITIZENS FINANCIAL
ADVISORY BOARD" OF CHAPTER 1 ENTITLED "ADMINISTRATION"
OF THE CODE OF ORDINANCES OF THE TOWN BY REPEALING
SUBSECTION 16.02(C) ENTITLED "BOARD ESTABLISHED/NUMBER
OF MEMBERS/TERMS ESTABLISHED AND QUALIFICATIONS" AND
ADOPTING A NEW SUBSECTION 16.02(C) ENTITLED "BOARD
ESTABLISHED/NUMBER OF MEMBERS/TERMS ESTABLISHED AND
QUALIFICATIONS" IN ORDER TO PROVIDE FOR TWO (2) YEAR
STAGGERED TERMS OF OFFICE AND BY AMENDING THE
INTRODUCTORY PARAGRAPH OF SUBSECTION 16.02(E) ENTITLED
"OFFICERS" TO PROVIDE FOR COUNCIL APPOINTMENT OF THE
CHAIRPERSON OF THE BOARD; PROVIDING FOR THE
INCORPORATION OF PREMISES; PROVIDING FOR AMENDMENTS;
PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING FOR
SEVERABILITY; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT, AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas is a Home Rule Town acting under
its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the Town of Trophy Club, Texas, benefits by having its citizens
involved in local government through service on Boards and Commissions; and
WHEREAS, in 2011, the Town Council adopted an Ordinance adding Article XVI,
entitled "Citizens Financial Advisory Board" to Chapter 1, entitled "Administration" of the
Code of Ordinances of the Town in order to establish a Citizens Financial Advisory
Board ("CFAB"); and
WHEREAS, Article XVI, Subsection 16.02 (C) provides that members of CFAB
would have staggered terms of office and after implementation would serve for three (3)
years each, and Subsection 16.02(E) provides that the members of the CFAB would
elect their Chairperson, Vice Chairperson and Secretary; and
WHEREAS, since adoption of Article XVI, Subsection 16.02 (C) the Town
Council has determined it appropriate to adopt standard two (2) year terms of office for
all Boards, Commissions and Corporations, as allowed by law, and to adopt a policy of
Town Council appointment of the Chairperson for all Town Boards, Commissions and
Corporations; and
RD 1
Fe rruaa ?'Ib52TT'15 Town Council Minutes Page 37 of 42
WHEREAS, in order to accomplish that objective, the Town Council hereby finds
it necessary and appropriate to adopt this Ordinance amending Article XVI of Chapter 1
of the Code of Ordinances of the Town by repealing Subsection 16.02(C) entitled
"Staggered Terms" and adopting a new Subsection 16.02(C) entitled "Staggered Terms"
to provide for two (2) year staggered terms of office for members of CFAB and by
amending the introductory paragraph of Subsection 16.02(E) entitled "Officers" in order
to provide for Council appointment of a Chairperson for CFAB; and
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises having been found by the Town Council to be
true and correct are incorporated herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENTS
2.01 Subsection "C", entitled "Staggered Terms" of Section 16.02, entitled "Board
Established/Number of Members/Terms Established and Qualifications" of Article XVI
entitled "Citizens Financial Advisory Board" of Chapter 1 entitled "Administration" of the
Code of Ordinances of the Town of Trophy Club is hereby repealed and a new
Subsection 16.02(C) entitled "Staggered Terms" is hereby adopted and shall be and
shall read in its entirety as follows, with all other terms and provisions of Section 16.02
remaining unaltered and in full force and effect:
Section 16.02 Board Established/Number of Members/Terms
Established and Qualifications
"C. Staggered Terms. Members shall be appointed for two (2) year terms
which appointments shall be staggered."
2.01 The introductory paragraph of Subsection "E", entitled "Officers" of Section 16.02,
entitled "Board Established/Number of Members/Terms Established and Qualifications"
of Article XVI entitled "Citizens Financial Advisory Board" of Chapter 1 entitled
"Administration" of the Code of Ordinances of the Town of Trophy Club is hereby
amended such that the introductory paragraph shall be and read in its entirety as
follows, with all other terms and provisions of Section 16.02(E) remaining unaltered and
in full force and effect:
Fn r r U5 5 Town Council Minutes Page 38 of 422
Section 16.02 Board Established/Number of Members/Terms
Established and Qualifications
"E. Officers. The Town Council shall appoint a member of the Board to
serve as the Chairperson. The Board shall annually elect a Vice -
Chairperson and a Secretary, each of which shall perform the duties as
set forth below:"
SECTION 3.
CUMULATIVE REPEALER
This Ordinance shall be cumulative of all other Ordinances of the Town affecting
the boards, commissions and corporations, finance, and the Citizens Financial Advisory
Board and shall not repeal any of the provisions of such Ordinances except in those
instances where provisions of those Ordinances are in direct conflict with the provisions
of this Ordinance; whether such Ordinances are codified or uncodified, and all other
provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in
conflict with the provisions of this Ordinance, shall remain in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of the Ordinance, and the Town Council hereby
declares it would have passed such remaining of the Ordinance despite such invalidity,
which remaining portions shall remain in full force and effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter and by filing this
Ordinance in the Ordinance records of the Town.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in accordance
with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 10th day of February 2015.
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Feo,rrRr?90! 2 �5 Town Council Minutes Page 39 of 42
ATTEST:
Town Sectetary, Holly Fimbres
Town of Trophy Club, Texas
APPROVED TO AS FORM:
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Town Attorney, Patricia Adams
Town of Trophy Club, Texas
Mayor, C. Nick -Sanders
Town of Trophy Club, Texas
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FeMr?96,5295 Town Council Minutes Page 40 of 42 4
ATTACHMENT H
Staff Report
February 10, 2015 Town Council Minutes Page 41 of 42
TOWN OF
TROPHY CLUB
T(cl*::100 Municipal Drive .Trophy Club, Texas 76262
To: Mayor and Town Council
From: John Zagurski, Budget Analyst
CC: Stephen Seidel, Acting Town Manager
Holly Fimbres, Town Secretary
Re: Town Council Meeting, Tuesday, February 10, 2015
Aeenda Item:
Consider and take appropriate regarding projects to be completed by the Citizens Financial
Advisory Board (CFAB) and associated priorities.
Explanation:
The Town Council of Trophy Club Citizens Financial Advisory Board (CFAB) has finished evaluating the
RFP for Parks services and has now completed all of the Town Council assigned tasks. The Citizens
Financial Advisory Board is requesting direction on projects. A list of projects was created that CFAB
could offer assistance:
1. Vehicle Replacement Policy — Review the existing replacement scheduling, and assisting staff to
develop a point system metric, or similar method, to determine vehicle and capital equipment
replacement.
2. Liquidation Policy — The Town would like to explore options to dispose of Town property other
than auction or trash. There are occasions when these methods render lower values than other
alternatives. The policy needs to analyze updated so that Towns has the flexibility to get the
most for its assets when it comes time to dispose of them.
3. Preparation of the Popular Annual Financial Report (PAFR) — The Town of Trophy Club has never
prepared a PAFR. The PAFR was created by the Government Finance Officers Association (GFOA)
to encourage and assist local governments to extract information from their Comprehensive
Annual Financial Report (CAFR) to produce high quality annual financial reports specifically
designed to be readily accessible and easily understandable to the general public and other
interested parties without a background in public finance. This report can be submitted to GFOA
for recognition.
4. Continue review of the Trophy Club Park financial position
Recommendation:
The staff recommends that the Council direct CFAB to assist staff with review of these priorities.
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February 10, 2015 Town Council Minutes Page 42 of 42