04.18.2024 EDC Agenda Packet
TOWN OF TROPHY CLUB
MEETING AGENDA
ECONOMIC DEVELOPMENT
CORPORATION 4B
1 Trophy Wood Drive
Trophy Club, Texas 76262
April 18, 2024 6:00 PM Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant
to Texas Government Code Sec. 551.007. The Board/Commission is not permitted to
discuss or take action on any presentations made concerning matters that are not listed on
the agenda. Presentations are limited to matters over which the Board/Commission has
authority. Speakers have up to four (4) minutes or the time limit determined by the Presiding
Officer. Each speaker must have submitted their request to speak by completing the
Speaker’s Form or may email mkrukowski@trophyclub.org
REGULAR ITEMS
1. Consider approval of the February 27, 2024, Economic Development Corporation Regular
Meeting Minutes.
2. Consider approval of the Thrive Business Grant program.
3. Update on the request for proposals for the small area plan of 54.2 acres of land located
near State Highway 114 Frontage Road and Trophy Wood Drive.
EXECUTIVE SESSION
4. Pursuant to the following designated sections of the Texas Government Code, Annotated,
Chapter 551 (Texas Open Meetings Act), the Town will recess into executive session to
discuss the following:
a. Section 551.071 Consultation with the Town Attorney to seek legal advice
regarding the first amendment to the Trophy Table economic development
agreement.
RECONVENE INTO REGULAR SESSION
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ADJOURN
The Board/Commission may convene into executive session to discuss posted items as
allowed by Texas Government Code Sections 551.071 through 551.076 and Section
551.087.
Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in
attendance at this meeting. The Town Council will not deliberate or take any action.
CERTIFICATION
I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall
for the Town of Trophy Club, Texas, in a place convenient and readily accessible to the general
public at all times on the following date and time: April 11, 2024, at 3:45 pm, and said Notice of
Meeting was also posted concurrently on the Town’s website in accordance with Texas
Government Code Ch. 551 at least 72 hours prior to the scheduled time of said meeting.
__________________________________
Maggie McCormick-Krukowski
Records Analyst
If you plan to attend this public meeting and have a disability that requires special needs,
please contact the Town Secretary’s Office at 6822372900, 48 hours in advance, and
reasonable accommodations will be made to assist you.
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ECONOMIC DEVELOPMENT CORPORATION
4B COMMUNICATION
MEETING DATE: April 18, 2024
FROM: Tammy Dixon, Town Secretary
AGENDA ITEM: Consider approval of the February 27, 2024, Economic Development
Corporation Regular Meeting Minutes.
BACKGROUND/SUMMARY: The Economic Development Corporation held a regular meeting on
February 27, 2024.
BOARD REVIEW/CITIZEN FEEDBACK:
FISCAL IMPACT:
LEGAL REVIEW:
ATTACHMENTS:
1. 02.27.2024 EDC Minutes
ACTIONS/OPTIONS:
Move to approve the February 27, 2024, Economic Development Corporation Regular Meeting
Minutes.
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Town of Trophy Club Economic Development Corporation Meeting Minutes
February 27, 2024, 7:00 p.m., Special Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL TO ORDER
Teri Addington called the meeting to order at 6:01 p.m.
EDC BOARD MEMBERS PRESENT
Teri Addington, Director
Andrew Borgan, Director
John Mann, Director
Joseph Longo, Director
John Rybeck, Director
EDC MEMBERS ABSENT
Scott Hinshaw
James Calaway
STAFF PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Tamara Smith, Assistant to Town Manager
Matt Cox, Director of Community Development
April Duvall, Director of Finance
PUBLIC COMMENTS
There were none.
REGULAR ITEMS
1. Introduction of new board members.
Mr. Rybeck was introduced.
2. Discuss the general roles and responsibilities of the Economic Development Corporation.
Town Manager Wright gave the following presentation:
Page 4 of 31
EDC Meeting Minutes - February 27, 2024 Page 2
Page 5 of 31
EDC Meeting Minutes - February 27, 2024 Page 3
3. Discuss and take appropriate action regarding the appointment of a Board president, vice
president, secretary, treasurer, and assistant secretary.
Director Addington moved to nominate John Mann as President. Director Longo
seconded the motion.
VOTE ON THE MOTION
AYES: Borgan, Rybeck, Mann, Addington, Longo
NAYES: None
ABSENT: Hinshaw, Calaway
VOTE: 5-0-2
Director Longo moved to nominate Teri Addington as Vice President. President Mann
seconded the motion.
VOTE ON THE MOTION
AYES: Borgan, Rybeck, Mann, Addington, Longo
NAYES: None
ABSENT: Hinshaw, Calaway
VOTE: 5-0-2
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EDC Meeting Minutes - February 27, 2024 Page 4
Vice President Addington moved to nominate the Town Manager and/or his designee as
Treasurer. Director Longo seconded the motion.
VOTE ON THE MOTION
AYES: Borgan, Rybeck, Mann, Addington, Longo
NAYES: None
ABSENT: Hinshaw, Calaway
VOTE: 5-0-2
Director Longo moved to nominate John Rybeck as Secretary. Director Borgan seconded
the motion.
VOTE ON THE MOTION
AYES: Borgan, Rybeck, Mann, Addington, Longo
NAYES: None
ABSENT: Hinshaw, Calaway
VOTE: 5-0-2
Vice President Addington moved to nominate the Town Secretary and/or her designee as
Assistant Secretary. President Mann seconded the motion.
VOTE ON THE MOTION
AYES: Borgan, Rybeck, Mann, Addington, Longo
NAYES: None
ABSENT: Hinshaw, Calaway
VOTE: 5-0-2
4. Consider approval of the meeting minutes dated July 6, 2023, and the joint EDC/Town
Council meeting minutes dated September 6, 2023.
Vice President Addington moved to approve the meeting minutes dated July 6, 2023, and
the joint EDC/Town Council meeting minutes dated September 6, 2023. President Mann
seconded the motion.
VOTE ON THE MOTION
AYES: Borgan, Rybeck, Mann, Addington, Longo
NAYES: None
ABSENT: Hinshaw, Calaway
VOTE: 5-0-2
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EDC Meeting Minutes - February 27, 2024 Page 5
5. Discuss and consider approval of a resolution amending the Articles of Incorporation of
the Trophy Club Economic Development Corporation.
Town Secretary Dixon stated when the initial Articles were created and approved in 1996
the Articles provided that no more than two board of directors shall be members of the Town
Council which is in conflict of the Town's Charter that prohibits an elected position to serve on a
board, commission, or corporation.
Ms. Dixon explained that in 2009 State Law recodified the Development Corporation Act
into the Local Government changing the reference of EDCs formerly known as 4A and 4B
corporations to Type A and Type B corporations, respectively, along with some other minor
changes.
Ms. Dixon stated the proposed amendments remove any reference to Town Council
members being appointed to the board and reflect the changes made in 2009 when the ACT was
recodified to the Local Government Code.
President Mann moved to approve Resolution EDC 2024-01 amending the Articles of
Incorporation of the Trophy Club Economic Development Corporation. Vice President Addington
seconded the motion. The caption of the resolution reads as follows:
RESOLUTION NO. EDC 2024-01
A RESOLUTION OF THE TROPHY CLUB ECONOMIC DEVELOPMENT CORPORATION AMENDING
THE ARTICLES OF INCORPORATION; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON THE MOTION
AYES: Borgan, Rybeck, Mann, Addington, Longo
NAYES: None
ABSENT: Hinshaw, Calaway
VOTE: 5-0-2
6. Discuss and consider approval of a resolution approving proposed amendments to the
Trophy Club Economic Development Corporation’s Bylaws.
Town Secretary Dixon stated the Town Attorney’s Office reviewed the Bylaws in
conjunction with the Articles. She explained, as with the Articles, the proposed amendments
reflect changes made in 2009 when the Development Corporation Act was codified into the
Government Code along with some minor grammatical amendments.
Vice President Addington moved to approve Resolution EDC 2024-02 amending the
Trophy Club Economic Development Corporation Bylaws. Director Longo seconded the motion.
The caption of the resolution reads as follows:
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EDC Meeting Minutes - February 27, 2024 Page 6
RESOLUTION NO. EDC 2024-02
A RESOLUTION OF THE TROPHY CLUB ECONOMIC DEVELOPMENT CORPORATION APPROVING
PROPOSED AMENDMENTS TO THE CORPORATION’S BYLAWS; AND PROVIDING AN EFFECTIVE
DATE.
VOTE ON THE MOTION
AYES: Borgan, Rybeck, Mann, Addington, Longo
NAYES: None
ABSENT: Hinshaw, Calaway
VOTE: 5-0-2
7. Discuss and consider approval of a resolution authorizing amendments to financial
institution documents and naming authorized Town representatives for Texas Local
Government Investment Pools TexPool signature accounts.
Director of Finance, April Duvall, explained the proposed resolution authorizes the
inclusion of authorized representatives on the TexPool account. Ms. Duvall also explained TexPool
is a local government investment pool in the State of Texas.
Following a discussion staff advised they would provide additional information on TexPool
to the Board members.
Director Longo moved to approve Resolution EDC 2024-03 authorizing amendments to
financial institution documents and naming authorized Town representatives for Texas Local
Government Investment Pools TexPool signature accounts. President Mann seconded the
motion. The caption of the resolution reads as follows:
RESOLUTION NO. EDC 2024-03
A RESOLUTION OF THE ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS OF
THE TOWN OF TROPHY CLUB, TEXAS, APPROVING AND AUTHORIZING AMENDMENTS TO
FINANCIAL INSTITUTION DOCUMENTS NAMING AUTHORIZED TOWN REPRESENTATIVES ON
TEXPOOL SIGNATURE ACCOUNTS; APPOINTING AUTHORIZED REPRESENTATIVES, AND
DESIGNATING INVESTMENT OFFICERS.
VOTE ON THE MOTION
AYES: Borgan, Rybeck, Mann, Addington, Longo
NAYES: None
ABSENT: Hinshaw, Calaway
VOTE: 5-0-2
8. Discuss the business revitalization grant program.
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EDC Meeting Minutes - February 27, 2024 Page 7
Assistant to the Town Manager, Tamara Smith, stated on July 11, 2023, the Economic
Development Corporation (EDC) discussed and considered a grant program tailored to benefit
businesses within the community to support projects encompassing exterior and interior
enhancements, equipment, and signage upgrades.
She explained the Board allocated $300,000 for the grant program in the FY 2023-2024
budget. She further explained a draft program was developed and sent to the Board for review
in October of 2023.
Ms. Smith gave the following presentation on the draft program:
Page 10 of 31
EDC Meeting Minutes - February 27, 2024 Page 8
Following discussion staff advised final program document to include discussed changes
would be brought back to the Board for approval.
EXECUTIVE SESSION/REGULAR SESSION
Pursuant to the Open Meetings Act, Chapter 551, the EDC Board convened into a Closed Executive
Session at 6:53 p.m. and reconvened into Regular Session at 7:35 p.m. in accordance with the
Texas Government Code regarding:
Section 551.087, Deliberation regarding economic development negotiations.
1. Discuss negotiations regarding a prospective commercial project within the Town of
Trophy Club. No Action Taken.
Section 551.072, Deliberation regarding real property.
1. Discuss a real estate and economic development opportunity. No Action Taken.
ADOURN
President Mann adjourned the meeting at 7:35 p.m.
_____________________________
John Mann, President
____________________________
John Rybeck, Secretary
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ECONOMIC DEVELOPMENT CORPORATION
4B COMMUNICATION
MEETING DATE: April 18, 2024
FROM: Tamara Smith, MSL, Assistant to the Town Manager
AGENDA ITEM: Consider approval of the Thrive Business Grant program.
BACKGROUND/SUMMARY: On July 11, 2023, the Economic Development Corporation (EDC)
discussed and considered a grant program tailored to benefit businesses within the Trophy
Club community. The EDC deliberated and expressed the desire to support projects
encompassing exterior and interior enhancements, equipment, and signage upgrades.
Moreover, the Board has advocated for a nominal contribution from businesses in the form of
matching funds, which will foster a sense of mutual accountability.
The Board allocated $300,000 to the grant program for FY 2023-2024. The proposed program
would be a yearly application with an evaluation and presentation to the EDC. A formal
agreement will follow with progress reporting, final inspections, and performance
requirements.
The Thrive Business Grant program offers reimbursable matching grants (75%) of up to $20,000
to support facade enhancements, sign improvements, interior renovations, equipment
upgrades, and other critical investments. Under the terms of the grant, work must begin within
six months from the date of the award. Grantees will be required to submit regular progress
reports, including financial statements, photos, and updates on project milestones. Failure to
meet specified performance requirements as set forth in each agreement will require 100%
repayment of the grant dollars received.
On October 11, 2023, staff presented the EDC with a draft grant program for review. On
February 27, 2024, the grant program went before the EDC Board at a regularly scheduled EDC
meeting. Following this review, the Board proposed several edits to the program, and staff
established a timeline for finalizing the remaining documents required to complete the
program. Staff seeks direction and requests consideration for approving the grant, intending to
proceed with submitting it to the Council for approval.
BOARD REVIEW/CITIZEN FEEDBACK:
FISCAL IMPACT: The Board allocated $300,000 from the EDC 4B Special Revenue Fund for the
Fiscal Year 2023-2024 grant program.
LEGAL REVIEW: N/A
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ATTACHMENTS:
1. 1. Thrive Business Grant FY 23-24
ACTIONS/OPTIONS:
Staff recommends that the Econonomic Development Corporation Board approve the Thrive
Business Grant program.
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Thrive Business Grant
FY 23-24
Guidelines and Application
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The Thrive Business Grant (TBG) is an initiative aimed at supporting local
businesses within the Town by providing reimbursable matching grants for
various improvement projects. The program seeks to enhance the visual appeal
and improve overall competitiveness of businesses, ultimately driving economic
growth and community prosperity.INTRODUCTIONPage 16 of 31
The Trophy Club Economic Development Corporation
(EDC) is dedicated to driving economic progress within the
Town. Its core mission is to actively foster employment
opportunities and enhance the overall well-being of the
community by spearheading, developing, facilitating, and
financing projects in accordance with the Economic
Development Act.
In 2023, the EDC Board earmarked $300,000 to kickstart the TBG . This program
is designed with the aim of fostering enhancements both externally and internally,
as well as furnishing essential equipment to facilitate expansion and operational
efficiency. The overarching objective is to maintain our Small Town Charm and
stimulate customer growth within the Town.
The EDC places significant emphasis on thorough deliberation, ensuring that all
grants align with the best interests of the community and that the projected
benefits are effectively realized.
Each applicant will be viewed on a case-by-case bases to help businesses achieve
success in Trophy Club.BACKGROUNDPage 17 of 31
The TBG is a dynamic initiative aimed at fortifying local
businesses within the town. This program offers reimbursable
(75%) matching grants of up to $20,000 to support facade
enhancements, sign improvements, interior renovations,
equipment upgrades, and other critical investments. By
empowering businesses to make these vital improvements, the
EDC aims to bolster the Town's economic vitality, create a
more appealing business environment, and foster community
prosperity.
The program aims to facilitate well-thought-out improvements that harmoniously
incorporate essential storefront elements into a appealing identity, potentially
including provisions for establishing an accessible public entrance if necessary.
Additionally, it supports interior enhancements aimed at improving the overall
customer experience and the enhancement of existing signage or the construction
of new signage approved by the Town. While Town staff will offer guidance on
acceptable improvements, applicants are responsible for collaborating with
licensed architects and contractors to refine the conceptual design according to
the scope of work.OVERVIEWPage 18 of 31
While the Town will review all TBG applications that align
with the eligibility criteria, it places particular emphasis on
backing projects poised to yield a substantial positive influence
on both the Town and its economic landscape.
This includes generating increased business activity, making
significant financial investments, facilitating revitalization
efforts, and ensuring the retention or expansion of existing
employers.
Prior to participating in the program, applicants must ensure they are current
with all municipal tax obligations;
Applicants are required to have no Town liens recorded against any property
owned by them, encompassing, but not limited to, liens for weed control,
demolition, board-up/open structure, and outstanding payments;
Eligibility Criteria:ELIGIBILITY CRITERIAEligible applicants must either be property owners or tenants
situated within the Town of Trophy Club;
Tenants must obtain written approval from property owners
in order to participate in the program;
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Eligibility Criteria:
All applicants have to be located within Trophy Club;
All applicants are required to adhere to both state and local laws and
regulations governing licensing, permits, building codes, and zoning
requirements;
Excluded from consideration are government offices, residential properties,
home-based enterprises, as well as establishments dealing in sexually-oriented
or smoking paraphernalia products;
Applicants must demonstrate financial stability and a clear plan for the
project's completion.ELIGIBILITY CRITERIAPage 20 of 31
Interior Renovations: Funding can be allocated for interior renovations, such as;
Remodeling enhancements that improve the customer experience,
General maintenance such as HVAC, plumbing, electrical, etc.
Equipment Purchases: Grants can cover the cost of purchasing new equipment
or upgrading existing machinery to increase operational efficiency and
productivity.
Signage: Grants can cover the cost of purchasing signage off site to promote and
market the their business.
Applications must be made prior to work beginning. No grants will be awarded
for work that has already started, in progress, or completed.ELIGIBILITY PROJECTSFaçade Improvements: Grants may be used to enhance the
exterior appearance of businesses, including;
Improvements to an existing exterior structure,
Improvements to public facing façade(s)
Signage
Seating
General building/property beautification including
landscape
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Any deviation from the approved grant project may result in the total or partial
withdrawal of the grant.
Grants are awarded as a single payment to the applicant, excluding sales tax. The
Town will not reimburse any sales tax on items purchased.
If an applicant is awarded a grant for any work performed pursuant to this
program and the work is altered for any reason within one year from the date of
construction, the applicant may be required to reimburse the Town of Trophy
Club immediately for the full amount of the grant.
Further, if a property is listed for sale and/or leased to a tenant for a purpose not
originally intended by the grant application within one year of reimbursement,
the applicant may be required to reimburse the Town of Trophy Club
immediately for the full amount of the grant.GRANT REQUIREMENTSWork must begin within six months from the date of the
award.
Grant funds are paid out on a reimbursement basis once
completed work has been verified by Town staff as compliant
with the plans proposed in the approved application.
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Each TBG application will be processed in accordance with
the following standards and procedures.
One of the prerequisites is furnishing documentation
confirming the absence of any outstanding property tax
payments for the property.
Applicants undertaking projects that encompass the
refurbishment of one or more existing structures must furnish a
comprehensive plan along with quotes and cost projections for
the renovations.
Furthermore, if a project is not approved for the intended fiscal
year, the application will be retained for consideration for up to
one year.
Interested businesses will complete and submit a application form, including
property owner written approval (if applicable) project details,
comprehensive plan, project cost, two quotes (if applicable), and a timeline
for completion.
A selection committee, comprising the EDC members and Town staff, will
review applications based on eligibility criteria and alignment with program
goals.
The approved applications will then be reviewed by the Town Manager
before being submitted to the Town Council.
The application review process will take up to 60 days.
Selected businesses will be notified of their grant award and will receive
instructions on reimbursement procedures.
Approved businesses will sign a performance agreement, and will
be instructed on when to begin their proposed projects and
may seek reimbursement upon completion.
Application Process:APPLICATION PROCESSThe TBG will announce specific periods when
applications will be accepted from eligible businesses.
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Progress Reporting: Grantees will be required to submit regular progress
reports, including financial statements, photos, and updates on project
milestones.
Final Inspection: Upon project completion, a final inspection will be
conducted to ensure that the work meets the program's standards.
Reimbursement Process: Grantees will submit documentation for eligible
expenses, and reimbursement will be issued in accordance with the program's
guidelines.
Performance Requirements: Grantees will be required to fulfill performance
requirements set forth in the performance agreement, failure to meet the
specific requirements in the agreement will mean repayment of 100% of grant
dollars received.
Monitoring & Accountability
Process:MONITORING & ACCOUNTABILITYPage 24 of 31
As part of the consideration for any incentives, the Town will have the right to
review and verify the applicant’s financial statements and records related to the
project and the amount of any incentives that may be payable in any given year;
and conduct an on-site inspection of the project in order to verify compliance with
the terms and conditions of the TBG.
The Town Council retains sole authority to approve or deny
any TBG application and is under no obligation to approve
any application.
The Town retains the authority to reject an application while
offering suggestions for improvements that could lead to
future acceptance.
The Town of Trophy Club has the right to terminate any
agreement under the TBG if a participant is found to be in
violation of any conditions set forth in these guidelines.
The Town reserves the right to make adjustments regarding
conditions and parameters outlined in these guidelines.
Prioritization is given to established businesses over those
operational for a year or less.
The possibility exists to approve multiple projects for
businesses if additional funding remains available.ADDITIONAL INFORMATIONPage 25 of 31
ELIGIBLE AREATown of Trophy Club
Boundary Map
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APPLICATIONApplicant Name
Business Name
Business Address
Mailing
Address
Thrive Business Grant (TBG)
Application
Contact Number
E-mail Address
Building Owner
Name
Building
Name
Project Information
Project Site/
Address
Project
Type
Project
Description
Page 27 of 31
APPLICATIONHow will this
project benefit the
community?
How will this
project benefit your
business?
Project Expenditures Expenditure Total Total Grant Dollars
Requested for Expenditure
Project Cost
Thrive Business Grant (TBG)
Application
Page 28 of 31
APPLICATIONTotal Cost of
Project
Total Grant Dollars
Requesting
*25% of total cost of project is the responsibility of the applicant.
Number of
Employees
Number of Years in
Trophy Club
Business Information
Annual Revenue
Please ensure that the final project scope of work, along with accompanying pictures, drawings, and
any relevant documentation, is attached. This comprehensive package will play a crucial role in
conveying a cohesive narrative that will aid the EDC and Town staff in comprehending your vision
for the allocation of grant funds.
By signing this document, you affirm that you possess the requisite authority to seek funding for the
mentioned business, you will abide by the program guidelines, and that the information furnished is
true and accurate to the best of your knowledge.
Signature: _________________________________________________________________________
Printed Name: _____________________________________________________________________
Title: _____________________________________________________________________________
Date: ________________________________
Will this project create or retain jobs?Yes No
Thrive Business Grant (TBG)
Application
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In-Person:
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262
Via E-mail:
thrive@trophyclub.org
Please Return To:
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