Minutes TC 02/24/2015MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, February 24, 2015 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, February 24, 2015. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders
Mayor
Greg Lamont
Mayor Pro Tem, Place 5
Jim Parrow
Council Member, Place 1
Garrett Reed
Council Member, Place 2
Rhylan Rowe
Council Member, Place 3
Tim Kurtz
Council Member, Place 4
Philip Shoffner
Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Stephen Seidel
Acting Town Manager
Patricia Adams
Town Attorney
Holly Fimbres
Town Secretary/RMO
Adam Adams
Parks and Recreation Director
Patrick Arata
Police Chief
Mike Pastor
Information Systems Director
John Zagurski
Budget Analyst
Mayor Sanders announced the date of Tuesday, February 24, 2015, called the Town Council to order and
announced a quorum at 7:02 p.m.
The Invocation was offered by Council Member Parrow.
The Pledges were led by Police Chief Arata.
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for February 24,
2015.
Mayor Sanders discussed options for going into Executive Session for consultation with the Town Attorney
regarding Regular Session Agenda Items No. 13, discussion of additional buffering for the Royal Troon
neighborhood, and Item No. 16, sign regulations particular to political signs.
2. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for
the March 10, 2015 meeting.
Council Member Shoffner inquired about Item No. 3 on the future agenda list regarding condos and townhomes.
February 24, 2015 Town Council Minutes Page 1 of 80
Acting Town Manager Seidel provided a brief update and stated that staff is waiting to fill the vacant Community
Development position so that they are a part of the discussion and can assist with that process.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Glenn Strother, 1 Overhill Drive, stated that the three items he wished to speak about were: 1) He believes that the
improvements that the Municipal Utility District No. 1 will make to the water treatment plant will affect the
citizens of the Town by raising taxes, water rates or sewer rates; 2) He would like to know the status of the
development going in on the vacant 26 acres; and 3) He believes that lighting and noise are the challenges
regarding Regular Session Agenda Item No. 13, discussion of additional buffering for the Royal Troon
neighborhood.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Minutes dated January 23 and 24, 2015. (Town Secretary
Note: Approved as presented in the Town Council agenda packet)
4. Consider and take appropriate action regarding the Minutes dated January 27, 2015. (Town Secretary Note:
Approved as presented in the Town Council agenda packet)
S. Consider and take appropriate action regarding financial and variance report dated January 2015.
Attachment A — January Financial Report Fiscal Year 2015
Attachment B— General Fund Budget Report
6. Consider and take appropriate action regarding the Fourth Quarter Investment Report for Fiscal Year 2014
and the First Quarter Investment Report for Fiscal Year 2015.
Attachment C — 4th Quarter 2014 Investment Report
Attachment D -15` Quarter 2015 Investment Report
7. Consider and take appropriate action regarding a request from Pulte Group for a Temporary Use Permit
pursuant to Section 5.01 of Chapter 13, the Comprehensive Zoning Ordinance of the Town, to allow a
Construction Trailer to be located at 2830 Waverly Drive.
8. Consider and take appropriate action regarding a request from Lennar Homes for a Temporary Use Permit
pursuant to Section 5.01 of Chapter 13, the Comprehensive Zoning Ordinance of the Town, to allow a
Construction Trailer to be located at 2824 Balmoral Drive.
Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve the Consent Agenda
Items 3 through 8.
Motion passed unanimously.
February 24, 2015 Town Council Minutes Page 2 of 80
PUBLIC HEARING
9. Public hearing regarding an amendment to the Code of Ordinances of the Town to repeal Subsection 3,
regulating administrative approval of site plan changes, of Section 5.09 (B) "Changes to the Site Plan", of
Section 5.09, "Site Plan Requirements" of Article V, "Supplementary District Regulations" of Chapter 13,
"Zoning" of the Code of Ordinances of the Town.
Mayor Sanders opened the public hearing at 7:17 p.m.
There was no one present that wished to speak regarding the item.
Mayor Sanders closed the public hearing and reconvened into Regular Session at 7:18 p.m.
REGULAR SESSION
10. Consider and take appropriate action regarding a Proclamation proclaiming March 2015 as Multiple
Myeloma Awareness Month in Trophy Club.
Attachment E — Proclamation No. 2015-03
Council Member Parrow read the proclamation into the record.
Jeanne Buck, 2401 Lilyfield Drive, thanked the Town Council for their consideration and encouraged people to be
treated and get tested early.
Motion made by Council Member Parrow, seconded by Council Member Rowe, to approve Proclamation No. 2015-
03, proclaiming March 2015 as Multiple Myeloma Awareness Month in Trophy Club.
Motion passed unanimously.
(Town Secretary Note: Item was presented after Item No. 11)
11. Consider and take appropriate action regarding a Preliminary Plat for Hillside Pointe, Block A, Lots 1-33, CAI,
CA2, and Block B, Lot 1, being a replat of Lot 4, Block B, Trophy Wood Business Center, containing
approximately 5.596 acres of land, located in the Town of Trophy Club, Tarrant County, Texas, and being
located in Planned Development No. 33.
Attachment F—Staff Report and Preliminary Plat for Hillside Pointe
Acting Town Manager Seidel provided a brief description of the item and stated that the Preliminary Plat was
approved by the Planning and Zoning Commission and that it meets subdivision rules and regulations.
Motion made by Council Member Reed, seconded by Council Member Rowe, to approve the Preliminary Plat for
Hillside Pointe, Block A, Lots 1-33, CAI, CA2, and Block B, Lot 1, being a replat of Lot 4, Block B, Trophy Wood
Business Center, containing approximately 5.596 acres of land, located in the Town of Trophy Club, Tarrant County,
Texas, and being located in Planned Development No. 33.
Motion passed unanimously.
12. Consider and take appropriate action regarding general signage on poles and painted on road beds
regulating traffic within and around the Round -About.
Tom Rutledge, Town Engineer, provided a presentation that included round -about aerial photos, current signage,
street views, and possible modified signage.
February 24, 2015 Town Council Minutes Page 3 of 80
Discussion took place regarding current pedestrian crossings and the possibility of relocating them further away
from the round -about, as well as limiting signage by installing flashers, crossing lights, pavement markings, or
double separated white lines.
Police Chief Arata commented that there is approximately one accident per year within the round -about and that
there is an issue with vehicles not yielding.
Mayor Sanders stated that staff has heard possible options and asked for the agenda item to be brought back for
consideration with the Town Council recommendations. He suggested additional flashers where the brick cross
over is between the commons and the Tom Thumb center, and the potential of adding street markings to
eliminate some signage.
Council Member Parrow stated that possible options would be to install large six inch buttons, put double
separated lines, possibly look at cobble stoning the yield lane from Trophy Club to Trophy Lake, and placing a
larger yield warning on the ground.
Council Member Rowe commented about examining the safe route designations specific to the northern
crosswalk.
Acting Town Manager Seidel stated that he would work with Police Chief Arata, Director of Street Services Ed
Helton, and Town Engineer Rutledge to review options to eliminate any excess signage, where to install double
white lines or buttons, as well as paint markings on the street.
Council Member Shoffner stated that he would like to look at installing lights.
Council Member Kurtz asked Police Chief Arata his opinion about using a yellow line or a double white line.
Police Chief Arata stated that using a yellow or double white line would allow enforcement to happen.
Mayor Pro Tem Lamont stated that there is a potential for trucks to crush the buttons and he would prefer a
yellow line.
Mr. Rutledge stated that the intent is to create less confusion and that they will review the options carefully.
Per Mayor Sanders' earlier comment, no action was taken on this item. Staff will review possible options and
present the recommendations at a future Town Council meeting.
13. Discuss Study/Design Options provided by the Town Engineer for additional buffering for the Royal Troon
neighborhood adjacent to Independence Park and the Pool Complex per Town Council action taken on
January 27, 2015; consider and take appropriate action regarding same.
Attachment G — Cost Estimate from Teague Nall & Perkins
Attachment H — Exhibit of Areas 1, 2, and 3
Tom Rutledge, Town Engineer, provided a cost estimate and presented possible Options for Area 1, which included
adding two islands, planting trees, and enhanced landscaping; Options for Area 2, which included removing 18
parking spaces and adding landscaped screening; and Options for Area 3, which included additional parking and
landscaping if parking from Area 2 were taken out.
Mayor Sanders inquired about using bollards in Area 1 to block off parking spaces and being able to remove them
when parking spaces are needed.
February 24, 2015 Town Council Minutes Page 4 of 80
Acting Town Manager Seidel stated that the installation of bollards is something that can be done in-house for
approximately $4,800.
Discussion took place regarding the amount of space needed to plant six inch trees and using large tree planters.
Jeanne Buck asked for a copy of the cost estimate that Mr. Rutledge provided, and Parks and Recreation Director
Adams provided one to her.
Jim Roberts, 2419 Lilyfield Drive, inquired if Area 3 is contingent on Areas 1 and 2.
Mayor Sanders stated that if parking is reduced in Area 1 or 2, then the thought was to expand parking into Area 3.
Ursala Roberts, 2419 Lilyfield Drive, stated that she had prior communication with Town staff in 2012 about getting
trees in the area behind her house and inquired what the time line was to get those trees and if they would be
given trees that would be the same size today had they been planted in 2012 as originally discussed.
Parks and Recreation Director Adams stated that the trees from the initial round of planting had died, and that at
the January 27, 2015 Town Council meeting, it was discussed to meet with the Roberts to look at a plan for
designating additional trees along the back of their properties and bring back to Town Council for consideration.
Mayor Sanders stated that Town Council is looking at pricing of larger trees and that staff is reviewing what size
trees can be planted. He noted that larger trees are ideal but that Town Council also recognizes that there are
current drought restrictions.
Parks and Recreation Director Adams advised that the Parks and Recreation Board recommendations for an
aggregate bid of trees included the property behind the Roberts.
Jeanne Buck, 2401 Lilyfield Drive, stated that she is concerned that their property is closest to the park and that
there should be no difference for planting trees in Area 1 and 2. She added that they have experienced an issue
with student pick-up and drop-off behind their property.
Eric Jensen, 2218 McLean Avenue, commented that planting trees is not going to solve the issues at hand and
stated that the issue needs to be dropped.
Mrs. Roberts noted that the requested trees would act as a buffer because they can see people on the soccer field.
Council Member Kurtz commented that Parks and Recreation Director Adams has stood up for getting more trees
behind the Roberts house.
Motion:
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to table Item No. 13 in order to go
into Executive Session to seek legal advice.
Motion passed unanimously.
Town Council convened into Executive Session per the posting on Item No. 20 (C)(1).
(Town Secretary Note: Came back to Item No. 13 after Item No. 21)
Motion:
Motion made by Council Member Rowe, seconded by Mayor Pro Tem Lamont, to remove Item No. 13 from the
table.
Motion passed unanimously.
February 24, 2015 Town Council Minutes Page 5 of 80
Main Motion:
Motion made by Council Member Reed, seconded by Council Member Parrow, that the actions taken during the
January 27, 2015 Town Council meeting, that were recommended to the Town Council by the Parks and Recreation
Board, are the actions taken on this particular issue and no future action will be taken.
Amended Motion:
Amended motion made by Council Member Kurtz, seconded by Council Member Rowe, to provide up to six trees
behind the Roberts property, in the amount not to exceed $5,000.
Discussion took place regarding recommendations made at the January 27, 2015 Town Council meeting.
The vote was taken on the Amended Motion. Motion passed unanimously.
Amendment to Main Motion:
Amendment to Main Motion made by Council Member Rowe, seconded by Council Member Parrow, to direct staff
to look at two things: 1) To plant additional trees at the western end of the wall adjacent to the original parking lot
in such a fashion that their density is similar to the density of trees along the remaining portion of the wall; and 2)
Hear options for vegetation to be placed against the wall to prevent people from climbing onto the wall.
Discussion took place regarding contradiction of the amendment to the motion and the main motion, and limiting
the scope of additional vegetation along the wall.
Council Member Shoffner asked to divide the motion to amend the main motion. (Per Mayor Sanders, no second
was needed.)
Council Member Rowe clarified that the intent of the amendment to the main motion was for Area 1 to have
similar trees to those that are in Area 2 (Area 1 and Area 2 as presented by Town Engineer Rutledge).
Discussion took place regarding the number of trees to be planted, potential cost, Nellie R. Stevens Holly trees
verses Live Oak trees, using tree mitigation funds instead of Town general funds, Parks and Recreation Board
recommendations, and growth patterns of the Nellie R. Stevens Holly trees.
Parks Director Adams stated that sometime in the future, the Town would possibly need to remove the Holly's to
give way to the Live Oaks near the Pool Parking Area because they are planted too close.
The vote was taken for the first portion of the Amendment to the Main Motion (To plant additional trees at the
western end of the wall adjacent to the original parking lot in such a fashion that their density is similar to the
density of trees along the remaining portion of the wall).
Motion failed 0-7-0 with Mayor Sanders, Mayor Pro Tern Lamont, and Council Members Parrow, Reed, Rowe,
Kurtz, and Shoffner voting against.
The vote was taken for the second portion of the Amendment to the Main Motion (Hear options for vegetation
to be placed against the wall to prevent people from climbing onto the wall).
Motion failed 0-7-0 with Mayor Sanders, Mayor Pro Tern Lamont, and Council Members Parrow, Reed, Rowe,
Kurtz, and Shoffner voting against.
The vote was taken for the Main Motion.
Motion passed 5-2-0 with Mayor Pro Tern Lamont, and Council Members Reed, Rowe, Kurtz, and Shoffner voting
for, and Mayor Sanders and Council Member Parrow voting against.
14. Consider and take appropriate action regarding an Ordinance of the Town repealing Subsection 3,
regulating administrative approval of site plan changes, of Section 5.09 (B) "Changes to the Site Plan", of
Section 5.09, "Site Plan Requirements" of Article V. "Supplementary District Regulations" of Chapter 13,
February 24, 2015 Town Council Minutes Page 6 of 80
"Zoning" of the Code of Ordinances of the Town; providing for the incorporation of premises; providing
for an amendment; providing a penalty not to exceed the sum of Two Thousand Dollars for each offense;
and providing an effective date.
Acting Town Manager Seidel provided a brief description of the item, discussing the potential for an amendment
to Section 5.09 that would allow minor changes to site plans to be approved administratively rather than removing
in its entirety Subsection 3 of Section 5.09(B) because the result would be that all changes to site plans would have
to go through the approval process of the Planning and Zoning Commission and the Town Council, making the
process time consuming for developers.
Dennis Sheridan, 1 Hillcrest Court, Planning and Zoning Commission Chair, stated the Commission was mixed with
their discussion, and they could not come up with clear language to address the issue.
Mayor Pro Tern Lamont stated that changes to site plans could be sent to the Mayor, Town Manager, and Planning
and Zoning Commission Chair for review.
Mayor Sanders stated that he does not want to eliminate the subsection completely but recognizes that a process
needs to be in place.
Acting Town Manager Seidel stated that he likes what the City of Southlake has done with ordinance provisions
allowing changes that are minor to site plan requirements, which includes allowing a minor change if it does not
change the character of the development, or it does not increase the ratio of gross floor area or the intensity of
the use. He noted that the change would have to keep the integrity of the development, and he added that trust
and communication between Staff and Council are important aspects of the decision.
Council Member Shoffner commented about utilizing an approval process other than just having one staff person
make the approval.
Council Member Reed stated that he believes the simple solution is trust. He suggested that when a building
inspector does their inspection, they have to fill out a form and note if there is a change or there is a request of a
change, the form then has to be signed off by the Town Manager. The Town Manager will then update the Town
Council if it is a significant change through his weekly updates.
Mayor Sanders stated that he liked what Council Member Reed suggested, and he added that the communication
with Acting Town Manager Seidel is good.
Motion:
Motion made by Council Member Rowe, seconded by Council Member Shoff ner, to defer action on Ordinance No.
2015-04 PZ, modifying Subsection 3, regulating administrative approval of site plan changes, of Section 5.09 (B), of
Article V, of Chapter 13 of the Code of Ordinances and is subject to a new staff recommendation based on the
Town Council discussion (the recommendation made by Council Member Reed).
Mayor Sanders noted that he likes Acting Town Manager Seidel's recommendation to review exceptions used by
other towns and for staff to bring back a recommendation.
Motion passed unanimously.
15. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2012-08, Resolution
No. 2013-15, and Resolution No. 2014-33 and adopting a Resolution approving a new Town of Trophy Club
Handbook for Elected and Appointed Officials; and providing an effective date.
Attachment I — Resolution No. 2015-06
February 24, 2015 Town Council Minutes Page 7 of 80
Mayor Sanders made a statement about the decision to take this item off of the consent agenda because Council
Member Parrow submitted a proposed change to the Handbook for Elected and Appointed Officials after the last
Town Council meeting.
Council Member Parrow presented his proposed change to the Handbook on page 170 of the agenda packet within
the Town Council Appointments Committee section, listed as Option 2. He believes that the Town Council has the
responsibility to collaborate with other boards and commissions and operate with maximum transparency, which
is from the proposed Mission, Responsibility, Principles discussed at the Council Retreat in January 2015. He
believes that with Option 1, there is a potential to exclude a president, chairman, or member of a board,
commission, or corporation which would suggest less than a collaborative process, and he does not feel that they
would be meeting the maximum transparency standard.
Motion:
Motion made by Council Member Rowe, seconded by Council Member Shoffner, to approve the repealing of
Resolution No. 2012-08, Resolution No. 2013-15, and Resolution No. 2014-33 and adopting Resolution No. 2015-
06, approving a new Town of Trophy Club Handbook for Elected and Appointed Officials utilizing Option 1 as
presented in the packet.
Council Members Rowe and Shoffner discussed their support for Option 1 because it is less limiting than Option 2
which is exclusive.
Mayor Sanders stated that he supports Option 1 because it leaves the discretion to the Town Council.
Council Member Parrow commented that it appears that Option 1 excludes the head of boards, commissions, and
corporation from the appointment process.
Discussion took place that at the first Town Council meeting in June, the Council will establish a Town Council
Appointments Committee that will consist of the Mayor and two Council members.
The vote was taken.
Motion passed 6-1-0 with Mayor Sanders, Mayor Pro Tern Lamont, and Council Members Reed, Rowe, Kurtz, and
Shoffner voting for, and Council Parrow voting against.
16. Consider and take appropriate action regarding amendments to the Town of Trophy Club Code of
Ordinances Chapter 5, Section 4 "Sign Regulations" as proposed by the Planning and Zoning Commission.
(Town Secretary Note: Came back to Item No. 16 after Item No. 21 and Item No. 13)
Motion made by Council Member Rowe, seconded by Council Member Reed, to direct the Town Attorney to
review the redline version of the proposed Sign Regulations ordinance as delivered by the Planning and Zoning
Commission and make any proposed changes that she deems necessary, and deliver recommendations to the
Town Council for further consideration.
Motion passed unanimously.
17. Town Council Liaison Updates; discussion of same:
* Parks and Recreation Board, February 16, 2015
Council Liaison - Council Member Philip Shoffner
Provided update, no action taken, just discussion.
Council Member Shoffner requested that Parks and Recreation Director Adams provide the draft Annual Program
Guide to the Town Council.
February 24, 2015 Town Council Minutes Page 8 of 80
18. Acting Town Manager Seidel's update regarding the following; Council discussion and input regarding same.
• Denton County Days (Town Secretary Note: No report was provided because he was unable to attend due
to severe weather conditions)
• Indian Creek
• Initiative against Distracted Driving
Acting Town Manager Seidel updated the Council and addressed questions; no action taken, update only.
19. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Sanders mentioned that an update for Item No. 3, regarding condos and townhomes, will be provided once
the vacant Community Development position is filled.
EXECUTIVE SESSION
20. Pursuant to the following designated sections of Texas Government Code, Annotated, Subchapter
SS1 (Te4xas Open Meetings Act), the Council will enter into executive session to discuss the following
items:
A. Section SS1.074(a)(1), Personnel Matters. To discuss or deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or employee pursuant to
Section SS1.074 (a)(1) of the Texas Open Meetings Act:
Acting Town Manager Stephen Seidel and vacant Town Manager position.
B. Section SS1.072 Deliberations about Real Property to deliberate the purchase, exchange, lease, or
value of real property if deliberation in an open meeting would have a detrimental effect on the
position of the governmental body in negotiations with a third person:
Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential
Lease of Property.
C. Section SS1.071(2) Consultation with Attorney to consult with its attorney on a matter in which the
duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act:
1. Zoning and land use regulations;
2. Regulation of signage
CONVENE INTO EXECUTIVE SESSION - START TIME —9:30 P.M.
RECONVENE INTO REGULAR SESSION - START TIME —11:27 P.M.
February 24, 2015 Town Council Minutes Page 9 of 80
RECONVENE INTO REGULAR SESSION
21. Consider and take appropriate action regarding the Executive Session.
Agenda Item No. 20 (B): Motion made by Council Member Reed, seconded by Council Member Kurtz, to instruct
Acting Town Manager Seidel to order surveys and appraisals on the two pieces of land discussed in Executive
Session, as well as submit offers to both property owners, not to exceed the dollar amounts discussed in Executive
Session.
Motion passed unanimously.
Agenda Item No. 20 (A): Motion made by Council Member Reed, seconded by Mayor Pro Tern Lamont, to confirm
the decision made during Executive Session to extend an offer to Stephen Seidel as Town Manager pending a
Special Session Town Council meeting on March 2, 2015, to finalize the terms of his contract.
Motion passed unanimously.
Agenda Item No. 20(C): No action was taken.
ADJOURN
The Mayor adjourned the meeting at 12:31 a.m.
%-Al\�
CA 4
Holly Fimbr , Town Secretary/RMO
Town of Trophy Club, Texas
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
February 24, 2015 Town Council Minutes Page 10 of 80
ATTACHMENT A
January Financial Report Fiscal Year 2015
February 24, 2015 Town Council Minutes Page 11 of 80
GENERAL FUND SUMMARY
YEAR TO DATE JANUARY
Percent of Budget Year Transpired 33%
Original
Revenues
RevisedBudget
Year to Date
Variance
% Received
Budget
Property Tax
$ 5,166,466
$ 5,166,466
$ 4,611,764
$ (554,702)
89%
Licenses and Permits
710,631
710,631
219,142
(491,489)
31%
Franchise Fees
812,506
812,506
116,620
(695,886)
14%
Sales Tax
676,323
676,323
232,057
(444,266)
34%
Fines and Fees
466,101
466,101
109,390
(356,711)
23%
Intergovernmental
192,901
192,901
-
(192,901)
0%
Grants
77,018
77,018
38,297
(38,721)
50%
Charges for Service
260,852
260,852
203,292
(57,560)
78%
Investment Income
6,000
6,000
1,335
(4,665)
22%
Miscellaneous Income
118,550
118,550
29,243
(89,307)
25%
Total Revenues
$ 8,487,348
$ 8,487,348
$ 5,561,140
$ (2,926,208)
66%
Other Sources Original RevisedBudget Year to Date Variance % Received
Budget
Transfers In $ 11,000 $ 11,000 $ (11,000) 0%
Total Available Resources $ 8,498,348 $ 8,498,348 $ 5,561,140 $ (2,937,208) 65%
Original
Expenditures
RevisedBudget
Year to Date
Variance
% Used
Budget
Manager's Office
$ 899,938
$ 899,938
$ 279,370
$ 620,568
31%
Human Resources
92,495
92,495
17,832
74,663
19%
Information Services
423,312
423,312
172,763
250,549
41%
Legal
193,389
193,389
54,874
138,515
28%
Police
2,110,098
2,110,098
655,604
1,454,494
31%
Emergency Medical Services
1,016,722
1,016,722
272,528
744,194
27%
Streets
411,677
411,677
109,939
301,738
27%
Medians
299,310
299,310
86,908
212,402
29%
Parks
1,043,416
1,043,416
278,195
765,221
27%
Recreation
550,039
550,039
87,811
462,228
16%
Community Events
60,201
60,201
16,229
43,972
27%
Community Development
572,921
572,921
154,156
418,765
27%
Finance
387,097
387,097
118,400
268,697
31%
Municipal Court
85,936
85,936
24,793
61,143
29%
Facilities Maintenance
111,042
111,042
70,757
40,285
64%
Total Expenditures
$ 8,257,593
$ 8,257,593
$ 2,400,160
$ 5,857,433
29%
Other Uses Original RevisedBudget Year to Date Variance % Used
Budget
Transfers Out $ (385,000) $ (385,000) $ - $ 385,000 0%
Total Outflows of Resources $ 8,642,593 $ 8,642,593 $ 2,400,160 $ 6,242,433 28%
February 24, 2015 Town Council Minutes Page 12 of 80
Fund balance
Original
Revised
Year to Date
Budget
Budget
Beginning fund balance
$ 2,960,660 $
2,851,702
$ 2,851,702
+ Net increase (Decrease)
(144,245)
(144,245)
3,160,980
Ending Fund Balance
$ 2,816,415 $
2,707,457
$ 6,012,682
Original
Fund balance Detail
Budget
Revised Budget
Year to Date
Reserve Fund balance
(30%of Total Expenditures)
$ 2,477,278
$ 2,477,278
$ 720,048
Assigned Fund Balance
228,138
228,138
228,138
Unassigned Fund Balance in
Excess (Deficit) of 30%
202,839
202,839
51064,496
Total Fund balance
$ 2,908,255
$ 2,908,255
$ 6,012,682
Gross Sales Tax Receipts
160,000.00
140,000.00
120,000.00
100,000.00
80,000.00
60,000.00
40,000.00
20,000.00
0.00
From FY 2015 Budget
Based on FY 2013 Audit
Numbers
■ FY 2014
■ FY 2015
DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT
Total Gross Sales Tax Receipts are 2% higher than expected, based on past trends
February 24, 2015 Town Council Minutes Page 13 of 80
Departmental Budget Reports
YEAR TO DATE JANUARY I Percent of Budget Year Transpired 33%
General Fund Summary
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
Services & Supplies
Capital
$ 6,027,651
1,954,139
275,803
$ 6,027,651
1,954,139
275,803
$ 1,826,882
573,277
-
$ 4,200,769
1,380,862
275,803
30%
29%
0%
Total
$ 8,257,593
$ 8,257,593
$ 2,400,160
$ 5,857,433
29%
Manager's Office
Category Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel $ 757,082
Services & Supplies 142,856
$ 757,082 $ 240,287 $
142,856 39,084
516,795
103,772
32%
27%
Total $ 899,938
$ 899,938 $ 279,370 $
620,568
31%
Legal
Category Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel $ 162,446
Services & Supplies 30,943
$ 162,446
30,943
$ 52,033
2,842
$ 110,413
28,101
32%
9%
Total $ 193,389
$ 193,389
$ 54,874
$ 138,515
28%
Human Resources
Category Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel $ 87,655
Services & Supplies 4,840
$ 87,655 $ 17,617
4,840 215
$ 70,038
4,625
20%
4%
Total $ 92,495
$ 92,495 $ 17,832
$ 74,663
19%
Information Services
Category
Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel
Services & Supplies
Capital
$ 191,325
200,374
31,613
$ 191,325 $ 61,191
200,374 111,572
31,613 -
$ 130,134
88,802
31,613
32%
56%
0%
Total
$ 423,312
$ 423,312 $ 172,763
$ 250,549
41%
February 24, 2015 Town Council Minutes Page 14 of 80
Departmental Budget Reports
YEAR TO DATE 1ANUARY IPercent of Budget Year Transpired 33%
Police
Category Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel $ 1,868,734
Services & Supplies 241,364
$ 1,868,734 $
241,364
596,168
59,436
$ 1,272,566
181,928
32%
25%
Total $ 2,110,098
$ 2,110,098 $
655,604
$ 1,454,494
31%
EMS
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
Services & Supplies
Capital
$ 764,304
73,058
179,360
$ 764,304
73,058
179,360
$ 251,036 $
21,492
-
513,268
51,566
179,360
33%
29%
0%
Total
$ 1,016,722
$ 1,016,722
$ 272,528 $
744,194
27%
Streets
Category Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel $ 222,195
Services & Supplies 189,482
$ 222,195 $
189,482
67,776
42,163
$ 154,419
147,319
31%
22%
Total $ 411,677
$ 411,677 $
109,939
$ 301,738
27%
Medians
Category Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel $ 151,083
Services & Supplies 148,227
$ 151,083 $
148,227
47,275
39,634
$ 103,808
108,593
31%
27%
Total $ 299,310
$ 299,310 $
86,908
$ 212,402
29%
Municipal Court
Category Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel $ 75,397
Services & Supplies 10,539
$ 75,397 $ 22,474
10,539 2,319
$ 52,923
8,220
30%
22%
Total $ 85,936
$ 85,936 $ 24,793
$ 61,143
29%
February 24, 2015 Town Council Minutes Page 15 of 80
Departmental Budget Reports
YEAR TO DATE JANUARY I Percent of Budget Year Transpired 33%
Finance
Category Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel $ 266,946
Services & Supplies 120,151
$ 266,946 $
120,151
73,077
45,324
$ 193,869
74,827
27%
38%
Total $ 387,097
$ 387,097 $
118,400
$ 268,697
31%
Community Development
Category Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel $ 429,897
Services & Supplies 143,024
$ 429,897 $ 136,233 $
143,024 17,923
293,664
125,101
32%
13%
Total $ 572,921
$ 572,921 $ 154,156 $
418,765
27%
Facilities Maintenance
Category Original Budget Revised Budget Year to Date Variance % Used
Services & Supplies $ 111,042 $ 111,042 $ 70,757 $ 40,285 64%
Total $ 111,042 $ 111,042 $ 70,757 $ 40,285 64%
The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to
take advantage of an early payment discount. (This expenditure represents 50% of the department's budget,
and the actual cost was $923 less than the budgeted amount.)
February 24, 2015 Town Council Minutes Page 16 of 80
Departmental Budget Reports
YEAR TO DATE DECEMBER I Percent of Budget Year Transpired 25%
Parks
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
Services & Supplies
Capital
$ 657,422
321,164
64,830
$ 657,422 $
321,164
64,830
199,487
78,709
-
$ 457,935
242,455
64,830
30%
25%
0%
Total
$ 1,043,416
$ 1,043,416 $
278,195
$ 765,221
27%
Recreation
Category Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel $ 393,165
Services & Supplies 156,874
$ 393,165 $ 62,230 $
156,874 25,581
330,935
131,293
16%
16%
Total $ 550,039
$ 550,039 $ 87,811 $
462,228
16%
Community Events
Category Original Budget Revised Budget Year to Date Variance % Used
Services & Supplies $ 60,201 $ 60,201 $ 16,229 $ 43,972 27%
Total $ 60,201 $ 60,201 $ 16,229 $ 43,972 27%
February 24, 2015 Town Council Minutes Page 17 of 80
CAPITAL PROJECTS FUND
YEAR TO DATE JANUARY
Percent of Budget Year Transpired 33%
Original
Revised
Revenues
to Date
Variance
% Received
Budget
BudgetYear
Contributions $ 200,000
$ 200,000
$ 63,367
$ 136,633
32%
Interest Income $ 500
$ 500
$ 617
$ (117)
123%
Total $ 200,500
$ 200,500
$ 63,984
$ 136,516
32%
Original Revised
Other Sources Budet Bud et Year to Date Variance % Received
g g
Transfer In $ 385,000 $ 385,000 $ - $ - 0%
Total $ 385,000 $ 385,000 $ - $ - NA
Expenditures Original Revised Year to Date Variance % Used
Budget Budget
Capital Outlay 4,627,524 4,627,524 235,583 4,391,941 5%
Total $ 4,627,524 $ 4,627,524 $ 235,583 $ 4,391,941 5%
Fund Balance
Original
Revised
Year to Date
g
g
Beginning Fund Balance
$ 4,275,854
$ 4,275,854
$ 4,275,854
+Net Increase (Decrease)
(4,042,024)
(4,042,024)
(171,599)
Ending Fund Balance
$ 233,830
$ 233,830
$ 4,104,255
From FY 2015 Budget
February 24, 2015 Town Council Minutes Page 18 of 80
DEBT SERVICE FUND
YEAR TO DATE JANUARY
Percent of Budget Year Transpired 33%
Original
Revised
Revenues
Year to Date
Variance
% Received
et
Budget
Budget
g
Property Tax
$ 1,498,303
$ 1,498,303
$ 1,334,883
$ (163,421)
89%
Interest Income
250
250
68
(182)
27%
Total Revenue
$ 1,498,553
$ 1,498,553
$ 1,334,951
$ (163,602)
89%
Original Revised
Other Sources Bud et Bud et Year to Date Variance % Received
g g
Transfers In $ 127,350 $ 127,350 $ - $ 127,350 0%
Total $ 127,350 $ 127,350 $ - $ 127,350 0%
Expenditures
Original
Budget
Revised
Budget
Year to Date Variance
% Used
Principal Payments
$ 1,088,000
$ 1,088,000
$ - $ 1,088,000
0%
Interest Payments
481,912
481,912
- 481,912
0%
Paying Agent Fees
3,750
3,750
750 3,000
20%
Total Expenditures
$ 1,573,662
$ 1,573,662
$ 750 $ 1,572,912
0%
Original
Revised
Fund Balance
Budget
Budget
Year to Date
From FY 2015 Budget
Beginning Fund Balance
$ 122,222
$ 122,222
$ 122,222
+Net Increase (Decrease)
52,241
52,241
1,334,201
Ending Fund Balance $ 174,463 $ 174,463
$ 1,456,423
February 24, 2015 Town Council Minutes Page 19 of 80
CRIME CONTROL PREVENTION DISTRICT
YEAR TO DATE JANUARY
Percent of Budget Year Transpired 33%
Original
Revised
Revenue
to Date Variance
% Received
Budget
BudgetYear
Sales Tax $ 147,272
$ 147,272
$ 50,123 $ (97,149)
34%
Interest Income -
-
38 38
NA
Total Revenue $ 147,272
$ 147,272
$ 50,162 $ (97,110)
34%
Original
Revised
Expenditures
Year to Date
Variance % Used
Budget
Budget
Services & Supplies
$ 36,285
$ 36,285
$ 2,395
$ 33,890 7%
Capital Expenses
47,179
47,179
36,466
10,713 77%
Total Expenditure
$ 83,464
$ 83,464
$ 38,861
$ 44,603 47%
Capital Expenses: The Police department purchased a 2015 Chevrolet Tahoe & Police graphics for the vehicle
Original Revised
Other Uses BudgetYear to Date Variance % Used
Budget
Transfer to Debt Service $ 75,000 $ 75,000 $ - $ 75,000 NA
Total Other Uses $ 75,000 $ 75,000 $ - $ 75,000 NA
Fund Balance
Original
Revised
Year to Date
Budget
g
Budget
g
Beginning Fund Balance
$ 92,246
$ 92,246
$ 92,246
+Net Increase (Decrease)
(11,192)
(11,192)
11,301
Ending Fund Balance
$ 81,054
$ 81,054
$ 103,547
From FY 2015 Budget
February 24, 2015 Town Council Minutes Page 20 of 80
COURT SECURITY FUND
YEAR TO DATE JANUARY
Percent of Budget Year Transpired 33%
Revenue OrigBudgetRevised
Year to Date Variance % Received
g Budget
Municipal Court Security Fee $ 3,788 $ 3,788 $ 799 $ (2,989) 21%
Total Revenue $ 3,788 $ 3,788 $ 799 $ (2,989) 21%
Original Revised
Other Uses Bud et Bud et Year to Date Variance % Received
g g
Transfer to General Fund $ 3,000 $ 3,000 $ - $ 3,000 0%
Total Other Uses $ 3,000 $ 3,000 $ - $ 3,000 0%
Uriginall
Kevisea
Fund Balance
Budget
Budget
Year to Date
Beginning Fund Balance
$ 22,526
$ 22,526
$ 22,526
From FY 2015 Budget
+Net Increase (Decrease)
788
788
799
Ending Fund Balance
$ 23,314
$ 23,314
$ 23,325
February 24, 2015 Town Council Minutes Page 21 of 80
COURT TECHNOLOGY FUND
YEAR TO DATE JANUARY
Percent of Budget Year Transpired 33%
Original
Revised
Revenue
Year to Date Variance
% Received
et
Budget
Budget
g
Fines & Fees
$ 5,000
$ 5,000 $ 1,065 $ (3,935)
21%
Miscellaneous
-
- - -
NA
Total Revenue
$ 5,000
$ 5,000 $ 1,065 $ (3,935)
21%
Expenditures Original Revised Year to Date Variance % Used
Budget Budget
Purchased Services $ 5,730 $ 5,730 $ 803 $ 4,927 14%
Total Expenditure $ 5,730 $ 5,730 $ 803 $ 4,927 14%
Fund Balance
Original
Budget
RevisedgBudgetI
Year to Date
From FY 2015 Budget
Beginning Fund Balance $ 22,071 $ 22,071
$ 22,071
+Net Increase (Decrease)
(730)
(730)
263
Ending Fund Balance $ 21,341 $ 21,341
$ 22,334
February 24, 2015 Town Council Minutes Page 22 of 80
ECONOMIC DEVELOPMENT COPORATION 4B
YEAR TO DATE JANUARY Percent of Budget Year Transpired 33%
Original
Revised
Revenue
Year to Date
Variance
% Received
et
Budget
Budget
g
Sales Tax $ 327,272
$ 327,272
$ 110,598
$ 216,674
34%
Interest Income 300
300
176
124
59%
Total Revenue $ 327,572
$ 327,572
$ 110,775
$ 216,797
34%
Original
Revised
Expenditures
Year to Date
Variance
% Used
Budget
Budget
Auditing
$ 1,000
$ 1,000
$ -
$ 1,000
0%
Advertising
3,000
3,000
-
3,000
0%
Printing
500
500
-
500
0%
Schools & Training
2,120
2,120
270
1,850
13%
Dues & Membership
1,050
1,050
-
1,050
0%
Travel & Per Diem
1,533
1,533
30
1,503
2%
Office Supplies
400
400
15
385
4%
Miscellaneous Expense
7,100
7,100
1,411
5,689
20%
Capital EDC Projects
11,850
11,850
-
11,850
0%
Incentive Programs
140,773
140,773
-
140,773
0%
Total Expenditures
$ 169,326
$ 169,326
$ 1,726
$ 167,600
1%
Original Revised
Other Uses et Budget
Year to Date Variance % Used
Budget g
Transfer to General Fund $ 155,634 $ 155,634 $ - $ 155,634 0%
Total Other Uses $ 155,634 $ 155,634 $ - $ 155,634 0%
Original
Revised
Fund Balance
Budget
g
Budget
g
Year to Date
Beginning Fund Balance
$ 167,530
$ 167,530
$ 167,530
+Net Increase (Decrease)
2,612
2,612
109,048
Ending Fund Balance
$ 170,142
$ 170,142
$ 276,578
From FY 2015 Budget
February 24, 2015 Town Council Minutes Page 23 of 80
HOTEL OCCUPANCY
YEAR TO DATE JANUARY
Percent of Budget Year Transpired 33%
Original
Revised
Revenue
Year to Date
Variance
% Received
et
Budget
Budget
g
Hotel Occupancy Tax
$ 233,416
$ 233,416
$ 79,883
$ (153,533)
34%
Interest income
300
300
158
(142)
53%
Total Revenue
$ 233,716
$ 233,716
$ 80,042
$ (153,674)
34%
Expenditures Original Revised Year to Date Variance % Used
Budget Budget
Event Rentals $ 38,825 $ 38,825 $ 7,080 $ 31,745 18%
Total Expenditures $ 38,825 $ 38,825 $ 7,080 $ 31,745 18%
Original
Revised
Fund Balance
Budget
g
Budget
g
Year to Date
Beginning Fund Balance
$ 285,590
$ 285,590
$ 285,590
+Net Increase (Decrease)
194,891
194,891
72,962
Ending Fund Balance
$ 480,481
$ 480,481
$ 358,552
From FY 2015 Budget
February 24, 2015 Town Council Minutes Page 24 of 80
STORM DRAINAGE UTILITY FUND
YEAR TO DATE JANUARY
Percent of Budget Year Transpired 33%
Original
Revised
Revenue
Year to Date
Variance
% Received
et
Budget
Budget
g
Storm Drainage Fees
$ 402,800
$ 402,800
$ 134,849
$ (267,951)
33%
Miscellaneous Revenue
21,000
21,000
-
(21,000)
NA
Interest Income
100
100
18
(82)
NA
Total Revenue
$ 423,900
$ 423,900
$ 134,867
$ (289,033)
32%
Original
Revised
Expenses
Year to Date Variance % Used
g
g
Operating Expenses
178,283
178,283
13,045 165,238 7%
Debt Service
178,963
178,963
- 178,963 NA
Total Expenses
$ 357,246
$ 357,246
$ 13,045 $ 344,201 4%
Other Uses OrigBudgetRevised
Year to Date Variance % Used
g Budget
Transfer to Debt Service $ 27,350 $ 27,350 $ - $ 27,350 0%
Total Other Uses $ 27,350 $ 27,350 $ - $ 27,350 0%
Working Capital Year to Date Operating
Days
Beginning Working Capital $ 120,619 113
+Net Increase (Decrease) 121,822 114
Ending Working Capital $ 242,441 227
February 24, 2015 Town Council Minutes Page 25 of 80
STREET MAINTENANCE SALES TAX FUND
YEAR TO DATE JANUARY
Percent of Budget Year Transpired 33%
Original Revised
Revenue et Budget
Year to Date Variance % Received
Budget g
Sales Tax $ 163,636 $ 163,636 $ 55,299 $ (108,337) 34%
Total Revenue $ 163,636 $ 163,636 $ 55,299 $ (108,337) 34%
Expenditures Original Revised Year to Date Variance % Used
Budget Budget
Operating Expenditures $ 131,300 $ 131,300 $ 22,772 $ 113,402 17%
Total Expenses $ 131,300 $ 131,300 $ 22,772 $ 108,528 17%
Original Revised
Other Uses et Budget
Year to Date Variance % Used
Budget g
Transfer To Debt Service $ 25,000 $ 25,000 $ - $ 25,000 0%
Total Other Uses $ 25,000 $ 25,000 $ - $ 25,000 0%
Original
Revised
Fund Balance
Bud et
g
Bud et
g
Year to Date
From FY 2015 Budget
Beginning Fund Balance
$ 24,268
$ 24,268
$ 24,268
+Net Increase (Decrease)
7,336
7,336
32,527
Ending Fund Balance $ 31,604 $ 31,604
$ 56,795
February 24, 2015 Town Council Minutes Page 26 of 80
TROPHY CLUB PARK FUND
YEAR TO DATE JANUARY
r
Percent of Budget Year Transpired
33%
Original
Revised
Revenue
Year to Date
Variance
%Received
et
Budget
Budget
g
Park Revenue
$
153,752
$
153,752
$ 44,366
$ (109,386)
29%
Interest Incom
$
-
$
-
$ 6
$ 6
NA
Total Revenue
$
153,752
$
153,752
$ 44,372
$ (109,380)
29%
Original
Revised
Expenses
Year to Date
Variance
%Used
Budget
et
Budget
g
Salaries
$
43,008
$
43,008
$
12,248
$
30,760
28%
Longevity
112
112
112
-
100%
Stipend
300
300
900
(600)
300%
Retirement
4,222
4,222
1,186
3,036
28%
Medical Insurance
2,826
2,826
760
2,066
27%
Dental Insurance
155
155
66
89
43%
Vision Insurance
32
32
10
22
31%
Life Insurance & Other
211
211
63
148
30%
Social Security Taxes
2,673
2,673
805
1,868
30%
Medicare Taxes
630
630
188
442
30%
Unemployment Taxes
306
306
160
146
52%
Workman's compensation
1,033
1,033
-
1,033
0%
Total Personnel Services
$
55,508
$
55,508
$
16,498
$
39,010
30%
Professional Outside
Services
$
5,000
$
5,000
$
2,470
$
2,530
49%
Auditing
1,000
1,000
-
1,000
0%
Software & Support
3,849
3,849
80
3,769
2%
Advertising
1,500
1,500
82
1,418
5%
Printing
1,416
1,416
-
1,416
0%
Schools & Training
340
340
-
340
0%
Service Charges & Fees
6,000
6,000
-
6,000
0%
Electricity
3,600
3,600
542
3,058
15%
Water
1,697
1,697
642
1,055
38%
Telephone
1,600
1,600
588
1,012
37%
Communication/Pagers/Mo
biles
1,560
1,560
707
853
45%
Property Maintenance
10,500
10,500
6,707
3,793
64%
Equipment Maintenance
2,426
2,426
107
2,319
4%
Independent labor
10,200
10,200
3,200
7,000
31%
Portable Toilets
4,000
4,000
911
3,089
23%
Dues & Membership
320
320
30
290
9%
Travel & Per Diem
387
387
836
(449)
216%
Office Supplies
1,013
1,013
670
343
66%
Postage
318
318
-
318
0%
Fuel
1,490
1,490
326
1,164
22%
Uniforms
645
645
310
335
48%
Community Events
6,500
6,500
5,617
883
86%
Small tools
1,400
1,400
30
1,370
2%
Furniture/Equipment
<$5,000
1,720
1,720
1,867
(147)
109%
Maintenance Supplies
451
451
241
210
53%
Miscellaneous Expense
557
557
43
514
8%
Total Services & Supplies
$
69,489
$
69,489
$
26,005
$
43,484
37%
February 24, 2015 Town Council Minutes Page 27 of 80
TROPHY CLUB PARK FUND CONTINUED
Capital Expense
$
25,330
$
25,330
$
24,112
$
1,218
95%
Total Expenses
$
150,327
$
150,327
$
66,615
$
83,712
44%
Original Revised
Other Uses et Budget
Year to Date Variance %Used
Budget g
Park Administration Transfer $ 8,000 $ 8,000 $ $ 8,000 0%
Total Other Uses $ 8,000 $ 8,000 $ $ 8,000 0%
Year to Date
Fund Balance
Original
Revised
BudgetBudget
Beginning Fund Balance
$ 4,389
$ 4,389
$ 4,389
+Net Increase (Decrease)
(4,575)
(4,575)
(22,243)
Ending Fund Balance
$ (186)
$ (186)
$ (17,854)1
From FY 2015 Budget
February 24, 2015 Town Council Minutes Page 28 of 80
RECREATIONAL PROGRAMS
YEAR TO DATE JANUARY
Percent of Budget Year Transpired 33%
Revenue Original Revised Year to Date Variance % Received
Budget Budget
tecreational Programs $ 4,000 $ 4,000 $ 578 $ (3,422) 14%
otal Revenue $ 4,000 $ 4,000 $ 578 $ (3,422) NA
Expenditures Original Revised year to Date Variance % Used
Budget Budget
recreational Programs $ 4,000 $ 4,000 $ 1,511 $ 2,489 38%
otal Expenditures $ 4,000 $ 4,000 $ 1,511 $ 2,489 NA
Original
Revised
Fund Balance
Budget
Budget
Year to Date
Beginning Fund Balance
$ 4,000
$ 4,000
$ 4,000
+Net Increase (Decrease)
-
-
(933)
Ending Fund Balance
$ 4,000
$ 4,000
$ 3,067
February 24, 2015 Town Council Minutes Page 29 of 80
30TH ANNIVERSARY FUND
YEAR TO DATE JANUARY
Percent of Budget Year Transpired 33%
Original Revised
Revenue BudgetYear to Date Variance % Received
Budget
Donations $ - $ - $ 9,487 $ 9,487 NA
Total Revenue $ - $ - $ 9,487 $ 9,487 NA
Original Revised
Expenditures BudgetYear to Date Variance % Used
Budget
Community Events $ - $ - $ 662 $ (662) NA
Total Expenditures $ - $ - $ 662 $ (662) NA
Original
l
Revised
Fund Balance
g
g
Year to Date
Beginning Fund Balance
$ 2,114
$ 2,114
$ 2,114
+Net Increase (Decrease)
-
-
8,825
Ending Fund Balance
$ 2,114
$ 2,114
$ 10,939
February 24, 2015 Town Council Minutes Page 30 of 80
ATTACHMENT B
General Fund Budget Report
February 24, 2015 Town Council Minutes Page 31 of 80
C*�
TOWN OF
TROPHY
LLB
Town of Trophy Club, TX
Budget Report
Account Summary
For Fiscal: 2014-2015 Period Ending: 01/31/2015
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
Fund: 01-GENERAL FUND
Revenue
Department: 000 - General
Category: 40 - Taxes
01-000-40100
Property Taxes
5,138,466.00
5,138,466.00
1,158,584.12
4,607,387.94
-531,078.06
10.34%
01-000-40125
Property Taxes/Delinquent
15,000.00
15,000.00
348.34
3,984.35
-11,015.65
73.44%
01-000-40150
Property Taxes/Penalty & Interest
13,000.00
13,000.00
-489.24
391.39
-12,608.61
96.99%
01-000-40300
Sales Tax - General
654,543.00
654,543.00
47,004.24
221,196.93
-433,346.07
66.21%
01-000-40360
Mixed Beverage Tax
21,780.00
21,780.00
5,307.91
10,859.60
-10,920.40
50.14%
Category: 40 - Taxes Total:
5,842,789.00
5,842,789.00
1,210,755.37
4,843,820.21
-998,968.79
17.10
Category: 41- Licenses &
Permits
01-000-41050
Electric Franchise
389,270.00
389,270.00
23,890.00
24,264.42
-365,005.58
93.77%
01-000-41100
Gas Franchise
69,690.00
69,690.00
0.00
0.00
-69,690.00
100.00%
01-000-41150
Telecommunication Franchise
49,188.00
49,188.00
0.00
12,885.52
-36,302.48
73.80%
01-000-41200
Cable Franchise
221,453.00
221,453.00
0.00
54,011.79
-167,441.21
75.61%
01-000-41250
Refuse Franchise
82,905.00
82,905.00
3,512.29
25,458.76
-57,446.24
69.29%
01-000-41300
Building Permits
500,952.00
500,952.00
60,081.65
160,340.12
-340,611.88
67.99%
01-000-41330
Miscellaneous Permits
209,679.00
209,679.00
17,040.54
58,801.93
-150,877.07
71.96%
Category: 41 - Licenses & Permits Total:
1,523,137.00
1,523,137.00
104,524.48
335,762.54
-1,187,374.46
77.96
Category: 42 - Intergovernmental
01-000-42000
MUD Service Contract
26,271.00
26,271.00
0.00
0.00
-26,271.00
100.00%
01-000-42100
Intergovernmental Transfer MUD
10,996.00
10,996.00
0.00
0.00
-10,996.00
100.00%
01-000-42150
Intergovernmental Transfer EDC
155,634.00
155,634.00
0.00
0.00
-155,634.00
100.00%
01-000-42500
Grant Revenue
77,018.00
77,018.00
18,257.70
38,297.12
-38,720.88
50.28%
Category: 42 - Intergovernmental Total:
269,919.00
269,919.00
18,257.70
38,297.12
-231,621.88
85.81
Category: 43 - Fines & Fees
01-000-43002
City Vehicle Registration Fees/Child S...
10,000.00
10,000.00
0.00
11,087.82
1,087.82
110.88%
01-000-43003
TC Magazine
0.00
0.00
0.00
5,250.00
5,250.00
0.00%
01-000-43005
Golf Cart Registration
1,000.00
1,000.00
25.00
400.00
-600.00
60.00%
01-000-43011
Records Management Revenue
500.00
500.00
1.00
205.00
-295.00
59.00%
01-000-43100
Municipal Court Fines/Fees
128,750.00
128,750.00
6,877.02
30,588.89
-98,161.11
76.24%
01-000-43105
Municipal Court - Child Safety Fees
5,665.00
5,665.00
333.01
1,550.00
-4,115.00
72.64%
01-000-43220
Zoning Fees
0.00
0.00
0.00
300.00
300.00
0.00%
01-000-43225
Platting Fees
3,000.00
3,000.00
0.00
245.00
-2,755.00
91.83%
01-000-43230
Developer Fees
30,000.00
30,000.00
56,791.07
56,791.07
26,791.07
189.30%
01-000-43240
P&Z Administrative Fees
3,000.00
3,000.00
0.00
1,030.00
-1,970.00
65.67%
01-000-43310
Day Camp Programs
60,000.00
60,000.00
0.00
0.00
-60,000.00
100.00%
01-000-43315
Community Events Revenue
1,200.00
1,200.00
0.00
0.00
-1,200.00
100.00%
01-000-43320
Pool Entry Fees
123,789.00
123,789.00
0.00
0.00
-123,789.00
100.00%
01-000-43325
Pool Rentals
19,480.00
19,480.00
0.00
0.00
-19,480.00
100.00%
01-000-43330
Swim Team Programs
26,260.00
26,260.00
0.00
0.00
-26,260.00
100.00%
01-000-43335
Aquatic Programs
19,190.00
19,190.00
0.00
0.00
-19,190.00
100.00%
01-000-43340
Pool Concessions
23,000.00
23,000.00
0.00
0.00
-23,000.00
100.00%
01-000-43425
Denton/Tarrant County- EMS
5,000.00
5,000.00
0.00
0.00
-5,000.00
100.00%
01-000-43600
Animal Control
3,500.00
3,500.00
285.00
1,408.00
-2,092.00
59.77%
01-000-43650
Miscellaneous Police Revenue
1,500.00
1,500.00
0.00
88.40
-1,411.60
94.11%
01-000-43800
Convenience Fees
1,267.00
1,267.00
103.04
445.90
-821.10
64.81%
Category: 43 - Fines & Fees Total:
466,101.00
466,101.00
64,415.14
109,390.08
-356,710.92
76.53
Category: 44 - Charges for
Services
01-000-44000
EMS Runs
150,072.00
150,072.00
11,058.02
52,576.06
-97,495.94
64.97%
01-000-44001
NISD Contract for SRO
102,780.00
102,780.00
102,779.34
102,779.34
-0.66
0.00%
2/18/2015 9:21:56 PM Page 1 of 15
February 24, 2015 Town Council Minutes Page 32 of 80
Budget Report
For Fiscal: 2014-2015 Period Ending: 01/31/2015
01-000-44003 PID Reimbursement
01-000-44006 CIA Lien Revenues
Category: 44 - Charges for Services Total:
Category: 45 - Rents
01-000-45100 Recreation Rentals
01-000-45150 Cell Tower Lease Revenue
Category: 45 - Rents Total:
Category: 46 - Contributions and Donations
01-000-46000 Donations
Category: 46 - Contributions and Donations Total:
Category: 47 - Investment Income
01-000-47000 Interest Income
Category: 47 - Investment Income Total:
Category: 49 - Other Financing Sources
01-000-49220 Transfer In
Category: 49 - Other Financing Sources Total:
Category: 51- Miscellaneous
01-000-51012 Miscellaneous Revenue
Category: 51- Miscellaneous Total:
Department: 000 - General Total:
Revenue Total:
Expense
Department: 000
- General
Category: 99 - Other Financing Uses
01-000-99150
Transfer Out
01-000-99500
Transfer to Future Replacement Rese...
Category: 99 - Other Financing Uses Total:
Department: 000 - General Total:
Department: 140
- Manager's Office
Category: 50 - Personnel Services
01-140-50100
Salaries- Regular
01-140-50140
Salaries - Longevity
01-140-50145
Salaries - Stipend
01-140-51200
Retirement
01-140-51210
Medical Insurance
01-140-51215
Dental Insurance
01-140-51216
Vision Insurance
01-140-51218
Life Insurance & Other
01-140-52220
Social Security Taxes
01-140-52225
Medicare Taxes
01-140-52250
Unemployment Taxes
01-140-52260
Workman's Compensation
01-140-52290
Pre -employment Physicals/Testing
01-140-52950
Auto Allowance
01-140-52960
Employee Relations
Category: 50 - Personnel Services Total:
Category: 60 - Purchased Services
01-140-60100
Professional Outside Services
01-140-60110
TC Magazine
01-140-60805
Records Management
01-140-61500
Newsletter/Year-in-Review
01-140-62100
Elections
01-140-63200
Advertising
01-140-63250
Printing
01-140-63551
Schools & Training
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
8,000.00
8,000.00
38,558.16
47,715.16
39,715.16
596.44%
0.00
0.00
221.75
221.75
221.75
0.00%
260,852.00
260,852.00
152,617.27
203,292.31
-57,559.69
22.07
33,000.00
33,000.00
0.00
6,370.00
-26,630.00
80.70%
34,500.00
34,500.00
0.00
11,500.00
-23,000.00
66.67%
67,500.00
67,500.00
0.00
17,870.00
-49,630.00
73.53
0.00
0.00
1,180.00
1,180.00
1,180.00
0.00
0.00
0.00
1,180.00
1,180.00
1,180.00
0.00
6,000.00
6,000.00
496.32
1,334.59
-4,665.41
77.76%
6,000.00
6,000.00
496.32
1,334.59
-4,665.41
77.76
11,000.00
11,000.00
0.00
0.00
-11,000.00
100.00%
11,000.00
11,000.00
0.00
0.00
-11,000.00
100.00
51,050.00
51,050.00
56.46
10,192.76
-40,857.24
80.03%
51,050.00
51,050.00
56.46
10,192.76
-40,857.24
80.03
8,498,348.00
8,498,348.00
1,552,302.74
5,561,139.61
-2,937,208.39
34.56
8,498,348.00
8,498,348.00
1,552,302.74
5,561,139.61
-2,937,208.39
34.56
385,000.00
385,000.00
0.00
0.00
385,000.00
100.00%
233,243.00
233,243.00
0.00
0.00
233,243.00
100.00%
618,243.00
618,243.00
0.00
0.00
618,243.00
100.00
618,243.00
618,243.00
0.00
0.00
618,243.00
100.00
523,682.00
523,682.00
72,231.76
169,180.87
354,501.13
67.69%
1,863.00
1,863.00
0.00
1,882.50
-19.50
-1.05%
4,500.00
4,500.00
0.00
4,000.00
500.00
11.11%
115,002.00
115,002.00
14,040.24
35,038.91
79,963.09
69.53%
51,838.00
51,838.00
3,592.90
12,966.76
38,871.24
74.99%
3,828.00
3,828.00
263.35
958.58
2,869.42
74.96%
819.00
819.00
56.74
206.55
612.45
74.78%
3,445.00
3,445.00
250.80
912.92
2,532.08
73.50%
29,400.00
29,400.00
4,462.18
7,951.58
21,448.42
72.95%
7,686.00
7,686.00
1,043.56
2,524.60
5,161.40
67.15%
1,242.00
1,242.00
932.22
939.84
302.16
24.33%
1,327.00
1,327.00
0.00
0.00
1,327.00
100.00%
0.00
0.00
35.00
35.00
-35.00
0.00%
12,000.00
12,000.00
1,000.00
3,640.00
8,360.00
69.67%
450.00
450.00
0.00
48.43
401.57
89.24%
757,082.00
757,082.00
97,908.75
240,286.54
516,795.46
68.26
2,000.00
2,000.00
0.00
0.00
2,000.00
100.00%
0.00
0.00
3,000.00
9,000.00
-9,000.00
0.00%
1,584.00
1,584.00
231.50
626.00
958.00
60.48%
10,000.00
10,000.00
0.00
0.00
10,000.00
100.00%
24,000.00
24,000.00
400.00
9,242.58
14,757.42
61.49%
3,000.00
3,000.00
0.00
117.50
2,882.50
96.08%
2,000.00
2,000.00
0.00
0.00
2,000.00
100.00%
3,775.00
3,775.00
0.00
88.25
3,686.75
97.66%
2/18/2015 9:21:56 PF Page 2 of 15
February 24, 2015 Town Council Minutes Page 33 of 80
Budget Report
For Fiscal: 2014-2015 Period Ending: 01/31/2015
01-140-64300
Telephone
01-140-64400
Communications /Pagers/Mobiles
01-140-67000
Independent Labor
01-140-68100
Dues & Membership
01-140-68200
Travel & per diem
01-140-68600
Meetings
Category: 60 - Purchased Services Total:
Category: 70 - Supplies
01-140-70100
Office Supplies
01-140-70300
Postage
01-140-70400
Publications/Books/Subscriptions
01-140-70600
Mayor/Council Expense
01-140-79100
Maintenance Supplies
01-140-79900
Contingency Expense
01-140-79999
Miscellaneous Expense
Category: 70 - Supplies Total:
Department: 140 - Manager's Office Total:
Department: 160 - Legal
Category: 50 - Personnel Services
01-160-50100
Salaries - Regular
01-160-50140
Salaries - Longevity
01-160-50145
Salaries - Stipend
01-160-51200
Retirement
01-160-51210
Medical Insurance
01-160-51215
Dental Insurance
01-160-51216
Vision Insurance
01-160-51218
Life Insurance & Other
01-160-52220
Social Security Taxes
01-160-52225
Medicare Taxes
01-160-52250
Unemployment Taxes
01-160-52260
Workman's Compensation
Category: 50 - Personnel Services Total:
Category: 60 - Purchased Services
01-160-60100
Professional Outside Services
01-160-63551
Schools & Training
01-160-64300
Telephone
01-160-64400
Communications /Pagers/Mobiles
01-160-68100
Dues & Membership
01-160-68200
Travel & per diem
Category: 60 - Purchased Services Total:
Category: 70 - Supplies
01-160-70100
Office Supplies
01-160-70300
Postage
01-160-70400
Publications/Books/Subscriptions
01-160-79999
Miscellaneous Expense
Category: 70 - Supplies Total:
Department: 160 - Legal Total:
Department: 251- Police
Category: 50 - Personnel
Services
01-251-50100
Salaries
- Regular
01-251-50130
Salaries
- Overtime
01-251-50140
Salaries
- Longevity
01-251-50145
Salaries
- Stipend
01-251-50160
Salaries
- Certification
01-251-50180
Salaries
- Holiday Pay
01-251-51200
Retirement
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
500.00
500.00
0.00
0.00
500.00
100.00%
4,980.00
4,980.00
337.99
1,128.30
3,851.70
77.34%
1,700.00
1,700.00
195.00
534.00
1,166.00
68.59%
19,294.00
19,294.00
669.00
8,848.45
10,445.55
54.14%
7,678.00
7,678.00
0.00
1,278.71
6,399.29
83.35%
9,608.00
9,608.00
19.44
788.30
8,819.70
91.80%
90,119.00
90,119.00
4,852.93
31,652.09
58,466.91
64.88
3,000.00
3,000.00
1.75
309.91
2,690.09
89.67%
2,187.00
2,187.00
23.37
567.59
1,619.41
74.05%
48.00
48.00
0.00
0.00
48.00
100.00%
20,402.00
20,402.00
468.50
4,095.37
16,306.63
79.93%
100.00
100.00
0.00
0.00
100.00
100.00%
25,000.00
25,000.00
0.00
2,458.56
22,541.44
90.17%
2,000.00
2,000.00
0.00
0.00
2,000.00
100.00%
52,737.00
52,737.00
493.62
7,431.43
45,305.57
85.91
899,938.00 899,938.00 103,255.30 279,370.06 620,567.94 68.96
116,233.00
116,233.00
13,334.64
36,803.61
79,429.39
68.34%
1,058.00
1,058.00
0.00
1,057.50
0.50
0.05%
750.00
750.00
0.00
750.00
0.00
0.00%
28,203.00
28,203.00
2,754.93
8,242.43
19,960.57
70.77%
5,570.00
5,570.00
464.14
1,667.19
3,902.81
70.07%
387.00
387.00
32.26
117.43
269.57
69.66%
81.00
81.00
6.76
24.61
56.39
69.62%
696.00
696.00
57.46
209.15
486.85
69.95%
7,254.00
7,254.00
826.74
2,393.84
4,860.16
67.00%
1,712.00
1,712.00
193.35
559.85
1,152.15
67.30%
207.00
207.00
207.00
207.00
0.00
0.00%
295.00
295.00
0.00
0.00
295.00
100.00%
162,446.00
162,446.00
17,877.28
52,032.61
110,413.39
67.97
20,000.00
20,000.00
0.00
197.50
19,802.50
99.01%
450.00
450.00
0.00
0.00
450.00
100.00%
76.00
76.00
0.00
0.00
76.00
100.00%
624.00
624.00
50.76
95.16
528.84
84.75%
475.00
475.00
0.00
75.00
400.00
84.21%
1,500.00
1,500.00
0.00
742.77
757.23
50.48%
23,125.00
23,125.00
50.76
1,110.43
22,014.57
95.20
130.00
130.00
1.75
21.87
108.13
83.18%
10.00
10.00
0.00
35.37
-25.37
-253.70%
7,628.00
7,628.00
558.00
1,674.00
5,954.00
78.05%
50.00
50.00
0.00
0.00
50.00
100.00%
7,818.00
7,818.00
559.75
1,731.24
6,086.76
77.86
193,389.00
193,389.00
18,487.79
54,874.28
138,514.72
71.62
1,249,755.00
1,249,755.00
140,156.72
383,635.30
866,119.70
69.30%
46,324.00
46,324.00
12,911.65
21,550.34
24,773.66
53.48%
12,728.00
12,728.00
0.00
12,072.50
655.50
5.15%
15,750.00
15,750.00
0.00
16,600.00
-850.00
-5.40%
12,000.00
12,000.00
1,075.00
3,626.00
8,374.00
69.78%
25,080.00
25,080.00
242.32
19,658.20
5,421.80
21.62%
217,589.00
217,589.00
20,012.63
61,092.75
156,496.25
71.92%
2/18/2015 9:21:56 PF Page 3 of 15
February 24, 2015 Town Council Minutes Page 34 of 80
Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
01-251-51210
Medical Insurance
127,636.00
127,636.00
9,048.40
32,436.39
95,199.61
74.59%
01-251-51215
Dental Insurance
10,321.00
10,321.00
741.19
2,668.89
7,652.11
74.14%
01-251-51216
Vision Insurance
2,271.00
2,271.00
164.16
590.25
1,680.75
74.01%
01-251-51218
Life Insurance & Other
10,882.00
10,882.00
814.22
2,852.87
8,029.13
73.78%
01-251-52220
Social Security Taxes
83,445.00
83,445.00
9,328.42
27,447.46
55,997.54
67.11%
01-251-52225
Medicare Taxes
19,752.00
19,752.00
2,181.70
6,419.40
13,332.60
67.50%
01-251-52250
Unemployment Taxes
5,085.00
5,085.00
3,397.37
4,351.63
733.37
14.42%
01-251-52260
Workman's Compensation
27,116.00
27,116.00
0.00
0.00
27,116.00
100.00%
01-251-52290
Pre -employment Physicals/Testing
1,200.00
1,200.00
35.00
545.00
655.00
54.58%
01-251-52940
Clothing Allowance
1,800.00
1,800.00
225.00
621.00
1,179.00
65.50%
Category: 50 - Personnel Services Total:
1,868,734.00
1,868,734.00
200,333.78
596,167.98
1,272,566.02
68.10
Category: 60 - Purchased Services
01-251-63250
Printing
800.00
800.00
0.00
7.50
792.50
99.06%
01-251-63551
Schools & Training
5,500.00
5,500.00
0.00
2,232.54
3,267.46
59.41%
01-251-64000
Electricity
18,500.00
18,500.00
1,144.30
3,330.71
15,169.29
82.00%
01-251-64100
Water
1,500.00
1,500.00
-190.31
237.17
1,262.83
84.19%
01-251-64300
Telephone
1,000.00
1,000.00
0.00
0.00
1,000.00
100.00%
01-251-64400
Communications /Pagers/Mobiles
12,864.00
12,864.00
846.78
3,097.82
9,766.18
75.92%
01-251-65200
Building Maintenance
12,500.00
12,500.00
167.16
2,246.08
10,253.92
82.03%
01-251-65300
Vehicle Maintenance
21,730.00
21,730.00
1,304.65
4,857.90
16,872.10
77.64%
01-251-65350
Equipment Maintenance
4,250.00
4,250.00
241.00
3,214.45
1,035.55
24.37%
01-251-65400
Cleaning Services
0.00
0.00
59.77
158.29
-158.29
0.00%
01-251-66200
Qualifying Expenses
5,400.00
5,400.00
0.00
424.98
4,975.02
92.13%
01-251-66250
Emergency Management
2,000.00
2,000.00
0.00
1,220.00
780.00
39.00%
01-251-66500
Dispatch - Denton County
34,600.00
34,600.00
3,067.95
12,271.90
22,328.10
64.53%
01-251-67000
Independent Labor
6,000.00
6,000.00
450.00
1,300.00
4,700.00
78.33%
01-251-68100
Dues & Membership
2,250.00
2,250.00
0.00
195.00
2,055.00
91.33%
01-251-68200
Travel & per diem
5,000.00
5,000.00
389.24
1,964.79
3,035.21
60.70%
01-251-68600
Meetings
375.00
375.00
17.54
39.54
335.46
89.46%
Category: 60 - Purchased Services Total:
134,269.00
134,269.00
7,498.08
36,798.67
97,470.33
72.59
Category: 70 - Supplies
01-251-70100
Office Supplies
2,500.00
2,500.00
167.41
548.83
1,951.17
78.05%
01-251-70300
Postage
900.00
900.00
0.00
112.01
787.99
87.55%
01-251-70400
Publications/Books/Subscriptions
350.00
350.00
0.00
0.00
350.00
100.00%
01-251-71000
Fuel
58,995.00
58,995.00
1,692.25
8,803.45
50,191.55
85.08%
01-251-72100
Uniforms
14,500.00
14,500.00
1,573.58
4,659.07
9,840.93
67.87%
01-251-72150
Protective Clothing
3,950.00
3,950.00
0.00
2,044.07
1,905.93
48.25%
01-251-72400
Investigative Materials
6,500.00
6,500.00
505.42
3,139.25
3,360.75
51.70%
01-251-77100
Animal Control
6,250.00
6,250.00
250.00
1,000.00
5,250.00
84.00%
01-251-78400
Small Equipment
6,150.00
6,150.00
71.05
263.35
5,886.65
95.72%
01-251-78500
Furniture/Equipment<$5,000
2,000.00
2,000.00
820.88
820.88
1,179.12
58.96%
01-251-79100
Maintenance Supplies
2,000.00
2,000.00
228.06
764.34
1,235.66
61.78%
01-251-79999
Miscellaneous Expense
1,500.00
1,500.00
0.00
251.50
1,248.50
83.23%
Category: 70 - Supplies Total:
105,595.00
105,595.00
5,308.65
22,406.75
83,188.25
78.78
Category: 80 - Capital
01-251-87100
Programs & Special Projects
1,500.00
1,500.00
72.99
230.99
1,269.01
84.60%
Category: 80 - Capital Total:
1,500.00
1,500.00
72.99
230.99
1,269.01
84.60
Department: 251- Police Total:
2,110,098.00
2,110,098.00
213,213.50
655,604.39
1,454,493.61
68.93
Department: 255 - EMS
Category: 50 - Personnel
Services
01-255-50100
Salaries - Regular
471,029.00
471,029.00
53,437.55
147,023.10
324,005.90
68.79%
01-255-50130
Salaries - Overtime
45,258.00
45,258.00
2,732.55
10,732.16
34,525.84
76.29%
01-255-50140
Salaries - Longevity
5,501.00
5,501.00
0.00
5,291.28
209.72
3.81%
01-255-50145
Salaries - Stipend
11,250.00
11,250.00
0.00
10,117.50
1,132.50
10.07%
01-255-50160
Salaries - Certification
4,800.00
4,800.00
462.50
1,506.50
3,293.50
68.61%
01-255-50180
Salaries - Holiday Pay
14,749.00
14,749.00
0.00
14,392.75
356.25
2.42%
01-255-51200
Retirement
91,367.00
91,367.00
7,541.15
26,797.63
64,569.37
70.67%
2/18/2015 9:21:56 PF
Page 4 of 15
February 24, 2015 Town Council Minutes
Page 35 of 80
Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
01-255-51210
Medical Insurance
59,167.00
59,167.00
4,916.09
17,664.70
41,502.30
70.14%
01-255-51215
Dental Insurance
4,387.00
4,387.00
376.45
1,370.23
3,016.77
68.77%
01-255-51216
Vision Insurance
807.00
807.00
66.08
240.65
566.35
70.18%
01-255-51218
Life Insurance & Other
4,030.00
4,030.00
329.25
1,198.69
2,831.31
70.26%
01-255-52220
Social Security Taxes
33,563.00
33,563.00
3,282.58
10,888.73
22,674.27
67.56%
01-255-52225
Medicare Taxes
8,013.00
8,013.00
767.81
2,547.17
5,465.83
68.21%
01-255-52250
Unemployment Taxes
1,620.00
1,620.00
1,264.56
1,264.56
355.44
21.94%
01-255-52260
Workman's Compensation
8,763.00
8,763.00
0.00
0.00
8,763.00
100.00%
Category: 50 - Personnel Services Total:
764,304.00
764,304.00
75,176.57
251,035.65
513,268.35
67.15
Category: 60 - Purchased
Services
01-255-62000
Collection Fees
14,006.00
14,006.00
1,866.35
2,974.41
11,031.59
78.76%
01-255-62200
Hazmat Disposal
500.00
500.00
0.00
0.00
500.00
100.00%
01-255-63450
Radios
500.00
500.00
0.00
0.00
500.00
100.00%
01-255-63551
Schools & Training
1,575.00
1,575.00
0.00
630.00
945.00
60.00%
01-255-64000
Electricity
6,700.00
6,700.00
0.00
1,996.98
4,703.02
70.19%
01-255-64100
Water
1,750.00
1,750.00
0.00
326.00
1,424.00
81.37%
01-255-64300
Telephone
120.00
120.00
0.00
0.00
120.00
100.00%
01-255-64400
Communications /Pagers/Mobiles
2,616.00
2,616.00
177.65
660.30
1,955.70
74.76%
01-255-65200
Building Maintenance
200.00
200.00
0.00
92.98
107.02
53.51%
01-255-65300
Vehicle Maintenance
4,500.00
4,500.00
2,643.85
2,707.39
1,792.61
39.84%
01-255-65350
Equipment Maintenance
4,700.00
4,700.00
0.00
0.00
4,700.00
100.00%
01-255-66500
Dispatch - Denton County
2,216.00
2,216.00
0.00
2,215.50
0.50
0.02%
01-255-68100
Dues & Membership
1,332.00
1,332.00
0.00
0.00
1,332.00
100.00%
01-255-68190
Flags & Repairs
2,000.00
2,000.00
0.00
1,271.10
728.90
36.45%
01-255-68200
Travel & per diem
1,600.00
1,600.00
0.00
60.01
1,539.99
96.25%
01-255-68600
Meetings
100.00
100.00
0.00
0.00
100.00
100.00%
01-255-68700
Safety Programs
500.00
500.00
0.00
0.00
500.00
100.00%
Category: 60 - Purchased Services Total:
44,915.00
44,915.00
4,687.85
12,934.67
31,980.33
71.20
Category: 70 - Supplies
01-255-70100
Office Supplies
150.00
150.00
0.00
0.00
150.00
100.00%
01-255-70300
Postage
70.00
70.00
23.37
51.72
18.28
26.11%
01-255-70400
Publications/Books/Subscriptions
200.00
200.00
0.00
0.00
200.00
100.00%
01-255-71000
Fuel
6,423.00
6,423.00
341.86
2,779.87
3,643.13
56.72%
01-255-72100
Uniforms
2,500.00
2,500.00
0.00
550.56
1,949.44
77.98%
01-255-72200
Medical Control
7,000.00
7,000.00
0.00
975.00
6,025.00
86.07%
01-255-72220
Pharmacy
2,750.00
2,750.00
1,186.34
1,634.98
1,115.02
40.55%
01-255-72250
Oxygen
900.00
900.00
0.00
264.15
635.85
70.65%
01-255-72500
Disposable Supplies
5,400.00
5,400.00
1,181.27
1,713.25
3,686.75
68.27%
01-255-78400
Small Equipment
2,200.00
2,200.00
0.00
147.98
2,052.02
93.27%
01-255-79100
Maintenance Supplies
150.00
150.00
0.00
91.11
58.89
39.26%
01-255-79999
Miscellaneous Expense
400.00
400.00
125.00
348.75
51.25
12.81%
Category: 70 - Supplies Total:
28,143.00
28,143.00
2,857.84
8,557.37
19,585.63
69.59 %
Department: 255 - EMS Total:
837,362.00
837,362.00
82,722.26
272,527.69
564,834.31
67.45
Department: 360 - Streets
Category: 50 - Personnel
Services
01-360-50100
Salaries - Regular
148,225.00
148,225.00
15,354.47
45,720.20
102,504.80
69.15%
01-360-50130
Salaries - Overtime
3,000.00
3,000.00
0.00
243.25
2,756.75
91.89%
01-360-50140
Salaries - Longevity
1,961.00
1,961.00
0.00
1,961.25
-0.25
-0.01%
01-360-50145
Salaries - Stipend
2,085.00
2,085.00
0.00
2,015.00
70.00
3.36%
01-360-51200
Retirement
26,229.00
26,229.00
2,097.48
7,185.01
19,043.99
72.61%
01-360-51210
Medical Insurance
19,860.00
19,860.00
1,539.00
5,852.19
14,007.81
70.53%
01-360-51215
Dental Insurance
1,541.00
1,541.00
108.69
421.46
1,119.54
72.65%
01-360-51216
Vision Insurance
298.00
298.00
23.17
89.93
208.07
69.82%
01-360-51218
Life Insurance & Other
1,288.00
1,288.00
94.56
373.22
914.78
71.02%
01-360-52220
Social Security Taxes
9,498.00
9,498.00
890.76
2,870.94
6,627.06
69.77%
01-360-52225
Medicare Taxes
2,251.00
2,251.00
208.34
671.46
1,579.54
70.17%
01-360-52250
Unemployment Taxes
573.00
573.00
347.85
372.37
200.63
35.01%
2/18/2015 9:21:56 PF
Page 5 of 15
February 24, 2015 Town Council Minutes
Page 36 of 80
Budget Report
For Fiscal: 2014-2015 Period Ending: 01/31/2015
01-360-52260
Workman's Compensation
Category: 50 - Personnel Services Total:
Category: 60 - Purchased Services
01-360-60100
Professional Services - PID Utility
01-360-63551
Schools & Training
01-360-64000
Electricity
01-360-64300
Telephone
01-360-64400
Communications /Pagers/Mobiles
01-360-65300
Vehicle Maintenance
01-360-65350
Equipment Maintenance
01-360-68100
Dues & Membership
01-360-68200
Travel & per diem
01-360-68600
Meetings
Category: 60 - Purchased Services Total:
Category: 70 - Supplies
01-360-70100
Office Supplies
01-360-70300
Postage
01-360-71000
Fuel
01-360-72100
Uniforms
01-360-78200
Small Tools
Category: 70 - Supplies Total:
Department: 360 - Streets Total:
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
5,386.00
5,386.00
0.00
0.00
5,386.00
100.00%
222,195.00
222,195.00
20,664.32
67,776.28
154,418.72
69.50
5,000.00
5,000.00
0.00
0.00
5,000.00
100.00%
600.00
600.00
0.00
0.00
600.00
100.00%
173,237.00
173,237.00
12,747.13
39,599.32
133,637.68
77.14%
125.00
125.00
0.00
0.00
125.00
100.00%
2,580.00
2,580.00
171.17
670.41
1,909.59
74.02%
0.00
0.00
0.00
23.00
-23.00
0.00%
3,000.00
3,000.00
7.96
18.42
2,981.58
99.39%
428.00
428.00
0.00
184.00
244.00
57.01%
812.00
812.00
0.00
0.00
812.00
100.00%
150.00
150.00
0.00
0.00
150.00
100.00%
185,932.00
185,932.00
12,926.26
40,495.15
145,436.85
78.22
200.00
200.00
1.75
21.87
178.13
89.07%
100.00
100.00
0.00
0.00
100.00
100.00%
0.00
0.00
0.00
78.80
-78.80
0.00%
1,750.00
1,750.00
140.40
1,236.37
513.63
29.35%
1,500.00
1,500.00
330.74
330.74
1,169.26
77.95%
3,550.00
3,550.00
472.89
1,667.78
1,882.22
53.02
411,677.00 411,677.00 34,063.47 109,939.21 301,737.79 73.29
Department: 400 - Parks
Category: 50 - Personnel
Services
01-400-50100
Salaries - Regular
428,803.00
428,803.00
44,057.81
129,573.45
299,229.55
69.78%
01-400-50130
Salaries - Overtime
12,500.00
12,500.00
31.55
3,263.77
9,236.23
73.89%
01-400-50140
Salaries - Longevity
3,461.00
3,461.00
0.00
3,490.00
-29.00
-0.84%
01-400-50145
Salaries - Stipend
7,125.00
7,125.00
0.00
7,375.00
-250.00
-3.51%
01-400-50160
Salaries - Certification
1,500.00
1,500.00
125.00
410.00
1,090.00
72.67%
01-400-51200
Retirement
76,589.00
76,589.00
6,039.74
20,734.82
55,854.18
72.93%
01-400-51210
Medical Insurance
68,640.00
68,640.00
5,188.85
20,351.42
48,288.58
70.35%
01-400-51215
Dental Insurance
4,861.00
4,861.00
349.51
1,409.66
3,451.34
71.00%
01-400-51216
Vision Insurance
1,050.00
1,050.00
80.79
329.14
720.86
68.65%
01-400-51218
Life Insurance & Other
3,762.00
3,762.00
301.68
1,191.02
2,570.98
68.34%
01-400-52220
Social Security Taxes
27,668.00
27,668.00
2,608.02
8,357.63
19,310.37
69.79%
01-400-52225
Medicare Taxes
6,574.00
6,574.00
609.96
1,954.72
4,619.28
70.27%
01-400-52250
Unemployment Taxes
2,174.00
2,174.00
1,009.07
1,045.88
1,128.12
51.89%
01-400-52260
Workman's Compensation
10,300.00
10,300.00
0.00
0.00
10,300.00
100.00%
01-400-52290
Pre -employment Physicals/Testing
315.00
315.00
0.00
0.00
315.00
100.00%
01-400-52950
Auto Allowance
2,100.00
2,100.00
0.00
0.00
2,100.00
100.00%
Category: 50 - Personnel Services Total:
657,422.00
657,422.00
60,401.98
199,486.51
457,935.49
69.66
Category: 60 - Purchased Services
01-400-63200
Advertising
1,000.00
1,000.00
0.00
49.00
951.00
95.10%
01-400-63551
Schools & Training
4,596.00
4,596.00
0.00
115.00
4,481.00
97.50%
01-400-64000
Electricity
41,695.00
41,695.00
1,824.42
7,271.81
34,423.19
82.56%
01-400-64100
Water
73,315.00
73,315.00
4,674.87
19,867.64
53,447.36
72.90%
01-400-64300
Telephone
435.00
435.00
0.00
0.00
435.00
100.00%
01-400-64400
Communications /Pagers/Mobiles
7,220.00
7,220.00
564.65
2,037.27
5,182.73
71.78%
01-400-65100
Property Maintenance
113,100.00
113,100.00
156.14
11,923.46
101,176.54
89.46%
01-400-65200
Building Maintenance
2,500.00
2,500.00
56.74
156.74
2,343.26
93.73%
01-400-65300
Vehicle Maintenance
8,241.00
8,241.00
1,338.89
6,419.28
1,821.72
22.11%
01-400-65350
Equipment Maintenance
11,032.00
11,032.00
1,778.33
4,213.32
6,818.68
61.81%
01-400-67210
Storage Rental
14,008.00
14,008.00
0.00
9,652.99
4,355.01
31.09%
01-400-67350
Portable Toilets
4,243.00
4,243.00
0.00
0.00
4,243.00
100.00%
01-400-68100
Dues & Membership
1,189.00
1,189.00
92.00
367.00
822.00
69.13%
01-400-68200
Travel & per diem
2,155.00
2,155.00
0.00
2,121.70
33.30
1.55%
01-400-68600
Meetings
900.00
900.00
7.31
592.87
307.13
34.13%
2/18/2015 9:21:56 PF Page 6 of 15
February 24, 2015 Town Council Minutes Page 37 of 80
Budget Report
01-400-68700
Category: 70 - Supplies
01-400-70100
01-400-70300
01-400-70400
01-400-71000
01-400-72100
01-400-78200
01-400-78300
01-400-78500
01-400-79999
Safety Program
Category: 60 - Purchased Services Total:
Original Current
Total Budget Total Budget
464.00 464.00
For Fiscal: 2014-2015 Period Ending: 01/31/2015
Variance
Period Fiscal Favorable Percent
Activity Activity (Unfavorable) Remaining
0.00 -22.55 486.55 104.86%
286,093.00 286,093.00 10,493.35 64,765.53 221,327.47 77.36
Office Supplies
372.00
372.00
30.28
284.33
87.67
Postage
52.00
52.00
0.00
0.00
52.00
Publications/Books/Subscriptions
515.00
515.00
0.00
0.00
515.00
Fuel
17,013.00
17,013.00
796.48
5,043.43
11,969.57
Uniforms
6,750.00
6,750.00
149.99
5,137.71
1,612.29
Small Tools
7,000.00
7,000.00
346.55
1,177.31
5,822.69
Safety Equipment
2,039.00
2,039.00
2,028.17
2,240.68
-201.68
Furniture/Equipment<$5,000
1,030.00
1,030.00
0.00
0.00
1,030.00
Miscellaneous Expense
300.00
300.00
0.00
59.97
240.03
Category: 70 - Supplies Total:
35,071.00
35,071.00
3,351.47
13,943.43
21,127.57
Department: 400 - Parks Total: 978,586.00 978,586.00 74,246.80 278,195.47 700,390.53
23.57%
100.00%
100.00%
70.36%
23.89
83.18%
-9.89
100.00%
80.01%
60.24
71.57
Department: 401- Medians
Category: 50 - Personnel Services
01-401-50100
Salaries - Regular
98,876.00
98,876.00
11,076.00
30,859.05
68,016.95
68.79%
01-401-50130
Salaries - Overtime
2,000.00
2,000.00
21.30
725.84
1,274.16
63.71%
01-401-50140
Salaries - Longevity
285.00
285.00
0.00
200.00
85.00
29.82%
01-401-50145
Salaries - Stipend
2,250.00
2,250.00
0.00
2,000.00
250.00
11.11%
01-401-51200
Retirement
17,469.00
17,469.00
1,515.88
4,853.22
12,615.78
72.22%
01-401-51210
Medical Insurance
16,709.00
16,709.00
1,392.42
5,001.57
11,707.43
70.07%
01-401-51215
Dental Insurance
1,442.00
1,442.00
120.16
437.37
1,004.63
69.67%
01-401-51216
Vision Insurance
300.00
300.00
25.00
91.01
208.99
69.66%
01-401-51218
Life Insurance & Other
985.00
985.00
81.90
298.12
686.88
69.73%
01-401-52220
Social Security Taxes
6,272.00
6,272.00
681.07
2,069.27
4,202.73
67.01%
01-401-52225
Medicare Taxes
1,499.00
1,499.00
159.29
483.98
1,015.02
67.71%
01-401-52250
Unemployment Taxes
621.00
621.00
255.24
255.24
365.76
58.90%
01-401-52260
Workman's Compensation
2,375.00
2,375.00
0.00
0.00
2,375.00
100.00%
Category: 50 - Personnel Services Total:
151,083.00
151,083.00
15,328.26
47,274.67
103,808.33
68.71
Category: 60 - Purchased
Services
01-401-64000
Electricity
1,030.00
1,030.00
325.42
977.44
52.56
5.10%
01-401-64100
Water
32,273.00
32,273.00
2,744.19
10,554.72
21,718.28
67.30%
01-401-64400
Communications /Pagers/Mobiles
1,200.00
1,200.00
92.91
389.92
810.08
67.51%
01-401-65100
Property Maintenance
84,000.00
84,000.00
5,836.98
22,547.75
61,452.25
73.16%
01-401-65300
Vehicle Maintenance
2,048.00
2,048.00
0.00
55.00
1,993.00
97.31%
01-401-65350
Equipment Maintenance
3,167.00
3,167.00
0.00
0.00
3,167.00
100.00%
01-401-68600
Meetings
103.00
103.00
0.00
0.00
103.00
100.00%
01-401-68700
Safety Program
155.00
155.00
0.00
0.00
155.00
100.00%
01-401-69100
Tree City
10,000.00
10,000.00
4,830.00
4,830.00
5,170.00
51.70%
Category: 60 - Purchased Services Total:
133,976.00
133,976.00
13,829.50
39,354.83
94,621.17
70.63
Category: 70 - Supplies
01-401-71000
Fuel
5,447.00
5,447.00
0.00
0.00
5,447.00
100.00%
01-401-72100
Uniforms
2,444.00
2,444.00
0.00
235.00
2,209.00
90.38%
01-401-78200
Small Tools
6,360.00
6,360.00
0.00
43.86
6,316.14
99.31%
Category: 70 - Supplies Total:
14,251.00
14,251.00
0.00
278.86
13,972.14
98.04
Department: 401- Medians Total:
299,310.00
299,310.00
29,157.76
86,908.36
212,401.64
70.96
Department: 450 - Recreation
Category: 50 - Personnel Services
01-450-50100
Salaries - Regular
309,673.00
309,673.00
15,878.58
44,787.24
264,885.76
85.54%
01-450-50130
Salaries - Overtime
3,800.00
3,800.00
0.00
0.00
3,800.00
100.00%
01-450-50140
Salaries - Longevity
892.00
892.00
0.00
900.50
-8.50
-0.95%
01-450-50145
Salaries - Stipend
1,575.00
1,575.00
0.00
1,575.00
0.00
0.00%
01-450-51200
Retirement
23,140.00
23,140.00
2,100.83
6,509.51
16,630.49
71.87%
01-450-51210
Medical Insurance
13,341.00
13,341.00
1,071.48
3,900.26
9,440.74
70.76%
01-450-51215
Dental Insurance
891.00
891.00
82.08
298.86
592.14
66.46%
2/18/2015 9:21:56 PF
Page 7 of 15
February 24, 2015 Town Council Minutes
Page
38 of 80
Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
01-450-51216
Vision Insurance
199.00
199.00
16.48
60.17
138.83
69.76%
01-450-51218
Life Insurance & Other
1,141.00
1,141.00
94.09
342.49
798.51
69.98%
01-450-52220
Social Security Taxes
19,491.00
19,491.00
958.43
2,835.67
16,655.33
85.45%
01-450-52225
Medicare Taxes
4,581.00
4,581.00
224.08
663.11
3,917.89
85.52%
01-450-52250
Unemployment Taxes
2,198.00
2,198.00
357.31
357.31
1,840.69
83.74%
01-450-52260
Workman's Compensation
7,438.00
7,438.00
0.00
0.00
7,438.00
100.00%
01-450-52290
Pre -employment Physicals/Testing
2,705.00
2,705.00
0.00
0.00
2,705.00
100.00%
01-450-52950
Auto Allowance
2,100.00
2,100.00
0.00
0.00
2,100.00
100.00%
Category: 50 - Personnel Services Total:
393,165.00
393,165.00
20,783.36
62,230.12
330,934.88
84.17
Category: 60 - Purchased Services
01-450-60806
Software & Support
4,805.00
4,805.00
47.84
91.12
4,713.88
98.10%
01-450-62300
Health Inspections
261.00
261.00
0.00
0.00
261.00
100.00%
01-450-63200
Advertising
2,716.00
2,716.00
17.90
17.90
2,698.10
99.34%
01-450-63250
Printing
5,813.00
5,813.00
0.00
0.00
5,813.00
100.00%
01-450-63551
Schools & Training
5,733.00
5,733.00
0.00
1,488.50
4,244.50
74.04%
01-450-63800
Service Charges and Fees
5,700.00
5,700.00
730.86
2,794.67
2,905.33
50.97%
01-450-64000
Electricity
19,500.00
19,500.00
1,167.52
3,142.18
16,357.82
83.89%
01-450-64100
Water
13,138.00
13,138.00
2,526.05
3,650.41
9,487.59
72.21%
01-450-64300
Telephone
1,295.00
1,295.00
301.28
602.88
692.12
53.45%
01-450-64400
Communications /Pagers/Mobiles
3,000.00
3,000.00
143.16
551.08
2,448.92
81.63%
01-450-65000
Insurance
501.00
501.00
0.00
0.00
501.00
100.00%
01-450-65100
Property Maintenance
6,221.00
6,221.00
79.16
6,840.12
-619.12
-9.95%
01-450-67000
Independent Labor
2,824.00
2,824.00
0.00
0.00
2,824.00
100.00%
01-450-67100
Equipment Rental/Lease
5,901.00
5,901.00
0.00
0.00
5,901.00
100.00%
01-450-68100
Dues & Membership
7,367.00
7,367.00
0.00
0.00
7,367.00
100.00%
01-450-68200
Travel & per diem
5,910.00
5,910.00
0.00
2,416.84
3,493.16
59.11%
01-450-68600
Meetings
1,191.00
1,191.00
32.60
32.60
1,158.40
97.26%
01-450-68750
Field Trips
5,665.00
5,665.00
0.00
0.00
5,665.00
100.00%
Category: 60 - Purchased Services Total:
97,541.00
97,541.00
5,046.37
21,628.30
75,912.70
77.83
Category: 70 - Supplies
01-450-70100
Office Supplies
1,988.00
1,988.00
1.75
101.84
1,886.16
94.88%
01-450-70300
Postage
777.00
777.00
0.00
0.00
777.00
100.00%
01-450-70400
Publications/Books/Subscriptions
478.00
478.00
208.73
257.28
220.72
46.18%
01-450-72100
Uniforms
8,110.00
8,110.00
0.00
147.00
7,963.00
98.19%
01-450-72300
Chemicals
19,156.00
19,156.00
694.19
2,228.69
16,927.31
88.37%
01-450-72600
Concessions
10,400.00
10,400.00
0.00
0.00
10,400.00
100.00%
01-450-72700
Program Supplies
3,578.00
3,578.00
0.00
25.95
3,552.05
99.27%
01-450-76900
Special Events
1,914.00
1,914.00
1,011.46
1,101.46
812.54
42.45%
01-450-78300
Safety Equipment
1,190.00
1,190.00
0.00
0.00
1,190.00
100.00%
01-450-78400
Small Equipment
2,500.00
2,500.00
77.68
77.68
2,422.32
96.89%
01-450-78500
Furniture/Equipment<$5,000
5,509.00
5,509.00
0.00
0.00
5,509.00
100.00%
01-450-78600
Hardware
1,500.00
1,500.00
0.00
0.00
1,500.00
100.00%
01-450-79100
Maintenance Supplies
1,909.00
1,909.00
0.00
0.00
1,909.00
100.00%
01-450-79999
Miscellaneous Expense
324.00
324.00
0.00
12.50
311.50
96.14%
Category: 70 - Supplies Total:
59,333.00
59,333.00
1,993.81
3,952.40
55,380.60
93.34
Department: 450 - Recreation Total:
550,039.00
550,039.00
27,823.54
87,810.82
462,228.18
84.04
Department: 460 - Community Events
Category: 60 - Purchased Services
01-460-63200
Advertising
1,288.00
1,288.00
0.00
0.00
1,288.00
100.00%
01-460-63250
Printing
3,914.00
3,914.00
0.00
0.00
3,914.00
100.00%
01-460-67300
Event Rentals
37,690.00
37,690.00
-603.69
13,768.86
23,921.14
63.47%
01-460-68100
Dues & Membership
124.00
124.00
0.00
0.00
124.00
100.00%
01-460-68200
Travel & per diem
567.00
567.00
0.00
0.00
567.00
100.00%
Category: 60 - Purchased Services Total:
43,583.00
43,583.00
-603.69
13,768.86
29,814.14
68.41
Category: 70 - Supplies
01-460-72100
Uniforms
606.00
606.00
0.00
0.00
606.00
100.00%
01-460-72700
Program Supplies
13,231.00
13,231.00
0.00
2,389.50
10,841.50
81.94%
2/18/2015 9:21:56 PF
Page 8 of 15
February 24, 2015 Town Council Minutes
Page 39 of 80
Budget Report
01-460-79999 Miscellaneous Expense
Category: 70 - Supplies Total:
For Fiscal: 2014-2015 Period Ending: 01/31/2015
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
2,781.00 2,781.00 0.00 70.18 2,710.82 97.48%
16,618.00 16,618.00 0.00 2,459.68 14,158.32 85.20
Department: 460 - Community Events Total: 60,201.00 60,201.00-603.69 16,228.54 43,972.46 73.04
Department: 522 - Community Development
Category:
50 - Personnel Services
01-522-50100
Salaries - Regular
298,068.00
298,068.00
33,777.60
93,324.57
204,743.43
68.69%
01-522-50130
Salaries - Overtime
3,000.00
3,000.00
765.00
2,013.12
986.88
32.90%
01-522-50140
Salaries - Longevity
1,595.00
1,595.00
0.00
1,530.00
65.00
4.08%
01-522-50145
Salaries - Stipend
4,500.00
4,500.00
0.00
4,000.00
500.00
11.11%
01-522-51200
Retirement
51,888.00
51,888.00
4,718.52
14,474.92
37,413.08
72.10%
01-522-51210
Medical Insurance
38,871.00
38,871.00
3,017.69
10,872.99
27,998.01
72.03%
01-522-51215
Dental Insurance
2,603.00
2,603.00
205.45
747.85
1,855.15
71.27%
01-522-51216
Vision Insurance
543.00
543.00
45.28
164.84
378.16
69.64%
01-522-51218
Life Insurance & Other
2,745.00
2,745.00
224.60
817.56
1,927.44
70.22%
01-522-52220
Social Security Taxes
18,765.00
18,765.00
2,091.89
6,072.52
12,692.48
67.64%
01-522-52225
Medicare Taxes
4,454.00
4,454.00
489.25
1,420.26
3,033.74
68.11%
01-522-52250
Unemployment Taxes
1,242.00
1,242.00
794.44
794.44
447.56
36.04%
01-522-52260
Workman's Compensation
1,623.00
1,623.00
0.00
0.00
1,623.00
100.00%
Category: 50 - Personnel Services Total:
429,897.00
429,897.00
46,129.72
136,233.07
293,663.93
68.31
Category:
60 - Purchased Services
01-522-60100
Professional Outside Services
12,000.00
12,000.00
0.00
0.00
12,000.00
100.00%
01-522-60500
Engineering
75,000.00
75,000.00
0.00
11,468.90
63,531.10
84.71%
01-522-60600
Plan Review Services
5,000.00
5,000.00
0.00
0.00
5,000.00
100.00%
01-522-61100
Appraisal
500.00
500.00
0.00
0.00
500.00
100.00%
01-522-62300
Health Inspections
6,100.00
6,100.00
0.00
0.00
6,100.00
100.00%
01-522-62350
Inspection Services
8,000.00
8,000.00
0.00
0.00
8,000.00
100.00%
01-522-63200
Advertising
1,100.00
1,100.00
0.00
429.96
670.04
60.91%
01-522-63250
Printing
1,100.00
1,100.00
0.00
0.00
1,100.00
100.00%
01-522-63300
Computer Mapping
4,000.00
4,000.00
0.00
0.00
4,000.00
100.00%
01-522-63500
Abatements
3,000.00
3,000.00
0.00
40.00
2,960.00
98.67%
01-522-63551
Schools & Training
2,800.00
2,800.00
310.00
660.00
2,140.00
76.43%
01-522-64300
Telephone
600.00
600.00
0.00
0.00
600.00
100.00%
01-522-64400
Communications /Pagers/Mobiles
3,672.00
3,672.00
251.52
889.99
2,782.01
75.76%
01-522-65300
Vehicle Maintenance
3,000.00
3,000.00
0.00
687.49
2,312.51
77.08%
01-522-68100
Dues & Membership
1,627.00
1,627.00
100.00
281.00
1,346.00
82.73%
01-522-68200
Travel & per diem
1,000.00
1,000.00
0.00
429.38
570.62
57.06%
01-522-68600
Meetings
240.00
240.00
0.00
22.00
218.00
90.83%
01-522-69105
Plat Filing Fees
1,100.00
1,100.00
0.00
32.50
1,067.50
97.05%
Category: 60 - Purchased Services Total:
129,839.00
129,839.00
661.52
14,941.22
114,897.78
88.49
Category:
70 - Supplies
01-522-70100
Office Supplies
2,500.00
2,500.00
150.71
607.19
1,892.81
75.71%
01-522-70300
Postage
500.00
500.00
0.00
150.66
349.34
69.87%
01-522-70400
Publications/Books/Subscriptions
700.00
700.00
0.00
15.69
684.31
97.76%
01-522-71000
Fuel
6,245.00
6,245.00
213.33
1,231.14
5,013.86
80.29%
01-522-72100
Uniforms
2,340.00
2,340.00
0.00
973.50
1,366.50
58.40%
01-522-79999
Miscellaneous Expense
900.00
900.00
0.00
3.25
896.75
99.64%
Category: 70 - Supplies Total:
13,185.00
13,185.00
364.04
2,981.43
10,203.57
77.39 %
Department: 522 - Community Development Total:
572,921.00
572,921.00
47,155.28
154,155.72
418,765.28
73.09 %
Department: 611- Finance
Category:
50 - Personnel Services
01-611-50100
Salaries - Regular
188,912.00
188,912.00
21,763.20
57,651.94
131,260.06
69.48%
01-611-50140
Salaries - Longevity
270.00
270.00
0.00
200.00
70.00
25.93%
01-611-50145
Salaries - Stipend
2,250.00
2,250.00
0.00
1,500.00
750.00
33.33%
01-611-51200
Retirement
32,338.00
32,338.00
1,784.43
5,416.51
26,921.49
83.25%
01-611-51210
Medical Insurance
23,861.00
23,861.00
1,285.72
4,635.46
19,225.54
80.57%
01-611-51215
Dental Insurance
1,665.00
1,665.00
89.49
325.74
1,339.26
80.44%
Page 9 of 15
2/18/2015 9:21:56
PF
February 24, 2015 Town Council Minutes
Page
40 of 80
Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
01-611-51216
Vision Insurance
398.00
398.00
18.24
66.40
331.60
83.32%
01-611-51218
Life Insurance & Other
1,671.00
1,671.00
84.42
307.29
1,363.71
81.61%
01-611-52220
Social Security Taxes
11,729.00
11,729.00
763.51
2,165.66
9,563.34
81.54%
01-611-52225
Medicare Taxes
2,776.00
2,776.00
178.57
506.50
2,269.50
81.75%
01-611-52250
Unemployment Taxes
597.00
597.00
301.31
301.31
295.69
49.53%
01-611-52260
Workman's Compensation
479.00
479.00
0.00
0.00
479.00
100.00%
Category: 50 - Personnel Services Total:
266,946.00
266,946.00
26,268.89
73,076.81
193,869.19
72.62
Category: 60 - Purchased Services
01-611-60100
Professional Outside Services
2,100.00
2,100.00
2,145.00
2,145.00
-45.00
-2.14%
01-611-60200
Auditing
32,750.00
32,750.00
20,000.00
20,750.00
12,000.00
36.64%
01-611-61100
Appraisal
46,394.00
46,394.00
47.33
16,901.96
29,492.04
63.57%
01-611-61150
Tax Administration
4,416.00
4,416.00
0.00
0.00
4,416.00
100.00%
01-611-63200
Advertising
3,800.00
3,800.00
0.00
150.00
3,650.00
96.05%
01-611-63250
Printing
750.00
750.00
0.00
0.00
750.00
100.00%
01-611-63551
Schools & Training
2,855.00
2,855.00
199.00
748.00
2,107.00
73.80%
01-611-63800
Service Charges & Fees
18,120.00
18,120.00
618.91
2,814.58
15,305.42
84.47%
01-611-63850
PID
100.00
100.00
0.00
0.00
100.00
100.00%
01-611-64300
Telephone
100.00
100.00
0.00
0.00
100.00
100.00%
01-611-64400
Communications /Pagers/Mobiles
900.00
900.00
0.00
0.00
900.00
100.00%
01-611-68100
Dues & Membership
1,500.00
1,500.00
0.00
0.00
1,500.00
100.00%
01-611-68200
Travel & per diem
2,916.00
2,916.00
39.71
767.74
2,148.26
73.67%
01-611-68600
Meetings
100.00
100.00
0.00
35.00
65.00
65.00%
Category: 60 - Purchased Services Total:
116,801.00
116,801.00
23,049.95
44,312.28
72,488.72
62.06
Category: 70 - Supplies
01-611-70100
Office Supplies
1,800.00
1,800.00
160.46
819.51
980.49
54.47%
01-611-70300
Postage
1,000.00
1,000.00
0.00
191.77
808.23
80.82%
01-611-70400
Publications/Books/Subscriptions
250.00
250.00
0.00
0.00
250.00
100.00%
01-611-78500
Furniture/Equipment<$5,000
200.00
200.00
0.00
0.00
200.00
100.00%
01-611-79999
Miscellaneous Expense
100.00
100.00
0.00
0.00
100.00
100.00%
Category: 70 - Supplies Total:
3,350.00
3,350.00
160.46
1,011.28
2,338.72
69.81
Department: 611- Finance Total:
387,097.00
387,097.00
49,479.30
118,400.37
268,696.63
69.41
Department: 615 - Municipal Court
Category: 50 - Personnel
Services
01-615-50100
Salaries - Regular
54,747.00
54,747.00
5,769.60
15,961.60
38,785.40
70.84%
01-615-50140
Salaries - Longevity
80.00
80.00
0.00
0.00
80.00
100.00%
01-615-50145
Salaries - Stipend
750.00
750.00
0.00
750.00
0.00
0.00%
01-615-51200
Retirement
8,714.00
8,714.00
788.13
2,392.17
6,321.83
72.55%
01-615-51210
Medical Insurance
5,570.00
5,570.00
464.14
1,667.19
3,902.81
70.07%
01-615-51215
Dental Insurance
387.00
387.00
32.26
117.43
269.57
69.66%
01-615-51216
Vision Insurance
81.00
81.00
6.76
24.61
56.39
69.62%
01-615-51218
Life Insurance & Other
512.00
512.00
42.16
153.46
358.54
70.03%
01-615-52220
Social Security Taxes
3,399.00
3,399.00
356.66
1,032.25
2,366.75
69.63%
01-615-52225
Medicare Taxes
806.00
806.00
83.41
241.40
564.60
70.05%
01-615-52250
Unemployment Taxes
222.00
222.00
132.69
133.55
88.45
39.84%
01-615-52260
Workman's Compensation
129.00
129.00
0.00
0.00
129.00
100.00%
Category: 50 - Personnel Services Total:
75,397.00
75,397.00
7,675.81
22,473.66
52,923.34
70.19
Category: 60 - Purchased Services
01-615-60100
Professional Outside Services
1,890.00
1,890.00
175.65
471.30
1,418.70
75.06%
01-615-60300
Judge's Compensation
4,500.00
4,500.00
300.00
1,200.00
3,300.00
73.33%
01-615-63250
Printing
1,100.00
1,100.00
0.00
312.50
787.50
71.59%
01-615-63551
Schools & Training
350.00
350.00
0.00
50.00
300.00
85.71%
01-615-64300
Telephone
150.00
150.00
0.00
0.00
150.00
100.00%
01-615-66300
Jury Fees
144.00
144.00
0.00
0.00
144.00
100.00%
01-615-68100
Dues & Membership
130.00
130.00
0.00
0.00
130.00
100.00%
01-615-68200
Travel & per diem
625.00
625.00
0.00
0.00
625.00
100.00%
Category: 60 - Purchased Services Total:
8,889.00
8,889.00
475.65
2,033.80
6,855.20
77.12
2/18/2015 9:21:56 PF
Page 10 of 15
February 24, 2015 Town Council Minutes
Page 41 of80
Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
Category: 70 - Supplies
01-615-70100
Office Supplies
450.00
450.00
1.75
56.79
393.21
87.38%
01-615-70300
Postage
1,000.00
1,000.00
0.00
92.36
907.64
90.76%
01-615-78500
Furniture/Equipment<$5,000
200.00
200.00
0.00
0.00
200.00
100.00%
01-615-79999
Miscellaneous Expense
0.00
0.00
0.00
136.00
-136.00
0.00%
Category: 70 - Supplies Total:
1,650.00
1,650.00
1.75
285.15
1,364.85
82.72
Department: 615 - Municipal Court Total:
85,936.00
85,936.00
8,153.21
24,792.61
61,143.39
71.15
Department: 630 - Human Resources
Category: 50 - Personnel Services
01-630-50100
Salaries - Regular
51,765.00
51,765.00
1,346.00
8,846.66
42,918.34
82.91%
01-630-50140
Salaries - Longevity
65.00
65.00
0.00
0.00
65.00
100.00%
01-630-50145
Salaries - Stipend
750.00
750.00
0.00
0.00
750.00
100.00%
01-630-51200
Retirement
8,882.00
8,882.00
278.08
1,381.42
7,500.58
84.45%
01-630-51210
Medical Insurance
0.00
0.00
0.00
738.91
-738.91
0.00%
01-630-51215
Dental Insurance
387.00
387.00
0.00
74.36
312.64
80.79%
01-630-51216
Vision Insurance
81.00
81.00
0.00
11.09
69.91
86.31%
01-630-51218
Life Insurance & Other
474.00
474.00
0.00
67.24
406.76
85.81%
01-630-52220
Social Security Taxes
3,213.00
3,213.00
83.45
546.00
2,667.00
83.01%
01-630-52225
Medicare Taxes
762.00
762.00
19.52
127.70
634.30
83.24%
01-630-52250
Unemployment Taxes
207.00
207.00
30.96
30.96
176.04
85.04%
01-630-52260
Workman's Compensation
131.00
131.00
0.00
0.00
131.00
100.00%
01-630-52290
Pre -employment Physicals/Testing
0.00
0.00
0.00
450.00
-450.00
0.00%
01-630-52960
Employee Relations
8,150.00
8,150.00
3,447.44
4,939.49
3,210.51
39.39%
01-630-53240
Tuition Reimbursement
10,100.00
10,100.00
0.00
0.00
10,100.00
100.00%
01-630-53280
Employee Assistance Program
2,688.00
2,688.00
0.00
403.20
2,284.80
85.00%
Category: 50 - Personnel Services Total:
87,655.00
87,655.00
5,205.45
17,617.03
70,037.97
79.90
Category: 60 - Purchased Services
01-630-60400
Physicals/Testing
540.00
540.00
0.00
0.00
540.00
100.00%
01-630-63250
Printing
150.00
150.00
0.00
0.00
150.00
100.00%
01-630-63551
Schools & Training
1,000.00
1,000.00
0.00
0.00
1,000.00
100.00%
01-630-64300
Telephone
100.00
100.00
0.00
0.00
100.00
100.00%
01-630-64400
Communications /Pagers/Mobiles
900.00
900.00
0.00
85.27
814.73
90.53%
01-630-68100
Dues & Membership
250.00
250.00
0.00
75.00
175.00
70.00%
01-630-68200
Travel & per diem
500.00
500.00
0.00
0.00
500.00
100.00%
Category: 60 - Purchased Services Total:
3,440.00
3,440.00
0.00
160.27
3,279.73
95.34
Category: 70 - Supplies
01-630-70100
Office Supplies
1,000.00
1,000.00
1.75
22.74
977.26
97.73%
01-630-70300
Postage
300.00
300.00
0.00
31.79
268.21
89.40%
01-630-70400
Publications/Books/Subscriptions
100.00
100.00
0.00
0.00
100.00
100.00%
Category: 70 - Supplies Total:
1,400.00
1,400.00
1.75
54.53
1,345.47
96.11
Department: 630 - Human Resources Total:
92,495.00
92,495.00
5,207.20
17,831.83
74,663.17
80.72
Department: 640 - Information
Services
Category: 50 - Personnel Services
01-640-50100
Salaries - Regular
139,358.00
139,358.00
15,751.20
43,473.32
95,884.68
68.80%
01-640-50140
Salaries - Longevity
1,620.00
1,620.00
0.00
1,635.00
-15.00
-0.93%
01-640-50145
Salaries - Stipend
1,500.00
1,500.00
0.00
1,500.00
0.00
0.00%
01-640-51200
Retirement
24,068.00
24,068.00
2,151.60
6,690.72
17,377.28
72.20%
01-640-51210
Medical Insurance
11,139.00
11,139.00
928.28
3,356.66
7,782.34
69.87%
01-640-51215
Dental Insurance
774.00
774.00
64.52
234.86
539.14
69.66%
01-640-51216
Vision Insurance
162.00
162.00
13.52
49.22
112.78
69.62%
01-640-51218
Life Insurance & Other
1,130.00
1,130.00
92.86
338.01
791.99
70.09%
01-640-52220
Social Security Taxes
8,741.00
8,741.00
976.59
2,889.73
5,851.27
66.94%
01-640-52225
Medicare Taxes
2,066.00
2,066.00
228.39
675.82
1,390.18
67.29%
01-640-52250
Unemployment Taxes
414.00
414.00
347.93
347.93
66.07
15.96%
01-640-52260
Workman's Compensation
353.00
353.00
0.00
0.00
353.00
100.00%
Category: 50 - Personnel Services Total:
191,325.00
191,325.00
20,554.89
61,191.27
130,133.73
68.02
2/18/2015 9:21:56 PF
Page 11 of 15
February 24, 2015 Town Council Minutes
Page 42 of 80
Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
Category: 60 - Purchased Services
01-640-60800
Software & Support
147,602.26
147,602.26
-4,469.82
76,342.09
71,260.17
48.28%
01-640-60900
Security
1,350.00
1,350.00
108.00
108.00
1,242.00
92.00%
01-640-63551
Schools & Training
3,500.00
3,500.00
0.00
0.00
3,500.00
100.00%
01-640-64300
Telephone
5,808.00
5,808.00
905.60
1,900.39
3,907.61
67.28%
01-640-64400
Communications /Pagers/Mobiles
2,716.00
2,716.00
225.98
789.50
1,926.50
70.93%
01-640-67000
Independent Labor
3,000.00
3,000.00
0.00
0.00
3,000.00
100.00%
01-640-67150
Copier Rental/Lease
7,908.00
7,908.00
681.17
3,404.04
4,503.96
56.95%
01-640-68100
Dues & Membership
250.00
250.00
0.00
150.00
100.00
40.00%
01-640-68200
Travel & per diem
2,849.00
2,849.00
0.00
0.00
2,849.00
100.00%
01-640-68600
Meetings
72.00
72.00
0.00
0.00
72.00
100.00%
Category: 60 - Purchased Services Total:
175,055.26
175,055.26
-2,549.07
82,694.02
92,361.24
52.76
Category: 70 - Supplies
01-640-70100
Office Supplies
721.00
721.00
1.75
20.73
700.27
97.12%
01-640-70200
Printer Supplies
7,500.00
7,500.00
479.63
3,046.09
4,453.91
59.39%
01-640-70300
Postage
250.00
250.00
0.00
23.69
226.31
90.52%
01-640-72100
Uniforms
225.00
225.00
0.00
156.45
68.55
30.47%
01-640-78600
Hardware
16,623.00
16,623.00
2,891.42
25,631.06
-9,008.06
-54.19%
Category: 70 - Supplies Total:
25,319.00
25,319.00
3,372.80
28,878.02
-3,559.02
-14.06
Department: 640 - Information Services Total:
391,699.26
391,699.26
21,378.62
172,763.31
218,935.95
55.89
Department: 710 - Facilities Management
Category: 60 - Purchased Services
01-710-6400C
Electricity
15,000.00
15,000.00
1,073.02
2,647.04
12,352.96
82.35%
01-710-64100
Water
1,860.00
1,860.00
0.00
260.02
1,599.98
86.02%
01-710-65000
Insurance
54,265.00
54,265.00
0.00
53,241.92
1,023.08
1.89%
01-710-65200
Building Maintenance
10,000.00
10,000.00
631.68
4,656.25
5,343.75
53.44%
01-710-65350
Equipment Maintenance
250.00
250.00
0.00
467.88
-217.88
-87.15%
01-710-65400
Cleaning Services
17,292.00
17,292.00
0.00
3,707.00
13,585.00
78.56%
Category: 60 - Purchased Services Total:
98,667.00
98,667.00
1,704.70
64,980.11
33,686.89
34.14
Category: 70 - Supplies
01-710-78500
Furniture/Equipment<$5,000
10,875.00
10,875.00
0.00
5,035.95
5,839.05
53.69%
01-710-79100
Maintenance Supplies
1,500.00
1,500.00
64.61
740.85
759.15
50.61%
Category: 70 - Supplies Total:
12,375.00
12,375.00
64.61
5,776.80
6,598.20
53.32
Department: 710 - Facilities Management Total:
111,042.00
111,042.00
1,769.31
70,756.91
40,285.09
36.28
Expense Total:
8,600,033.26
8,600,033.26
715,509.65
2,400,159.57
6,199,873.69
72.09%
Fund: 01 - GENERAL FUND Surplus (Deficit):
-101,685.26
-101,685.26
836,793.09
3,160,980.04
3,262,665.30 3,208.59
Report Surplus (Deficit):
-101,685.26
-101,685.26
836,793.09
3,160,980.04
3,262,665.30 3,208.59
2/18/2015 9:21:56 PF Page 12 of 15
February 24, 2015 Town Council Minutes Page 43 of 80
Budget Report
Categor...
Fund: 01-GENERAL FUND
Revenue
Department: 000 - General
40 - Taxes
41- Licenses & Permits
42 - Intergovernmental
43 - Fines & Fees
44 - Charges for Services
45 - Rents
46 - Contributions and Donations
47 - Investment Income
49 - Other Financing Sources
51- Miscellaneous
Department: 000 - General Total:
Revenue Total:
Expense
Department: 000 - General
99 - Other Financing Uses
Department: 000 - General Total:
Department: 140 - Manager's Office
50 - Personnel Services
60 - Purchased Services
70 - Supplies
Department: 140 - Manager's Office Total:
Department: 160 - Legal
50 - Personnel Services
60 - Purchased Services
70 - Supplies
Department: 160 - Legal Total:
Department: 251- Police
50 - Personnel Services
60 - Purchased Services
70 - Supplies
80 - Capital
Department: 251- Police Total:
Department: 255 - EMS
50 - Personnel Services
60 - Purchased Services
70 - Supplies
Department: 255 - EMS Total:
Department: 360 - Streets
50 - Personnel Services
60 - Purchased Services
70 - Supplies
Department: 360 - Streets Total:
Department: 400 - Parks
50 - Personnel Services
60 - Purchased Services
70 - Supplies
Department: 400 - Parks Total:
Department: 401- Medians
50 - Personnel Services
60 - Purchased Services
2/18/2015 9:21:56 PP'
February 24, 2015 Town Council Minutes
For Fiscal: 2014-2015 Period Ending: 01/31/2015
Group Summary
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
5,842,789.00
5,842,789.00
1,210,755.37
4,843,820.21
-998,968.79
17.10
1,523,137.00
1,523,137.00
104,524.48
335,762.54
-1,187,374.46
77.96
269,919.00
269,919.00
18,257.70
38,297.12
-231,621.88
85.81
466,101.00
466,101.00
64,415.14
109,390.08
-356,710.92
76.53
260,852.00
260,852.00
152,617.27
203,292.31
-57,559.69
22.07
67,500.00
67,500.00
0.00
17,870.00
-49,630.00
73.53
0.00
0.00
1,180.00
1,180.00
1,180.00
0.00
6,000.00
6,000.00
496.32
1,334.59
-4,665.41
77.76
11,000.00
11,000.00
0.00
0.00
-11,000.00
100.00
51,050.00
51,050.00
56.46
10,192.76
-40,857.24
80.03
8,498,348.00
8,498,348.00
1,552,302.74
5,561,139.61
-2,937,208.39
34.56
8,498,348.00
8,498,348.00
1,552,302.74
5,561,139.61
-2,937,208.39
34.56
618,243.00
618,243.00
0.00
0.00
618,243.00
100.00
618,243.00
618,243.00
0.00
0.00
618,243.00
100.00
757,082.00
757,082.00
97,908.75
240,286.54
516,795.46
68.26
90,119.00
90,119.00
4,852.93
31,652.09
58,466.91
64.88
52,737.00
52,737.00
493.62
7,431.43
45,305.57
85.91
899,938.00
899,938.00
103,255.30
279,370.06
620,567.94
68.96
162,446.00
162,446.00
17,877.28
52,032.61
110,413.39
67.97
23,125.00
23,125.00
50.76
1,110.43
22,014.57
95.20
7,818.00
7,818.00
559.75
1,731.24
6,086.76
77.86
193,389.00
193,389.00
18,487.79
54,874.28
138,514.72
71.62
1,868,734.00
1,868,734.00
200,333.78
596,167.98
1,272,566.02
68.10
134,269.00
134,269.00
7,498.08
36,798.67
97,470.33
72.59
105,595.00
105,595.00
5,308.65
22,406.75
83,188.25
78.78
1,500.00
1,500.00
72.99
230.99
1,269.01
84.60
2,110,098.00
2,110,098.00
213,213.50
655,604.39
1,454,493.61
68.93
764,304.00
764,304.00
75,176.57
251,035.65
513,268.35
67.15
44,915.00
44,915.00
4,687.85
12,934.67
31,980.33
71.20
28,143.00
28,143.00
2,857.84
8,557.37
19,585.63
69.59
837,362.00
837,362.00
82,722.26
272,527.69
564,834.31
67.45
222,195.00
222,195.00
20,664.32
67,776.28
154,418.72
69.50
185,932.00
185,932.00
12,926.26
40,495.15
145,436.85
78.22
3,550.00
3,550.00
472.89
1,667.78
1,882.22
53.02
411,677.00
411,677.00
34,063.47
109,939.21
301,737.79
73.29
657,422.00
657,422.00
60,401.98
199,486.51
457,935.49
69.66
286,093.00
286,093.00
10,493.35
64,765.53
221,327.47
77.36
35,071.00
35,071.00
3,351.47
13,943.43
21,127.57
60.24
978,586.00
978,586.00
74,246.80
278,195.47
700,390.53
71.57
151,083.00
151,083.00
15,328.26
47,274.67
103,808.33
68.71
133,976.00
133,976.00
13,829.50
39,354.83
94,621.17
70.63
Page
13 of 15
Page
44 of 80
Budget Report For Fiscal: 2014-2015 Period Ending: 01/31/2015
Variance
Original
Current
Period
Fiscal
Favorable
Percent
Categor...
Total Budget
Total Budget
Activity
Activity
(Unfavorable)
Remaining
70 - Supplies
14,251.00
14,251.00
0.00
278.86
13,972.14
98.04
Department: 401- Medians Total:
299,310.00
299,310.00
29,157.76
86,908.36
212,401.64
70.96
Department: 450 - Recreation
50 - Personnel Services
393,165.00
393,165.00
20,783.36
62,230.12
330,934.88
84.17
60 - Purchased Services
97,541.00
97,541.00
5,046.37
21,628.30
75,912.70
77.83
70 - Supplies
59,333.00
59,333.00
1,993.81
3,952.40
55,380.60
93.34
Department: 450 - Recreation Total:
550,039.00
550,039.00
27,823.54
87,810.82
462,228.18
84.04
Department: 460 - Community Events
60 - Purchased Services
43,583.00
43,583.00
-603.69
13,768.86
29,814.14
68.41
70 - Supplies
16,618.00
16,618.00
0.00
2,459.68
14,158.32
85.20
Department: 460 - Community Events Total:
60,201.00
60,201.00
-603.69
16,228.54
43,972.46
73.04
Department: 522 - Community Development
50 - Personnel Services
429,897.00
429,897.00
46,129.72
136,233.07
293,663.93
68.31
60 - Purchased Services
129,839.00
129,839.00
661.52
14,941.22
114,897.78
88.49
70-Supplies
13,185.00
13,185.00
364.04
2,981.43
10,203.57
77.39
Department: 522 - Community Development Total:
572,921.00
572,921.00
47,155.28
154,155.72
418,765.28
73.09 %
Department: 611- Finance
50 - Personnel Services
266,946.00
266,946.00
26,268.89
73,076.81
193,869.19
72.62
60 - Purchased Services
116,801.00
116,801.00
23,049.95
44,312.28
72,488.72
62.06
70 - Supplies
3,350.00
3,350.00
160.46
1,011.28
2,338.72
69.81
Department: 611- Finance Total:
387,097.00
387,097.00
49,479.30
118,400.37
268,696.63
69.41
Department: 615 - Municipal Court
50 - Personnel Services
75,397.00
75,397.00
7,675.81
22,473.66
52,923.34
70.19
60 - Purchased Services
8,889.00
8,889.00
475.65
2,033.80
6,855.20
77.12
70 - Supplies
1,650.00
1,650.00
1.75
285.15
1,364.85
82.72
Department: 615 - Municipal Court Total:
85,936.00
85,936.00
8,153.21
24,792.61
61,143.39
71.15
Department: 630 - Human Resources
50 - Personnel Services
87,655.00
87,655.00
5,205.45
17,617.03
70,037.97
79.90
60 - Purchased Services
3,440.00
3,440.00
0.00
160.27
3,279.73
95.34
70 - Supplies
1,400.00
1,400.00
1.75
54.53
1,345.47
96.11
Department: 630 - Human Resources Total:
92,495.00
92,495.00
5,207.20
17,831.83
74,663.17
80.72
Department: 640 - Information Services
50 - Personnel Services
191,325.00
191,325.00
20,554.89
61,191.27
130,133.73
68.02
60 - Purchased Services
175,055.26
175,055.26
-2,549.07
82,694.02
92,361.24
52.76
70 - Supplies
25,319.00
25,319.00
3,372.80
28,878.02
-3,559.02
-14.06
Department: 640 - Information Services Total:
391,699.26
391,699.26
21,378.62
172,763.31
218,935.95
55.89
Department: 710 - Facilities Management
60 - Purchased Services
98,667.00
98,667.00
1,704.70
64,980.11
33,686.89
34.14
70 - Supplies
12,375.00
12,375.00
64.61
5,776.80
6,598.20
53.32
Department: 710 - Facilities Management Total:
111,042.00
111,042.00
1,769.31
70,756.91
40,285.09 36.28
Expense Total:
8,600,033.26
8,600,033.26
715,509.65
2,400,159.57
6,199,873.69 72.09%
Fund: 01 - GENERAL FUND Surplus (Deficit):
-101,685.26
-101,685.26
836,793.09
3,160,980.04
3,262,665.30 3,208.59
Report Surplus (Deficit):
-101,685.26
-101,685.26
836,793.09
3,160,980.04
3,262,665.30 3,208.59
2/18/2015 9:21:56 PP'
February 24, 2015 Town Council Minutes
Page 45 of 80
ray - - -
Budget Report
For Fiscal: 2014-2015 Period Ending: 01/31/2015
Fund Summary
Variance
Original
Current
Period
Fiscal
Favorable
Fund Total Budget
Total Budget
Activity
Activity
(Unfavorable)
01-GENERAL FUND-101,685.26
-101,685.26
836,793.09
3,160,980.04
3,262,665.30
Report Surplus (Deficit): -101,685.26
-101,685.26
836,793.09
3,160,980.04
3,262,665.30
2/18/2015 9:21:56 PP'
February 24, 2015 Town Council Minutes
Page 46 of 80
Page 15 of 15
ATTACHMENT C
4t" Quarter 2014 Investment Report
February 24, 2015 Town Council Minutes Page 47 of 80
Town of Trophy Club
Quarterly Investment Report
For the Quarter Ended December 31, 2014
13 Weeks Treasury Bill Yield: 0.04%
First Financial Bank
Beginning
Ending Avg Monthly Yield: 0.15%
Investment Description
Balance
Deposits Withdrawals Interest
Balance Avg WAM* in Days: N/A
First Financial - Pooled Cash $
1,310,719.45 $
2,982,139.07 $ (3,136,778.38) $ 498.99 $
1,156,579.13
First Financial Totals $
1,310,719.45 $
2,982,139.07 $ (3,136,778.38) $ 498.99 $
1,156,579.13
TexPool
Beginning Ending Avg Monthly Yield: 0.0465%
Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM*in Days: 44
TexPool - Interest and Sinking Account $ 135,852.59 $ 835,274.58 $ - $ 19.70 $ 971,146.87
TexPool- Designated Account 356,792.89 3,232,005.11 (3,067,000.00) 40.08 521,838.08
TexPool - Grant Fund 99.86 - - - 99.86
TexPool - 2010 Tax Notes 41,117.52 - - 3.35 41,120.87
TexPool - 5M Park Bond 2010 150,880.96 - - 12.33 150,893.29
TexPool - 2012 Tax Notes 279,359.07 - - 22.82 279,381.89
TexPool - 2013 CO 1,822,782.66 - - 148.94 1,822,931.60
TexPool-2014 CO 2,500,322.17 - - 204.36 2,500,526.53
TexPool - Utility Drainage Account 147,453.13 - - 12.05 147,465.18
TexPool Totals $ 5,434,660.85 $ 4,067,279.69 $ (3,067,000.00) $ 463.63 $ 6,435,404.17
LOGIC
Investment Description
Beginning
Balance
Deposits
Withdrawals
Interest
Ending
Balance
Avg Monthly Yield: 0.0974%
Avg WAM* in Days: 54
LOGIC - Designated
$
1,500,423.44 $
2,000,000.00 $
(943,000.00) $
174.08 $
2,557,597.52
LOGIC Totals
$
1,500,423.44 $
2,000,000.00
$ (943,000.00) $
174.08 $
2,557,597.52
First Public
Beginning
Ending
Investment Description
Balance
Deposits
Withdrawals
Interest
Balance
Avg Monthly Yield: 0.12%
First Public - Designated
$
1,578,413.97 $
-
$ - $
463.96 $
1,578,877.93
Avg WAM* in Days: 52
First Public Totals
$
1,578,413.97 $
-
$ - $
463.96 $
1,578,877.93
Total Cash & Investments $ 9,824,217.71 $ 9,049,418.76 $ (7,146,778.38) $ 1,600.66 $ 11,728,458.75
*WAM (Weighted Average Maturity) is the mean average of the periods of time remaining until the securities held are (1) scheduled to be repaid or (2) would be repaid upon demand or (3) are
scheduled to have their interest rate readjusted to reflect current market rates.
The undersigned serves as the Investment Officer* for the Town of Trophy Club. I certify that all instruments held in the Town's investment portfolios for the period October 1, 2014 through
December 31, 2014 (a) met the investment guidelines and complied with the investment strategies as authorized by the Town's Investment Policies, and (b) did not violate any applicable provisions of
* The Town Finance Director is the designated Investment Officer for the Town but due to a vacancy in the position the Acting Town Manager will be fulfilling these duties.
SIGNED:
INVESTMENT OFFICER
DATE 2/19/2015
February 24, 2015 Town Council Minutes Page 48 of 80
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ATTACHMENT D
15t Quarter 2015 Investment Report
February 24, 2015 Town Council Minutes Page 50 of 80
Town of Trophy Club
Quarterly Investment Report
For the Quarter Ended September 30, 2014
13 Weeks Treasury Bill Yield: 0.02%
First Financial Bank
Beginning
Ending Avg Monthly Yield: 0.15%
Investment Description
Balance
Deposits Withdrawals Interest
Balance Avg WAM* in Days: N/A
First Financial - Pooled Cash
$ 1,781,968.54 $
3,425,175.53 $ (3,896,965.07) $ 540.45
$ 1,310,719.45
First Financial Totals
$ 1,781,968.54 $
3,425,175.53 $ (3,896,965.07) $ 540.45
$ 1,310,719.45
TexPool
Beginning
Ending Avg Monthly Yield: 0.03%
Investment Description
Balance
Deposits
Withdrawals
Interest
Balance Avg WAM*in Days:51
TexPool - Interest and Sinking Account
$ 1,011,687.27 $
60,369.58
$ (936,261.82) $
57.56 $
135,852.59
TexPool - Designated Account
2,199,397.53
520,449.49
(2,363,112.49)
58.36
356,792.89
TexPool - Grant Fund
99.86
-
-
99.86
TexPool -2010Tax Notes
41,114.03
-
-
3.49
41,117.52
TexPool - SM Park Bond 2010
150,868.35
12.61
150,880.96
TexPool - 2012 Tax Notes
329,002.56
(49,668.61)
25.12
279,359.07
TexPool - 2013 CO
1,931,964.87
(109,338.74)
156.53
1,822,782.66
TexPool - 2014 CO
2,500,112.26
-
209.91
2,500,322.17
TexPool - Utility Drainage Account
138,179.74
50,575.49
(41,314.69)
12.59
147,453.13
TexPool Totals
$ 8,302,426.47 $
631,394.56
$ (3,499,696.35) $
536.17 $
5,434,660.85
LOGIC
Beginning Ending Avg Monthly Yield: 0.0795%
Investment Description Balance Deposits Withdrawals Interest Balance Avg WAM* in Days: 57
LOGIC -Designated $ 1,500,019.15 $ 500,000.00 $ (500,000.00) $ 404.29 $ 1,500,423.44
LOGIC Totals $ 1,500,019.15 $ 500,000.00 $ (500,000.00) $ 404.29 $ 1,500,423.44
First Public
Beginning Ending
Investment Description Balance Deposits Withdrawals Interest Balance Avg Monthly Yield: 0.12%
First Public - Designated $ - $ 1,578,150.00 $ - $ 263.97 $ 1,578,413.97 Avg WAM* in Days: 52
First Public Totals $ - $ 1,578,150.00 $ - $ 263.97 $ 1,578,413.97
Total Cash & Investments $ 11,584,414.16 $ 6,134,720.09 $ (7,896,661.42) $ 1,744.88 $ 9,824,217.71
* WAM (Weighted Average Maturity) is the mean average of the periods of time remaining until the securities held are (1) scheduled to be repaid or (2) would be repaid upon
demand or (3) are scheduled to have their interest rate readjusted to reflect current market rates.
The undersigned serves as the Investment Officer* for the Town of Trophy Club. I certify that all instruments held in the Town's investment portfolios for the period July 1, 2014
through September 31, 2014 (a) met the investment guidelines and complied with the investment strategies as authorized by the Town's Investment Policies, and (b) did not
violate any applicable provisions of section 2256 of the Government Code of Texas.
* The Town Finance Director is the designated Investment Officer for the Town but due to a vacancy in the position the Acting Town Manager will be fulfilling these duties.
SIGNED:
INVESTMENT OFFICER
DATE 2/19/2015
February 24, 2015 Town Council Minutes Page 51 of 80
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ATTACHMENT E
Proclamation No. 2015-03
February 24, 2015 Town Council Minutes Page 53 of 80
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2015-03
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ESTABLISHING THE MONTH OF MARCH
2015 AS MULTIPLE MYELOMA AWARENESS MONTH IN TROPHY
CLUB.
WHEREAS, multiple myeloma is a cancer of plasma cells, a type of white blood
cell normally responsible for producing antibodies, and
WHEREAS, multiple myeloma is the second most common blood cancer
worldwide and can occur at multiple sites in one's body with a variety of symptoms, thus
making it hard to diagnose, and
WHEREAS, many people are unaware of myeloma until their diagnosis, and
when it goes undetected, it can cause broken bones, ongoing pain, renal failure, and
death, and
WHEREAS, the disease is generally thought to be incurable but highly treatable,
and remissions may be induced with various treatments, and
WHEREAS, the many treatment options for myeloma include chemotherapy,
radiation, stem cell transplantation and many new and novel emerging therapies, and
WHEREAS, increased awareness for clinicians and the general public
accompanied by continued investment and innovation will lead to earlier diagnosis
allowing people to live longer.
NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY
PROCLAIM:
MARCH 2O15 AS MULTIPLE MYELOMA AWARENESS MONTH
In the Town of Trophy Club, and I do thereby encourage all citizens to join me
and the Town of Trophy Club Town Council in spreading awareness about this tragic
condition so that individuals can be treated in a timely manner.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this the 24th day of February, 2015.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
Holly Fimbrds, Town Secretary
Town of Trophy Club, Texas
February 24, 2015 Town Council Minutes Page 54 of 80
ATTACHMENT F
Staff Report and Preliminary Plat for Hillside Pointe
February 24, 2015 Town Council Minutes Page 55 of 80
TOWN OF
(C*: TROPHY CLUB
100 Municipal Drive .Trophy Club, Texas 76262
STAFF REPORT
Town Council
February 24, 2015
PP-14-027- Hillside Pointe
SUBJECT:
Consider and take appropriate action regarding a request for a Preliminary Plat for
Hillside Pointe, Block A, Lots 1-33, CAI, CA2, and Block B, Lot 1; being a replat of
Lot 4, Block B, Trophy Wood Business Center, containing approximately 5.596
acres of land, located in the Town of Trophy Club, Tarrant County, Texas, and
being located in Planned Development No. 33.
REQUEST:
The applicant J. Volk Consulting, on behalf of Manna Land, LLC., is requesting approval
of a Preliminary Plat for Hillside Pointe, Block A, Lots 1-33, CAI, CA2, and Block B,
Lot 1.
LOCATION:
The subject property is located on the west side of Trophy Wood Dr., north of Plaza Dr.,
and south of Hanna Ct.
ZONING:
The subject property is zoned Planned Development No. 33 (PD-33), which was
approved by the Town Council on August 19, 2013. The zoning allows for single family
residential and associated uses. Prior to being rezoned to PD-33, the property was zoned
PD-26 and allowed for Medical General Hospital uses.
CURRENT CONDITIONS:
The subject property is currently undeveloped and is heavily covered with trees. The
adjacent properties have PD-25 — Commercial to the south and west, PD-14 — Single
Family Residential to the north, and the Town of Trophy Club/City of Southlake border
to the east along T.W. King Rd.
COMPREHENSIVE LAND USE PLAN:
The Comprehensive Land Use Plan designates this area as commercial/professional. This
request will provide an additional transitional zone of medium density residential to
create a land use buffer from the higher intensity land uses along HWY 114 and the low
density single family zoning to the north of the subject property.
February 24, 2015 Town Council Minutes Page 56 of 80
THOROUGHFARE PLAN:
The proposed request appears to be compatible with the Town's Thoroughfare Plan. No
changes are proposed to the existing street layout and all proposed streets in the
subdivision will be privately owned and maintained.
STAFF REVIEW:
The preliminary plat was reviewed in accordance with the approved subdivision
regulations as well as the approved development standards set forth in PD-33. The
development standards of PD-33 require that all lots be a minimum of 3,600 sf, be a
minimum of 40' in width at the front building line, and have a minimum depth of 90'.
The applicant is proposing 33 single family residential lots and 2 open space lots. The
proposed lots appear meet the minimum requirements as required by the development
standards of PD-33.
The developer will be required to submit a tree survey and tree mitigation/protection plan
when they submit application for a final plat. Parkland dedication will also be addressed
at the time of the final plat.
STAFF RECOMMENDATION:
The preliminary plat has been reviewed for compliance with the Town's Subdivision
Ordinance, as well as the Development Standards for PD-33. Staff recommends approval
with the following conditions:
• The access easement that is filed on the property will need to be addressed before
the approval of the final plat.
PLANNING AND ZONING COMMISSION:
The Planning and Zoning Commission considered this request on January 15, 2015. The
Commission requested correcting calls in the legal description, adding building line
labels on all lots, providing a 5' wall maintenance easement on the south property line,
and providing clarification and more detail on the drainage coming onto the development
from the properties to the north. The request was tabled to the February 5, 2015 Planning
and Zoning Commission meeting.
On February 5, 2015, the Commission had concerns about drainage but consented that
the concerns would be addressed at the time of final platting. The Commission also
requested that the filed access easement on the property be addressed prior to the
approval of a final plat. A motion was made for approval and the motion passed by a vote
of five in favor to none opposed.
Attachments: Exhibit "A" - Application
Exhibit "B" - Preliminary Plat
Exhibit "C" - Approved Concept Plan
Exhibit "D" - Town Engineer Letter
Exhibit "E" - Easement Acknowledgement
February 24, 2015 Town Council Minutes Page 57 of 80
Exhibit "A"
PLATTING APPLICATION P Z
ia 100 Municipal Drive
Trophy Club, TX 76262 Department of Planning & Zoning
Town of Trophy Club 652.831.4681
Case No. I Bb _ i U. Aq-T
Platting:
Preliminary [�j Final ❑ Construction
Short Form Pe lat ❑ Amendin ❑
Properly Development Information
Present ZoningNov 21 2014
Legal Descril2tion of Property B Yf ----- -,
Platted Property -
Lot(s)/Block: L-mr � '8 Subdivision: `Tr-f C-vvJ Phase:
If Replat, List new Lot/Block designation:
Explain why a replat is necessary:
*Un-plaited Property -
Survey Name: A-
V property is not platted, attach metes and bounds description.
Acres:
Owner Information
Representative/Agent Information
{ir Ih is reore Than one owner. please attach a separate Letter wllh
l is Intorrnation and Vgnoturel
Check here if the property owner is represented by an
Firm Name: VelkcMsu�irta
authorized agent
e,}
Name: 1"{Cu41
Name:
Address: b7O0 Fws�- &Mball sui4e 170
—
Address:
City:
City: _
State: 'rx Zip Code: *1
State: Zip Code:
Phone No. 47 Z _ O f- 3io l
Phone No.
Fax No. q 7Z - t - 3 a q
Fax No.
Email: A AR p 3'Vei
Email:
Special Note
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED
Omer s Signature
epres a ve pens igne ure
ae
tllzpl,y
fle
February 24, 2015 Town Council Minutes Page 58 of 80
Exhibit "B"
_ i
eke
February 24, 2015 Town Council Minutes Page 59 of 80
Exhibit "C"
February 24, 2015 Town Council Minutes Page 60 of 80
Exhibit "D"
tnp
league nail & parkins--w•1
ter•
wrwy«s
w�wxeP. wa�roas
PLAN REVIEW
To: Town of Trophy Club
From; Tom Rutledge & Philip C. Varughese, P.E.
Date: January 8, 2015
RE: Hillside Pointe - Preliminary Plat, Final Review
Plan comments have been addressed. The preliminary plat is ready to proceed to P&Z and Council.
F.rt Werth - 1100 ra— Stow Fan w.nh, To— 76102- 817.336.S773 �•
Dell.. - 17304 Rr.m Rao, SA. 1 340 - Delles, 1.xe MS2- 214.461.1867
0tnlon-1517C Pt— Orlvo,S .320- Oo.vn,, Tax. 76205-94(0$3.4177 �
5h—n 200 North TF.A, Sirnei,5u1.500- S6..X.4 Taxers 75090-903.970.10$9
6ayhro d by Zhu Taxers Board of Pr fi— nl F .qirn.rs, No. F.230 -
Fo91—d by dm T..., Boyd of P-1i.* iol t—y.r, N. 100116
February 24, 2015 Town Council Minutes Page 61 of 80
Exhibit "E"
;fJ. VOLK consLJ tiI-Ig
800 East Campbell Road, S-Ae 1201 Richirdson,TX 7�-081
972.201.3100 (oflic;e) 1 972.PC)1,3[K)13 (fax)
TPBF M). F•11962
February 3, 2015
Matt Janes, AICP
Town of Trophy Club
100 Municipal Drive
Trophy Club, Texas 76262
RE: Hillside Pointe— Preliminary Plat— (PP-14-027)
Dear Matt,
We are in receipt of the Access Easement and Agreement. The Agreement was intended to
provide access/circulation and was based on the assumption that similar uses would be
developed on Hillside Point tract and the tract to the south. The current zoning and proposed
use of the two properties makes the agreement unnecessary and impractical. Also, the
screening wall requirements in the PD standards for Hillside Point do not allow us to comply
with the terms of the agreement. Similarly, the curb and screening wall being constructed with
the hotel project do not comply with the terms of the agreement, which prohibits obstructions
being placed within the access easement.
The owner of the Hillside Pointe property was already aware of the issue and is working to
abandon the easement and/or find a remedy acceptable to both property owners.
Sincerely,
J. VOLK CONSULTING, INC.
FV`
Matt Atkins, PE
~CEIV D
FEB 3 2015
BY:
February 24, 2015 Town Council Minutes Page 62 of 80
ATTACHMENT G
Cost Estimate from Teague Nall & Perkins
February 24, 2015 Town Council Minutes Page 63 of 80
**tnp
teague nail & perkins
TROPHY CLUB
2.24.15
ROYAL TROON (SPLASH PARK)
Study/Design for following options:
AREA No. 1 ($39,500)
1. West end of parking lot — add 2 more islands in parking and place 6" tree along with enhanced
landscaping at west end
a. Plant 6" trees (7 trees x $2,500) = $17,500
b. Landscape with shrubs and irrigation (11,000 sf x $2)=$22,000
2. Study Fee: $1,500
3. Design Fee: $4,500
AREA No. 2 ($40,000)
1. Remove 18 parking spaces (east end) and provide landscape screening and trees
a. Concrete Removal (3,000sf x $2) _ $6,000
b. Plant 6" trees (10 trees x $2,500) _ $25,000
c. Landscape with shrubs and irrigation (4,500 sf x $2)= $9,000
2. Enhance with landscaping — 6" trees and large shrubs
3. Study Fee: $1,500
4. Design Fee: $4,500
AREA No. 3 ($85,000)
1. Provide additional parking (up to 20 spaces) at east end of splash pad between ball field
2. Parking and landscaping
a. 20 parking spaces x $3,000 ea. = $60,000
b. Landscape enhancements = $25,000
3. Study Fee: $2,500
4. Design Fee: $7,500
Fore P f9fU'a��0�'4"" T§tr��.1F � � �g102- 817.336.5773 ^ Dallas 17304 Preston Road, Suite 1340� Dallas, Texas 75 pl2a 2, 9 $4 1 %1867
Denton -1517 Centre Place Drive, Suite 320 - Denton, Texas 76205- 940.383.4177 Sherman- 200 North Travis Street, Suite 500- Sherman, Texas 7909g4 9P 0.1089
ATTACHMENT H
Exhibit of Areas 1, 2, and 3
February 24, 2015 Town Council Minutes Page 65 of 80
ATTACHMENT I
Resolution No. 2015-06
February 24, 2015 Town Council Minutes Page 67 of 80
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2015-06
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, REPEALING RESOLUTION NO. 2012-08,
RESOLUTION NO. 2013-15 AND RESOLUTION NO. 2014-33
ADOPTING AND AMENDING THE MUNICIPALITY OF TROPHY CLUB
HANDBOOK FOR ELECTED AND APPOINTED OFFICIALS AND
ADOPTING A NEW MUNICIPALITY OF TROPHY CLUB HANDBOOK
FOR ELECTED AND APPOINTED OFFICIALS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town benefits by having its citizens involved in local government
through service on Town Boards and Commissions and has established several boards
and commissions that perform various functions for the Town; and
WHEREAS, the Town initially adopted the Municipality of Trophy Club Handbook
for Elected and Appointed Officials" (hereinafter "Handbook") to establish guidelines and
procedures for Town Boards, Commissions and Corporations and to ensure uniform
treatment of all persons applying for and serving on those bodies; and
WHEREAS, the guidelines established in the Handbook are in addition to those
requirements imposed by the Texas Open Meetings Act and other applicable state law;
and
WHEREAS, since enacting Resolution No. 2012-08 and its amending
Resolutions 2013-15 and 2014-33, the Town Council has determined it to be in the best
interests of the Town to review the Handbook in its entirety and has determined it
necessary and appropriate to make various amendments to the Handbook to allow a
more efficient and inclusive system of operating Boards, Commissions, and
Corporations; and
WHEREAS, the passage of this Resolution repeals Resolution No. 2012-08,
Resolution No. 2013-15 and Resolution No. 2014-33, and all other conflicting
Resolutions adopting or amending the Handbook and adopts a new Handbook which
has been determined by the Council to be beneficial to the Town and its residents and
to serve the public welfare.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the foregoing recitals are adopted and incorporated herein as
findings.
Section 2. That the Town Council hereby repeals Resolution No. 2012-08,
Resolution No. 2013-15 and Resolution No. 2014-33 and all other conflicting
February 24, 2015 Town Council Minutes Page 68 of 80
Resolutions adopting or amending the Handbook and hereby adopts the new
"Municipality of Trophy Club Handbook for Elected and Appointed Officials", a true and
correct copy of the new Handbook being attached hereto and incorporated herein as
Exhibit "A".
Section 3. That this Resolution shall become effective upon its passage, and
that upon passage of this Resolution, the Handbook (Exhibit "A") shall become effective.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this the 24t" day of February, 2015.
C. Nick Sander , Mayor
Town of Trophy Club, Texas
[SEAL]
ATTEST:
"�U-ILMO��L �OF TAOp�'1-
O IC'
Town
APPROVED TO AS FORM:
Patricia A. Adams , Town Attorney
Town of Trophy Club, Texas
February 24, 2015 Town Council Minutes Page 69 of 80
EXHIBIT A
Municipality of Trophy Club
Handbook for Elected and Appointed Officials
February 24, 2015 Town Council Minutes Page 70 of 80
MUNICIPALITY OF TROPHY CLUB
Handbook for Elected and Appointed Officials
C
TOWN F
TROPHY
CLUB
MUNICIPALITY OF TROPHY CLUB
Handbook for Elected and Appointed Officials
EFFECTIVE DATE: 02-24-2015 REVISION DATE: 02-24-2015
(Resolution No. 2015-06)
This Handbook is applicable to all paid, non -paid and voluntary positions and seats to include;
Town Council, Boards, Commissions, and Corporations.
I acknowledge receiving and agree to comply with the policies set forth in the Handbook for
Elected and Appointed Officials.
Elected/Appointed Official Signature
Elected/Appointed Official Printed Name
Date
Board/Commission/Corporation Serving
Return this page to the Town Secretary and attach the Texas Open Government Training
Certificates where applicable.
February 24, 2015 Town Council Minutes Page 71 of 80
Introduction
In order to be "A Great Place to Call Home," the Town of Trophy Club encourages and is
indebted to our dedicated citizens who serve on Boards, Commissions, and Corporations. In
accordance with Section 4.16 of the Town Charter, the citizens who serve do so without
compensation. They are appointed to serve after indicating their interest through the
application process, and they serve at the discretion of the Town Council.
Generally, members of each Board, Commission or Corporation are charged with researching
pertinent projects and with making recommendations to the Town Council. Members serve in
an advisory capacity. The single exception is the Zoning Board of Adjustment, which has some
quasi-judicial duties. The exact duties and requirements of each Board, Commission or
Corporation can be found in the ordinance establishing that specific body and/or applicable
enabling statute.
Each Board, Commission, and Corporation consists of members, a Chair/President, a Town Staff
Liaison and a Council Liaison if one is appointed by the Council.
Applicant Requirement for Boards, Commissions, or Corporations
Applicants for Boards, Commissions, or Corporations must be United States Citizens and
registered voters prior to their appointment and must also be Trophy Club residents for at least
six (6) months prior to their appointment. Based upon good cause shown, Council may waive
the voter registration and/or length of residency requirement for a person appointed to a
Board, Commission, or Corporation, except where restricted by State law. Neither Town elected
officials, nor persons appointed to fill vacancies on any elected Town governmental body may
serve on a Town Board, Commission, or Corporation, per Town Charter.
The technical expertise of applicants shall be a consideration in gaining appointment.
Residency Requirement/Temporary Change in Residency Status
In addition to the residency requirement for citizens making application to serve on Town
Boards, Commissions, and Corporations, a person serving as a member must reside within the
Town of Trophy Club during his or her term of service in order to continue serving. However, if
during the term of appointment or during the time frame for reapplication, the residency status
of a then current member of a Board, Commission or Corporation temporarily changes for a
period of no more than six (6) months, the member may request that the Council review
his/her specific circumstances affecting residency. If the temporary change in residency status
does not disqualify a member of a Board, Commission, or Corporation from continuing to serve
either because of a Charter or state law requirement for service on his/her respective Board,
Commission, or Corporation, the Council may authorize the continued service or
reappointment of the member until such time as the member returns to permanent residency
status.
February 24, 2015 Town Council Minutes Page 72 of 80
Posting Process
The Town Secretary will ensure that annual appointments for Boards, Commissions, and
Corporations are posted in the month of June:
• Announced in the Town Newsletter
• Posted on the marquees
• Posted on the Town's Web page at: www.trophyclub.org
• Posted to Town -managed social media sites at: www.facebook.com/TrophvClubGov and
www.twitter.com/TrophvClubGov
The Town Secretary will also notify each member whose term is expiring that they must
resubmit the Board, Commission and Corporation Application.
Application Process for Annual Appointments
Applications will be accepted each year in July or within a time frame as otherwise directed by
Town Council. A received application will be considered active for one year following the date
of receipt, provided it meets all previously stated requirements.
Applications are available in the Town office and online at the Town's website. The completed
application shall be submitted to the Town Secretary and forwarded as soon as possible to the
Town Council Appointments Committee and ex-officio members, all additional members of the
Town Council, the Chair/President of the respective Board, Commission, or Corporation, and
the Staff Liaison.
Town Council Appointments Committee
At the first Town Council meeting in June, the Council shall establish a Town Council
Appointments Committee tasked with making recommendations to the full Council regarding
appointments to all Boards, Commissions, and Corporations (hereinafter "Appointments
Committee"). The Appointments Committee shall be comprised of the Mayor and two (2)
Council members, and the Committee shall have the discretion to add additional non -voting ex-
officio members to the Committee as determined appropriate.
Interview Process — Appointments Committee
Interviews shall be conducted by the Appointments Committee after the close of each
application period.
Staff Liaisons shall be responsible for scheduling interviews for each candidate who submits an
application for their respective Board, Commission, or Corporation. Typically these interviews
will be held at a regular interval as determined by the Appointments Committee. In the event
of scheduling conflicts or workload demands, alternate dates may be selected. Group
interviews are conducted for most vacancies. However, individual interviews may be conducted
for certain positions at the request of the Appointments Committee.
After conducting interviews, the Appointments Committee shall provide its recommendations
relating to nominations for appointment to the Town Manager preceding the Council meeting
February 24, 2015 Town Council Minutes Page 73 of 80
at which such appointments are to be considered. Appointments generally will be made by
resolution at the second (2nd) Town Council meeting of the month.
The Appointments Committee and Council will not evaluate applicants on the basis of race,
color, religion, sex, national origin, ethnic group, age, or disability. Recommendations for
appointment to a Board, Commission or Corporation will not be made based on stereotypes or
assumptions about the abilities or traits of individuals of a certain race, color, religion, sex,
national origin, ethnic group, or age, or individuals with disabilities.
Mid -Term Vacancy / Resignations
When a Board, Commission, or Corporation member resigns mid-term, a written notice of
resignation shall be submitted to that body's Chair/President. The Chair/President shall forward
the notice to the Staff Liaison who shall then forward the notice to the Town Secretary and
Town Council.
Upon receiving notice of vacancy, the Town Secretary shall initiate the application process in
accordance with the Posting Process set forth above, and interviews shall be conducted in
accordance with the Interview Process as set forth above.
Members appointed to fill vacancies shall be appointed to serve out the remainder of a
predecessor's term. Council may directly appoint an applicant whose application is previously
on file under the established application process provided that the applicant is still willing to
serve on the Board, Commission or Corporation that he/she applied for without the
requirement of an additional interview.
Removal
Members of Boards, Commissions and Corporations serve at the discretion of the Town Council
and may therefore be removed at the sole discretion of Council at any time.
Appointments Process
Terms of office for Board, Commission, and Corporation members shall begin in October unless
Town Council extends the time period for the application process or otherwise determines it
appropriate to alter the annual appointment schedule.
Term Lengths
Term lengths are set forth in the ordinance establishing the Board, Commission, or Corporation
and/or applicable enabling statutes.
Terms are staggered, with the Council making annual appointments to replace members whose
regular terms expire in any given year.
Compensation
Members appointed to a body by the Town Council shall serve without compensation; provided
however, that they shall be entitled to reimbursement of any necessary expenses incurred in
the performance of their official duties, when approved by Council or its' designee.
February 24, 2015 Town Council Minutes Page 74 of 80
Maximum number of Appointments
It is the goal of the Council to afford the opportunity to serve on Town Boards, Commissions
and Corporations to as many interested residents as possible; however, if the number of open
Board, Commission, or Corporation seats exceeds the number of qualified applicants, the
Council may allow a person to serve on more than one (1) Board, Commission, or Corporation.
In the event that the number of qualified applicants exceeds the number of open Board,
Commission, or Corporation seats, it is the goal of the Council to first appoint those qualified
applicants not already serving before taking action to appoint an applicant who is already
serving on a Town Board, Commission, or Corporation. Council may act to replace a current
member who is serving on more than one Board, Commission or Corporation prior to the end
of his or her term, provided there is an adequate number of qualified applicants.
Open Government Training
Elected and appointed public officials are required by State law to receive training in Texas
open government laws. The Office of the Attorney General offers free video training courses,
which were developed to ensure that all elected and appointed government officials, have a
good command of both open records and open meetings laws.
Each elected or appointed official who is a member of a governmental body subject to the
Open Meetings Act or the Public Information Act must attend training. Additionally, employees
who serve as a governmental body's designated public information coordinator are required to
complete the Public Information Act training course.
Officials who are elected or appointed shall complete the required open government training
within ninety (90) days after taking elected office or after appointment. Staff Liaisons from the
individual groups requiring the training shall be responsible to ensure that all members of their
group receive the training. Training CDs are available in the Town Secretary's office.
Certificates of completion must be maintained by the member's governmental body and made
available for public inspection upon request. The original Certificate shall be forwarded to the
Town Secretary to be kept in permanent records.
More information on Open Government may be obtained online at the Texas Attorney
General's Office. (http://www.oag.state.tx.us)
Nepotism
Members of an Economic Development Corporation, Zoning Board of Adjustment or Planning
and Zoning Commission cannot be related to a Council member.
For all other Boards, Commissions, and Corporations, the following rules shall apply:
1. A Board, Commission, or Corporation Chair/President cannot be a relative of the Mayor
or of a Council Member; and
2. No more than one (1) member on any given Board, Commission, or Corporation may be
a relative of a Council Member. A person is a relative if he/she is related in the first degree
by consanguinity (blood) or by affinity (marriage).
February 24, 2015 Town Council Minutes Page 75 of 80
Guidelines for Members
All members of Boards, Commissions, and Corporations have specific duties and
responsibilities.
All members of Boards, Commissions, and Corporations are expected to participate in formal
and informal training sessions.
Many Boards, Commissions, and Corporations deal with technical issues that can require a
foundation of certain knowledge that must be updated from time to time. The Town will
provide reasonable opportunities for members to acquire and keep current in these training
efforts. Members are expected to participate.
Regular attendance
Effectiveness as a member requires regular attendance. Should a member of a Board,
Commission, or Corporation fail to attend three consecutive regular meetings without being
excused by the Board, Commission, or Corporation, the Council may declare that member's
appointment forfeited. A member who is unable to attend a meeting shall notify the Staff
Liaison of his/her inability to attend the meeting and shall provide an explanation of the conflict
or other reason that prevents his/her attendance. Notice to the Staff Liaison shall be provided
as soon as practicable after the member becomes aware of the impending absence.
It is particularly important that all members attend briefing sessions and work sessions prior to
formal meetings to promote effective and efficient meetings. If a member finds difficulty in
maintaining regular attendance, it is suggested that the member consider whether they have
sufficient time to be an effective member. It is the responsibility of a member in this position to
initiate a discussion with the Chair/President or Staff Liaison about attendance.
The Chair/President of the Board, Commission, or Corporation is to maintain a charted
attendance record for all members. If attendance becomes an issue, the Staff Liaison will
attempt to secure a written resignation.
The Staff Liaison is responsible for submitting periodic reports to the Town Council on behalf of
the Board, Commission, or Corporation noting progress and members' attendance.
Avoidance of contacts and individual discussions
It is not uncommon for applicants, opponents, or their representatives to approach individual
members to solicit support or disapproval of a pending issue. These individual contacts shall be
declined by members of the Zoning Board of Adjustment and by members of the Ethics
Commission.
Requests for sponsorships/donations/agreements with vendors
Unless acting jointly with a Staff Liaison pursuant to the direction of their respective Board,
Commission, or Corporation, members do not have the authority to seek donations, to make
agreements with vendors, or to give the impression that they are acting as an agent for the
February 24, 2015 Town Council Minutes Page 76 of 80
Town. Furthermore, Board, Commission and Corporation members are not permitted to
obligate any Town funds or enter into any agreements without prior written approval of the
Town Manager or the Manager's designee. All actions requiring the obligation or expenditure
of funds shall be in accordance with the applicable approved budget.
Ethics
All members of the Town Council, Boards, Commissions, and Corporations shall be familiar with
the requirements of the Town's Ethics ordinance.
Effective Meetings
All members of Boards, Commissions and Corporations should familiarize themselves with the
elements of a successful meeting. These include:
• Having a purpose for the meeting;
• Giving adequate notice;
• Posting public notice when required;
• Preparing for the meeting in advance;
• Preparing an agenda;
• Allowing for appropriate participation from all parties;
• Selecting an appropriate meeting place;
• Determining the outcome or results of the meeting;
• Keeping an accurate record of all proceedings; and
• Keeping discussion focused on items listed on the agenda.
Members should avoid common mistakes that can make meetings unproductive, including but
not limited to:
• Lack of control at the meeting, appearing unfair, being unable to bring issues to a vote and
wasting people's time.
The Staff Liaison and all members are responsible for compliance with the Texas Open
Meetings law. Meetings of all Boards, Commissions and Corporations are open to the public. All
meetings shall be held in such a fashion that all participants have assigned seating with clearly
visible nameplates. Board Members must take care to speak into the microphone at all times
while in session. If a meeting is recorded with only audio and no video, each person must
identify themselves prior to speaking. Prior to initiating a closed or "Executive Session," the
Staff Liaison and Chair/President shall receive approval from the Town Attorney.
Prior to any meeting, the Chair/President and Staff Liaison shall prepare an agenda describing
actions to be taken by the group. The agenda shall be prepared in a format approved by the
Town Attorney and shall be posted in compliance with State law.
The Chair/President shall allocate sufficient time for both applicants and opponents of an issue
to present their information. Regardless of whether an agenda item is listed as a public hearing
item or not, members of the public shall be given a reasonable opportunity to present their
information and opinions. The Chair/President must allocate and manage the time to be
allotted and shall use discretion based upon the agenda, the Council Rules of Procedure and
other factors; provided however, that the Chair/President shall have the discretion to allow
February 24, 2015 Town Council Minutes Page 77 of 80
additional time without objection by a majority of the Board, Commission or Corporation.
The Chair/President shall endeavor to see that all persons attending or participating in
meetings are treated with respect and dignity. All members must refrain from prejudicial or
stereotypical comments. All members must refrain from questioning that takes the form of
"badgering" or "debating" with those providing testimony/comment.
All members need to be cautious of publicly representing their positions beyond the scope of
the business at hand. The official position of the Town shall be represented only by Town staff,
as established by the Town Council.
Conduct in meetings
Board, Commission, and Corporation members should act in a professional manner. If a
resident presents a complaint to the Board, Commission, or Corporation at a meeting the
information should be taken and referred to Staff to reply to the resident.
Rules of Decorum
Meetings of all Boards, Commissions, and Corporations shall be conducted in accordance with
adopted Town Council Rules of Procedure.
PARLIAMENTARY MOTIONS AND
PRECEDENCE
Requires
2nd
Debatable
Amendable
A Majority Vote of
Those Present
1.
To adjourn
Yes
No
No
Yes
2.
To take a recess
Yes
No
Yes
Yes
3.
To commit, refer, or recommit to
committee
Yes
Yes
Yes
Yes
4.
To amend
Yes
Yes
Yes
Yes
5.
To amend an amendment
Yes
Yes
No
Yes
6.
To postpone indefinitely
Yes
Yes
No
Yes
7.
To table
Yes
No
No
Yes
8.
Calling the question
No
No
No
2/3
9.
Objecting to consideration of a
question
No
No
No
2/3
Responsibilities of the Chair/President
Each Board, Commission, or Corporation shall have a Chair/President. A Board, Commission, or
Corporation at the Council's discretion, may be asked to make a recommendation for a
Chair/President with the final determination left to the Council. The Chair/President should
have some experience as a member of the group. The Planning and Zoning Commission's Chair
will be determined entirely by the Council.
The Chair/President must act as the "leader" and take responsibility for the group's efficient
and meaningful operation. The Chair/President must ensure that roles are clearly spelled out,
meetings are efficiently conducted and necessary information is readily available, which helps
create a good working environment.
February 24, 2015 Town Council Minutes Page 78 of 80
Appointment of a Chair/President
The Council will have final determination on the appointment of a Chair/President for each
Board, Commission and Corporation. Following the appointment of a new Chair/President, the
Mayor or his or her designee and a Staff Liaison will arrange a meeting with the new
Chair/President to review this Handbook and share ideas on how to run an effective meeting.
The Chair/President should manage the meeting to ensure that:
• A few members do not monopolize discussion or questions;
• Appropriate time is taken for presentation and discussion;
• Dialogue and interactions are maintained in a courteous and professional Manner;
• Minutes of each Board, Commission, and Corporation meeting are taken and maintained
by the Staff Liaison;
• Staff and members treat each other with mutual respect at all times,
• Discussion is limited to those items on the agenda. However, the Chair/President or Staff
Liaison may place any item on a future agenda for discussion;
• All Board, Commission, and Corporation meetings shall be recorded as required by the
Texas Open Meetings Act.
The Chair/President must ensure that effective communication exists between Board,
Commission, Corporation, Council, Staff and the public. This requires frequent interaction with
the Staff Liaison and Council Liaison to the Board, Commission, or Corporation. The Town
Manager is responsible for ensuring that that the Staff Liaison is efficient in providing requested
technical assistance and information to members. This includes helping to develop appropriate
rules and procedures for the group in order to complete its duties. It also requires preparation
of proper meeting notices and agendas, gathering and relaying pertinent information in a
timely fashion to members and providing support at meetings. If the Staff Liaison is not
effectively operating in this manner, the Chair/President should first discuss the issue with the
Town Manager. If satisfactory results are not achieved, the Chair/President should next contact
the Mayor and Council Liaison to the Board, Commission or Corporation if a Council Liaison has
been named.
It is the responsibility of the Chair/President to be mindful of the attendance, actions and
activities of individual members, as well as to discuss with these members any deviations from
the rules.
The Chair/President shall be responsible for communicating to the Staff Liaison any requests to
be placed on the Town Council agenda for consideration.
The Chair/President and Staff Liaison shall define the scope, objectives and criteria for
completion of any project to be undertaken by the group that has not been referred directly
from Council. This should be done prior to the initiation of all projects. For items referred to a
Board, Commission or Corporation by Council, it is the responsibility of the Chair/President and
Staff Liaison to see that proceedings of the Board, Commission or Corporation fulfill the
direction provided by Council in whole and in a timely manner, with appropriate information
February 24, 2015 Town Council Minutes Page 79 of 80
and context.
Prior to a Board, Commission or Corporation undertaking any project or initiative that requires
the expenditure of funds, other than those authorized in the approved Town budget, such
initiative or project shall be submitted to the Staff Liaison for action by the Town Manager.
Responsibilities of the Staff Liaison
A member of the Town staff will be assigned to each Board, Commission, or Corporation. The
Staff Liaison shall not assume the responsibility or task of the group. Rather, the Staff Liaison
shall provide information that group members need to perform their obligations. The Staff
Liaison shall also serve as a communication link between members of the group and the Town
staff. The Staff Liaison shall be responsible for making periodic reports to the Town Council
regarding the activities of his/her Board, Commission or Corporation. The Staff Liaison, when
appropriate and in accordance with the Texas Open Meetings Act, shall place an item on the
agenda for his/her designated Board, Commission or Corporation to allow the Council Liaison to
provide an update regarding the actions, direction and input of the Town Council.
Responsibilities of the Council Liaison and Council members
A member of the Town Council may be assigned as liaison to each Board, Commission, or
Corporation. The Council Liaison shall not assume the responsibility or task of the assigned
body. The Council Liaison shall serve as a communication link between the Board, Commission
or Corporation and the Town Council. The Council Liaison shall make periodic reports to the
Town Council regarding the activities of their assigned Board, Commission or Corporation.
In order to maintain appropriate separation of responsibilities between Council and boards,
Council Liaisons and Council members are expected to exercise restraint in providing input to
boards, but if they choose to do so, shall clearly and definitively state that they are providing
input as an individual and do not represent the Council as a body in any way. Council members
may freely speak before any Board, Commission or Committee on behalf of their own personal
interest and concerns; in which case, they shall publicly state the nature of their interest and/or
concern and that they are appearing only in their private capacity. The Council Liaison should
communicate with the Chair/President throughout the year to ensure Boards, Commissions and
Corporations focus on their missions and roles and to stay abreast of board activities. Council
Liaisons should be accessible to Board, Commission and Corporation Chairs/Presidents to offer
feedback and guidance. Council members and Council Liaisons may address a Board,
Commission or Corporation and express his or her individual opinion when that Board,
Commission or Corporation is addressing a matter that personally impacts the Council Liaison or
his or her personal property or interests; however, all other statements made by Council
members or Council Liaisons shall reflect the opinion, advice or direction of a majority of the
Town Council.
February 24, 2015 Town Council Minutes Page 80 of 80