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Minutes TC 03/24/2015MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, March 24, 2015 at 7:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, March 24, 2015. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 arrived at 7.02 p.m. Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Tim Kurtz Council Member, Place 4 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Stephen Seidel Town Manager Patricia Adams Town Attorney Holly Fimbres Town Secretary/RMO Steven Glickman Assistant Town Manager/CFO Adam Adams Parks and Recreation Director Patrick Arata Police Chief April Reiling PIO/Marketing Manager Danny Thomas Fire Chief John Zagurski Budget Analyst Mayor Sanders announced the date of Tuesday, March 24, 2015, called the Town Council to order and announced a quorum at 7:02 p.m. The Invocation was offered by Mayor Sanders. The Pledges were led by Council Member Shoffner. (Town Secretary Note: The agenda items were presented in the following order: Citizen Presentations, Consent Agenda, Item No. 7, Item No. 8, Item No. 9, Item No. 10, Item No. 11, Item No. 13, Item No. 1, Item No. 2, Item No. 12, Item No. 14, Item No. 15, Item No. 16, Item No. 17, and Item No. 18) WORKSHOP SESSION 1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for March 24, 2015. There was no discussion. 2. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for the April 14, 2015 meeting. Town Council Minutes March 24, 2015 Page 1 of 117 Council Member Shoffner asked if Town Staff can get a breakdown for the soccer contract similar to the baseball contract. Town Manager Seidel stated that he would look into that. Mayor Pro Tem Lamont asked if the baseball financials have been received yet. Town Manager Seidel stated that he believes that they have been received but he would have to follow-up on that. Mayor Sanders inquired about the minor site plan requirements item. Town Manager Seidel stated that this item will be for discussion and feedback from the Town Council for what constitutes a minor site plan requirement that Town Staff can approve. Council Member Rowe stated that the workshop item for parking on Parkview and Park Lane, from the Town Council Future Agenda Items List, would be just to hear where Town Staff is at on this. Town Manager Seidel stated that Town Staff should be ready to provide an update at the April 14, 2015, Town Council meeting. Mayor Sanders clarified that the Executive Session items will be for Town Attorney Adams annual review, and to have a dialogue with Town Secretary/RMO Fimbres to see what items are being worked on. Council Member Shoffner asked what triggers a budget amendment. Town Manager Seidel stated that they are typically done twice a year and this one coming up will be the mid -year amendment to basically do some cleanup. He noted that a mid -year report will be presented at a Town Council meeting in April or May, and that traditionally another budget amendment will be done at the end of the year. Council Member Shoffner stated that on March 3, 2014, a budget amendment was done and developer's fees were 74 percent over budget at that point, and now they are 350 percent over. He asked if items like that are cleaned up. Town Manager Seidel provided an example that there are some savings from the change made to the Towns plan with Texas Municipal Retirement System (TMRS), and that the Town would like to buy crosswalk flashers but there isn't enough funds to cover the crosswalk flashers. The TMRS savings could be allocated over to crosswalk flashers line item because you have to show that there is revenue with the expense. He noted that generally an amendment is for something that needs to be offset. Mayor Pro Tem Lamont asked if that is an in-house policy. Assistant Town Manager/CFO Glickman stated that Town auditors will write up the Town if they are over budget in a particular department. Town Manager Seidel commented that the auditors will also look to see if revenue was over or if it spiked. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Town Council Minutes March 24, 2015 Page 2 of 117 Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. There were no citizen presentations. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3. Consider and take appropriate action regarding the Minutes dated March 24, 2014. (Town Secretary Note: Approved as presented in the Town Council agenda packet) 4. Consider and take appropriate action regarding the Minutes dated January 13, 2015. (Town Secretary Note: Approved as presented in the Town Council agenda packet) 5. Consider and take appropriate action regarding the Minutes dated February 24, 2015. (Town Secretary Note: Approved as presented in the Town Council agenda packet) 6. Consider and take appropriate action regarding financial and variance report dated February 2015. Attachment A — February Financial Report Fiscal Year 2015 Attachment B — General Fund Budget Report Motion made by Mayor Pro Tem Lamont, seconded by Council Member Reed, to approve the Consent Agenda Items 3 through 6. Motion passed unanimously. REGULAR SESSION 7. Recognition of Chuck and Diana Hall for their years of service provided to the Town of Trophy Club; presentation of Certificate of Recognition to Chuck Hall. Attachment C — Certificate of Recognition to Chuck Hall Mayor Sanders provided Chuck and Diana Hall's background prior to their relocation from Indiana to Trophy Club in 1995, as well as Chuck's experience videoing and recording the Town Council meetings, with assistance from Diana at times. Additionally, he thanked Chuck and presented him with a Certificate of Recognition for his years of service provided to the Town from 2001 to 2015. Chuck stated that Diana became the joystick operator for the cameras and that it has been a pleasure to work with the Town. He added that he was grateful for the people that volunteer and make extreme efforts to support this community, including the Town Council and the various Boards and Commissions. He encouraged citizens to do the same thing. 8. Receive presentation from Byron Nelson High School (BNHS) Virtual Enterprise International (VEI) students; Discussion and presentation of Certificate of Recognition for the group's achievement as the first team in Texas to advance to national and global competitions for high school Business Management Programs. Attachment D — Certificate of Recognition to BNHS VEI students Town Council Minutes March 24, 2015 Page 3 of 117 Antonio Banos, Business Teacher, Byron Nelson High School (BNHS) Virtual Enterprise International (VEI - the BNHS Business Management Program) stated that these students are headed to the International Youth Business Summit in New York City on April 12, 2015, and will be competing in the Global Business Challenge, Business Plan Competition and International Trade Show with 8,500 other high schools around the world. This accomplishment is particularly impressive since the group is not only a first year firm, but they're also the first team in Texas to ever advance to Nationals. The awards that they brought for display are the six top three awards received at regionals and that they created this company from scratch. BNHS VEI students Ashlyn Murphy, Vianca Santana, Hannah Ricketts, Scott Travis, and Samantha Mullins provided a brief presentation of their company, 'Life's PURiTEA', an organic tea brewery, which included their company's: Strengths, Weaknesses, Opportunities, and Threats (SWOT) analysis; marketing industry analysis; direct and indirect competition; target market; mission; vision; corporate structure; current line of organic teas; product description; business plan; pricing strategy; and brand awareness. Additionally, they answered questions presented by the Town Council. Mayor Sanders presented BNHS VEI students Ashlyn Murphy, Vianca Santana, Hannah Ricketts, Scott Travis, Samantha Mullins, Syed Hossain, Jett Monroe, Izabella Carvalho, Trevor Rogers, Lauren Perez, Drew Beakley, Ashley Walters, Kien Cao, Emily Birdsong, Merryl Kibibi, Wade Lewis, Joseph Cote, Natalie Curtis, and Connor Sheehan, and Business Teacher Antonio Banos with a Certificate of Recognition for the group's achievement as the first team in Texas to advance to national and global competitions for high school Business Management Programs. Additionally, he thanked and congratulated the students, and made a comment that this was a pilot program at BNHS and will be moved to Eaton High School next year. RECESS AT 7:35 P.M. FOR A BREAK RECONVENE AT 7:38 P.M. INTO REGULAR SESSION 9. Recognition of members of Town Staff for services provided to the Town during the winter weather days; discussion of same. Town Manager Seidel thanked the Town Council for the opportunity to recognize Town Staff and the services that they provided during the winter weather days. He recognized and introduced the following: Police Department — Chief Patrick Arata, Lieutenant Tracey Shields, Sergeant Wess Tyler, Officer Brian Glueck, and Officer Edward Beetler; Fire Department (A Shift was present for the entire department) — Chief Danny Thomas, Captain Shane Beck, Driver/Operator Shawn Garrett, Firefighter/Paramedic Duane Boone, and Firefighter/Paramedic Matthew Tackett; Street Services Department — Director Ed Helton and Maintenance Worker Raul Cordero (Maintenance Worker Isaac Abraham was unable to attend); Parks and Recreation Department - Director Adam Adams, Superintendent Tony Jaramillo, and Irrigator Sergio Vargas (Maintenance Worker Jorge Guzman was unable to attend). Town Council thanked Town Staff for their services provided to the Town during the winter weather days. 10. Consider and take appropriate action regarding a Proclamation of the Town Council declaring April 25, 2015 as Arbor Day in Trophy Club. Attachment E — Proclamation No. 2015-06 Council Member Parrow read the proclamation into the record. Town Council Minutes March 24, 2015 Page 4 of 117 Motion: Motion made by Council Member Parrow, seconded by Council Member Kurtz, to approve Proclamation No. 2015- 06, declaring April 25, 2015 as Arbor Day in Trophy Club. Motion passed unanimously. Mayor Pro Tem Lamont welcomed back Assistant Town Manager/CFO Steven Glickman. 11. Presentation from Trophy Club Municipal Utility District (TCMUD) No. 1 General Manager Jennifer McKnight regarding Texas Commission on Environmental Quality (TCEQ) Rules and Violations; discussion of same. Attachment F— TCEQ Rules and Violation Presentation TCMUD No. 1 General Manager Jennifer McKnight thanked the Town Council for their time and presented an update regarding a notice of violation from TCEQ related to the wastewater plant, which was initially a response to a citizen complaint on odor. She stated that during the inspection the mechanical bar screen was down, and at the time of inspection it was already about time for their three year inspection from TCEQ. TCEQ notified them that they would come back later during the week and perform the full inspection, including reviewing the past two to three years of their records. Upon reviewing their records during the inspection, they found items that were reported and wrote them up as an alleged violation. The first item was for an inoperable mechanical bar screen because they had a gear box that was down, they had it on order for about nine weeks, and repaired it the day it was received, which is now operational. The second item was for a gap on one side of the above ground manual bar screen, which had moved over to the left about half an inch to an inch, and was a matter of loosening it and moving it back into place, and was taken care of immediately. They have added this to their checklist to verify every day to make sure the manual bar screen is in the right location. The third item that was outstanding was for screenings in the west aeration basin and for excessive foaming, which the foaming is an ongoing problem but will be corrected when they get the new wastewater treatment plant, but for now they try to keep the foaming down as much as possible by skimming it off with the vacuum truck. They have just resubmitted to TCEQ their compliance schedule. The fourth item was for weeds in the drying beds, which were pulled out and an item was put on a weekly checklist to check for weeds. The fifth outstanding item was for excessive scum and pin floc caused by inadequate treatment capacity at the plant, which they skimmed off as much as they could but it is beyond the treatment capacity of the plant. A violation that was resolved at the time of inspection was for ammonia -nitrogen excursion that was incurred during May 2014. The sample result was 1.78 mg/L and their discharge limit was 1.0 mg/L. The second portion of the violation was that the ammonia -nitrogen exceedance was over the permit limit by more than 40 percent, which was an additional violation. They submitted a Water Quality Noncompliance Notification to TCEQ. Other items that were resolved were for unauthorized discharges, sanitary sewer overflows (SSO), which are common and are usually caused by grease in the collection system. The first SSO was at a lift station caused by a power surge which tripped the breaker to the pumps. The next SSO was for a stoppage in a sewer line due to grease. The final SSO was caused by a line stoppage and caused an overflow in a manhole. The final thing TCEQ commented on was to start submitting their annual sludge report to the DFW Regional TCEQ office, as well as to the TCEQ Austin Headquarters. Additionally, she noted that at the end of week, they will be taking bids for the wastewater treatment plant upgrade, and that they will have an invitation for the Town Council to come turn dirt for the ground breaking of the new treatment plant. Council Member Parrow asked if the issue with the grease buildup, that caused the unauthorized discharges, will be addressed with the upgrade to the wastewater plant to minimize those. TCMUD No. 1 General Manager McKnight stated that the issue is within the collection system in the sewers, but they do check the manholes regularly and pump the grease that goes to lift stations on a monthly basis. She noted that the winter season is typically the worse because the grease solidifies. Mayor Sanders inquired about an item where one of the contractors did something that caused a spill. Town Council Minutes March 24, 2015 Page 5 of 117 TCMUD No. 1 General Manager McKnight stated that happened after TCEQ had come out for their inspection, and stated that a developer had installed a sewer line and it was not covered well. There was rain at the end of January which caused the sewer line to float up and break. She stated that this item will probably be on their next inspection from TCEQ. Council Member Parrow asked if the developer reimbursed the TCMUD No. 1 for fixing the issue. TCMUD No. 1 General Manager McKnight stated that they did receive payment from the contractors insurance but that they are still working with them for an agreement to put up $35,000 for a period of at least three years in case they are fined at a later date. 12. Consider and take appropriate action regarding the updated Strategy Map with the Trophy Club Town Council mission, responsibilities and principles; discussion of the same. Attachment G — Updated Strategy Map Discussion took place regarding the direction of the arrows, using different shapes other than arrows, and the general layout, including centering the bottom of the map and not to have the mission statement in all caps. Town Manager Seidel stated that Town Staff will continue redesigning the layout and stated that he will have it on the April 14, 2015 consent agenda. No action was taken on this item. 13. Consider and take appropriate action regarding the 2014/2015 CIP Street Reconstruction of Pebble Beach Drive, Timberline Court, Pin Oak Court, and Cypress Court; approving the Authorization for Professional Services between the Town and Teague, Nall and Perkins; and authorizing the Town Manager or his designee to execute all necessary documents for professional services. Attachment H — Authorization for Professional Services Attachment 1— 2014-2015 Capital Improvements Projects Presentation Town Engineer Tom Rutledge provided a presentation that included an aerial exhibit showing Pebble Beach Drive, Timberline Court, Pin Oak Court, and Cypress Court, and project costs showing estimated costs in comparison to the Capital Improvement Projects (CIP) budget. Town Manager Seidel noted that Town Engineer Rutledge was displaying refined costs and that he will continue refining those costs as the project continues to go through the process. Town Engineer Rutledge stated that before they go out for bid they will do a final estimated cost. Additionally, he displayed the estimated cost for Cypress Court, which was not in the original CIP but was added later; therefore, he broke it out separately. Mike Wilson, Project Manager, Teague Nall & Perkins, presented the street and drainage improvements, including project photos and an exhibit of Timberline Court. He noted that the streets will be a total reconstruction from right-of-way to right-of-way, including driveways, repairing mailboxes, and restoration of landscaping. Additionally, he stated that all the new streets will be done to the upgraded Town standards requiring a thicker pavement and sub -grade. Town Manager Seidel commented that it depends on what the contractor encounters whether or not lime or cement is used. He stated that if the soil is heavy in clay, lime is used, and if the soil is heavy with sand, cement is used, and in some instances both may be used. Town Council Minutes March 24, 2015 Page 6 of 117 Council Member Parrow inquired if the service life of these streets will be longer. Project Manager Wilson stated that the typical design life of concrete pavement is generally about 25 to 30 years. Town Manager Seidel stated that some of these streets will have less traffic, therefore they will last longer. Project Manager Wilson continued his presentation and displayed project photos and exhibits of Pin Oak Court. He stated that the end of the court drains through a curb opening and goes out to TW King. He commented that in the original CIP, they anticipated replacing the storm drainage from the end of the cul-de-sac all the way to the paving improvements, but after they analyzed the existing storm drain system, it was determined that there is adequate capacity in the existing system. They will install a curb inlet at the end of the cul-de-sac, verses it going through the curb, and that they will rebuild the head wall. Council Member Rowe asked him to expand on what all they found regarding the storm drainage. Project Manager Wilson explained that they usually come in with the worst case scenario. When they actually go to survey it and design it they put the information into their data system to run the analysis, which tells them if the system is adequate or undersized. He continued with his presentation and displayed project photos and exhibits of Pebble Beach Drive. He stated that they analyzed the storm drainage system from the outfall system to Pebble Beach and found that the system had the capacity to drain all the areas on Pebble Beach; however due to pipe slope, they did find that the system in Pebble Beach is undersized. The proposed improvements are to leave the storm drainage in place, reconstruct the inlet, and install a parallel system to get the most benefit of the storm drain system. Additionally, he displayed project photos and an exhibit of Cypress Court, and stated that there is an existing 10 foot inlet and the drainage problem occurs as the water comes down the street. The proposed improvement is to reconstruct the two inlets with larger inlets to create more inlet capacity. He noted that they analyzed the pipe system and found that it has plenty of capacity and the inlets can add more opening at the surface to allow more water to come in to prevent the water from overflowing into the resident's driveway. Town Manager Seidel stated that this street is within Hogan's Glen, and the streets are private but the storm drainage system is the Towns, and this is a storm drainage project. Mayor Sanders asked what size storm drain the engineers are proposing in regards to Pebble Creek. Town Engineer Rutledge stated that currently there is an 18 inch storm drain and they are proposing a 24 inch storm drain. Council Member Rowe asked if the lack of slope in the existing 18 inch storm drain prevents it from functioning like a 24 inch storm drain capacity. Town Engineer Rutledge stated that they will get more capacity out of a 24 inch storm drain. He added that they would like to maximize the summer; therefore, they will looking to bid the item on April 20th, open bids on May 12th, make recommendation to award the bid at the May 26th Town Council meeting, have a citizen meeting on June 8th, and start construction approximately on June 15th. Additionally, he noted that the TCMUD No. 1 has put in their budget to replace the ac pipe in the waterline, so they will have a dual contract but one contractor. Town Manager Seidel stated that logistically this is going to be a difficult reconstruction project and that there is no place to break it up. There has been discussion about phasing the project and that Town Staff hopes to finish the project as soon as possible, preferably before the holidays. He added that an idea for the Town Hall meeting with residents is to have one meeting and have stations that will be manned for each street project. Motion: Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to approve the 2014/2015 CIP Street Reconstruction of Pebble Beach Drive, Timberline Court, Pin Oak Court, and Cypress Court; approving the Town Council Minutes March 24, 2015 Page 7 of 117 Authorization for Professional Services between the Town and Teague, Nall and Perkins; and authorizing the Town Manager or his designee to execute all necessary documents for professional services. Motion passed unanimously. 14. Town Council Liaison Updates; discussion of same: * Parks and Recreation Board, March 16, 2015 Council Liaison - Council Member Philip Shoffner *Citizens Financial Advisory Board, March 23, 2015 Council Liaison - Mayor Pro Tem Greg Lamont There were no updates provided. 15. Town Manager Seidel's update regarding the following; Council discussion and input regarding same. • Highway 114 and Sound Wall • Eggstravaganza • Discover Trophy Club Magazine Town Manager Seidel updated the Council and addressed questions; no action taken, update only. 16. Items for Future Agendas. This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. Mayor Sanders requested that an item be added to consider and take appropriate action regarding infrastructure assets being deeded over to the TCMUD No. 1. Additionally, he stated that a notice was provided to have a joint meeting with the TCMUD No. 1. Council Member Shoffner inquired about taking back the animal control ordinance and stated that he has not seen any activity on it. Police Chief Arata stated that the last update he had was that it was given to the Animal Shelter Advisory Board. EXECUTIVE SESSION 17. Pursuant to Section 551.072 "Deliberations About Real Property" of the Texas Government Code, Annotated, Subsection 551 (Texas Open Meetings Act), the Council will enter into executive session in order to deliberate the purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: Potential sites for the location of a new Police and Town Hall Facility, Annex Building, and Potential Lease of Property CONVENE I NTO EXECUTIVE SESSION - START TIME — 9:10 P.M. RECONVENE INTO REGULAR SESSION - START TIME — 9:56 P.M. Town Council Minutes March 24, 2015 Page 8 of 117 RECONVENE INTO REGULAR SESSION 18. Consider and take appropriate action regarding the Executive Session. No action was taken on this item. Mayor Sanders made a statement that currently we are in the process of purchasing land along Trophy Wood Drive. The property borders Trophy Wood Drive and goes back to TW King Road and is adjacent to part of the new Holiday Inn. Over the next few months, Council will host Town Hall meetings to present our plans for the Town Hall and Police Building, seeking citizen input. The general plan is to be able to call for a Bond Election in August for the November 2015 ballot, which would allow citizen approval of a Tax Bond to finance the construction of the joint Town Hall and Police facility. We look forward to your involvement in this process as we design and construct a new facility that we all can be proud of and would last for many years. ADJOURN Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to adjourn. Motion carried unanimously. Meeting adjourned at 9:59 p.m. Holly Fimb s Town Secretary RMO C. Nick Sanders, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Minutes March 24, 2015 Page 9 of 117 ATTACHMENT A February Financial Report Fiscal Year 2015 Town Council Minutes March 24, 2015 Page 10 of 117 GENERAL FUND SUMMARY YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% Other Sources Original RevisedBudget Year to Date Variance % Received Budget Transfers In $ 11,000 $ 11,000 $ (11,000) 0% Total Available Resources $ 8,498,348 $ 8,498,348 $ 6,354,929 $ (2,143,419) 75% Original Revenues RevisedBudget Year to Date Variance % Received Budget Property Tax $ 5,166,466 $ 5,166,466 $ 5,017,697 $ (148,769) 97% Licenses and Permits 710,631 710,631 310,079 (400,552) 44% Franchise Fees 812,506 812,506 190,514 (621,992) 23% Sales Tax 676,323 676,323 327,859 (348,464) 48% Fines and Fees 466,101 466,101 198,560 (267,541) 43% Intergovernmental 192,901 192,901 20,000 (172,901) 10% Grants 77,018 77,018 38,297 (38,721) 50% Charges for Service 260,852 260,852 217,588 (43,264) 83% Investment Income 6,000 6,000 1,857 (4,143) 31% Miscellaneous Income 118,550 118,550 32,477 (86,073) 27% Total Revenues $ 8,487,348 $ 8,487,348 $ 6,354,929 $ (2,132,419) 75% Other Sources Original RevisedBudget Year to Date Variance % Received Budget Transfers In $ 11,000 $ 11,000 $ (11,000) 0% Total Available Resources $ 8,498,348 $ 8,498,348 $ 6,354,929 $ (2,143,419) 75% Other Uses Original RevisedBudget Year to Date Variance % Used Budget Transfers Out $ (385,000) $ (385,000) $ - $ 385,000 0% Total Outflows of Resources $ 8,642,593 $ 8,642,593 $ 3,218,229 $ 5,424,364 37% Town Council Minutes March 24. 2015 Page 11 of 117 OriginalRevised Expenditures Budget Year to Date Variance % Used Budget Manager's Office $ 899,938 $ 899,938 $ 576,362 $ 323,576 64% Human Resources 92,495 92,495 25,854 66,641 28% Information Services 423,312 423,312 240,735 182,577 57% Legal 193,389 193,389 67,454 125,935 35% Police 2,110,098 2,110,098 802,711 1,307,387 38% Emergency Medical Services 1,016,722 1,016,722 334,317 682,405 33% Streets 411,677 411,677 130,131 281,546 32% Medians 299,310 299,310 107,244 192,066 36% Parks 1,043,416 1,043,416 360,142 683,274 35% Recreation 550,039 550,039 105,379 444,660 19% Community Events 60,201 60,201 17,614 42,587 29% Community Development 572,921 572,921 202,953 369,968 35% Finance 387,097 387,097 139,524 247,573 36% Municipal Court 85,936 85,936 30,931 55,005 36% Facilities Maintenance 111,042 111,042 76,879 34,163 69% Total Expenditures $ 8,257,593 $ 8,257,593 $ 3,218,229 $ 5,039,364 39% Other Uses Original RevisedBudget Year to Date Variance % Used Budget Transfers Out $ (385,000) $ (385,000) $ - $ 385,000 0% Total Outflows of Resources $ 8,642,593 $ 8,642,593 $ 3,218,229 $ 5,424,364 37% Town Council Minutes March 24. 2015 Page 11 of 117 200000 180000 160000 140000 120000 100000 80000 60000 40000 20000 0 Gross Sales Tax Receipts DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT From FY 2015 Budget Based on FY 2013 Audit Numbers L. FY 2014 ■ FY 2015 The large sales tax spike for February is due to a delinquent payment Town Council Minutes March 24, 2015 Page 12 of 117 Original Revised Fund balance Budget Revised Budget Year to Date Reserve Fund balance Budget Budget Beginning fund balance $ 2,960,660 $ 2,851,702 $ 2,851,702 + Net increase (Decrease) (144,245) (144,245) 3,136,700 Ending Fund Balance $ 2,816,415 $ 2,707,457 $ 5,988,402 200000 180000 160000 140000 120000 100000 80000 60000 40000 20000 0 Gross Sales Tax Receipts DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT From FY 2015 Budget Based on FY 2013 Audit Numbers L. FY 2014 ■ FY 2015 The large sales tax spike for February is due to a delinquent payment Town Council Minutes March 24, 2015 Page 12 of 117 Original Fund balance Detail Budget Revised Budget Year to Date Reserve Fund balance (30% of Total Expenditures) $ 2,477,278 $ 2,477,278 $ 965,469 Assigned Fund Balance 228,138 228,138 228,138 Unassigned Fund Balance in Excess (Deficit) of 30% 202,839 202,839 4,794,796 Total Fund balance $ 2,908,255 $ 2,908,255 $ 5,988,402 200000 180000 160000 140000 120000 100000 80000 60000 40000 20000 0 Gross Sales Tax Receipts DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT From FY 2015 Budget Based on FY 2013 Audit Numbers L. FY 2014 ■ FY 2015 The large sales tax spike for February is due to a delinquent payment Town Council Minutes March 24, 2015 Page 12 of 117 Departmental Budget Reports YEAR TO DATE FEBRUARY I Percent of Budget Year Transpired 42% Town Council Minutes March 24, 2015 Page 13 of 117 Manager's Office General Fund Summary Category Original Budget Category Original Budget Revised Budget Year to Date Variance % Used Personnel Services & Supplies Capital $ 6,027,651 1,954,139 275,803 $ 6,027,651 1,954,139 275,803 $ 2,475,166 718,951 24,112 $ 3,552,485 1,235,188 251,691 41% 37% 9% Total $ 8,257,593 $ 8,257,593 $ 3,218,229 $ 5,039,364 39% Town Council Minutes March 24, 2015 Page 13 of 117 Manager's Office Information Services Category Original Budget Revised Budget Year to Date Variance % Used Personnel $ 757,082 Services & Supplies 142,856 $ 757,082 $ 529,796 142,856 46,566 $ 227,286 96,290 70% 33% Total $ 899,938 $ 899,938 $ 576,362 $ 323,576 64% Town Council Minutes March 24, 2015 Page 13 of 117 Legal Information Services Category Original Budget Category Original Budget Revised Budget Year to Date Variance % Used Personnel $ 162,446 Services & Supplies 30,943 $ 162,446 30,943 $ 64,000 3,455 $ 98,446 27,488 39% 11% Total $ 193,389 $ 193,389 $ 67,454 $ 125,935 35% Town Council Minutes March 24, 2015 Page 13 of 117 Human Resources Information Services Category Original Budget Revised Budget Year to Date Variance % Used Personnel $ 87,655 Services & Supplies 4,840 $ 87,655 $ 25,387 $ 4,840 467 62,268 4,373 29% 10% Total $ 92,495 $ 92,495 $ 25,854 $ 66,641 28% Town Council Minutes March 24, 2015 Page 13 of 117 Information Services Category Original Budget Revised Budget Year to Date Variance % Used Personnel Services & Supplies Capital $ 191,325 200,374 31,613 $ 191,325 $ 75,095 200,374 165,639 31,613 - $ 116,230 34,735 31,613 39% 83% 0% Total $ 423,312 $ 423,312 $ 240,735 $ 182,577 57% Town Council Minutes March 24, 2015 Page 13 of 117 Departmental Budget Reports YEAR TO DATE FEBRUARY IPercent of Budget Year Transpired 42% Town Council Minutes March 24, 2015 Page 14 of 117 Police EMS Category Original Budget Category Original Budget Revised Budget Year to Date Variance % Used Personnel $ 1,868,734 Services & Supplies 241,364 $ 1,868,734 $ 241,364 727,000 75,711 $ 1,141,734 165,653 39% 31% Total $ 2,110,098 $ 2,110,098 $ 802,711 $ 1,307,387 38% Town Council Minutes March 24, 2015 Page 14 of 117 Streets EMS Category Original Budget Category Original Budget Category Original Budget Revised Budget Year to Date Variance % Used Personnel Services & Supplies Capital $ 764,304 73,058 179,360 $ 764,304 73,058 179,360 $ 304,739 $ 29,578 - 459,565 43,480 179,360 40% 40% 0% Total $ 1,016,722 $ 1,016,722 $ 334,317 $ 682,405 33% Town Council Minutes March 24, 2015 Page 14 of 117 Streets Category Original Budget Category Original Budget Revised Budget Year to Date Variance % Used Personnel $ 222,195 Services & Supplies 189,482 $ 222,195 $ 189,482 79,960 50,171 $ 142,235 139,311 36% 26% Total $ 411,677 $ 411,677 $ 130,131 $ 281,546 32% Town Council Minutes March 24, 2015 Page 14 of 117 Medians Category Original Budget Category Original Budget Revised Budget Year to Date Variance % Used Personnel $ 151,083 Services & Supplies 148,227 $ 151,083 $ 148,227 58,178 $ 49,066 92,905 99,161 39% 33% Total $ 299,310 $ 299,310 $ 107,244 $ 192,066 36% Town Council Minutes March 24, 2015 Page 14 of 117 Municipal Court Category Original Budget Revised Budget Year to Date Variance % Used Personnel $ 75,397 Services & Supplies 10,539 $ 75,397 $ 28,012 10,539 2,919 $ 47,385 7,620 37% 28% Total $ 85,936 $ 85,936 $ 30,931 $ 55,005 36% Town Council Minutes March 24, 2015 Page 14 of 117 Departmental Budget Reports YEAR TO DATE FEBRUARY I Percent of Budget Year Transpired 42% Facilities Maintenance Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies $ 111,042 $ 111,042 $ 76,879 $ 34,163 69% Total $ 111,042 $ 111,042 $ 76,879 $ 34,163 69% The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take advantage of an early payment discount. (This expenditure represents 50% of the department's budget, and the actual cost was $923 less than the budgeted amount.) Town Council Minutes March 24, 2015 Page 15 of 117 Finance Category Original Budget Category Original Budget Revised Budget Year to Date Variance % Used Personnel $ 266,946 Services & Supplies 120,151 $ 266,946 $ 120,151 91,580 47,944 $ 175,366 72,207 34% 40% Total $ 387,097 $ 387,097 $ 139,524 $ 247,573 36% Facilities Maintenance Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies $ 111,042 $ 111,042 $ 76,879 $ 34,163 69% Total $ 111,042 $ 111,042 $ 76,879 $ 34,163 69% The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take advantage of an early payment discount. (This expenditure represents 50% of the department's budget, and the actual cost was $923 less than the budgeted amount.) Town Council Minutes March 24, 2015 Page 15 of 117 Community Development Category Original Budget Revised Budget Year to Date Variance % Used Personnel $ 429,897 Services & Supplies 143,024 $ 429,897 $ 171,692 $ 143,024 31,260 258,205 111,764 40% 22% Total $ 572,921 $ 572,921 $ 202,953 $ 369,968 35% Facilities Maintenance Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies $ 111,042 $ 111,042 $ 76,879 $ 34,163 69% Total $ 111,042 $ 111,042 $ 76,879 $ 34,163 69% The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take advantage of an early payment discount. (This expenditure represents 50% of the department's budget, and the actual cost was $923 less than the budgeted amount.) Town Council Minutes March 24, 2015 Page 15 of 117 Departmental Budget Reports YEAR TO DATE FEBRUARY I Percent of Budget Year Transpired 42% Community Events Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies $ 60,201 $ 60,201 $ 17,614 $ 42,587 29% Total $ 60,201 $ 60,201 $ 17,614 $ 42,587 29% Town Council Minutes March 24, 2015 Page 16 of 117 Recreation Parks Category Original Budget Revised Budget Year to Date Category Original Budget Revised Budget Year to Date Variance % Used Personnel Services & Supplies Capital $ 657,422 321,164 64,830 $ 657,422 $ 321,164 64,830 243,472 $ 92,558 24,112 413,950 228,606 40,718 37% 29% 37% Total $ 1,043,416 $ 1,043,416 $ 360,142 $ 683,274 35% Community Events Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies $ 60,201 $ 60,201 $ 17,614 $ 42,587 29% Total $ 60,201 $ 60,201 $ 17,614 $ 42,587 29% Town Council Minutes March 24, 2015 Page 16 of 117 Recreation Category Original Budget Revised Budget Year to Date Variance % Used Personnel $ 393,165 Services & Supplies 156,874 $ 393,165 $ 76,254 $ 156,874 29,125 316,911 127,749 19% 19% Total $ 550,039 $ 550,039 $ 105,379 $ 444,660 19% Community Events Category Original Budget Revised Budget Year to Date Variance % Used Services & Supplies $ 60,201 $ 60,201 $ 17,614 $ 42,587 29% Total $ 60,201 $ 60,201 $ 17,614 $ 42,587 29% Town Council Minutes March 24, 2015 Page 16 of 117 CAPITAL PROJECTS FUND YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% Original Revised Other Sources Budet Bud et Year to Date Variance % Received g g Transfer In $ 385,000 $ 385,000 $ - $ - 0% Total $ 385,000 $ 385,000 $ - $ - NA Expenditures Original Revised Year to Date Variance % Used Budget Budget Capital Outlay 4,627,524 4,627,524 330,365 4,297,159 7% Total $ 4,627,524 $ 4,627,524 $ 330,365 $ 4,297,159 7% Original Revised Revised Fund Balance Budget g Revenues Beginning Fund Balance $ 4,275,854 to Date $ 4,275,854 Variance % Received (4,042,024) Budget (266,255) BudgetYear Ending Fund Balance $ 233,830 $ 233,830 Contributions $ 200,000 $ 200,000 $ 63,367 $ 136,633 32% Interest Income $ 500 $ 500 $ 743 $ (243) 149% Total $ 200,500 $ 200,500 $ 64,110 $ 136,390 32% Original Revised Other Sources Budet Bud et Year to Date Variance % Received g g Transfer In $ 385,000 $ 385,000 $ - $ - 0% Total $ 385,000 $ 385,000 $ - $ - NA Expenditures Original Revised Year to Date Variance % Used Budget Budget Capital Outlay 4,627,524 4,627,524 330,365 4,297,159 7% Total $ 4,627,524 $ 4,627,524 $ 330,365 $ 4,297,159 7% Town Council Minutes March 24, 2015 Page 17 of 117 Original Revised Fund Balance Budget g Year to Date Beginning Fund Balance $ 4,275,854 $ 4,275,854 $ 4,275,854 +Net Increase (Decrease) (4,042,024) (4,042,024) (266,255) Ending Fund Balance $ 233,830 $ 233,830 $ 4,009,599 From FY 2015 Budget Town Council Minutes March 24, 2015 Page 17 of 117 DEBT SERVICE FUND YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% Original Revised Other Sources Bud et Bud et Year to Date Variance % Received g g Transfers In $ 127,350 $ 127,350 $ - $ 127,350 0% Total $ 127,350 $ 127,350 $ - $ 127,350 0% Expenditures Original Revised Year to Date Variance % Used Revenues $ 1,088,000 $ 1,088,000 Year to Date Variance % Received Interest Payments Bud g et Budget g 245,996 235,916 51% Property Tax $ 1,498,303 $ 1,498,303 $ 1,452,335 $ (45,968) 97% Interest Income 250 250 116 (134) 46% Total Revenue $ 1,498,553 $ 1,498,553 $ 1,452,451 $ (46,102) 97% Original Revised Other Sources Bud et Bud et Year to Date Variance % Received g g Transfers In $ 127,350 $ 127,350 $ - $ 127,350 0% Total $ 127,350 $ 127,350 $ - $ 127,350 0% Expenditures Original Budget Revised Budget Year to Date Variance % Used Principal Payments $ 1,088,000 $ 1,088,000 $ 470,000 $ 618,000 43% Interest Payments 481,912 481,912 245,996 235,916 51% Paying Agent Fees 3,750 3,750 750 3,000 20% Total Expenditures $ 1,573,662 $ 1,573,662 $ 716,746 $ 856,916 46% From FY 2015 Budget Town Council Minutes March 24, 2015 Page 18 of 117 Original Revised Fund Balance Year to Date Budget g Beginning Fund Balance $ 122,222 $ 122,222 $ 122,222 +Net Increase (Decrease) 52,241 52,241 735,706 Ending Fund Balance $ 174,463 $ 174,463 $ 857,928 From FY 2015 Budget Town Council Minutes March 24, 2015 Page 18 of 117 CRIME CONTROL PREVENTION DISTRICT YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% Original Revised Revised Year to Date Revenue Expenditures to Date Variance % Received Budget BudgetYear Budget Sales Tax $ 147,272 $ 147,272 $ 72,190 $ (75,082) 49% Interest Income - - 46 46 NA Total Revenue $ 147,272 $ 147,272 $ 72,236 $ (75,036) 49% Original Revised Other Uses BudgetYear to Date Variance % Used Budget Transfer to Debt Service $ 75,000 $ 75,000 $ - $ 75,000 NA Total Other Uses $ 75,000 $ 75,000 $ - $ 75,000 NA Fund Balance Original Revised Year to Date Expenditures Beginning Fund Balance $ 92,246 Year to Date Variance % Used Budget Budget (11,192) 31,933 Services & Supplies $ 36,285 $ 36,285 $ 3,837 $ 32,448 11% Capital Expenses 47,179 47,179 36,466 10,713 77% Total Expenditure $ 83,464 $ 83,464 $ 40,303 $ 43,161 48% Capital Expenses: The Police department purchased a 2015 Chevrolet Tahoe & Police graphics for the vehicle Original Revised Other Uses BudgetYear to Date Variance % Used Budget Transfer to Debt Service $ 75,000 $ 75,000 $ - $ 75,000 NA Total Other Uses $ 75,000 $ 75,000 $ - $ 75,000 NA Fund Balance Original Budget g Revised Budget g Year to Date From�FY201�LSBudg�et Beginning Fund Balance $ 92,246 $ 92,246 $ 92,246 +Net Increase (Decrease) (11,192) (11,192) 31,933 Ending Fund Balance $ 81,054 $ 81,054 $ 124,179 Town Council Minutes March 24, 2015 Page 19 of 117 COURT SECURITY FUND YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% Revenue OrigBudget Revised to Date Variance % Received g Budget Municipal Court Security Fee $ 3,788 $ 3,788 $ 1,029 $ (2,759) 27% Total Revenue $ 3,788 $ 3,788 $ 1,029 $ (2,759) 27% Original Revised Other Uses Bud et Bud et Year to Date Variance % Received g g Transfer to General Fund $ 3,000 $ 3,000 $ - $ 3,000 0% Total Other Uses $ 3,000 $ 3,000 $ - $ 3,000 0% Town Council Minutes March 24, 2015 Page 20 of 117 Uriginall Kevisea Fund Balance Budget Budget Year to Date Beginning Fund Balance $ 22,526 $ 22,526 $ 22,526 From FY 2015 Budget +Net Increase (Decrease) 788 788 1,029 Ending Fund Balance $ 23,314 $ 23,314 $ 23,555 Town Council Minutes March 24, 2015 Page 20 of 117 COURT TECHNOLOGY FUND YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% Expenditures Original Revised Year to Date Variance % Used Budget Budget Purchased Services $ 5,730 $ 5,730 $ 803 $ 4,927 14% Total Expenditure $ 5,730 $ 5,730 $ 803 $ 4,927 14% Original Revised Revenue Budget g Year to Date Variance % Received Beginning Fund Balance Bud g et Budget g $ 22,071 Fines & Fees $ 5,000 $ 5,000 $ 1,371 $ (3,629) 27% Miscellaneous - - - - NA Total Revenue $ 5,000 $ 5,000 $ 1,371 $ (3,629) 27% Expenditures Original Revised Year to Date Variance % Used Budget Budget Purchased Services $ 5,730 $ 5,730 $ 803 $ 4,927 14% Total Expenditure $ 5,730 $ 5,730 $ 803 $ 4,927 14% From FY 2015 Budget Town Council Minutes March 24, 2015 Page 21 of 117 Original Revised Fund Balance Budget g Budget g Year to Date Beginning Fund Balance $ 22,071 $ 22,071 $ 22,071 +Net Increase (Decrease) (730) (730) 569 Ending Fund Balance $ 21,341 $ 21,341 $ 22,640 From FY 2015 Budget Town Council Minutes March 24, 2015 Page 21 of 117 ECONOMIC DEVELOPMENT COPORATION 4B YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% Original Revised Revised Revenue Fund Balance Year to Date Variance % Received Bud g et Budget g Variance % Used Sales Tax $ 327,272 $ 327,272 $ 158,500 $ 168,772 48% Interest Income 300 300 209 91 70% Total Revenue $ 327,572 $ 327,572 $ 158,708 $ 168,864 48% Original Revised Other Uses et Budget Year to Date Variance % Used gud g g Transfer to General Fund $ 155,634 $ 155,634 $ - $ 155,634 0% Total Other Uses $ 155,634 $ 155,634 $ - $ 155,634 0% Original Revised Fund Balance Expenditures Year to Date Year to Date Variance % Used Budget g Budget Budget Beginning Fund Balance $ 167,530 $ 167,530 Auditing $ 1,000 $ 1,000 $ - $ 1,000 0% Advertising 3,000 3,000 2,280 720 76% Printing 500 500 - 500 0% Schools & Training 2,120 2,120 270 1,850 13% Dues & Membership 1,050 1,050 - 1,050 0% Travel & Per Diem 1,533 1,533 30 1,503 2% Office Supplies 400 400 15 385 4% Miscellaneous Expense 7,100 7,100 1,411 5,689 20% Capital EDC Projects 11,850 11,850 - 11,850 0% Incentive Programs 140,773 140,773 11,731 129,042 8% Total Expenditures $ 169,326 $ 169,326 $ 15,737 $ 153,589 9% Original Revised Other Uses et Budget Year to Date Variance % Used gud g g Transfer to General Fund $ 155,634 $ 155,634 $ - $ 155,634 0% Total Other Uses $ 155,634 $ 155,634 $ - $ 155,634 0% Town Council Minutes March 24, 2015 Page 22 of 117 Original Revised Fund Balance Year to Date Budget g Budget g Beginning Fund Balance $ 167,530 $ 167,530 $ 167,530 +Net Increase (Decrease) 2,612 2,612 142,971 Ending Fund Balance $ 170,142 $ 170,142 $ 310,501 From FY 2015 Budget Town Council Minutes March 24, 2015 Page 22 of 117 HOTEL OCCUPANCY YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% From FY 2015 Budget Town Council Minutes March 24, 2015 Page 23 of 117 Original Revised Fund Balance Revenue Year to Date Year to Date Variance % Received Beginning Fund Balance gud g et Budget g $ 285,590 +Net Increase (Decrease) 194,891 Hotel Occupancy Tax $ 233,416 $ 233,416 $ 101,700 $ (131,716) 44% Interest income 300 300 186 (114) 62% Total Revenue $ 233,716 $ 233,716 $ 101,886 $ (131,830) 44% From FY 2015 Budget Town Council Minutes March 24, 2015 Page 23 of 117 Original Revised Fund Balance Expenditures Year to Date Year to Date Variance % Used Beginning Fund Balance Budget Budget $ 285,590 +Net Increase (Decrease) 194,891 Printing $ - $ - $ 14,150 $ (14,150) N/A Event Rentals $ 38,825 $ 38,825 $ 7,080 $ 31,745 18% Total Expenditures $ 38,825 $ 38,825 $ 21,230 $ 17,595 55% From FY 2015 Budget Town Council Minutes March 24, 2015 Page 23 of 117 Original Revised Fund Balance Year to Date Budget g Budget g Beginning Fund Balance $ 285,590 $ 285,590 $ 285,590 +Net Increase (Decrease) 194,891 194,891 80,656 Ending Fund Balance $ 480,481 $ 480,481 $ 366,246 From FY 2015 Budget Town Council Minutes March 24, 2015 Page 23 of 117 STORM DRAINAGE UTILITY FUND YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% Revenue Original Bud g et Revised Budget g Year to Date Variance % Received Storm Drainage Fees $ 402,800 $ 402,800 $ 167,561 $ (235,239) 42% Miscellaneous Revenue 21,000 21,000 - (21,000) NA Interest Income 100 100 23 (77) NA Total Revenue $ 423,900 $ 423,900 $ 167,583 $ (256,317) 40% Other Uses OrigBudget Revised to Date Variance % Used g Budget Transfer to Debt Service $ 27,350 $ 27,350 $ - $ 27,350 0% Total Other Uses $ 27,350 $ 27,350 $ - $ 27,350 0% Working Capital Year to Date Operating Days Beginning Working Capital $ 120,619 113 +Net Increase (Decrease) 135,266 127 Ending Working Capital $ 255,885 240 Town Council Minutes March 24, 2015 Page 24 of 117 Original Revised Expenses Year to Date Variance % Used Budget g Operating Expenses 178,283 178,283 18,203 160,080 10% Debt Service 178,963 178,963 14,114 164,849 NA Total Expenses $ 357,246 $ 357,246 $ 32,317 $ 324,929 9% Other Uses OrigBudget Revised to Date Variance % Used g Budget Transfer to Debt Service $ 27,350 $ 27,350 $ - $ 27,350 0% Total Other Uses $ 27,350 $ 27,350 $ - $ 27,350 0% Working Capital Year to Date Operating Days Beginning Working Capital $ 120,619 113 +Net Increase (Decrease) 135,266 127 Ending Working Capital $ 255,885 240 Town Council Minutes March 24, 2015 Page 24 of 117 STREET MAINTENANCE SALES TAX FUND YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% Original Revised Revenue Original to Date Variance % Received Bud g et BudgetYear Year to Date Sales Tax $ 163,636 $ 163,636 $ 79,250 $ (84,386) 48% Interest Incom $ - $ - $ 4 $ 4 N/A Total Revenue $ 163,636 $ 163,636 $ 79,254 $ (84,386) 48% Original Revised Expenditures BudgetYear to Date Variance % Used Budget Operating Expenditures $ 131,300 $ 131,300 $ 35,014 $ 113,402 27% Total Expenses $ 131,300 $ 131,300 $ 35,014 $ 96,286 27% Original Revised Other Uses BudgetYear to Date Variance % Used Budget Transfer To Debt Service $ 25,000 $ 25,000 $ - $ 25,000 0% Total Other Uses $ 25,000 $ 25,000 $ - $ 25,000 0% Town Council Minutes March 24, 2015 Page 25 of 117 Original Revised Fund Balance Year to Date Budget g Budget g Beginning Fund Balance $ 24,268 $ 24,268 $ 24,268 +Net Increase (Decrease) 7,336 7,336 44,240 Ending Fund Balance $ 31,604 $ 31,604 $ 68,508 Town Council Minutes March 24, 2015 Page 25 of 117 TROPHY CLUB PARK FUND Original Revised YEAR TO DATE FEBRUARY Expenses r Percent of Budget Year Transpired 42% Year to Date Original Variance Revised gud g et Revenue Budget g Year to Date Variance %Received $ 43,008 gud g et 43,008 Budget g 15,028 $ 27,980 Park Revenue $ 153,752 $ 153,752 $ 55,986 $ (97,766) 36% Interest Income $ - $ - $ 6 $ 6 NA Total Revenue $ 153,752 $ 153,752 $ 55,992 $ (97,760) 36% Town Council Minutes March 24, 2015 Page 26 of 117 Original Revised Expenses Year to Date Variance %Used gud g et Budget g Salaries $ 43,008 $ 43,008 $ 15,028 $ 27,980 35% Longevity 112 112 112 - 100% Stipend 300 300 900 (600) 300% Retirement 4,222 4,222 1,439 2,783 34% Medical Insurance 2,826 2,826 968 1,858 34% Dental Insurance 155 155 84 71 54% Vision Insurance 32 32 13 19 39% Life Insurance & Other 211 211 81 131 38% Social Security Taxes 2,673 2,673 973 1,700 36% Medicare Taxes 630 630 227 403 36% Unemployment Taxes 306 306 201 105 66% Workman's compensation 1,033 1,033 - 1,033 0% Total Personnel Services $ 55,508 $ 55,508 $ 20,026 $ 35,482 36% Professional Outside Services $ 5,000 $ 5,000 $ 2,470 $ 2,530 49% Auditing 1,000 1,000 - 1,000 0% Software & Support 3,849 3,849 106 3,743 3% Advertising 1,500 1,500 82 1,418 5% Printing 1,416 1,416 1,244 172 88% Schools & Training 340 340 - 340 0% Service Charges & Fees 6,000 6,000 - 6,000 0% Electricity 3,600 3,600 779 2,821 22% Water 1,697 1,697 722 975 43% Telephone 1,600 1,600 734 866 46% Communication/Pagers/Mo biles 1,560 1,560 818 742 52% Property Maintenance 10,500 10,500 10,092 408 96% Equipment Maintenance 2,426 2,426 182 2,244 8% Independent labor 10,200 10,200 4,000 6,200 39% Portable Toilets 4,000 4,000 911 3,089 23% Dues & Membership 320 320 30 290 9% Travel & Per Diem 387 387 836 (449) 216% Office Supplies 1,013 1,013 670 343 66% Postage 318 318 - 318 0% Fuel 1,490 1,490 427 1,063 29% Uniforms 645 645 310 335 48% Community Events 6,500 6,500 7,145 (645) 110% Small tools 1,400 1,400 30 1,370 2% Furniture/Equipment <$5,000 1,720 1,720 1,867 (147) 109% Maintenance Supplies 451 451 241 210 53% Miscellaneous Expense 557 557 84 473 15% Total Services & Supplies $ 69,489 $ 69,489 $ 33,781 $ 35,708 49% Town Council Minutes March 24, 2015 Page 26 of 117 TROPHY CLUB PARK FUND CONTINUED Capital Expense $ 25,330 $ 25,330 $ 24,112 $ 1,218 95% Beginning Fund Balance $ 4,389 $ 4,389 $ 4,389 +Net Increase (Decrease) (4,575) (4,575) (21,927) Ending Fund Balance $ (186) $ (186) $ (17,538)1 From FY 2015 Budget Total Expenses $ 150,327 $ 150,327 $ 77,918 $ 72,409 52% Original Revised Other Uses et Budget Year to Date Variance %Used gud g g Park Administration Transfer $ 8,000 $ 8,000 $ $ 8,000 0% Total Other Uses $ 8,000 $ 8,000 $ $ 8,000 0% Town Council Minutes March 24, 2015 Page 27 of 117 to Date Fund Balance Original Revised d Year Budget Budget Beginning Fund Balance $ 4,389 $ 4,389 $ 4,389 +Net Increase (Decrease) (4,575) (4,575) (21,927) Ending Fund Balance $ (186) $ (186) $ (17,538)1 From FY 2015 Budget Town Council Minutes March 24, 2015 Page 27 of 117 RECREATIONAL PROGRAMS YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% Revenue Original Revised Year to Date Variance % Received Budget Budget tecreational Programs $ 4,000 $ 4,000 $ 578 $ (3,422) 14% otal Revenue $ 4,000 $ 4,000 $ 578 $ (3,422) NA Expenditures Original Revised year to Date Variance % Used Budget Budget recreational Programs $ 4,000 $ 4,000 $ 1,511 $ 2,489 38% otal Expenditures $ 4,000 $ 4,000 $ 1,511 $ 2,489 NA Town Council Minutes March 24, 2015 Page 28 of 117 Original Revised Fund Balance Budget Budget Year to Date Beginning Fund Balance $ 4,000 $ 4,000 $ 4,000 +Net Increase (Decrease) - - (933) Ending Fund Balance $ 4,000 $ 4,000 $ 3,067 Town Council Minutes March 24, 2015 Page 28 of 117 30TH ANNIVERSARY FUND YEAR TO DATE FEBRUARY Percent of Budget Year Transpired 42% Original Revised Revenue BudgetYear to Date Variance % Received Budget Donations $ - $ - $ 9,487 $ 9,487 NA Total Revenue $ - $ - $ 9,487 $ 9,487 NA Original Revised Expenditures BudgetYear to Date Variance % Used Budget Community Events $ - $ - $ 662 $ (662) NA Total Expenditures $ - $ - $ 662 $ (662) NA Town Council Minutes March 24, 2015 Page 29 of 117 Revised Fund Balance Bdsel ug Year to Date g Beginning Fund Balance $ 2,114 $ 2,114 $ 2,114 +Net Increase (Decrease) - - 8,825 Ending Fund Balance $ 2,114 $ 2,114 $ 10,939 Town Council Minutes March 24, 2015 Page 29 of 117 ATTACHMENT B General Fund Budget Report Town Council Minutes March 24, 2015 Page 30 of 117 C*� TOWN OF TROPHY LLB Town of Trophy Club, TX Budget Report Account Summary For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 1 of 15 Town Council Minutes March 24, 2015 Page 31 of 117 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 01 -GENERAL FUND Revenue Department: 000 - General Category: 40 - Taxes 01-000-40100 Property Taxes 5,138,466.00 5,138,466.00 401,255.02 5,008,642.96 -129,823.04 2.53% 01-000-40125 Property Taxes/Delinquent 15,000.00 15,000.00 2,031.16 6,015.51 -8,984.49 59.90% 01-000-40150 Property Taxes/Penalty & Interest 13,000.00 13,000.00 2,647.56 3,038.95 -9,961.05 76.62% 01-000-40300 Sales Tax - General 654,543.00 654,543.00 95,802.27 316,999.20 -337,543.80 51.57% 01-000-40360 Mixed Beverage Tax 21,780.00 21,780.00 0.00 10,859.60 -10,920.40 50.14% Category: 40 - Taxes Total: 5,842,789.00 5,842,789.00 501,736.01 5,345,556.22 -497,232.78 8.51 Category: 41- Licenses & Permits 01-000-41050 Electric Franchise 389,270.00 389,270.00 0.00 24,264.42 -365,005.58 93.77% 01-000-41100 Gas Franchise 69,690.00 69,690.00 0.00 0.00 -69,690.00 100.00% 01-000-41150 Telecommunication Franchise 49,188.00 49,188.00 62,153.63 75,039.15 25,851.15 152.56% 01-000-41200 Cable Franchise 221,453.00 221,453.00 8,339.88 62,351.67 -159,101.33 71.84% 01-000-41250 Refuse Franchise 82,905.00 82,905.00 3,399.93 28,858.69 -54,046.31 65.19% 01-000-41300 Building Permits 500,952.00 500,952.00 56,883.58 217,223.70 -283,728.30 56.64% 01-000-41330 Miscellaneous Permits 209,679.00 209,679.00 34,053.53 92,855.46 -116,823.54 55.72% Category: 41 - Licenses & Permits Total: 1,523,137.00 1,523,137.00 164,830.55 500,593.09 -1,022,543.91 67.13 Category: 42 - Intergovernmental 01-000-42000 MUD Service Contract 26,271.00 26,271.00 0.00 20,000.00 -6,271.00 23.87% 01-000-42100 Intergovernmental Transfer MUD 10,996.00 10,996.00 0.00 0.00 -10,996.00 100.00% 01-000-42150 Intergovernmental Transfer EDC 155,634.00 155,634.00 0.00 0.00 -155,634.00 100.00% 01-000-42500 Grant Revenue 77,018.00 77,018.00 0.00 38,297.12 -38,720.88 50.28% Category: 42 - Intergovernmental Total: 269,919.00 269,919.00 0.00 58,297.12 -211,621.88 78.40 Category: 43 - Fines & Fees 01-000-43002 City Vehicle Registration Fees/Child S... 10,000.00 10,000.00 0.00 11,087.82 1,087.82 110.88% 01-000-43003 TC Magazine 0.00 0.00 0.00 5,250.00 5,250.00 0.00% 01-000-43005 Golf Cart Registration 1,000.00 1,000.00 25.00 425.00 -575.00 57.50% 01-000-43011 Records Management Revenue 500.00 500.00 10.00 215.00 -285.00 57.00% 01-000-43100 Municipal Court Fines/Fees 128,750.00 128,750.00 10,326.02 40,914.91 -87,835.09 68.22% 01-000-43105 Municipal Court - Child Safety Fees 5,665.00 5,665.00 175.00 1,725.00 -3,940.00 69.55% 01-000-43220 Zoning Fees 0.00 0.00 0.00 300.00 300.00 0.00% 01-000-43225 Platting Fees 3,000.00 3,000.00 0.00 245.00 -2,755.00 91.83% 01-000-43230 Developer Fees 30,000.00 30,000.00 78,164.72 134,955.79 104,955.79 449.85% 01-000-43240 P&Z Administrative Fees 3,000.00 3,000.00 50.00 1,080.00 -1,920.00 64.00% 01-000-43310 Day Camp Programs 60,000.00 60,000.00 0.00 0.00 -60,000.00 100.00% 01-000-43315 Community Events Revenue 1,200.00 1,200.00 0.00 0.00 -1,200.00 100.00% 01-000-43320 Pool Entry Fees 123,789.00 123,789.00 0.00 0.00 -123,789.00 100.00% 01-000-43325 Pool Rentals 19,480.00 19,480.00 0.00 0.00 -19,480.00 100.00% 01-000-43330 Swim Team Programs 26,260.00 26,260.00 0.00 0.00 -26,260.00 100.00% 01-000-43335 Aquatic Programs 19,190.00 19,190.00 0.00 0.00 -19,190.00 100.00% 01-000-43340 Pool Concessions 23,000.00 23,000.00 0.00 0.00 -23,000.00 100.00% 01-000-43425 Denton/Tarrant County- EMS 5,000.00 5,000.00 0.00 0.00 -5,000.00 100.00% 01-000-43600 Animal Control 3,500.00 3,500.00 236.00 1,644.00 -1,856.00 53.03% 01-000-43650 Miscellaneous Police Revenue 1,500.00 1,500.00 40.00 128.40 -1,371.60 91.44% 01-000-43800 Convenience Fees 1,267.00 1,267.00 143.11 589.01 -677.99 53.51% Category: 43 - Fines & Fees Total: 466,101.00 466,101.00 89,169.85 198,559.93 -267,541.07 57.40 Category: 44 - Charges for Services 01-000-44000 EMS Runs 150,072.00 150,072.00 14,296.08 66,872.14 -83,199.86 55.44% 01-000-44001 NISD Contract for SRO 102,780.00 102,780.00 0.00 102,779.34 -0.66 0.00% 3/19/2015 11:27:43 AM Page 1 of 15 Town Council Minutes March 24, 2015 Page 31 of 117 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-000-44003 PID Reimbursement 8,000.00 8,000.00 0.00 47,715.16 39,715.16 596.44% 01-000-44006 CIA Lien Revenues 0.00 0.00 0.00 221.75 221.75 0.00% Category: 44 - Charges for Services Total: 260,852.00 260,852.00 14,296.08 217,588.39 -43,263.61 16.59 Category: 45 - Rents 01-000-45100 Recreation Rentals 33,000.00 33,000.00 0.00 6,370.00 -26,630.00 80.70% 01-000-45150 Cell Tower Lease Revenue 34,500.00 34,500.00 2,875.00 14,375.00 -20,125.00 58.33% Category: 45 - Rents Total: 67,500.00 67,500.00 2,875.00 20,745.00 -46,755.00 69.27 Category: 46 - Contributions and Donations 01-000-46000 Donations 0.00 0.00 0.00 1,180.00 1,180.00 0.00% Category: 46 - Contributions and Donations Total: 0.00 0.00 0.00 1,180.00 1,180.00 0.00 Category: 47 - Investment Income 01-000-47000 Interest Income 6,000.00 6,000.00 487.32 1,821.91 -4,178.09 69.63% Category: 47 - Investment Income Total: 6,000.00 6,000.00 487.32 1,821.91 -4,178.09 69.63 Category: 49 - Other Financing Sources 01-000-49220 Transfer In 11,000.00 11,000.00 0.00 0.00 -11,000.00 100.00% Category: 49 - Other Financing Sources Total: 11,000.00 11,000.00 0.00 0.00 -11,000.00 100.00 Category: 51- Miscellaneous 01-000-51012 Miscellaneous Revenue 51,050.00 51,050.00 358.87 10,551.63 -40,498.37 79.33% Category: 51- Miscellaneous Total: 51,050.00 51,050.00 358.87 10,551.63 -40,498.37 79.33 Department: 000 - General Total: 8,498,348.00 8,498,348.00 773,753.68 6,354,893.29 -2,143,454.71 25.22 Revenue Total: 8,498,348.00 8,498,348.00 773,753.68 6,354,893.29 -2,143,454.71 25.22% Expense Department: 000 - General Category: 99 - Other Financing Uses 01-000-99150 Transfer Out 385,000.00 385,000.00 0.00 0.00 385,000.00 100.00% 01-000-99500 Transfer to Future Replacement Rese... 233,243.00 233,243.00 0.00 0.00 233,243.00 100.00% Category: 99 - Other Financing Uses Total: 618,243.00 618,243.00 0.00 0.00 618,243.00 100.00 Department: 000 - General Total: 618,243.00 618,243.00 0.00 0.00 618,243.00 100.00 Department: 140 - Manager's Office Category: 50 - Personnel Services 01-140-50100 Salaries - Regular 523,682.00 523,682.00 228,606.22 397,787.09 125,894.91 24.04% 01-140-50140 Salaries - Longevity 1,863.00 1,863.00 0.00 1,882.50 -19.50 -1.05% 01-140-50145 Salaries - Stipend 4,500.00 4,500.00 0.00 4,000.00 500.00 11.11% 01-140-51200 Retirement 115,002.00 115,002.00 46,310.22 81,349.13 33,652.87 29.26% 01-140-51210 Medical Insurance 51,838.00 51,838.00 3,128.76 16,095.52 35,742.48 68.95% 01-140-51215 Dental Insurance 3,828.00 3,828.00 219.20 1,177.78 2,650.22 69.23% 01-140-51216 Vision Insurance 819.00 819.00 45.26 251.81 567.19 69.25% 01-140-51218 Life Insurance & Other 3,445.00 3,445.00 160.64 1,073.56 2,371.44 68.84% 01-140-52220 Social Security Taxes 29,400.00 29,400.00 6,724.78 14,676.36 14,723.64 50.08% 01-140-52225 Medicare Taxes 7,686.00 7,686.00 3,306.00 5,830.60 1,855.40 24.14% 01-140-52250 Unemployment Taxes 1,242.00 1,242.00 211.43 1,151.27 90.73 7.31% 01-140-52260 Workman's Compensation 1,327.00 1,327.00 283.13 283.13 1,043.87 78.66% 01-140-52290 Pre-employment Physicals/Testing 0.00 0.00 13.45 48.45 -48.45 0.00% 01-140-52950 Auto Allowance 12,000.00 12,000.00 500.00 4,140.00 7,860.00 65.50% 01-140-52960 Employee Relations 450.00 450.00 0.00 48.43 401.57 89.24% Category: 50 - Personnel Services Total: 757,082.00 757,082.00 289,509.09 529,795.63 227,286.37 30.02 Category: 60 - Purchased Services 01-140-60100 Professional Outside Services 2,000.00 2,000.00 0.00 0.00 2,000.00 100.00% 01-140-60110 TC Magazine 0.00 0.00 4,050.00 13,050.00 -13,050.00 0.00% 01-140-60805 Records Management 1,584.00 1,584.00 131.50 757.50 826.50 52.18% 01-140-61500 Newsletter/Year-in-Review 10,000.00 10,000.00 0.00 0.00 10,000.00 100.00% 01-140-62100 Elections 24,000.00 24,000.00 0.00 9,242.58 14,757.42 61.49% 01-140-63200 Advertising 3,000.00 3,000.00 0.00 117.50 2,882.50 96.08% 01-140-63250 Printing 2,000.00 2,000.00 302.50 302.50 1,697.50 84.88% 01-140-63551 Schools & Training 3,775.00 3,775.00 0.00 88.25 3,686.75 97.66% 3/19/2015 11:27:43 AM Page 2 of 15 Town Council Minutes March 24, 2015 Page 32 of 117 Budget Report 01-140-64300 Telephone 01-140-64400 Communications /Pagers/Mobiles 01-140-67000 Independent Labor 01-140-68100 Dues & Membership 01-140-68200 Travel & per diem 01-140-68600 Meetings 01-251-50140 Category: 60 - Purchased Services Total: Category: 70 - Supplies 01-251-50145 01-140-70100 Office Supplies 01-140-70300 Postage 01-140-70400 Publications/Books/Subscriptions 01-140-70600 Mayor/Council Expense 01-140-79100 Maintenance Supplies 01-140-79900 Contingency Expense 01-140-79999 Miscellaneous Expense 1,700.00 Category: 70 - Supplies Total: 75.00 Department: 140 - Manager's Office Total: Department: 160 - Legal 64.18% Category: 50 - Personnel Services 01-160-50100 Salaries - Regular 01-160-50140 Salaries - Longevity 01-160-50145 Salaries - Stipend 01-160-51200 Retirement 01-160-51210 Medical Insurance 01-160-51215 Dental Insurance 01-160-51216 Vision Insurance 01-160-51218 Life Insurance & Other 01-160-52220 Social Security Taxes 01-160-52225 Medicare Taxes 01-160-52250 Unemployment Taxes 01-160-52260 Workman's Compensation 3,000.00 Category: 50 - Personnel Services Total: Category: 60 - Purchased Services 01-160-60100 Professional Outside Services 01-160-63551 Schools & Training 01-160-64300 Telephone 01-160-64400 Communications /Pagers/Mobiles 01-160-68100 Dues & Membership 01-160-68200 Travel & per diem 23.00 Category: 60 - Purchased Services Total: Category: 70 - Supplies 20,402.00 01-160-70100 Office Supplies 01-160-70300 Postage 01-160-70400 Publications/Books/Subscriptions 01-160-79999 Miscellaneous Expense Category: 70 - Supplies Total: Department: 160 - Legal Total: Department: 251- Police 116,233.00 8,889.76 Category: 50 - Personnel Services 60.69% 01-251-50100 Salaries - Regular 01-251-50130 Salaries - Overtime 01-251-50140 Salaries - Longevity 01-251-50145 Salaries - Stipend 01-251-50160 Salaries - Certification 01-251-50180 Salaries - Holiday Pay 01-251-51200 Retirement For Fiscal: 2014-2015 Period Ending: 02/28/2015 899,938.00 899,938.00 296,991.53 576,361.59 323,576.41 35.96 116,233.00 116,233.00 8,889.76 45,693.37 Variance 60.69% Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 500.00 500.00 0.00 0.00 500.00 100.00% 4,980.00 4,980.00 249.57 1,377.87 3,602.13 72.33% 1,700.00 1,700.00 75.00 609.00 1,091.00 64.18% 19,294.00 19,294.00 512.35 9,360.80 9,933.20 51.48% 7,678.00 7,678.00 0.00 1,278.71 6,399.29 83.35% 9,608.00 9,608.00 191.34 979.64 8,628.36 89.80% 90,119.00 90,119.00 5,512.26 37,164.35 52,954.65 58.76 3,000.00 3,000.00 794.20 1,104.11 1,895.89 63.20% 2,187.00 2,187.00 80.21 647.80 1,539.20 70.38% 48.00 48.00 25.00 25.00 23.00 47.92% 20,402.00 20,402.00 1,013.80 5,109.17 15,292.83 74.96% 100.00 100.00 0.00 0.00 100.00 100.00% 25,000.00 25,000.00 56.97 2,515.53 22,484.47 89.94% 2,000.00 2,000.00 0.00 0.00 2,000.00 100.00% 52,737.00 52,737.00 1,970.18 9,401.61 43,335.39 82.17 899,938.00 899,938.00 296,991.53 576,361.59 323,576.41 35.96 116,233.00 116,233.00 8,889.76 45,693.37 70,539.63 60.69% 1,058.00 1,058.00 0.00 1,057.50 0.50 0.05% 750.00 750.00 0.00 750.00 0.00 0.00% 28,203.00 28,203.00 1,836.62 10,079.05 18,123.95 64.26% 5,570.00 5,570.00 464.14 2,131.33 3,438.67 61.74% 387.00 387.00 32.26 149.69 237.31 61.32% 81.00 81.00 6.76 31.37 49.63 61.27% 696.00 696.00 57.46 266.61 429.39 61.69% 7,254.00 7,254.00 551.16 2,945.00 4,309.00 59.40% 1,712.00 1,712.00 128.90 688.75 1,023.25 59.77% 207.00 207.00 0.00 207.00 0.00 0.00% 295.00 295.00 0.00 0.00 295.00 100.00% 162,446.00 162,446.00 11,967.06 63,999.67 98,446.33 60.60 20,000.00 20,000.00 0.00 197.50 19,802.50 99.01% 450.00 450.00 0.00 0.00 450.00 100.00% 76.00 76.00 0.00 0.00 76.00 100.00% 624.00 624.00 37.34 132.50 491.50 78.77% 475.00 475.00 0.00 75.00 400.00 84.21% 1,500.00 1,500.00 0.00 742.77 757.23 50.48% 23,125.00 23,125.00 37.34 1,147.77 21,977.23 95.04 130.00 130.00 17.56 39.43 90.57 69.67% 10.00 10.00 0.00 35.37 -25.37 -253.70% 7,628.00 7,628.00 558.00 2,232.00 5,396.00 70.74% 50.00 50.00 0.00 0.00 50.00 100.00% 7,818.00 7,818.00 575.56 2,306.80 5,511.20 70.49 193,389.00 193,389.00 12,579.96 67,454.24 125,934.76 65.12 1,249,755.00 1,249,755.00 84,684.53 468,319.83 781,435.17 62.53% 46,324.00 46,324.00 8,309.85 29,860.19 16,463.81 35.54% 12,728.00 12,728.00 0.00 12,072.50 655.50 5.15% 15,750.00 15,750.00 0.00 16,600.00 -850.00 -5.40% 12,000.00 12,000.00 925.00 4,551.00 7,449.00 62.08% 25,080.00 25,080.00 178.24 19,836.44 5,243.56 20.91% 217,589.00 217,589.00 11,678.13 72,770.88 144,818.12 66.56% 3/19/2015 11:27:43 AM Page 3 of 15 Town Council Minutes March 24, 2015 Page 33 of 117 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-251-51210 Medical Insurance 127,636.00 127,636.00 8,647.59 41,083.98 86,552.02 67.81% 01-251-51215 Dental Insurance 10,321.00 10,321.00 685.55 3,354.44 6,966.56 67.50% 01-251-51216 Vision Insurance 2,271.00 2,271.00 152.68 742.93 1,528.07 67.29% 01-251-51218 Life Insurance & Other 10,882.00 10,882.00 719.46 3,572.33 7,309.67 67.17% 01-251-52220 Social Security Taxes 83,445.00 83,445.00 5,618.75 33,066.21 50,378.79 60.37% 01-251-52225 Medicare Taxes 19,752.00 19,752.00 1,314.09 7,733.49 12,018.51 60.85% 01-251-52250 Unemployment Taxes 5,085.00 5,085.00 1,048.09 5,399.72 -314.72 -6.19% 01-251-52260 Workman's Compensation 27,116.00 27,116.00 6,493.63 6,493.63 20,622.37 76.05% 01-251-52290 Pre-employment Physicals/Testing 1,200.00 1,200.00 226.48 771.48 428.52 35.71% 01-251-52940 Clothing Allowance 1,800.00 1,800.00 150.00 771.00 1,029.00 57.17% Category: 50 - Personnel Services Total: 1,868,734.00 1,868,734.00 130,832.07 727,000.05 1,141,733.95 61.10 Category: 60 - Purchased Services 01-251-63250 Printing 800.00 800.00 0.00 7.50 792.50 99.06% 01-251-63551 Schools & Training 5,500.00 5,500.00 526.04 2,758.58 2,741.42 49.84% 01-251-64000 Electricity 18,500.00 18,500.00 1,172.90 4,503.61 13,996.39 75.66% 01-251-64100 Water 1,500.00 1,500.00 78.09 315.26 1,184.74 78.98% 01-251-64300 Telephone 1,000.00 1,000.00 0.00 0.00 1,000.00 100.00% 01-251-64400 Communications /Pagers/Mobiles 12,864.00 12,864.00 860.30 3,958.12 8,905.88 69.23% 01-251-65200 Building Maintenance 12,500.00 12,500.00 1,767.54 4,013.62 8,486.38 67.89% 01-251-65300 Vehicle Maintenance 21,730.00 21,730.00 2,453.72 7,311.62 14,418.38 66.35% 01-251-65350 Equipment Maintenance 4,250.00 4,250.00 0.00 3,214.45 1,035.55 24.37% 01-251-65400 Cleaning Services 0.00 0.00 0.00 158.29 -158.29 0.00% 01-251-66200 Qualifying Expenses 5,400.00 5,400.00 0.00 424.98 4,975.02 92.13% 01-251-66250 Emergency Management 2,000.00 2,000.00 0.00 1,220.00 780.00 39.00% 01-251-66500 Dispatch - Denton County 34,600.00 34,600.00 3,067.95 15,339.85 19,260.15 55.67% 01-251-67000 Independent Labor 6,000.00 6,000.00 0.00 1,300.00 4,700.00 78.33% 01-251-68100 Dues & Membership 2,250.00 2,250.00 0.00 195.00 2,055.00 91.33% 01-251-68200 Travel & per diem 5,000.00 5,000.00 11.96 1,976.75 3,023.25 60.47% 01-251-68600 Meetings 375.00 375.00 0.00 39.54 335.46 89.46% Category: 60 - Purchased Services Total: 134,269.00 134,269.00 9,938.50 46,737.17 87,531.83 65.19 Category: 70 - Supplies 01-251-70100 Office Supplies 2,500.00 2,500.00 210.95 759.78 1,740.22 69.61% 01-251-70300 Postage 900.00 900.00 67.26 179.27 720.73 80.08% 01-251-70400 Publications/Books/Subscriptions 350.00 350.00 0.00 0.00 350.00 100.00% 01-251-71000 Fuel 58,995.00 58,995.00 1,737.94 10,541.39 48,453.61 82.13% 01-251-72100 Uniforms 14,500.00 14,500.00 2,854.68 7,513.75 6,986.25 48.18% 01-251-72150 Protective Clothing 3,950.00 3,950.00 0.00 2,044.07 1,905.93 48.25% 01-251-72400 Investigative Materials 6,500.00 6,500.00 283.20 3,422.45 3,077.55 47.35% 01-251-77100 Animal Control 6,250.00 6,250.00 250.00 1,250.00 5,000.00 80.00% 01-251-78400 Small Equipment 6,150.00 6,150.00 380.46 643.81 5,506.19 89.53% 01-251-78500 Furniture/Equipment<$5,000 2,000.00 2,000.00 178.45 999.33 1,000.67 50.03% 01-251-79100 Maintenance Supplies 2,000.00 2,000.00 257.44 1,021.78 978.22 48.91% 01-251-79999 Miscellaneous Expense 1,500.00 1,500.00 0.00 251.50 1,248.50 83.23% Category: 70 - Supplies Total: 105,595.00 105,595.00 6,220.38 28,627.13 76,967.87 72.89 Category: 80 - Capital 01-251-87100 Programs & Special Projects 1,500.00 1,500.00 115.59 346.58 1,153.42 76.89% Category: 80 - Capital Total: 1,500.00 1,500.00 115.59 346.58 1,153.42 76.89 Department: 251- Police Total: 2,110,098.00 2,110,098.00 147,106.54 802,710.93 1,307,387.07 61.96% Department: 255 - EMS Category: 50 - Personnel Services 01-255-50100 Salaries - Regular 471,029.00 471,029.00 36,279.91 183,303.01 287,725.99 61.08% 01-255-50130 Salaries - Overtime 45,258.00 45,258.00 2,279.71 13,011.87 32,246.13 71.25% 01-255-50140 Salaries - Longevity 5,501.00 5,501.00 0.00 5,291.28 209.72 3.81% 01-255-50145 Salaries - Stipend 11,250.00 11,250.00 0.00 10,117.50 1,132.50 10.07% 01-255-50160 Salaries - Certification 4,800.00 4,800.00 462.50 1,969.00 2,831.00 58.98% 01-255-50180 Salaries - Holiday Pay 14,749.00 14,749.00 68.68 14,461.43 287.57 1.95% 01-255-51200 Retirement 91,367.00 91,367.00 5,218.07 32,015.70 59,351.30 64.96% 3/19/2015 11:27:43 AM Page 4 of 15 Town Council Minutes March 24, 2015 Page 34 of 117 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-255-51210 Medical Insurance 59,167.00 59,167.00 4,916.06 22,580.76 36,586.24 61.84% 01-255-51215 Dental Insurance 4,387.00 4,387.00 376.40 1,746.63 2,640.37 60.19% 01-255-51216 Vision Insurance 807.00 807.00 66.10 306.75 500.25 61.99% 01-255-51218 Life Insurance & Other 4,030.00 4,030.00 329.32 1,528.01 2,501.99 62.08% 01-255-52220 Social Security Taxes 33,563.00 33,563.00 2,194.94 13,083.67 20,479.33 61.02% 01-255-52225 Medicare Taxes 8,013.00 8,013.00 513.42 3,060.59 4,952.41 61.80% 01-255-52250 Unemployment Taxes 1,620.00 1,620.00 335.77 1,600.33 19.67 1.21% 01-255-52260 Workman's Compensation 8,763.00 8,763.00 662.31 662.31 8,100.69 92.44% Category: 50 - Personnel Services Total: 764,304.00 764,304.00 53,703.19 304,738.84 459,565.16 60.13 Category: 60 - Purchased Services 01-255-62000 Collection Fees 14,006.00 14,006.00 3,576.89 6,551.30 7,454.70 53.23% 01-255-62200 Hazmat Disposal 500.00 500.00 0.00 0.00 500.00 100.00% 01-255-63450 Radios 500.00 500.00 0.00 0.00 500.00 100.00% 01-255-63551 Schools & Training 1,575.00 1,575.00 0.00 630.00 945.00 60.00% 01-255-64000 Electricity 6,700.00 6,700.00 1,211.28 3,208.26 3,491.74 52.12% 01-255-64100 Water 1,750.00 1,750.00 206.52 532.52 1,217.48 69.57% 01-255-64300 Telephone 120.00 120.00 0.00 0.00 120.00 100.00% 01-255-64400 Communications /Pagers/Mobiles 2,616.00 2,616.00 164.21 824.51 1,791.49 68.48% 01-255-65200 Building Maintenance 200.00 200.00 150.00 242.98 -42.98 -21.49% 01-255-65300 Vehicle Maintenance 4,500.00 4,500.00 642.99 3,350.38 1,149.62 25.55% 01-255-65350 Equipment Maintenance 4,700.00 4,700.00 0.00 0.00 4,700.00 100.00% 01-255-66500 Dispatch - Denton County 2,216.00 2,216.00 0.00 2,215.50 0.50 0.02% 01-255-68100 Dues & Membership 1,332.00 1,332.00 192.00 192.00 1,140.00 85.59% 01-255-68190 Flags & Repairs 2,000.00 2,000.00 165.00 1,436.10 563.90 28.20% 01-255-68200 Travel & per diem 1,600.00 1,600.00 0.00 60.01 1,539.99 96.25% 01-255-68600 Meetings 100.00 100.00 0.00 0.00 100.00 100.00% 01-255-68700 Safety Programs 500.00 500.00 0.00 0.00 500.00 100.00% Category: 60 - Purchased Services Total: 44,915.00 44,915.00 6,308.89 19,243.56 25,671.44 57.16 Category: 70 - Supplies 01-255-70100 Office Supplies 150.00 150.00 21.87 21.87 128.13 85.42% 01-255-70300 Postage 70.00 70.00 0.96 52.68 17.32 24.74% 01-255-70400 Publications/Books/Subscriptions 200.00 200.00 0.00 0.00 200.00 100.00% 01-255-71000 Fuel 6,423.00 6,423.00 271.38 3,051.25 3,371.75 52.49% 01-255-72100 Uniforms 2,500.00 2,500.00 1,043.50 1,594.06 905.94 36.24% 01-255-72200 Medical Control 7,000.00 7,000.00 0.00 975.00 6,025.00 86.07% 01-255-72220 Pharmacy 2,750.00 2,750.00 -41.48 1,593.50 1,156.50 42.05% 01-255-72250 Oxygen 900.00 900.00 296.12 560.27 339.73 37.75% 01-255-72500 Disposable Supplies 5,400.00 5,400.00 184.77 1,898.02 3,501.98 64.85% 01-255-78400 Small Equipment 2,200.00 2,200.00 0.00 147.98 2,052.02 93.27% 01-255-79100 Maintenance Supplies 150.00 150.00 0.00 91.11 58.89 39.26% 01-255-79999 Miscellaneous Expense 400.00 400.00 0.00 348.75 51.25 12.81% Category: 70 - Supplies Total: 28,143.00 28,143.00 1,777.12 10,334.49 17,808.51 63.28% Department: 255 - EMS Total: 837,362.00 837,362.00 61,789.20 334,316.89 503,045.11 60.07 Department: 360 - Streets Category: 50 - Personnel Services 01-360-50100 Salaries - Regular 148,225.00 148,225.00 9,346.40 55,066.60 93,158.40 62.85% 01-360-50130 Salaries - Overtime 3,000.00 3,000.00 43.50 286.75 2,713.25 90.44% 01-360-50140 Salaries - Longevity 1,961.00 1,961.00 0.00 1,961.25 -0.25 -0.01% 01-360-50145 Salaries - Stipend 2,085.00 2,085.00 0.00 2,015.00 70.00 3.36% 01-360-51200 Retirement 26,229.00 26,229.00 1,282.68 8,467.69 17,761.31 67.72% 01-360-51210 Medical Insurance 19,860.00 19,860.00 1,431.45 7,283.64 12,576.36 63.33% 01-360-51215 Dental Insurance 1,541.00 1,541.00 101.19 522.65 1,018.35 66.08% 01-360-51216 Vision Insurance 298.00 298.00 21.61 111.54 186.46 62.57% 01-360-51218 Life Insurance & Other 1,288.00 1,288.00 84.85 458.07 829.93 64.44% 01-360-52220 Social Security Taxes 9,498.00 9,498.00 520.63 3,391.57 6,106.43 64.29% 01-360-52225 Medicare Taxes 2,251.00 2,251.00 121.75 793.21 1,457.79 64.76% 01-360-52250 Unemployment Taxes 573.00 573.00 74.42 446.79 126.21 22.03% 3/19/2015 11:27:43 AM Page 5 of 15 Town Council Minutes March 24, 2015 Page 35 of 117 Budget Report 01-360-52260 Workman's Compensation 01-360-70100 Category: 50 - Personnel Services Total: Category: 60 - Purchased Services 01-360-60100 Professional Services - PID Utility 01-360-63551 Schools & Training 01-360-64000 Electricity 01-360-64300 Telephone 01-360-64400 Communications /Pagers/Mobiles 01-360-65300 Vehicle Maintenance 01-360-65350 Equipment Maintenance 01-360-68100 Dues & Membership 01-360-68200 Travel & per diem 01-360-68600 Meetings 222,195.00 Category: 60 - Purchased Services Total: Category: 70 - Supplies 200.00 01-360-70100 Office Supplies 01-360-70300 Postage 01-360-71000 Fuel 01-360-72100 Uniforms 01-360-78200 Small Tools Category: 70 - Supplies Total: Department: 360 - Streets Total: For Fiscal: 2014-2015 Period Ending: 02/28/2015 200.00 200.00 17.56 39.43 Variance 80.29% Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 5,386.00 5,386.00 -844.37 -844.37 6,230.37 115.68% 222,195.00 222,195.00 12,184.11 79,960.39 142,234.61 64.01 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00% 600.00 600.00 0.00 0.00 600.00 100.00% 173,237.00 173,237.00 7,620.01 47,219.33 126,017.67 72.74% 125.00 125.00 0.00 0.00 125.00 100.00% 2,580.00 2,580.00 208.78 879.19 1,700.81 65.92% 0.00 0.00 0.00 23.00 -23.00 0.00% 3,000.00 3,000.00 0.00 18.42 2,981.58 99.39% 428.00 428.00 0.00 184.00 244.00 57.01% 812.00 812.00 0.00 0.00 812.00 100.00% 150.00 150.00 0.00 0.00 150.00 100.00% 185,932.00 185,932.00 7,828.79 48,323.94 137,608.06 74.01 200.00 200.00 17.56 39.43 160.57 80.29% 100.00 100.00 0.00 0.00 100.00 100.00% 0.00 0.00 21.43 100.23 -100.23 0.00% 1,750.00 1,750.00 139.98 1,376.35 373.65 21.35% 1,500.00 1,500.00 0.00 330.74 1,169.26 77.95% 3,550.00 3,550.00 178.97 1,846.75 1,703.25 47.98 411,677.00 411,677.00 20,191.87 130,131.08 281,545.92 68.39 Department: 400 - Parks Category: 50 - Personnel Services 01-400-50100 Salaries - Regular 428,803.00 428,803.00 29,005.62 158,579.07 270,223.93 63.02% 01-400-50130 Salaries - Overtime 12,500.00 12,500.00 42.90 3,306.67 9,193.33 73.55% 01-400-50140 Salaries - Longevity 3,461.00 3,461.00 0.00 3,490.00 -29.00 -0.84% 01-400-50145 Salaries - Stipend 7,125.00 7,125.00 0.00 7,375.00 -250.00 -3.51% 01-400-50160 Salaries - Certification 1,500.00 1,500.00 125.00 535.00 965.00 64.33% 01-400-51200 Retirement 76,589.00 76,589.00 3,985.11 24,719.93 51,869.07 67.72% 01-400-51210 Medical Insurance 68,640.00 68,640.00 4,988.45 25,339.87 43,300.13 63.08% 01-400-51215 Dental Insurance 4,861.00 4,861.00 333.35 1,743.01 3,117.99 64.14% 01-400-51216 Vision Insurance 1,050.00 1,050.00 77.37 406.51 643.49 61.28% 01-400-51218 Life Insurance & Other 3,762.00 3,762.00 285.23 1,476.25 2,285.75 60.76% 01-400-52220 Social Security Taxes 27,668.00 27,668.00 1,675.44 10,033.07 17,634.93 63.74% 01-400-52225 Medicare Taxes 6,574.00 6,574.00 391.84 2,346.56 4,227.44 64.31% 01-400-52250 Unemployment Taxes 2,174.00 2,174.00 519.34 1,565.22 608.78 28.00% 01-400-52260 Workman's Compensation 10,300.00 10,300.00 2,556.10 2,556.10 7,743.90 75.18% 01-400-52290 Pre-employment Physicals/Testing 315.00 315.00 0.00 0.00 315.00 100.00% 01-400-52950 Auto Allowance 2,100.00 2,100.00 0.00 0.00 2,100.00 100.00% Category: 50 - Personnel Services Total: 657,422.00 657,422.00 43,985.75 243,472.26 413,949.74 62.97 Category: 60 - Purchased Services 01-400-63200 Advertising 1,000.00 1,000.00 0.00 49.00 951.00 95.10% 01-400-63551 Schools & Training 4,596.00 4,596.00 685.00 800.00 3,796.00 82.59% 01-400-64000 Electricity 41,695.00 41,695.00 2,269.76 9,541.57 32,153.43 77.12% 01-400-64100 Water 73,315.00 73,315.00 1,607.04 21,474.68 51,840.32 70.71% 01-400-64300 Telephone 435.00 435.00 0.00 0.00 435.00 100.00% 01-400-64400 Communications /Pagers/Mobiles 7,220.00 7,220.00 550.95 2,588.22 4,631.78 64.15% 01-400-65100 Property Maintenance 113,100.00 113,100.00 2,638.11 14,561.57 98,538.43 87.13% 01-400-65200 Building Maintenance 2,500.00 2,500.00 245.19 401.93 2,098.07 83.92% 01-400-65300 Vehicle Maintenance 8,241.00 8,241.00 582.40 7,001.68 1,239.32 15.04% 01-400-65350 Equipment Maintenance 11,032.00 11,032.00 1,177.78 5,391.10 5,640.90 51.13% 01-400-67210 Storage Rental 14,008.00 14,008.00 1,166.66 10,819.65 3,188.35 22.76% 01-400-67350 Portable Toilets 4,243.00 4,243.00 0.00 0.00 4,243.00 100.00% 01-400-68100 Dues & Membership 1,189.00 1,189.00 217.17 584.17 604.83 50.87% 01-400-68200 Travel & per diem 2,155.00 2,155.00 501.04 2,622.74 -467.74 -21.70% 01-400-68600 Meetings 900.00 900.00 17.31 610.18 289.82 32.20% 3/19/2015 11:27:43 AM Page 6 of 15 Town Council Minutes March 24, 2015 Page 36 of 117 Budget Report 01-400-68700 Category: 70 - Supplies 01-400-70100 01-400-70300 01-400-70400 01-400-71000 01-400-72100 01-400-78200 01-400-78300 01-400-78500 01-400-79999 Safety Program Category: 60 - Purchased Services Total: Original Current Total Budget Total Budget 464.00 464.00 For Fiscal: 2014-2015 Period Ending: 02/28/2015 Variance Period Fiscal Favorable Percent Activity Activity (Unfavorable) Remaining 0.00 -22.55 486.55 104.86% 286,093.00 286,093.00 11,658.41 76,423.94 209,669.06 73.29 Office Supplies 372.00 372.00 17.56 301.89 70.11 Postage 52.00 52.00 0.00 0.00 52.00 Publications/Books/Subscriptions 515.00 515.00 0.00 0.00 515.00 Fuel 17,013.00 17,013.00 869.44 5,912.87 11,100.13 Uniforms 6,750.00 6,750.00 -18.21 5,119.50 1,630.50 Small Tools 7,000.00 7,000.00 636.13 1,813.44 5,186.56 Safety Equipment 2,039.00 2,039.00 685.30 2,925.98 -886.98 Furniture/Equipment<$5,000 1,030.00 1,030.00 0.00 0.00 1,030.00 Miscellaneous Expense 300.00 300.00 0.00 59.97 240.03 Category: 70 -Supplies Total: 35,071.00 35,071.00 2,190.22 16,133.65 18,937.35 Department: 400 - Parks Total: 978,586.00 978,586.00 57,834.38 336,029.85 642,556.15 18.85 100.00% 100.00% 65.24% 24.16% 74.09 -43.50% 100.00% 80.01% 54.00 65.66 Department: 401- Medians Category: 50 - Personnel Services 01-401-50100 Salaries - Regular 98,876.00 98,876.00 7,480.00 38,339.05 60,536.95 61.23% 01-401-50130 Salaries - Overtime 2,000.00 2,000.00 37.65 763.49 1,236.51 61.83% 01-401-50140 Salaries - Longevity 285.00 285.00 0.00 200.00 85.00 29.82% 01-401-50145 Salaries - Stipend 2,250.00 2,250.00 0.00 2,000.00 250.00 11.11% 01-401-51200 Retirement 17,469.00 17,469.00 1,026.90 5,880.12 11,588.88 66.34% 01-401-51210 Medical Insurance 16,709.00 16,709.00 1,392.42 6,393.99 10,315.01 61.73% 01-401-51215 Dental Insurance 1,442.00 1,442.00 120.16 557.53 884.47 61.34% 01-401-51216 Vision Insurance 300.00 300.00 25.00 116.01 183.99 61.33% 01-401-51218 Life Insurance & Other 985.00 985.00 81.90 380.02 604.98 61.42% 01-401-52220 Social Security Taxes 6,272.00 6,272.00 459.14 2,528.41 3,743.59 59.69% 01-401-52225 Medicare Taxes 1,499.00 1,499.00 107.39 591.37 907.63 60.55% 01-401-52250 Unemployment Taxes 621.00 621.00 172.90 428.14 192.86 31.06% 01-401-52260 Workman's Compensation 2,375.00 2,375.00 0.00 0.00 2,375.00 100.00% Category: 50 - Personnel Services Total: 151,083.00 151,083.00 10,903.46 58,178.13 92,904.87 61.49 Category: 60 - Purchased Services 01-401-64000 Electricity 1,030.00 1,030.00 0.00 977.44 52.56 5.10% 01-401-64100 Water 32,273.00 32,273.00 1,086.04 11,640.76 20,632.24 63.93% 01-401-64400 Communications /Pagers/Mobiles 1,200.00 1,200.00 79.49 469.41 730.59 60.88% 01-401-65100 Property Maintenance 84,000.00 84,000.00 8,266.62 30,814.37 53,185.63 63.32% 01-401-65300 Vehicle Maintenance 2,048.00 2,048.00 0.00 55.00 1,993.00 97.31% 01-401-65350 Equipment Maintenance 3,167.00 3,167.00 0.00 0.00 3,167.00 100.00% 01-401-68600 Meetings 103.00 103.00 0.00 0.00 103.00 100.00% 01-401-68700 Safety Program 155.00 155.00 0.00 0.00 155.00 100.00% 01-401-69100 Tree City 10,000.00 10,000.00 0.00 4,830.00 5,170.00 51.70% Category: 60 - Purchased Services Total: 133,976.00 133,976.00 9,432.15 48,786.98 85,189.02 63.59 Category: 70 - Supplies 01-401-71000 Fuel 5,447.00 5,447.00 0.00 0.00 5,447.00 100.00% 01-401-72100 Uniforms 2,444.00 2,444.00 0.00 235.00 2,209.00 90.38% 01-401-78200 Small Tools 6,360.00 6,360.00 0.00 43.86 6,316.14 99.31% Category: 70 - Supplies Total: 14,251.00 14,251.00 0.00 278.86 13,972.14 98.04 Department: 401- Medians Total: 299,310.00 299,310.00 20,335.61 107,243.97 192,066.03 64.17 Department: 450 - Recreation Category: 50 - Personnel Services 01-450-50100 Salaries - Regular 309,673.00 309,673.00 10,488.06 55,275.30 254,397.70 82.15% 01-450-50130 Salaries - Overtime 3,800.00 3,800.00 0.00 0.00 3,800.00 100.00% 01-450-50140 Salaries - Longevity 892.00 892.00 0.00 900.50 -8.50 -0.95% 01-450-50145 Salaries - Stipend 1,575.00 1,575.00 0.00 1,575.00 0.00 0.00% 01-450-51200 Retirement 23,140.00 23,140.00 1,408.55 7,918.06 15,221.94 65.78% 01-450-51210 Medical Insurance 13,341.00 13,341.00 1,071.52 4,971.78 8,369.22 62.73% 01-450-51215 Dental Insurance 891.00 891.00 82.12 380.98 510.02 57.24% 3/19/2015 11:27:43 AM Page 7 of 15 Town Council Minutes March 24, 2015 Page 37 of 117 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-450-51216 Vision Insurance 199.00 199.00 16.55 76.72 122.28 61.45% 01-450-51218 Life Insurance & Other 1,141.00 1,141.00 94.09 436.58 704.42 61.74% 01-450-52220 Social Security Taxes 19,491.00 19,491.00 624.29 3,459.96 16,031.04 82.25% 01-450-52225 Medicare Taxes 4,581.00 4,581.00 146.00 809.11 3,771.89 82.34% 01-450-52250 Unemployment Taxes 2,198.00 2,198.00 92.95 450.26 1,747.74 79.52% 01-450-52260 Workman's Compensation 7,438.00 7,438.00 0.00 0.00 7,438.00 100.00% 01-450-52290 Pre-employment Physicals/Testing 2,705.00 2,705.00 0.00 0.00 2,705.00 100.00% 01-450-52950 Auto Allowance 2,100.00 2,100.00 0.00 0.00 2,100.00 100.00% Category: 50 - Personnel Services Total: 393,165.00 393,165.00 14,024.13 76,254.25 316,910.75 80.61 Category: 60 - Purchased Services 01-450-60800 Software & Support 4,805.00 4,805.00 21.24 112.36 4,692.64 97.66% 01-450-62000 Collection Fees 0.00 0.00 150.67 150.67 -150.67 0.00% 01-450-62300 Health Inspections 261.00 261.00 0.00 0.00 261.00 100.00% 01-450-63200 Advertising 2,716.00 2,716.00 294.00 311.90 2,404.10 88.52% 01-450-63250 Printing 5,813.00 5,813.00 0.00 0.00 5,813.00 100.00% 01-450-63551 Schools & Training 5,733.00 5,733.00 0.00 1,488.50 4,244.50 74.04% 01-450-63800 Service Charges and Fees 5,700.00 5,700.00 500.91 3,295.58 2,404.42 42.18% 01-450-64000 Electricity 19,500.00 19,500.00 986.97 4,129.15 15,370.85 78.82% 01-450-64100 Water 13,138.00 13,138.00 324.36 3,974.77 9,163.23 69.75% 01-450-64300 Telephone 1,295.00 1,295.00 0.00 602.88 692.12 53.45% 01-450-64400 Communications /Pagers/Mobiles 3,000.00 3,000.00 102.90 653.98 2,346.02 78.20% 01-450-65000 Insurance 501.00 501.00 0.00 0.00 501.00 100.00% 01-450-65100 Property Maintenance 6,221.00 6,221.00 0.00 6,840.12 -619.12 -9.95% 01-450-67000 Independent Labor 2,824.00 2,824.00 0.00 0.00 2,824.00 100.00% 01-450-67100 Equipment Rental/Lease 5,901.00 5,901.00 0.00 0.00 5,901.00 100.00% 01-450-68100 Dues & Membership 7,367.00 7,367.00 0.00 0.00 7,367.00 100.00% 01-450-68200 Travel & per diem 5,910.00 5,910.00 0.00 2,416.84 3,493.16 59.11% 01-450-68600 Meetings 1,191.00 1,191.00 9.85 42.45 1,148.55 96.44% 01-450-68750 Field Trips 5,665.00 5,665.00 0.00 0.00 5,665.00 100.00% Category: 60 - Purchased Services Total: 97,541.00 97,541.00 2,390.90 24,019.20 73,521.80 75.38 Category: 70 - Supplies 01-450-70100 Office Supplies 1,988.00 1,988.00 21.54 123.38 1,864.62 93.79% 01-450-70300 Postage 777.00 777.00 0.00 0.00 777.00 100.00% 01-450-70400 Publications/Books/Subscriptions 478.00 478.00 0.00 257.28 220.72 46.18% 01-450-72100 Uniforms 8,110.00 8,110.00 0.00 147.00 7,963.00 98.19% 01-450-72300 Chemicals 19,156.00 19,156.00 0.00 2,228.69 16,927.31 88.37% 01-450-72600 Concessions 10,400.00 10,400.00 0.00 0.00 10,400.00 100.00% 01-450-72700 Program Supplies 3,578.00 3,578.00 0.00 25.95 3,552.05 99.27% 01-450-76900 Special Events 1,914.00 1,914.00 802.00 1,903.46 10.54 0.55% 01-450-78300 Safety Equipment 1,190.00 1,190.00 0.00 0.00 1,190.00 100.00% 01-450-78400 Small Equipment 2,500.00 2,500.00 0.00 77.68 2,422.32 96.89% 01-450-78500 Furniture/Equipment<$5,000 5,509.00 5,509.00 330.00 330.00 5,179.00 94.01% 01-450-78600 Hardware 1,500.00 1,500.00 0.00 0.00 1,500.00 100.00% 01-450-79100 Maintenance Supplies 1,909.00 1,909.00 0.00 0.00 1,909.00 100.00% 01-450-79999 Miscellaneous Expense 324.00 324.00 0.00 12.50 311.50 96.14% Category: 70 - Supplies Total: 59,333.00 59,333.00 1,153.54 5,105.94 54,227.06 91.39% Department: 450 - Recreation Total: 550,039.00 550,039.00 17,568.57 105,379.39 444,659.61 80.84 Department: 460 - Community Events Category: 60 - Purchased Services 01-460-63200 Advertising 1,288.00 1,288.00 0.00 0.00 1,288.00 100.00% 01-460-63250 Printing 3,914.00 3,914.00 0.00 0.00 3,914.00 100.00% 01-460-67300 Event Rentals 37,690.00 37,690.00 675.00 14,443.86 23,246.14 61.68% 01-460-68100 Dues & Membership 124.00 124.00 0.00 0.00 124.00 100.00% 01-460-68200 Travel & per diem 567.00 567.00 0.00 0.00 567.00 100.00% Category: 60 - Purchased Services Total: 43,583.00 43,583.00 675.00 14,443.86 29,139.14 66.86 Category: 70 - Supplies 01-460-72100 Uniforms 606.00 606.00 0.00 0.00 606.00 100.00% 3/19/2015 11:27:43 AM Page 8 of 15 Town Council Minutes March 24, 2015 Page 38 of 117 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 Department: 460 - Community Events Total: 60,201.00 60,201.00 1,385.21 17,613.75 42,587.25 70.74 Department: 522 - Community Development Variance Category: 50 - Personnel Services Original Current Period Fiscal Favorable Percent 01-522-50100 Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-460-72700 Program Supplies 13,231.00 13,231.00 133.44 2,522.94 10,708.06 80.93% 01-460-79999 Miscellaneous Expense 2,781.00 2,781.00 576.77 646.95 2,134.05 76.74% Category: 70 - Supplies Total: 16,618.00 16,618.00 710.21 3,169.89 13,448.11 80.92 Department: 460 - Community Events Total: 60,201.00 60,201.00 1,385.21 17,613.75 42,587.25 70.74 Department: 522 - Community Development Category: 50 - Personnel Services 01-522-50100 Salaries - Regular 298,068.00 298,068.00 24,323.09 117,647.66 180,420.34 60.53% 01-522-50130 Salaries - Overtime 3,000.00 3,000.00 832.50 2,845.62 154.38 5.15% 01-522-50140 Salaries - Longevity 1,595.00 1,595.00 0.00 1,530.00 65.00 4.08% 01-522-50145 Salaries - Stipend 4,500.00 4,500.00 0.00 4,000.00 500.00 11.11% 01-522-51200 Retirement 51,888.00 51,888.00 3,426.02 17,900.94 33,987.06 65.50% 01-522-51210 Medical Insurance 38,871.00 38,871.00 3,017.69 13,890.68 24,980.32 64.26% 01-522-51215 Dental Insurance 2,603.00 2,603.00 205.45 953.30 1,649.70 63.38% 01-522-51216 Vision Insurance 543.00 543.00 45.28 210.12 332.88 61.30% 01-522-51218 Life Insurance & Other 2,745.00 2,745.00 224.60 1,042.16 1,702.84 62.03% 01-522-52220 Social Security Taxes 18,765.00 18,765.00 1,505.25 7,577.77 11,187.23 59.62% 01-522-52225 Medicare Taxes 4,454.00 4,454.00 352.05 1,772.31 2,681.69 60.21% 01-522-52250 Unemployment Taxes 1,242.00 1,242.00 348.28 1,142.72 99.28 7.99% 01-522-52260 Workman's Compensation 1,623.00 1,623.00 1,179.20 1,179.20 443.80 27.34% Category: 50 - Personnel Services Total: 429,897.00 429,897.00 35,459.41 171,692.48 258,204.52 60.06 Category: 60 - Purchased Services 01-522-60100 Professional Outside Services 12,000.00 12,000.00 0.00 0.00 12,000.00 100.00% 01-522-60500 Engineering 75,000.00 75,000.00 8,740.03 20,208.93 54,791.07 73.05% 01-522-60600 Plan Review Services 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00% 01-522-61100 Appraisal 500.00 500.00 0.00 0.00 500.00 100.00% 01-522-62300 Health Inspections 6,100.00 6,100.00 3,000.00 3,000.00 3,100.00 50.82% 01-522-62350 Inspection Services 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00% 01-522-63200 Advertising 1,100.00 1,100.00 233.16 663.12 436.88 39.72% 01-522-63250 Printing 1,100.00 1,100.00 0.00 0.00 1,100.00 100.00% 01-522-63300 Computer Mapping 4,000.00 4,000.00 0.00 0.00 4,000.00 100.00% 01-522-63500 Abatements 3,000.00 3,000.00 0.00 40.00 2,960.00 98.67% 01-522-63551 Schools & Training 2,800.00 2,800.00 144.50 804.50 1,995.50 71.27% 01-522-64300 Telephone 600.00 600.00 0.00 0.00 600.00 100.00% 01-522-64400 Communications /Pagers/Mobiles 3,672.00 3,672.00 163.10 1,053.09 2,618.91 71.32% 01-522-65300 Vehicle Maintenance 3,000.00 3,000.00 0.00 687.49 2,312.51 77.08% 01-522-68100 Dues & Membership 1,627.00 1,627.00 0.00 281.00 1,346.00 82.73% 01-522-68200 Travel & per diem 1,000.00 1,000.00 125.00 554.38 445.62 44.56% 01-522-68600 Meetings 240.00 240.00 0.00 22.00 218.00 90.83% 01-522-69105 Plat Filing Fees 1,100.00 1,100.00 106.50 139.00 961.00 87.36% Category: 60 - Purchased Services Total: 129,839.00 129,839.00 12,512.29 27,453.51 102,385.49 78.86 Category: 70 - Supplies 01-522-70100 Office Supplies 2,500.00 2,500.00 241.28 848.47 1,651.53 66.06% 01-522-70300 Postage 500.00 500.00 28.50 179.16 320.84 64.17% 01-522-70400 Publications/Books/Subscriptions 700.00 700.00 0.00 15.69 684.31 97.76% 01-522-71000 Fuel 6,245.00 6,245.00 250.60 1,481.74 4,763.26 76.27% 01-522-72100 Uniforms 2,340.00 2,340.00 0.00 973.50 1,366.50 58.40% 01-522-79999 Miscellaneous Expense 900.00 900.00 304.99 308.24 591.76 65.75% Category: 70 - Supplies Total: 13,185.00 13,185.00 825.37 3,806.80 9,378.20 71.13% Department: 522 - Community Development Total: 572,921.00 572,921.00 48,797.07 202,952.79 369,968.21 64.58 Department: 611- Finance Category: 50 - Personnel Services 01-611-50100 Salaries - Regular 188,912.00 188,912.00 15,116.30 72,768.24 116,143.76 61.48% 01-611-50140 Salaries - Longevity 270.00 270.00 0.00 200.00 70.00 25.93% 01-611-50145 Salaries - Stipend 2,250.00 2,250.00 0.00 1,500.00 750.00 33.33% 01-611-51200 Retirement 32,338.00 32,338.00 1,189.62 6,606.13 25,731.87 79.57% 01-611-51210 Medical Insurance 23,861.00 23,861.00 1,285.72 5,921.18 17,939.82 75.18% 3/19/2015 11:27:43 AM Page 9 of 15 Town Council Minutes March 24, 2015 Page 39 of 117 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-611-51215 Dental Insurance 1,665.00 1,665.00 89.49 415.23 1,249.77 75.06% 01-611-51216 Vision Insurance 398.00 398.00 18.24 84.64 313.36 78.73% 01-611-51218 Life Insurance & Other 1,671.00 1,671.00 84.42 391.71 1,279.29 76.56% 01-611-52220 Social Security Taxes 11,729.00 11,729.00 491.22 2,656.88 9,072.12 77.35% 01-611-52225 Medicare Taxes 2,776.00 2,776.00 114.88 621.38 2,154.62 77.62% 01-611-52250 Unemployment Taxes 597.00 597.00 113.55 414.86 182.14 30.51% 01-611-52260 Workman's Compensation 479.00 479.00 0.00 0.00 479.00 100.00% Category: 50 - Personnel Services Total: 266,946.00 266,946.00 18,503.44 91,580.25 175,365.75 65.69 Category: 60 - Purchased Services 01-611-60100 Professional Outside Services 2,100.00 2,100.00 0.00 2,145.00 -45.00 -2.14% 01-611-60200 Auditing 32,750.00 32,750.00 0.00 20,750.00 12,000.00 36.64% 01-611-61100 Appraisal 46,394.00 46,394.00 0.00 16,901.96 29,492.04 63.57% 01-611-61150 Tax Administration 4,416.00 4,416.00 0.00 0.00 4,416.00 100.00% 01-611-63200 Advertising 3,800.00 3,800.00 0.00 150.00 3,650.00 96.05% 01-611-63250 Printing 750.00 750.00 730.59 730.59 19.41 2.59% 01-611-63551 Schools & Training 2,855.00 2,855.00 0.00 748.00 2,107.00 73.80% 01-611-63800 Service Charges & Fees 18,120.00 18,120.00 1,245.81 4,060.39 14,059.61 77.59% 01-611-63850 PID 100.00 100.00 0.00 0.00 100.00 100.00% 01-611-64300 Telephone 100.00 100.00 0.00 0.00 100.00 100.00% 01-611-64400 Communications /Pagers/Mobiles 900.00 900.00 0.00 0.00 900.00 100.00% 01-611-68100 Dues & Membership 1,500.00 1,500.00 280.00 280.00 1,220.00 81.33% 01-611-68200 Travel & per diem 2,916.00 2,916.00 0.00 767.74 2,148.26 73.67% 01-611-68600 Meetings 100.00 100.00 0.00 35.00 65.00 65.00% Category: 60 - Purchased Services Total: 116,801.00 116,801.00 2,256.40 46,568.68 70,232.32 60.13 Category: 70 - Supplies 01-611-70100 Office Supplies 1,800.00 1,800.00 179.84 999.35 800.65 44.48% 01-611-70300 Postage 1,000.00 1,000.00 183.91 375.68 624.32 62.43% 01-611-70400 Publications/Books/Subscriptions 250.00 250.00 0.00 0.00 250.00 100.00% 01-611-78500 Furniture/Equipment<$5,000 200.00 200.00 0.00 0.00 200.00 100.00% 01-611-79999 Miscellaneous Expense 100.00 100.00 0.00 0.00 100.00 100.00% Category: 70 - Supplies Total: 3,350.00 3,350.00 363.75 1,375.03 1,974.97 58.95 Department: 611- Finance Total: 387,097.00 387,097.00 21,123.59 139,523.96 247,573.04 63.96 Department: 615 - Municipal Court Category: 50 - Personnel Services 01-615-50100 Salaries - Regular 54,747.00 54,747.00 4,077.65 20,039.25 34,707.75 63.40% 01-615-50140 Salaries - Longevity 80.00 80.00 0.00 0.00 80.00 100.00% 01-615-50145 Salaries - Stipend 750.00 750.00 0.00 750.00 0.00 0.00% 01-615-51200 Retirement 8,714.00 8,714.00 525.42 2,917.59 5,796.41 66.52% 01-615-51210 Medical Insurance 5,570.00 5,570.00 464.14 2,131.33 3,438.67 61.74% 01-615-51215 Dental Insurance 387.00 387.00 32.26 149.69 237.31 61.32% 01-615-51216 Vision Insurance 81.00 81.00 6.76 31.37 49.63 61.27% 01-615-51218 Life Insurance & Other 512.00 512.00 42.16 195.62 316.38 61.79% 01-615-52220 Social Security Taxes 3,399.00 3,399.00 251.76 1,284.01 2,114.99 62.22% 01-615-52225 Medicare Taxes 806.00 806.00 58.87 300.27 505.73 62.75% 01-615-52250 Unemployment Taxes 222.00 222.00 79.62 213.17 8.83 3.98% 01-615-52260 Workman's Compensation 129.00 129.00 0.00 0.00 129.00 100.00% Category: 50 - Personnel Services Total: 75,397.00 75,397.00 5,538.64 28,012.30 47,384.70 62.85 Category: 60 - Purchased Services 01-615-60100 Professional Outside Services 1,890.00 1,890.00 0.00 471.30 1,418.70 75.06% 01-615-60300 Judge's Compensation 4,500.00 4,500.00 300.00 1,500.00 3,000.00 66.67% 01-615-63250 Printing 1,100.00 1,100.00 0.00 312.50 787.50 71.59% 01-615-63551 Schools & Training 350.00 350.00 0.00 50.00 300.00 85.71% 01-615-64300 Telephone 150.00 150.00 0.00 0.00 150.00 100.00% 01-615-66300 Jury Fees 144.00 144.00 0.00 0.00 144.00 100.00% 01-615-68100 Dues & Membership 130.00 130.00 0.00 0.00 130.00 100.00% 3/19/2015 11:27:43 AM Page 10 of 15 Town Council Minutes March 24, 2015 Page 40 of 117 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-615-68200 Travel & per diem 625.00 625.00 0.00 0.00 625.00 100.00% Category: 60 - Purchased Services Total: 8,889.00 8,889.00 300.00 2,333.80 6,555.20 73.75 Category: 70 - Supplies 01-615-70100 Office Supplies 450.00 450.00 46.71 103.50 346.50 77.00% 01-615-70300 Postage 1,000.00 1,000.00 53.20 145.56 854.44 85.44% 01-615-78500 Furniture/Equipment<$5,000 200.00 200.00 199.99 199.99 0.01 0.01% 01-615-79999 Miscellaneous Expense 0.00 0.00 0.00 136.00 -136.00 0.00% Category: 70 - Supplies Total: 1,650.00 1,650.00 299.90 585.05 1,064.95 64.54 Department: 615 - Municipal Court Total: 85,936.00 85,936.00 6,138.54 30,931.15 55,004.85 64.01 Department: 630 - Human Resources Category: 50 - Personnel Services 01-630-50100 Salaries - Regular 51,765.00 51,765.00 5,415.50 14,262.16 37,502.84 72.45% 01-630-50140 Salaries - Longevity 65.00 65.00 0.00 0.00 65.00 100.00% 01-630-50145 Salaries - Stipend 750.00 750.00 0.00 0.00 750.00 100.00% 01-630-51200 Retirement 8,882.00 8,882.00 739.76 2,121.18 6,760.82 76.12% 01-630-51210 Medical Insurance 0.00 0.00 464.14 1,203.05 -1,203.05 0.00% 01-630-51215 Dental Insurance 387.00 387.00 32.26 106.62 280.38 72.45% 01-630-51216 Vision Insurance 81.00 81.00 6.76 17.85 63.15 77.96% 01-630-51218 Life Insurance & Other 474.00 474.00 48.00 115.24 358.76 75.69% 01-630-52220 Social Security Taxes 3,213.00 3,213.00 328.01 874.01 2,338.99 72.80% 01-630-52225 Medicare Taxes 762.00 762.00 76.71 204.41 557.59 73.17% 01-630-52250 Unemployment Taxes 207.00 207.00 10.17 41.13 165.87 80.13% 01-630-52260 Workman's Compensation 131.00 131.00 0.00 0.00 131.00 100.00% 01-630-52290 Pre-employment Physicals/Testing 0.00 0.00 0.00 450.00 -450.00 0.00% 01-630-52960 Employee Relations 8,150.00 8,150.00 267.47 5,206.96 2,943.04 36.11% 01-630-53240 Tuition Reimbursement 10,100.00 10,100.00 0.00 0.00 10,100.00 100.00% 01-630-53280 Employee Assistance Program 2,688.00 2,688.00 380.80 784.00 1,904.00 70.83% Category: 50 - Personnel Services Total: 87,655.00 87,655.00 7,769.58 25,386.61 62,268.39 71.04 Category: 60 - Purchased Services 01-630-60400 Physicals/Testing 540.00 540.00 0.00 0.00 540.00 100.00% 01-630-63250 Printing 150.00 150.00 0.00 0.00 150.00 100.00% 01-630-63551 Schools & Training 1,000.00 1,000.00 0.00 0.00 1,000.00 100.00% 01-630-64300 Telephone 100.00 100.00 0.00 0.00 100.00 100.00% 01-630-64400 Communications /Pagers/Mobiles 900.00 900.00 61.58 146.85 753.15 83.68% 01-630-68100 Dues & Membership 250.00 250.00 0.00 75.00 175.00 70.00% 01-630-68200 Travel & per diem 500.00 500.00 0.00 0.00 500.00 100.00% Category: 60 - Purchased Services Total: 3,440.00 3,440.00 61.58 221.85 3,218.15 93.55 Category: 70 - Supplies 01-630-70100 Office Supplies 1,000.00 1,000.00 182.38 205.12 794.88 79.49% 01-630-70300 Postage 300.00 300.00 8.40 40.19 259.81 86.60% 01-630-70400 Publications/Books/Subscriptions 100.00 100.00 0.00 0.00 100.00 100.00% Category: 70 - Supplies Total: 1,400.00 1,400.00 190.78 245.31 1,154.69 82.48 Department: 630 - Human Resources Total: 92,495.00 92,495.00 8,021.94 25,853.77 66,641.23 72.05 Department: 640 - Information Services Category: 50 - Personnel Services 01-640-50100 Salaries - Regular 139,358.00 139,358.00 10,500.80 53,974.12 85,383.88 61.27% 01-640-50140 Salaries - Longevity 1,620.00 1,620.00 0.00 1,635.00 -15.00 -0.93% 01-640-50145 Salaries - Stipend 1,500.00 1,500.00 0.00 1,500.00 0.00 0.00% 01-640-51200 Retirement 24,068.00 24,068.00 1,434.40 8,125.12 15,942.88 66.24% 01-640-51210 Medical Insurance 11,139.00 11,139.00 928.28 4,284.94 6,854.06 61.53% 01-640-51215 Dental Insurance 774.00 774.00 64.52 299.38 474.62 61.32% 01-640-51216 Vision Insurance 162.00 162.00 13.52 62.74 99.26 61.27% 01-640-51218 Life Insurance & Other 1,130.00 1,130.00 92.86 430.87 699.13 61.87% 01-640-52220 Social Security Taxes 8,741.00 8,741.00 651.06 3,540.79 5,200.21 59.49% 01-640-52225 Medicare Taxes 2,066.00 2,066.00 152.26 828.08 1,237.92 59.92% 01-640-52250 Unemployment Taxes 414.00 414.00 66.08 414.01 -0.01 0.00% 3/19/2015 11:27:43 AM Page 11 of 15 Town Council Minutes March 24, 2015 Page 41 of 117 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 3/19/2015 11:27:43 AM Page 12 of 15 Town Council Minutes March 24, 2015 Page 42 of 117 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-640-52260 Workman's Compensation 353.00 353.00 0.00 0.00 353.00 100.00% Category: 50 - Personnel Services Total: 191,325.00 191,325.00 13,903.78 75,095.05 116,229.95 60.75 Category: 60 - Purchased Services 01-640-60800 Software & Support 147,602.26 147,602.26 44,015.28 120,357.37 27,244.89 18.46% 01-640-60900 Security 1,350.00 1,350.00 0.00 108.00 1,242.00 92.00% 01-640-63551 Schools & Training 3,500.00 3,500.00 400.00 400.00 3,100.00 88.57% 01-640-64300 Telephone 5,808.00 5,808.00 447.93 2,348.32 3,459.68 59.57% 01-640-64400 Communications /Pagers/Mobiles 2,716.00 2,716.00 212.56 1,002.06 1,713.94 63.11% 01-640-67000 Independent Labor 3,000.00 3,000.00 0.00 0.00 3,000.00 100.00% 01-640-67150 Copier Rental/Lease 7,908.00 7,908.00 663.57 4,067.61 3,840.39 48.56% 01-640-68100 Dues & Membership 250.00 250.00 0.00 150.00 100.00 40.00% 01-640-68200 Travel & per diem 2,849.00 2,849.00 0.00 0.00 2,849.00 100.00% 01-640-68600 Meetings 72.00 72.00 400.00 400.00 -328.00 -455.56% Category: 60 - Purchased Services Total: 175,055.26 175,055.26 46,139.34 128,833.36 46,221.90 26.40 Category: 70 - Supplies 01-640-70100 Office Supplies 721.00 721.00 17.53 38.26 682.74 94.69% 01-640-70200 Printer Supplies 7,500.00 7,500.00 0.00 3,046.09 4,453.91 59.39% 01-640-70300 Postage 250.00 250.00 11.51 35.20 214.80 85.92% 01-640-72100 Uniforms 225.00 225.00 0.00 156.45 68.55 30.47% 01-640-78600 Hardware 16,623.00 16,623.00 7,899.06 33,530.12 -16,907.12 -101.71% Category: 70 - Supplies Total: 25,319.00 25,319.00 7,928.10 36,806.12 -11,487.12 -45.37 Department: 640 - Information Services Total: 391,699.26 391,699.26 67,971.22 240,734.53 150,964.73 38.54 Department: 710 - Facilities Management Category: 60 - Purchased Services 01-710-64000 Electricity 15,000.00 15,000.00 1,204.12 3,851.16 11,148.84 74.33% 01-710-64100 Water 1,860.00 1,860.00 118.27 378.29 1,481.71 79.66% 01-710-65000 Insurance 54,265.00 54,265.00 1,000.00 54,241.92 23.08 0.04% 01-710-65200 Building Maintenance 10,000.00 10,000.00 902.18 5,558.43 4,441.57 44.42% 01-710-65350 Equipment Maintenance 250.00 250.00 0.00 467.88 -217.88 -87.15% 01-710-65400 Cleaning Services 17,292.00 17,292.00 2,882.00 6,589.00 10,703.00 61.90% Category: 60 - Purchased Services Total: 98,667.00 98,667.00 6,106.57 71,086.68 27,580.32 27.95 Category: 70 - Supplies 01-710-78500 Furniture/Equipment<$5,000 10,875.00 10,875.00 0.00 5,035.95 5,839.05 53.69% 01-710-79100 Maintenance Supplies 1,500.00 1,500.00 15.24 756.09 743.91 49.59% Category: 70 - Supplies Total: 12,375.00 12,375.00 15.24 5,792.04 6,582.96 53.20 Department: 710 - Facilities Management Total: 111,042.00 111,042.00 6,121.81 76,878.72 34,163.28 30.77 Expense Total: 8,600,033.26 8,600,033.26 793,957.04 3,194,116.61 5,405,916.65 62.86% Fund: 01 - GENERAL FUND Surplus (Deficit): -101,685.26 -101,685.26 -20,203.36 3,160,776.68 3,262,461.94 3,208.39 Report Surplus (Deficit): -101,685.26 -101,685.26 -20,203.36 3,160,776.68 3,262,461.94 3,208.39 3/19/2015 11:27:43 AM Page 12 of 15 Town Council Minutes March 24, 2015 Page 42 of 117 Budget Report Categor... Fund: 01 -GENERAL FUND Revenue Department: 000 - General 40 - Taxes 41- Licenses & Permits 42 - Intergovernmental 43 - Fines & Fees 44 - Charges for Services 45 - Rents 46 - Contributions and Donations 47 - Investment Income 49 - Other Financing Sources 51- Miscellaneous Department: 000 - General Total: Revenue Total: Expense 5,842,789.00 Department: 000 - General 5,345,556.22 99 - Other Financing Uses 8.51 1,523,137.00 Department: 000 - General Total: Department: 140 - Manager's Office 50 - Personnel Services -1,022,543.91 60 - Purchased Services 269,919.00 70 - Supplies 0.00 Department: 140 - Manager's Office Total: Department: 160 - Legal 78.40 50 - Personnel Services 466,101.00 60 - Purchased Services 198,559.93 70 - Supplies 57.40 260,852.00 Department: 160 - Legal Total: Department: 251- Police 217,588.39 50 - Personnel Services 16.59 60 - Purchased Services 67,500.00 70 - Supplies 20,745.00 80 - Capital 69.27 0.00 Department: 251- Police Total: Department: 255 - EMS 1,180.00 50 - Personnel Services 0.00 60 - Purchased Services 6,000.00 70 - Supplies 1,821.91 -4,178.09 Department: 255 - EMS Total: Department: 360 - Streets 11,000.00 50 - Personnel Services 0.00 60 - Purchased Services 100.00 70 - Supplies 51,050.00 358.87 Department: 360 - Streets Total: Department: 400 - Parks 79.33 50 - Personnel Services 8,498,348.00 60 - Purchased Services 6,354,893.29 70 - Supplies 25.22 8,498,348.00 Department: 400 - Parks Total: Department: 401- Medians 6,354,893.29 50 - Personnel Services 25.22 60 - Purchased Services 618,243.00 3/19/2015 11:27:43 AM Town Council Minutes For Fiscal: 2014-2015 Period Ending: 02/28/2015 Group Summary Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 5,842,789.00 5,842,789.00 501,736.01 5,345,556.22 -497,232.78 8.51 1,523,137.00 1,523,137.00 164,830.55 500,593.09 -1,022,543.91 67.13 269,919.00 269,919.00 0.00 58,297.12 -211,621.88 78.40 466,101.00 466,101.00 89,169.85 198,559.93 -267,541.07 57.40 260,852.00 260,852.00 14,296.08 217,588.39 -43,263.61 16.59 67,500.00 67,500.00 2,875.00 20,745.00 -46,755.00 69.27 0.00 0.00 0.00 1,180.00 1,180.00 0.00 6,000.00 6,000.00 487.32 1,821.91 -4,178.09 69.63 11,000.00 11,000.00 0.00 0.00 -11,000.00 100.00 51,050.00 51,050.00 358.87 10,551.63 -40,498.37 79.33 8,498,348.00 8,498,348.00 773,753.68 6,354,893.29 -2,143,454.71 25.22 8,498,348.00 8,498,348.00 773,753.68 6,354,893.29 -2,143,454.71 25.22 618,243.00 618,243.00 0.00 0.00 618,243.00 100.00 618,243.00 618,243.00 0.00 0.00 618,243.00 100.00 757,082.00 757,082.00 289,509.09 529,795.63 227,286.37 30.02 90,119.00 90,119.00 5,512.26 37,164.35 52,954.65 58.76 52,737.00 52,737.00 1,970.18 9,401.61 43,335.39 82.17 899,938.00 899,938.00 296,991.53 576,361.59 323,576.41 35.96 162,446.00 162,446.00 11,967.06 63,999.67 98,446.33 60.60 23,125.00 23,125.00 37.34 1,147.77 21,977.23 95.04 7,818.00 7,818.00 575.56 2,306.80 5,511.20 70.49 193,389.00 193,389.00 12,579.96 67,454.24 125,934.76 65.12 1,868,734.00 1,868,734.00 130,832.07 727,000.05 1,141,733.95 61.10 134,269.00 134,269.00 9,938.50 46,737.17 87,531.83 65.19 105,595.00 105,595.00 6,220.38 28,627.13 76,967.87 72.89 1,500.00 1,500.00 115.59 346.58 1,153.42 76.89 2,110,098.00 2,110,098.00 147,106.54 802,710.93 1,307,387.07 61.96 764,304.00 764,304.00 53,703.19 304,738.84 459,565.16 60.13 44,915.00 44,915.00 6,308.89 19,243.56 25,671.44 57.16 28,143.00 28,143.00 1,777.12 10,334.49 17,808.51 63.28 837,362.00 837,362.00 61,789.20 334,316.89 503,045.11 60.07 222,195.00 222,195.00 12,184.11 79,960.39 142,234.61 64.01 185,932.00 185,932.00 7,828.79 48,323.94 137,608.06 74.01 3,550.00 3,550.00 178.97 1,846.75 1,703.25 47.98 411,677.00 411,677.00 20,191.87 130,131.08 281,545.92 68.39 657,422.00 657,422.00 43,985.75 243,472.26 413,949.74 62.97 286,093.00 286,093.00 11,658.41 76,423.94 209,669.06 73.29 35,071.00 35,071.00 2,190.22 16,133.65 18,937.35 54.00 978,586.00 978,586.00 57,834.38 336,029.85 642,556.15 65.66 151,083.00 151,083.00 10,903.46 58,178.13 92,904.87 61.49 133,976.00 133,976.00 9,432.15 48,786.98 85,189.02 63.59 Page 13 of 15 March 24, 2015 Page 43 of 117 Budget Report Original Categor... Total Budget 70 - Supplies 14,251.00 Department: 401- Medians Total: Department: 450 - Recreation 50 - Personnel Services 60 - Purchased Services 70 - Supplies For Fiscal: 2014-2015 Period Ending: 02/28/2015 299,310.00 299,310.00 20,335.61 393,165.00 393,165.00 14,024.13 97,541.00 97,541.00 2,390.90 59,333.00 59,333.00 1,153.54 107,243.97 192,066.03 64.17 76,254.25 316,910.75 80.61 24,019.20 73,521.80 75.38 5,105.94 54,227.06 91.39 Department: 450 - Recreation Total: Variance Current Period Fiscal Favorable Percent Total Budget Activity Activity (Unfavorable) Remaining 14,251.00 0.00 278.86 13,972.14 98.04 299,310.00 299,310.00 20,335.61 393,165.00 393,165.00 14,024.13 97,541.00 97,541.00 2,390.90 59,333.00 59,333.00 1,153.54 107,243.97 192,066.03 64.17 76,254.25 316,910.75 80.61 24,019.20 73,521.80 75.38 5,105.94 54,227.06 91.39 Department: 450 - Recreation Total: 550,039.00 550,039.00 17,568.57 105,379.39 444,659.61 80.84 Department: 460 - Community Events 8,600,033.26 793,957.04 3,194,116.61 5,405,916.65 62.86% Fund: 01 - GENERAL FUND Surplus (Deficit): -101,685.26 60 - Purchased Services 43,583.00 43,583.00 675.00 14,443.86 29,139.14 66.86 70 - Supplies 16,618.00 16,618.00 710.21 3,169.89 13,448.11 80.92 Department: 460 - Community Events Total: 60,201.00 60,201.00 1,385.21 17,613.75 42,587.25 70.74 Department: 522 - Community Development 50 - Personnel Services 429,897.00 429,897.00 35,459.41 171,692.48 258,204.52 60.06 60 - Purchased Services 129,839.00 129,839.00 12,512.29 27,453.51 102,385.49 78.86 70 -Supplies 13,185.00 13,185.00 825.37 3,806.80 9,378.20 71.13 Department: 522 - Community Development Total: 572,921.00 572,921.00 48,797.07 202,952.79 369,968.21 64.58 Department: 611- Finance 50 - Personnel Services 266,946.00 266,946.00 18,503.44 91,580.25 175,365.75 65.69 60 - Purchased Services 116,801.00 116,801.00 2,256.40 46,568.68 70,232.32 60.13 70 - Supplies 3,350.00 3,350.00 363.75 1,375.03 1,974.97 58.95 Department: 611- Finance Total: 387,097.00 387,097.00 21,123.59 139,523.96 247,573.04 63.96 Department: 615 - Municipal Court 50 - Personnel Services 75,397.00 75,397.00 5,538.64 28,012.30 47,384.70 62.85 60 - Purchased Services 8,889.00 8,889.00 300.00 2,333.80 6,555.20 73.75 70 - Supplies 1,650.00 1,650.00 299.90 585.05 1,064.95 64.54 Department: 615 - Municipal Court Total: 85,936.00 85,936.00 6,138.54 30,931.15 55,004.85 64.01 Department: 630 - Human Resources 50 - Personnel Services 87,655.00 87,655.00 7,769.58 25,386.61 62,268.39 71.04 60 - Purchased Services 3,440.00 3,440.00 61.58 221.85 3,218.15 93.55 70 - Supplies 1,400.00 1,400.00 190.78 245.31 1,154.69 82.48 Department: 630 - Human Resources Total: 92,495.00 92,495.00 8,021.94 25,853.77 66,641.23 72.05 Department: 640 - Information Services 50 - Personnel Services 191,325.00 191,325.00 13,903.78 75,095.05 116,229.95 60.75 60 - Purchased Services 175,055.26 175,055.26 46,139.34 128,833.36 46,221.90 26.40 70 - Supplies 25,319.00 25,319.00 7,928.10 36,806.12 -11,487.12 -45.37 Department: 640 - Information Services Total: 391,699.26 391,699.26 67,971.22 240,734.53 150,964.73 38.54 Department: 710 - Facilities Management 60 - Purchased Services 98,667.00 98,667.00 6,106.57 71,086.68 27,580.32 27.95 70 - Supplies 12,375.00 12,375.00 15.24 5,792.04 6,582.96 53.20 Department: 710 - Facilities Management Total: 111,042.00 111,042.00 6,121.81 76,878.72 34,163.28 30.77 Expense Total: 8,600,033.26 8,600,033.26 793,957.04 3,194,116.61 5,405,916.65 62.86% Fund: 01 - GENERAL FUND Surplus (Deficit): -101,685.26 -101,685.26 -20,203.36 3,160,776.68 3,262,461.94 3,208.39 Report Surplus (Deficit): -101,685.26 -101,685.26 -20,203.36 3,160,776.68 3,262,461.94 3,208.39 3/19/2015 11:27:43 AM Town Council Minutes March 24, 2015 Page 44 of 117 Page 14 of 15 Budget Report For Fiscal: 2014-2015 Period Ending: 02/28/2015 Fund Summary Variance Original Current Period Fiscal Favorable Fund Total Budget Total Budget Activity Activity (Unfavorable) 01 -GENERAL FUND -101,685.26 -101,685.26 -20,203.36 3,160,776.68 3,262,461.94 Report Surplus (Deficit): -101,685.26 -101,685.26 -20,203.36 3,160,776.68 3,262,461.94 3/19/2015 11:27:43 AM Page 15 of 15 Town Council Minutes March 24, 2015 Page 45 of 117 ATTACHMENT C Certificate of Recognition to Chuck Hall Town Council Minutes March 24, 2015 Page 46 of 117 a r 0 N V N L i ATTACHMENT D Certificate of Recognition to BNHS VEI students Town Council Minutes March 24, 2015 Page 48 of 117 ATTACHMENT E Proclamation No. 2015-06 Town Council Minutes March 24, 2015 Page 50 of 117 TOWN OF TROPHY CLUB PROCLAMATION NO. 2015-06 A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, TO RECOGNIZE APRIL 25, 2015 AS ARBOR DAY; RECOGNIZING THAT 2015 IS THE 143RD ANNIVERSARY OF THE HOLIDAY OF ARBOR DAY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and WHEREAS, 2015 is the 143RD anniversary of the holiday and Arbor Day is now observed throughout the nation and the world, and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife, and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires, and beautify our community, and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal. NOW THEREFORE, BE IT PROCLAIMED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. In the Town of Trophy Club, the Mayor and Council urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and Section 2. The Mayor and Council urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 24TH day of March 2015. C. Nick Sanders, Mayor Town of Trophy Club, Texas Holly Fimbr s, Town Secretary Town of T phy Club, Texas Town Council Minutes March 24, 2015 Page 51 of 117 ATTACHMENT F TCEQ Rules and Violation Presentation Town Council Minutes March 24, 2015 Page 52 of 117 Track No. Alleged Violation Status Comments Exhibits 560283 Failure to maintain the Outstanding treatment units: 1. Mechanical bar screen is 1. Exhibit A 1. Inoperable mechanical operational. bar screen 2. Large gap on one side of 2. Gap in bar screen fixed. 2. Exhibit B the above ground bar screen 3. Screenings in west 3. Screenings in basin have 3. Exhibit C aeration basin; been removed and foam excessive foaming in was pumped out. aeration basin. Compliance schedule for WWTP submitted as plant upgrade necessary to correct this issue. 4. Drying beds with tree 4. Drying beds were all 4. Exhibit D branches and growing cleaned. vegetation. 5. Scum cleaned off and pin 5. Exhibit E 5. Excessive scum and pin floc is reduced. floc in the active east clarifier 560259 Failure to maintain compliance Resolved with self-reported effluent 1. A daily average 1. Exhibit F limitations: ammonia -nitrogen excursion of 1.78 mg/L 1. Ammonia -nitrogen daily was reported by the average. District during May 2. Ammonia -nitrogen 2014, which is more 2. Exhibit G exceedance by more than the permitted limit than 40% of permit limit. of 1.0 mg/L. 2. The same exceedance (May 2014) was over the permit limit by more than 40%. A notification for this exceedance was also provided to TCEQ. 560321 Failure to prevent the Resolved SSOs of total of 7000 gallons Exhibits H.1, unauthorized discharge of reported for 2013 on January H.2, and H.3 wastewater from the collection 25, 2013, April 7, 2013, and system (SSO — sanitary sewer August 21, 2013; District overflows). conducted adequate cleanup of all unauthorized discharges. Additional Comment Submit annual sludge report to Resolved District submitted last report to N/A (not DFW Regional TCEQ office as DFW Regional Office and will violation) well as to the TCEQ Austin send all future sludge reports to Headquarters. them. Town Council Minutes March 24, 2015 Page 53 of 117 Exhibit A Mechanical bar screen is fully operational. At time of inspection a sprocket for the gear box was on back order from the manufacturer (ordered about 6 weeks prior to inspection). Once received the mechanical bar screen was repaired the same day. During outage time the manual bar screen was in use as it serves as the redundancy for the mechanical bar screen. Town Council Minutes March 24, 2015 Page 54 of 117 Exhibit B From rigorous use while the mechanical bar screen was down, the screen on the manual bar screen had moved about 1" offset from its correct position. This was likely caused by a large piece of debris coming through the screen through the night but we are not sure of the cause. The manual bar screen was pushed back to its correct position and is now checked daily (when in use) to ensure it stays put in the correct position. i Town Council Minutes March 24, 2015 Page 55 of 117 Exhibit C Inspector stated he noticed screenings (debris) that had bypassed the bar screen in the aeration basin. Screenings were removed from the basin. Foaming occurs due to inadequate treatment capacity and will be corrected with MBR plant upgrade. Compliance schedule was sent to TCEQ over a year ago and they are aware we are working on the system upgrade. bu M Town Council Minutes March 24, 2015 Page 56 of 117 Exhibit D Drying beds are the location solids from the plant are allowed to dry prior to being hauled to a landfill to reduce the weight, thus reducing the cost. The District also has a belt press that "squeezes" the water from the solids. Drying beds are not used in the winter as the cold and wet weather does not allow any additional drying. Some weeds had grown in the drying bed areas and al were cleaned out. Drying Bed No. 1 Drying Bed No. 2 Drying Bed No. 3 Drying Bed No. 4 Town Council Minutes March 24, 2015 Page 57 of 117 Exhibit E Excessive scum and floc caused by inadequate treatment capacity at the plant and will be corrected with MBR plant upgrade. Compliance schedule was sent to TCEQ over a year ago and they are aware we are working on the system upgrade. Town Council Minutes March 24, 2015 Page 58 of 117 Exhibit F A daily average ammonia nitrogen excursion was incurred during May 2014. The sample result was 1.78 me/L and the discharge permit limit is 1.0 mg/L. The excursion was reported on the Discharge Monitoring Report (DMR) submitted the following month (June 2014) as required. Edi[ OMR P.rm+r [tmwne vwr v v.++nn 10� ntaetf7lf Iwwwne: M. � . IYernitf�. A4q,..9; P —Qtea F—t— fff ODI retry 1� N; N4rr+N Oft, l wepore Aaav • Sayers ilr a2 onrr Ke �I Monitor[., Psion: lar Qa10111a m Of/]3lla I - YY. ualn: m�l+ACSAEArAA A.r T +n Caw SEE MU 1 nE aEo T r: in. Anr,2-:ri Yet RF+WR mwts M1E 4— e..Yvelry Qfrker n,.e rna— I ...w. IrnM: W. NMI. -J 5hawlnq Param eM 1 - l0 of 11 4141 2.0 N P.r.rrr� }I..w..�q t.cnr�.. 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Wc" .. 2t nnr a�w —E1 o.9a ra..iw9r. al.r A.r lRw Town Council Minutes March 24, 2015 Page 59 of 117 Exhibit G When a sample result is 40% greater than the permit limit, a Water Quality Noncompliance Notification must be submitted to TCEQ. In May 2014, a single ammonia sample result was 1.78 mg/L and the permit limit is 1.0 mg/L. The report was provided to the inspector. 0 Unauthorized Discharge WattiltrQwlltyNoncompliance Notification eSae back of Form for Guidance for Completion* Reportable Effluent Violation Other i Entity Name: Trophy Club MUD Wastewater Facility Telephone No [r raRs:elr tsiriz (817)43{}1218 Permittee TCEQ Region: R4 - DFW County; Denton *Permit Number. WQOU11593fl01 ❑ Subscriber Noncompliance Summary _ Description and Cause of Noncompliance (include location, discharge route, and estimated volume of unauthorized discharge); 2014 the daily average and 7 -day average for Ammonia -Nitrogen exceeded the accept ab I a l -mite causing the Municipal utility ict to be in Non-compliance for May 2014. Duration: Start Date•. 5/1121)14 End Date: 5131720 Or Date Expected to be Carrected: Time: Time: Potential Danger two Human Health and Safety or the Environment: 'Vane Actions Taken Monitoring Data; Data should be attached or submitted to TCEQ when available. Field Measurements Laboratory Samples Fish Kill(If yes, estimated number killed): ❑ ❑ Yes ❑ No ® Yes ❑ No ❑ Yes ❑ No Actions Taken to Mitigate Adverse Effects: Provided tradr.ing. Actions Taken to correct the Problem and Prevent Recurrence: on operation control. Information Reported By (Namefritle): Karl Schlielig Wastewater SuperiDate Reported: 111 412 0 1 5 Signature: Now If this form is being us f a 5 -day written report, a copy of the Form should be sent to the TCEQ Region Office, and the original to: TCEQ, Compliance Monitoring m (MC224), Enforcement Division, P.O. Box 13087, Austin, TX 78711-3087. • If the noncompliance is an unauthorized discharge from a wastewater collection system, use the permit number of the treatment plant to which the collection system is tied. If you are uncertain of this permit number, you may call the TCEQ Regional Office for assistance. TC EO -00501 (Rev.04-17-12) doge 1 cf 2 Town Council Minutes March 24, 2015 Page 60 of 117 Exhibit H The District encountered three sanitary sewer overflows (SSO) during 2013. All were reported within 24 hours to TCEQ as required. January 25, 2013: SSO of 1500 gallons at lift station number 4 was caused by a power surge which tripped the breaker to the pumps. Water Quality Noncompliance Natification AMENDED "See back of Form for Guidance For Completion' Unauthorized Discharge Reportable Effluent Violation Other EntityName- InrphyaubMUD Wastewal Facility Telephone No(its ea&aaits a): -17)430-1216 Permittee TCEQ Region: R4-DFW County: iDenton 'Permit Number WQ0011593001 Subscriber NoncompHance Summary Description and Cause of Noncompliance [include location, discharge route, and estimated volume of unauthorized discharge) January 25, 2013 approximately 1530 a power surge caused the lift station's pumps breakers to trip off at Lift Station 4 (Latitude 33.00354 N by Longitude 97.17673W) causing an over flow of 1500 gallons onto the ground around the lift station on the golf Course at hole e6. Duration: Start Date; 1J2512013 End Date: 1125121) Or Dale Expected to be Corrected: Time: 15,30 Time: 1S:34 Potential Danger to Human Health and Safety or the Environment: .nn. ActkMs Taken Monitoring Data: Data should be attached or submitted to TCEQ when available. Field Measurements Laboratory Samples Fish Killflf yes, estimated number killed): s V No [] Yes C No r Yes (- No Actions Taken to Mitigate Adverse Effects: Area was cleaned up using shovels. Actions Taken to correct the Problem and Prevent Recurrence: Lift Station is being replaced with a new Lift station that will be monitored by a SCADA System Verification InfornmAllon Information Reported Ely fl+lamefTiNe): Karl Schlieflg WW Superintendent Date Reported: 1, t5:1ti13 Signature: ,, l Mote: If this form is being used for a S -da ten report, & copy of the form should be sent to the TCEQ Region Office, and the original to: TCEQ, Compliance Monitoring Team IlMC2241, Enforcement Division, P.O. Box 1 3087. Austin. TX 78711.3087. If the noncompliance is an unauthorized discharge from a was rows ter collection system. use the permit number of the treatment plant to which the collection system is tied. R you are uncertain of this permit number, you may ca 11 the TCEQ Regional Office for a% so it nce. TCEQ-OMI (flex 04 -21 -Ii Town Council Minutes March 24, 2015 Page 61 of 117 April 7, 2013: SSO of 6000 gallons at 303 Hill Lane caused by a sewer stoppage causing a manhole to overflow. Water Quality Noncompliance Notification •See back of Form for Guidance for Com plet ion• Clnauthorized Discharge Reportable Effluent Violation Other Gen Entity Name. Trophy Club MUD 1 Wastewater Facility Telephone No: (817) 682-4600 Permittee 7`1 Subscriber TCEQ Region: R4- DFW County: Denton *Permit Number: WQ0011593001 Noncompliance Summary Description of Noncompliance (Include location, discharge route, and estimated volume of unauthorized discharge): April 7, 2013 approximately 16:30 a stoppage in the sewer line at 303 Hill Lane, Trophy Club, TX. 76262 caused a manhole to overflow approximately 6,000 gallons flowiing in a north direction. Duration: Start Date and Time: 4/7/2013 at 16:30 End Date and Time: 4/7/2013 at 17:40 Qr Date Expected to be Corrected: Potential Danger to Human Health and Safety or the Environment: None Actions Tsken Monitoring Data: Data should be attached or submitted to TCEQ when available. Yes No Field Measurements Yes No Laboratory Samples Yes No Fish Kill If yes, estimated number killed: Actions Taken to Mitigate Adverse Effects: MUD staff used vac -Truck to suck up any standing water/trash then ligntly dusted with HTH around area. Actions Taken to Correct the Problem and Prevent Recurrence: Sewer line was inspected using camera equipment to find cause of overflow and to address problem, Stoppage was cleared using let -truck, during further investigation staff found that further repair of the line will be needed. Verification Information — — Information R'S '7ma Date Retro ed: Signature: 1ti�L.fi Lc L t NglU: If this form is being used for a 5 -day written report, a copy of the form should be sent to the TCEQ Region Office, and the original to: TCEQ, Compliance Monitoring Team (MC224), Enforcement Division, P.O. Box 13087, Austin, TX 78711-3087. ' If the noncompliance is an unauthorized discharge from a wastewater collection system, use the permit number of the treatment plant to which the collection system is tied. If you are uncertain of this permit number, you may call the TCEQ Regional Office for assistance. TCEQ 00501 (Rev. 09 07 10) Page 1 of 2 Town Council Minutes March 24, 2015 Page 62 of 117 August 21, 2013: SSO of 70 gallons at 350 Quorum Drive caused by a line stoppage causing overflow at manhole. Water Quality Noncompliance Notification 'See hack of Form for Guidance for Completion' Unauthorized Discharge ❑ Reportable Effluent Violation Other or Entity Name: Trophy Club MUD Wastewater Facility Permittee TCEQ Region: R4 - DFW Telephone No [/flaylttiR///j: {${ 1) 431} 1118 Subscriber Countl►: Denton aper 1 ft IM -1— W Q00 1 1 543001 Noncompliance Summary Description and Cause of Noncompliance {include location, discharge route, and estimated volume of unauthorised discharge): August 21, 2013 approximately 9:00 a line stoppage at 350 4uorom Drove cause approximately 70 gallons of sewage to flow out of a manhole at the above referenced location. Duration: Start Date: 8121/13 7 End Date: 8/21/13 'Q[ Date Expected to be Corrected: Time - 9:00 _ Time: 4:I0 Potential Danger to Human Health and SS" or the Environment: None Anions Taken Monitoring Data: Data should be attached or submitted to TCEQ when available. Field Measurements Laboratory Samples Fish Killfif yes, estimated number killed): 7Yes F -No EYes ENo ra. Actions Taken to Mitigate Adverse Effects: Area was cleaned up with shoveis and HTH. th Actions Taken to Correct e Problem and Prevent Recumence: J Line was cleaned out and camera ed to ensure problem was corrected. Verification information Information Reported By (Name!Tide): 'Karl Schlielig WW Superintendent QQate Reported: 8f22f2013 Signature: a) l Note: If this form is being used fora S day wrtrten report, a cc" of the form should be sent to the T{ EQ Region Office, and the original to: TCEQ, Compliance Monitoring Team {MC2241, Enforcement Division, P.O. Box 13087, Austin, TX' 78711 3087. • tf the noncompliance is an unauthorized discharge from a wastewater collection system, use the permit number of the treatment plant to which the collection system it tied. If you are uncertain of this permit number, you may call the TCEQ Regional Office for assistance. Town Council Minutes March 24, 2015 Page 63 of 117 ATTACHMENT G Updated Strategy Map Town Council Minutes March 24, 2015 Page 64 of 117 LL 0 z 3:0 LO CD cn m O N V7 N L L c� G V A•o 4 W W o arm^ � �� o •� v J cyG p O w }-I o •3 w cn y > � 3 p. � •� '� (� � bA �-- yo�o>�obJ� o � O awN wbJ � ISI cn b W "� ,fin --ice � � N �•�� � � � � � 3 bA Z =3by F—� a� y U'i 0 v bA bA E t FwwH O bA 'Zi bA =3 `C7w 1/��• fl, w� 1'/71• x,00 Z O � � v v w v LO CD cn m O N V7 N L L c� G ATTACHMENT H Authorization for Professional Services Town Council Minutes March 24, 2015 Page 66 of 117 ^.6, tnp league nail & perkins AUTHORIZATION FOR PROFESSIONAL SERVICES PROJECT NAME: Trophy Club 2014-2015 CIP Street Reconstruction of Pebble Beach Drive, Timberline 0. & Pin Oak 0. Trophy Club, Texas TNP PROJECT NUMBER: TRO14296 CLIENT: Town of Trophy Club Stephen Seidel, Town Manager ADDRESS: 100 Municipal Drive Trophy Club, Texas 76262 Trophy Club (CLIENT) hereby requests and authorizes Teague Nall and Perkins, hoc., (CONSULTANT) to perform the following services: SCOPE OF BASIC SERVICES: Provide Civil Engineering for reconstruction of Pebble Beach Drive, Timberline Court and Pin Oak Court and drainage improvements for Cypress Court. A detailed scope of services Is included as Attaclunent'A' and is made a part hereto. COMPENSATION to be on a basis of the following: 1. BASIC SERVICES: The CLIENT agrees to pay the CONSULTANT a fixed fee as follows: Pebble Beach Drive Topographic Surveys Eight Thousand Dollars (518,0001: Engineering (Design, Bidding & Construction Admin.)s SevwV Thousand Dollars (,S70A00): Construction Staking: Twenty Thousand Dollars (520,0001 Timberline Court Topographic Survey: Four Thousand Dollars (54.0001: Engineering (Design, Bidding & Construction Admin): Sixteen Thousand Dollars IS 16a00j; Construction Staking: Four Thousand Dollars (S&M Pin Oak Court Topographic Surveys Eight Thousand Dollars (58,0001: Engineering (Design, Bidding & Construction Admin). Thirty Thousand Dollars (S3 1 .000). Construction Staking: Ten Thousand Dollars (510.0001 Cypress Court Drainage Improvements Topographic Surveys Two Thousand Dollars (S2.000ls Engineering (Design, Bidding & Construction Admkt): Seven Thousand Dollars ($7.0001: Construction Staking: Two Thousand Dollars J$2.Q 1100 Macon Street a Fort Worth, Texas 76102 o 817.300.6152 phone Town Council Minutes TBKFirm *. 230 M a rc h '"Aipi nc. com TBPLS Firm No. 100116- ge 67 of 117 tnp All CiVIL ENGINEERING (referred to herein as BASIC SERVICES) are outlined in Attachment "A". 2. REIMBURSABLE EXPENSES: REIMBURSABLE EXPENSES will consist of printing, reproduction, CAD plotting cosh, delivery charges, mileage, parking fees, submittal foes, and application fees. Standard reimbursable expenses are outlined in Attachment "D". I ADDITIONAL SERVICES: ADDITIONAL SERVICES shall be any service provided by the CONSULTANT which Is not spedfkxdly Included in BASIC SERVICES as defined above or delineated in Attachment W. ADDITIONAL SERVICES shall include, but shall not be limited to: a.) Subcontract charges not described in BASIC SERVICES or Attachment W; b.) Environmental Assessments; C.) Property Rezoning; d.) Restriction Variances; e-) Abandonment or vacations of Easements, q Preparation of Easements, or Agreements; g.) Abstract Services or Easement Research; h.) Public Water or Sanitary Sewer Improvements (performed under TCMUD Agreement) L) Trips and meetings beyond a 75-mlle radius of Fort Worth; ADDITIONAL SERVICES shall be considered additional work and shall be reimbursed at standard TNP hourly rates or TNP standard rates for Items provided lo -house, or direct expenses times a multiplier of 1.10 for non -labor, subcontract or mileage items. SCHEDULE: The proposed services shall begin within 5 working days of authorization to proceed. CONTRACT PROVISIONS: Contract provisions are attached hereto and made a part hereof. Please execute and return a signed copy for our files. Receipt of an executed copy of this contract will serve as notice to proceed. No work shall commence on the project until an executed copy of this contract is received by CONSULTANT. By signing below, the signer warrants that he or she is authorized to execute binding contracts for the CLIENT for the services indicated. Approved by CLIENT: Trophy Club TBPE FBrn No. 230 TBPLS Ftrrn No. 100116-00 Accepted by CONSULTANT: Teague Nall and Perkins, C. By: �+ LTom Rutledge Title: Prfn*af Date: March 1, 2015 Page 2 Town Council Minutes March 24, 2015 Page 68 of 117 ATTACHMENT 'A' ITEMIZED SCONE OF SERVICES PROJECT DESCRIPTION Atnp ,bow �eatl s N.,�w. The Town has elected to reconstruct three residential streets that are showing signs of distressed and failing pavement as well as address deficiencies in the drainage system. Those streets are Pebble Beach Drive, Pin Oak Court and Timberline Court. The streets will be reconstructed to the same width using updated Town standards for pavements sections. In addition, the drainage systems will be evaluated and upgraded to meet current Town standards as part of Town's drainage utility. In addition to these three street reconstruction projects, drainage improvements will be designed for Cypress Court of Hogan's Glenn. An underground drainage system along with curb inlet will be designed to extend the existing system and alleviate some flooding. Existing waterlines will be replaced and reconstructed to meet Municipal Utility District standards. This effort is being performed under a separate agreement with the Trophy Club Municipal District and is not part of the scope of this agreement; that work will be coordinated with the proposed street and drainage improvements, TOPOGRAPHIC SURVEY Prepare a topographic survey for the limits of the roadway and drainage improvements showing one foot contour intervals with an accuracy of 0.1 feet. Survey the existing improvements and all visible features that are necessary for engineering. Locate all existing water, sewer and drainage utilities vertically and horizontally using the City's GPS monuments as control. ENGINEERING Contract Documgnt Upon completion of the topographic design survey, TNP will begin design for street reconstruction and drainage studies to identify drainage improvements. The Engineer will coordinate his work as necessary to interface with the Town and provide periodic updates as well as meet with Town staff to review scope, estimates and schedules. Once final plans have been completed, the Consultant will deliver original plan documents with Engineer's seal and signature, sufficient for printing and distribution for bidding. TNP will prepare final cost opinions upon delivery of final contract documents to confirm project budget. TNP will present to the Town council the overall project design, cost and schedule as necessary prior to bidding. Bidding Once plans are approved to move forward to bidding, TNP will reproduce the contract documents for distribution to perspective bidders. TNP will represent the plans and answer questions to perspective bidders and issue addendums as necessary. TNP will represent the Town at the bid opening to receive and open bids and prepare a bid tabulation of the bids. TNP will review all bids and evaluate the apparent low bidder and make recommendation in writing to the Town Council as well a present the bid to the Council in public hearing as necessary. TW Firm No. 230 7WLS Firm No. 100116-00 Page Town Council Minutes March 24, 2015 Page 69 of 117 tnp Construction Phase TNP will facilitate the execution of the contract documents by the approved low bidder. Once the contracts are executed, TNP will prepare for and facilitate a preconstruction conference with the contractor, his subcontractor and Town staff. TNP will provide construction administration to represent the Town during construction and provide onsite representation once each week to administer the contract (not inspect) as necessary and to facilitate the oversight of construction. It is anticipated that the Town will provide their own site inspections during construction. TNP will provide written responses to RFI's, Change Orders or other written documents required for completion of the work as well as review pay applications from the contractor. At the completion of the work and upon notification from the Client, the Consultant will prepare a written punch list with a follow up to any outstanding items or issues until Final Acceptance of the work is given. TWEFirm No. 230 Page 4 TWU Ffrm No. 100116-00 Town Council Minutes March 24, 2015 Page 70 of 117 to teauue nuN L At ATTACHMENT 'B' PROJECT SCHEDULE Project Schedule,• TNP shall endeavor to accomplish the work in accordance with the schedule requested by the CLIENT. However, prior to beginning work on this asdgnmen4 TNP shall be advised of the anticipated schedule for the project, including specific dates for various submittals and reviews by the CLIENT and/or others. TNP shall inform CLIENT of any conflicts with the proposed schedule within five (S) days of receipt of this information. It is understood and agreed that the objective of all involved in this project is produce and provide quality and can information and deliverables, which requires a considerable amount of coordination and cooperation, as well as adequate time for research, analysis and development. It is also understood that TNP's ability to perform our scope of services is dependent upon information being provided and reviewed by others to a timely manner, and that adjustments In schedule may be required should information or reviews be delayed. During the process of design and plan deliiverabies, TNP will provide updated project schedules. WE RAW No. zo tWllf ftp Nie. W I&W Page 5 Town Council Minutes March 24, 2015 Page 71 of 117 ATTACHMENT 'C' PROVISIONS 1. AUTHORIZATION TO PROCEED Signing ft agroaneM shat be construed sa aullaiudilCn by CUM for TNP. Inc. to proceed with fine work, unless Mmarwhe provkhed far in thls aareement 2. IN= COSTS TNP, Imo's Labor Coats sinal be the amohrd of salartas paid TNP, Ines employees ix wok performed on CLIENTS Project On a adipulm11d percentage of such salaries to coverall pararemed gores, prpm t, prarrhiu % and benefts. S DIRECT EXPENSES TNP, We Direct Expenses shat be inose costs incurred on or directly for to CLIENT's Project, including but not limited to necessary transportation costs including mileage at TNP, roc's current rale when its, or its employee's, automoM'ies are used, meals, lodging, laboratory leafs, computer services. telephone, pnntrg and binding charges times a muttpiier ol1.10. Reimbursement for these expenses shall be on the base of actual dhayes when famished by commercial sources and an fine besis of usual cartm racial do" when famished by TNP, InC. 4. OUTSIDE SERVICES When technical or professional senhcas are fumished by an outside source, an additional amountof Moctued cost Cashes a rrxdlplar at 1.10) shall be added to to cost of these asrvtoss for TNP, Int.'s adrriaistradve costs. S OPINION OF PROBABLE COST In pr0vidkg apI In i of probable coat the CLIENT understands that TNP, art has no conbd over conshaon costs or the price of lsbor, equfpmerd, or materials, or over fine Contractor's method of pricing. and 111W to opinbns of probable cost provided to CLIENT am to be made an the basis of the design prdassinft quell kxt0na and experience. TNP, Inc. mashes no warmnly, expressed or Implied, as to to accuracy of such opinions as compared to bid or actual wets. tL PROFESSIONAL STANDARDS TNP, Inc shat be responsible, to the level of competency presently makntalred by o0er praclift praliesaiorai engineers in the same type otwork In fine Stale of Taxas, for fit professional and lechrksi soundness, accuracy, and adequacy of at design, drawings, specaltations, and oft work and mMerlale imlshed under thls Auterimton. TPP, Uma. malras no other warranQr. expreleed a krpted. 7. TERMINATION Eitrer CLIENT orTNP, Inc may temmir le ffds aulhaizafiam by glvbg 10 days wrilen notice to to other party. In such event CLIENT shat brhwrlh pay TNP, int. in dui for at wok praviapy authortmd a►d pub.. prior b efisclin dale of bnrinafiam. I no notice of tsrtalrmton is glen, relaillionships and obtgdors crsete 1 by this Aukdation shall be fermi ated upon completion of at applicable requirementsof this Autlrorization. tL MEDIATION In an efbR b resolve any torlftcts riot arise during lha design orconstruction of too project or following loo completion of the prc)act the CLIENT and the ENGINEER agree that all dispul as ba4aeen hem arising oral 0f or relating to this Agreement shall be subrNOed to nonbinding medialon unless the parties mu uady agree otherwise. The CLIENT and the ENGINEER further agree ID include a similar mediation provision in all agreer erb with independent contractors and consultants retained for the project and to raquW all independent contractors and consultants retained also to include a similar mediation provision in all agreermants with Vis, subemmullants, suppliers or fabricators so retained, thereby providing for mediation as the primary mew for dispute resoluton Whom to parties b those agreements. I LEGAL EXPENSES In the event legal action is brought by CLIENT or TNP, Inc against the other to enforce any of the obligations hereunder or arising out of any dispute omcemirg the terms and conditions hereby craded, the being party shall pay In prevailing party suich reasonable amounts for fees, costs and agwsas as may be set by the waft TWE Rrm No. 230 TBPLS Rrm No. IW11600 gtoBalli in: 10. PAYMENT TO TNP, W- Aloe" 6rrokxa will be Issued by TNP, Ina for all work performed under the lents of this agmemeft Invoices are due and payable on reosipt If payment is not term within 30 days of kwoice dale, all work on CLIi NT s project shall cwese and all work product and documents shall be whthheld until payment is received by TPF. Time shall be added to the project schedule for any work stoppages msultrg from CUENTs falum to render payment within 30 days of Invoice data: Waved at this rate of IY.% per month will be charged on all pWAn lanorxhts, unless not prrmilled by lane, in which case, interest will be charged at the highad amount permitted by torr. 11. LIMITATION OF UABI ITY TNP, art.'s kbft to lto CLIENT for any cause or comblotion of mum Is in the aggregeKlirnhedbananow no gmalar lean the fee earned urlder this agreement 12. ADDITIONAL SERVICES Services not specified as Basic Services in Sage and A#K mart'A' wil be provided by TNP, Inc as Additional Services when required. The CLIENT agrees upon execution of this contract that no additional authorization Is requked. Additional sarvhcee will be paid for by CLIENT as indicated In Article it, ComQernadon. 13. SALES TAX N1 awtordarmce wlh the Stale Sachs Tax Codes, certain surveykg services are taxable. Applicable Was tax jl M khcfuded In the he set ioAh and vAt be added on and collected when required by stale W. Solas tax at le applicable rate wit be abdicated on invoice staternents. 14. SURVEYING SERVICES In ac odencewilh to Prollassional Land Surveying Pncdices Act of 1989, gra CLIENT Is infortned that arhr complaints about survsyag mvioes may be forwarded b the Texas Board of Pmkuk rtal Lund Surveying, 121M Pork 35 Cada, Building A. Sub 156, MG230, Austin, Too= 78753.(5`12) 2A263. 1S. LANDSCAPE ARCHITECT SERVICES The Texas Barad of Archilactural Examiners has jurisdkdion over ca pleir is regarding the protimio halpractices of persor►s registered a kmdscepe amhilecb kin Tem. The CLIENT Is Informed that any complaints about landscape architecture services be forvrended to the Tom Board of Ardaketturai Examiners, Hobby Buldkng: 333 Guadalupe, Suite 2.850, Austin, Trams 78701, Telephone (512) 3058000, Fora (512) 3A5M.. 16. INVALIDITY CLAUSE In case any one or more of the provisions contained In this Agreement shell be held htegal, the enforceability of the remaining prowlelm canlakhad haetn shat not be thereby.impeireod 17. PROJECT SITE SAFETY TNP, Im has an duty or respons9ft for project ails safety. Mum and methods of con shoon and )obit mealy are to sole of the cantraft It DRAINAGE CLAUSE The partes to this Agreement moogmae brat fine development of real property has the potential to km nese water runoff on dawnsireaan properties, and that such Increase in mnolf Increases rte possM Of Wath ft=p to downstrear n properties. The CLIENT agreeab rdemmilyand holdffsENGNEER hanrlesstromany and aldairs and dartsges arae g, dbeehy or Indaectly, from winter or drainage don ge b downstream pr0perthas rasuhing koro the developnerd and cormstructorm of the Project CLIENT shell not be required to aelinhurve ENGINEER for any dakas or expanses wising out of the Projed If it Is delermilned by a court of competent jurisdiction that ENGINEER was negligent in the performance of is duties and obligations, and that ENGINEER'S regtgenos was the direct carte of damage b a property dew al eem of the Project. 19. CONSTRUCTION MEANS AND METHODS AND JOSSITE SAFETY Meas end methods of conakuchora and jobsiie ad* ase loo sole responsibW of the conwdvl Town Council Minutes March 24, 2015 Page 72 of 117 *tnp ATTACHMENT 'D' aguerme a •� TEAGUE NALL AND PERKINS, INC. Standard Rate Sdtedule for Time and Expense Contracts Effective January 1, 2015 to December 31, 2015+ S Iii�q t'lAwAmomMbbobaAM Principal From To Per How $190 - $240 Team Leader $155 - $220 Per Hour Senior Project Manager $160 - $225 Per Hour Project Manager $110 - $175 Per Hour Senior CONSULTANT $180 - $225 Per Hour Project CONSULTANT $95 $160 Per Hour CONSULTANT W/IV $105 - $125 Per Hour CONSULTANT 1/1 $ 85 - $105 Per Hour Landscape Architect / Planer $110 - $190 Per Hour Landscape Designer $70 $100 Per Hour Senior Designer $105 - $130 Per Hour Designer $100 - $120 Per Hour Senior CAD Technician $85 - $110 Per Hour CAD Technician $60 - $100 Per Hour IT CONSULTANT $95 - $155 Per Hour Clerical $50 $80 Per Hour Resident Project Representative $75 - $120 Per How ROW Manager $95 - $130 Per Hour Senior ROW Agent $90 - $125 Per Hour ROW Agent $75 - $100 Per Hour Senior Utility Coordinator $85 - $115 Per Hour Utility Coordinator $70 - $95 Per Hour Intern $40 - $60 Per Hour OWWAMW Survey Manager Per Hour $150 - $200 Registered Professional Land Surveyor (RPLS) $130 - $160 Per Hour Field Coordinator $90 - $110 Per Hour S -LT. or Senior Survey Technician $65 - $110 Per Hour Survey Technician $65 - $100 Per Hour 1 -Person Field Crew w/Equipnw e" $120 Per Hour 2 -Person Field Crew w/Equipment'* $145 Per Hour 3 -Penson Field Crew w/Equuipmen1** $165 Per Hour 4 -Person Field Crew w/Equipment*" $190 Per Hour Flogger $40 Per Hour Abstractor (Property Deed Research) $85 Per Hour Sub she Oft 201110MAKOM jam) SUE Projed Manger Hawfif Eak $185 SUE CONSULTANT $160 Sr. Utility Location Specialist $ 95 Utility Location Specialist $ 75 1 -Person Designator Crew w/Equipment $115 2 -Person Designator Crew w/Equipment $135 2 -Person Vacuum Excavator Crew w/Equipment $220 (Trawl and Stand-by) SUE QL-A Test Hole (0 5 4 ft)*" $900 per hole SUE QL-A Test Hole (>4 16 ft)`** $1,100 per hole SUE QL-A Test Hole (>6 < 8 fir'* $1,310 per hole SUE QL-A Test Hole (>B.S l Oft)-" $1,530 per hob SUE QL-A Test Hole(>10 < 12ft)— $1,770 per hob SUE QL-A Test Hole (>12 S 14ft)-*- $2,000 per hole AN arbcodrodsd and ouMourdd services dolt be biRad a1 rad., — ip- vkh to TNP's bitting raft above or cost Bus a ewHtplier of 1.1& *Rales shown are for c 11- ', yaw 20 t 4 and are +dyed le charge In w6aquNM years. a Equipment may indude Trwk, ATV, Robadto Told Station, GPS UMS and t%pild twat. *** Pricing Wholat 2 -Pecan crew; deAp sling for excovallon, verde coals, and field a Vpfim i ore` R, No. 230 TBPLS Firm No. iW116-W Page 8 Town Council Minutes March 24, 2015 Page 73 of 117 stn Was""llaparls ATTACHMENT `D' TEAGUE NALL AND PERKINS, INC. Standard Rate Schedule for Time and Expense Contracts Reimbursed Direct Cost items Effective January 1, 2015 to December 31, 2015• �t_� �rti�nrit�rrltriittus Photocopies: $0.154/sf letter, legal and 11" x 17" size band paper, B&W $0.7701 Id letter, legal and 11" x 17" bond paper, color Prtntse $0.154/sf letter, legal and 11" x 17" bond paper, B&W & color Plots= $0.154/sf 11" x 17" size bond paper, B&W & color $0.50/sf 22" x 34" and larger bond paper or vellum, B&W & color $1.00/af 22" x 34" and larger mylor or acetate, B&W Mileage $0.56/mde Plans on CD S20/each TBPE Firm No. 230 Page 9 TBPLS Firm No. 100116-00 Town Council Minutes March 24, 2015 Page 74 of 117 ATTACHMENT I 2014-2015 Capital Improvements Projects Presentation Town Council Minutes March 24, 2015 Page 75 of 117 U un 0 C14 0 C14 N H V W 0 ceCL Y Q 0 Z CL W Z J W mC G H N N W w CL V F -n4 Z V a W m H W WC G Z 3 O Ln O N CSI a r r. a r.. r. 414 N NINEN 0 r.. r. 40 y G 6 'a C CL V O O O O O O O O O 0 0 0 0 0 p o 0 o 0 0 O y 0 0 0 O Lo . 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