Minutes TC 02/03/2014MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, February 3, 2014 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, February 3, 2014. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS
COUNTY OF DENTON
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Jeannette Tiffany Mayor Pro Tem, Place 2
Philip Shoffner
Council Member, Place 6
Greg Lamont
Council Member, Place 5
Danny Mayer
Council Member, Place 4
Clint Schroeder
Council Member, Place 3
Bill Rose
Council Member, Place 1
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
Tammy Ard
Town Secretary
Patricia Adams
Town Attorney
April Reiling
PIO/Marketing Manager
Scott Kniffen
Police Chief
Steven Glickman
Finance Director
Carolyn Huggins
Community Development Director
Mayor White announced the date of February 3, 2014, called the Town Council to order and announced a quorum
at 6:00 p.m.
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for February 3,
2014.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for February 17,
2014.
3. Discussion regarding Park expenditures and Software expenditures.
Presentation by Jacob Lohse, Recreation Superintendent regarding pool equipment that requires replacement
and/or upgrades, re -painting the spray pad and answered questions regarding the same. The pool was built
over ten (10) years ago and requires attention in order to not interrupt the upcoming pool season.
Pool Replacement and/or Upgrades
• Turnover rate not meeting state requirements
• Filters — sand from filters returning back to pool
Pump — corroded inside and out
Surge Pit Inoperable — leaking water, water level control broken
o Pool Controller Inoperable – not energy efficient, not internet ready
® Install variable frequency drives
® Cost: $84,882
Re -Paint Spray Pad
$ Looks old and worn
® 2014 will be the 5th season of operation
0 Cost: $43,688 (includes one coat of primer, 2 coats of paint and design work)
Presentation by Mike Pastor, Information Technology Director discussed software request and answered
questions regarding the same.
® Animal Control Software – cost $3,000
o Increasing the usefulness, accuracy, and efficiency of information gathered during regular business
operations
o Case tracking—Intake, Processing, and Disposition
o Reports—Intake/Disposition registers, Current animals, Stats, and more
d SunGard to Incode Interface Court software – cost $13,440 (annual maintenance $1,600)
o Eliminate the need for officers to hand write citations which will reduce stop times
o Eliminate the need for court to hand enter the information into the court system
o Eliminate the need for police staff to hand enter the information to include racial profiling and keep
better record of citations issued by removing the possibility of human error when entering the
information
o Dispatch will also be able to see the information on who the officer has stopped faster than the
current hand entry system
e ENERGOV - Incode (current financial software) upgrade – cost $41,825 (Includes a $11,800 discount for
Incode upgrade) (New Annual Maintenance = $6,013)
o Much needed upgrades to version 8 of Incode
o More stable online interface to the public
o A more user friendly interface
o Streamlined online payment processes and procedures
o Easy to access online permitting and inspection details
o Expanded reporting
o Actual permitting and inspection software
o Will allow for multiple users from a single business
o Additional safeguards and ability to use mobile devices for field personal
o Streamlined inspection processes including priority and re -inspections.
o Our current version is reached the end of life and will no longer be used or sold by Incode, Energov is
their upgrade
CONVENE INTO REGULAR SESSION - START TIME – 7:05 P.M.
The Invocation was offered by Police Chief Scott Kniffen.
The Pledges were led by Council Member Philip Shoffner.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to three (3) minutes or the time limit determined by the
February 3, 2014 Minutes Page 2 of 8
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Al Filidoro, Republican candidate for Justice of the Peace, Precinct 4 spoke on behalf of his campaign.
Mayor White read the following emails into record:
• David Dickson, 311 Skyline Drive
I have lived at 311 Skyline Drive for 16 years now. 1 have volunteered in various capacities across this great
town from the Local Option Election that passed without contention to allow beer and wine sales, to the
Charter Committee that passed a successful Charter without contention, and recently the Charter Review
Committee that amended the Charter without contention last year.... to coaching youth sports in both soccer
and TCRYBA baseball... to even volunteering in the concession stands at Indy and Harmony. I have seen a little
of everything in this town and as the hostilities, personal agendas, and contentions have risen over the years, I
have backed off from my volunteering activities.
I was able to review the recent council meetings regarding the inquisition of another Volunteer in Chuck Hall,
President of the baseball association for Trophy Club. Having watched these videos on the town's website, I
would formally like to request that Council Members Lamont and Schoffner issue a sincere apology for the
disrespectful, hostile, causational, demeaning, and arrogant way in which they chose to conduct their witch-
hunt and inquisition of Mr. Hall. While 1 certainly believe the council has a right to ask questions of any
volunteer in Trophy Club, they should be held to a level of professionalism and personal respect, rather than
talking as if it were an internet chat board and disrespect a volunteer with such service as Mr. Hall. If they wish
to ask why Council entered into an agreement with an entity they claim does not exist perhaps they need to
look into the Town Council's own due diligence as well as that of their paid staff and legal counsel, given the
level of disdain they showed Mr. Hall in questioning him on that topic. While it certainly is a legitimate
question, it is not one that requires one citizen, (acting as councilmember) to berate a fellow citizen (acting as
a volunteer) in such a shameful and disrespectful manner. Trophy Club should be better than that and above
such transparent and juvenile agendas.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Minutes dated January 20, 2014.
S. Consider and take appropriate action regarding a Resolution approving the submission of a grant
application for the Drug Interdiction and Juvenile Resource Program Grant for the 2014-2015 fiscal year;
designating the Town Manager as the authorized official for the Town; and authorizing him to execute all
necessary documents.
6. Receive Racial Profiling Report; discussion of same.
Motion made by Council Member Rose, seconded by Council Member Schroeder, to approve the Consent Agenda
as corrected at the dais.
Motion passed unanimously.
PUBLIC HEARING
7. Public Hearing regarding a request for approval of amendments to Planned Development No. 30. Applicant:
JSB Properties, LP represented by Bill Dahlstrom, Jackson Walker L.L.P. (THIS APPLICATION WAS
WITHDRAWN FROM CONSIDERATION BY THE APPLICANT Cii€ JANUARY,23, 2014.)
February 3, 2014 Minutes Page 3 of 8
Public Hearing opened at 7:17 p.m.
The application was withdrawn from consideration by the applicant on January 23, 2014. The Planning & Zoning
Commission will hear a resubmitted proposal for Planned Development No. 30 amendments on Thursday,
February 6, 2014 at 6:30 p.m.
Public Hearing closed at 7:19 p.m.
REGULAR SESSION
8. Consider and take appropriate action regarding the adoption of Council Goals and Objectives in accordance
with the Town Charter.
Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve the adoption of the
strategy map containing the vision, mission, legacy priorities and goals and objectives as well as the core values in
accordance with the Town Charter as presented at the Dias.
Motion passed unanimously.
9. Consider and take appropriate action regarding a Resolution amending Resolution Nos. 2013-22, No. 2013-
30, and No. 2013-34, appointing citizens to serve on boards, commissions, and corporations, in order to
appoint a member of Reinvestment Zone Number One, Town of Trophy Club, Texas to serve as the Chair of
the Board of Directors; designating a term of service; and providing an effective date.
The state statute requires Council to appoint a chairperson for the Tax Increment Reinvestment Zone (TIRZ) No. 1
Board. Last week, the TIRZ Board elected David Brod as the temporary chair, and made a recommendation to
Council to appoint Mr. Brod as the permanent chair through the end of 2014. Additionally, Council shall set
staggered terms for the TIRZ Board designating a term of service for three (3) board members with two (2) year
terms and two (2) board members with one (1) year terms for the first term. Upon completion of the first term,
board members will serve two (2) year terms.
Motion made by Council Member Mayer, seconded by Council Member Rose, to appoint David Brod as Chairman
of the TIRZ No. 1 Board and appoint David Brod, Darryl Howard and Adam Broyles for two (2) year terms and
Carolyn Simms and Jared King for one (1) year terms.
Motion passed unanimously.
10. Consider and take appropriate action regarding an Ordinance of the Town Council of the Town of Trophy
Club approving a Project and Financing Plan for Reinvestment Zone No. One, Town of Trophy Club; making
various findings related to such Plan; providing for severability; and providing an effective date.
David Petit, TIF Consultant, gave a brief overview on the Tax Increment Reinvestment Zone No. 1 and the financing
plan to council and addressed any questions. The Tax Increment Reinvestment Zone (TIRZ) plan lays the ground
work for moving forward, including the overall creation of the TIRZ. The current project and financing plan includes
a $5.4 million budget and consists of 30.5 acres located at the intersection of State Highway 114 & Trophy Wood
Drive. The goal of the TIRZ is to facilitate the development of the currently vacant land.
Anticipated development will include the following:
Medical Offices
Hampton Inn
Homewood Suites
Holiday Inn
February 3, 2014 Minutes Page 4 of 8
Residential — 35 single family homes
Restaurants
Motion made by Council Member Rose, seconded by Council Member Mayer, to approve Resolution RZ1-2014-01
and Ordinance 2014-01 and authorizing the Mayor or her designee to execute all necessary documents.
Motion passed unanimously.
11. Consider and take appropriate action regarding the submission of a grant application for the School
Resource Program Vehicle for fiscal year 2014-2015; designating the Town Manager as the authorized
official for the Town; and authorizing him to execute all necessary documents.
This resolution authorizes the police department to submit a grant application for a School Resource Officer
vehicle, which will also be used for CID during summer months.
Motion made by Council Member Mayer, seconded by Council Member Rose, to approve Resolution 2014-03
authorizing the submission of a grant application for the School Resource Program Vehicle for fiscal year 2014-
2015; designating the Town Manager as the authorized official for the Town; and authorizing him to execute all
necessary documents.
Motion passed unanimously.
12. Consider and take appropriate action regarding the submission of a grant application for the P-25 Compliant
Radio Transition Program for fiscal year 2014-2015; designating the Town Manager as the authorized official
for the Town; and authorizing him to execute all necessary documents.
This resolution authorizes the police department to submit a grant application for an upgraded radio system as
part of a region -wide radio upgrade. The county is transitioning to all digital radio communication and the police
department must upgrade to communicate with other agencies. The $80,000 grant covers twelve (12) — fourteen
(14) units and eventually the police department will require six (6) or seven (7) additional radios.
Motion made by Council Member Rose, seconded by Council Member Shoffner, to approve Resolution 2014-02
authorizing the submission of a grant application for the P-25 Compliant Radio Transition Program for fiscal year
2014-2015; designating the Town Manager as the authorized official for the Town; and authorizing him to execute
all necessary documents.
Motion passed unanimously.
13. Consider and take appropriate action relating to the terms of a long term contract for water and
wastewater services with MUD No. 1 to provide water and wastewater service to the residents of the PID.
Council Member Rose requested to adjourn into executive session to consult with the Town Attorney pursuant to
Texas Government Code Section 551.071(2) for legal advice. Council adjourned into executive session at 7:58 p.m.
Council reconvened into regular session at 8:07 p.m.
No action taken from executive session.
Trophy Club MUD No. 1 and the Town have been negotiating a long-term utilities service agreement for water and
wastewater services for the PID for several months and the two organizations have come to a point of
disagreement in regards to how calculate a fair percentage of what the PID should pay for necessary capital
improvements to the Trophy Club MUD No. 1 water/wastewater infrastructure. In negotiating the PID
water/wastewater contract, a key issue is equality for all Trophy Club residents in regards to paying for
infrastructure upgrades. Trophy Club MUD No. 1 would like to use property values for the first $5.7 million
Governmental Obligation bonds for the upcoming wastewater treatment plant upgrade. Residents who live in
February 3, 2014 Minutes Page 5 of 8
Trophy Club MUD No. 1 have a MUD tax assessed to help pay for the improvements, but since the PID is not
located in the Trophy Club MUD No. 1 district, the MUD cannot tax PID residents. Options include calculations
based on consumption (capacity), the number of connections and based on tax valuation. The financial impact
ranges from $8 - $10 extra dollars per month for PID residents. The second biggest issue is how to determine
whether or not Trophy Club MUD No. 1 future capital improvement projects impact the PID. An upcoming example
is the expansion of a water line coming out of Fort Worth. Moving forward, a process will be in place to determine,
on a case-by-case basis, whether TC MUD No. 1 capital improvement projects impact PID residents.
Motion made by Council Member Mayer, seconded by Council Member Lamont, to move forward with the PID
water and wastewater contract (hybrid contract) to include the approximate $5.7 million debt in GO bonds that TC
MUD No. 1 is going to issue that the PID pay their fair share based on property valuation.
Motion passed unanimously.
14. Consider and take appropriate action regarding financial and variance report dated December 2013.
Motion made by Council Member Mayer, seconded by Council Member Schroeder, to approve the financial and
variance report dated December 2013.
Motion passed unanimously.
15. Town Council Liaison Updates; discussion of same:
No action taken, update only.
16. Town Manager Slye's update regarding the following; discussion of same.
® Transportation Update:
0 114/170 Project
o Round About
e Fresh Meadow Drainage
® Indian Creek Update & Timeline
O May Election Update
O Ethics Commission Vacancies
• 2012 CAFR Award
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
17. Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings;
discussion of same.
• Crime Prevention Luncheon -January 22nd
® Northwest Reads - January 23rd
a Community Storehouse Dinner & Auction - January 23rd
® Keep Trophy Club Wild - January 27th
• Mayor's Roundtable - January 30th
® Northwest Metroport Annual Awards Gala - January 30th
o Northeast Leadership Forum Annual Meeting & Luncheon - January 31st
® Council Retreat
Mayor White and Council Members updated the Council and addressed questions regarding meetings attended;
no action taken, update only.
February 3, 2014 Minutes Page 6 of 8
18. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
o Mayor White requested a follow up from Atmos regarding gas pressure issues be placed on a future Town
manager's report or have Atmos come back and provide an update.
o Mayor Pro Tem Tiffany questioned item #3 - Consider and take appropriate action regarding the creation of a
"Going Green" initiative throughout the Town. What does that mean and do we need to put this out there and
make it an objective to reach for
19. Consider and take appropriate action regarding the resignation of Council Member Clint Schroeder.
Council Member Clint Schroeder announced he is resigning from the Town Council due to time commitments
personally and professionally.
Motion made by Council Member Mayer, seconded by Mayor Pro Tem Tiffany, to accept Council Member
Schroeder resignation effective immediately.
Motion passed unanimously.
EXECUTIVE SESSION
20. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551, (the
Texas Open Meetings Act) the Council will convene into closed executive session to discuss the following:
(A) Texas Government Code Section 551.071(2) "Consultation with Attorney" and Texas Government Code
Section 551.072 "Deliberations about Real Property" to consult with its attorney on a matter in which the
duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of
the State Bar of Texas clearly conflict with the Open Meetings Act and to discuss or deliberate the
purchase, exchange, lease, or value of real property where deliberation in an open meeting would have a
detrimental effect on the position of the governmental body in negotiations with a third person:
(1) Sites for the location of anew Police Facility and related negotiations.
CONVENE INTO EXECUTIVE SESSION -START TIME —10:03 p.m.
RECONVENE INTO REGULAR SESSION - START TIME —11:06 p.m.
RECONVENE INTO REGULAR SESSION
21. Consider and take appropriate action regarding the Executive Session.
Motion made by Council Member Rose, seconded by Council Member Shoffner, to direct the Town Manager to
move forward with an offer to purchase property as discussed in executive session for the construction of a joint
police and municipal facility and potential site for a civic center and to bring a contract for purchase back to the
council for approval if negotiations are successful.
Motion passed unanimously.
February 3, 2014 Minutes Page 7 of 8
F-1113101 "M
Motion made by Council Member Mayer, seconded by Council Member Rose, to adjourn. Motion carried
unani sly. Meeting adjourned at 11:09 p.m.
7
f
1
Tarr Ard, To4n Secretary
Town of Troph Club, Texas
onnie White, Mayor
Town of Trophy Club, Texas
February 3, 2014 Minutes Page 8 of 8