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Minutes TC 05/05/2014MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, May S, 2014 at 7:30 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, May 5, 2014. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: Connie White Mayor Jeannette Tiffany Mayor Pro Tem, Place 2 Philip Shoffner Council Member, Place 6 Greg Lamont Council Member, Place 5 Danny Mayer Council Member, Place 4 Bill Rose Council Member, Place 1 STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Tammy Ard Town Secretary Patricia Adams Town Attorney April Reiling PIO/Marketing Manager Scott Kniffen Police Chief Steven Glickman Finance Director Carolyn Huggins Community Development Director Mayor White announced the date of Monday, May 5, 2014 called the Town Council to order and announced a quorum at 7:33 p.m. WORKSHOP SESSION 1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for May 5, 2014. 2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for May 19, 2014. CONVENE INTO REGULAR SESSION - START TIME — 7:33 P.M. The Invocation was offered by Adam Adams, Parks and Recreation Director. The Pledges were led by Council Member Lamont. EXECUTIVE SESSION 3. Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.071(2) "Consultation with Attorney" the Town Council will enter into executive session for consultation with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act. (1) Legal Advice relative to platting authority and the pending Canterbury Hills Phase 3 Plat application May 5, 2014 Minutes Page 1 of 12 The Town may admit to the closed meeting various agents and representatives retained by the Town of Trophy Club as experts. Those agents and representatives will provide information necessary for the Town Council to have full and unrestrained communication with its attorneys. The presence of such agents and representatives is necessary for full communication between the Town and its attorneys, as allowed by Texas Attorney General Opinions, including without limitation, Opinion No. JM -238. CONVENE INTO EXECUTIVE SESSION - START TIME — 8:10 P.M. RECONVENE INTO REGULAR SESSION - START TIME — 9:03 P.M. RECONVENE INTO REGULAR SESSION 4. Consider and take appropriate action regarding the Executive Session. No action taken. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of yourstatement. Topics of presentation should be limited to matters over which the Council has authority. The following citizens addressed the Town Council: • Kristi Wade introduced herself to the Council and announced her candidacy for School Board Candidate Place 6. The following citizens addressed the Town Council regarding the Fresh Meadow Drainage Project: • Patricia Jayne Keefer, 216 Fresh Meadow Concerned with the drainage project and wants to make sure the neighborhood looks as good if not better than before construction began. • Richard P. Spell, 126 Seminole Submitted a letter regarding his concerns with the drainage project on Seminole and Fresh Meadow • Denise Gant, 226 Fresh Meadow Wants to see engineering studies to make sure drainage does not affect her property when project complete. • Ramona Deaton, 218 Fresh Meadow Concerned with look of "patchwork" streets; worried about possible standing water. • Liz Maddox, 207 Fresh Meadow Wants to make sure homes will not flood after drainage repairs complete; does not like the look of patched street repairs. • Larry Schwab, 214 Fresh Meadow Main concern with drainage is that we may have created standing water pools and not draining properly. • Scott & Tonya Beard, 215 Fresh Meadow, Larry Schwab read a letter on behalf of Scott & Tonya Beard • Jean Carter, 204 Fresh Meadow Concerned that drainage has not yet been fully addressed. • Jim Carter, 1005 Roadrunner Road, Bartonville, TX Thanked everyone involved for making progress; glad the street issue will be addressed; concerned with Mrs. Carter's house and believes her house might still flood. • Patricia Jayne Keefer, 216 Fresh Meadow, requested to speak again Applauds the town for addressing the drainage issues; wants entire panels replaced, not just patched; hopes that cracks that have formed in concrete are fixed. May 5, 2014 Minutes Page 2 of 12 Town Manager Slye and Assistant Town Manager Seidel updated the citizens regarding the Fresh Meadows project. Maintenance bond for up to two (2) years to make repairs after the project has been completed should this be necessary. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Mayor White moved the consent agenda item forward prior to executive session (agenda item 3). 5. Consider and take appropriate action regarding the Minutes dated April 21, 2014. 6. Consider and take appropriate action regarding a Proclamation proclaiming May 2014 as Motorcycle Safety and Awareness Month. Mayor Pro Tem Tiffany read the Proclamation proclaiming May 2014 as Motorcycle Safety and Awareness Month. 7. Consider and take appropriate action regarding a Proclamation declaring May 11 - 17, 2014 as National Police Week in Trophy Club in conjunction with Nation Police Week and May 15, 2014 as National Peace Officers Memorial Day in Trophy Club. Council Member Rose read the Proclamation declaring May 11 - 17, 2014 as National Police Week in Trophy Club in conjunction with Nation Police Week and May 15, 2014 as National Peace Officers Memorial Day in Trophy Club. 8. Consider and take appropriate action regarding a Proclamation declaring May 18 - 24, 2014 as Emergency Medical Services (EMS) Week. Mayor Pro Tem Tiffany read the Proclamation declaring May 18 - 24, 2014 as Emergency Medical Services (EMS) Week. 9. Consider and take appropriate action regarding a Proclamation declaring May 18 - 24, 2014 as Public Works Week. Council Member Rose read the Proclamation declaring May 18 - 24, 2014 as Public Works Week. Motion made by Council Member Mayer, seconded by Council Member Lamont, to approve the Consent Agenda. Motion passed unanimously. REGULAR SESSION 10. Recognition of the 2013 Citizen of the Year Nominees and announce the recipients; discussion of the same. Mayor White moved agenda item 10 forward prior to executive session (agenda item 3). Mayor White recognized each 2013 Youth Citizen of the Year nominees: Samantha Ellis Madison Flores Brandon Gindt Jessica Hunter May 5, 2014 Minutes Page 3 of 12 Cannon Jackson Brandon Michaelis Lauren Wintermute Mayor White announced McKenzie Arata as the 2013 Youth Citizen of the Year Recipient Mayor White announced Dena Boudreau as the2013 Citizen of the Year Award Recipient Please see Attachment A Citizen of the Year Presentation 2013 11. Consider and take appropriate action regarding Council's formal acceptance of the Strategic Plan developed and adopted by EDC 4B. David Brod, EDC 4B Director, presented the Economic Development Strategic Plan approved by the EDC 4B Board March 10, 2014. The plan provides a framework and guiding principles for EDC 4B priorities and monies. The plan includes three primary goals: (1) Retain/maintain existing business, (2) target Economic Development that reflects Trophy Club and the region and (3) recruit new economic development. Please see Attachment B EDC Strategic Plan. Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to adopt the EDC 4B Strategic Plan. Motion passed unanimously. 12. Consider and take appropriate action regarding the Mid -Year Financial Report for Fiscal Year 2014. Steven Glickman, Finance Director presented the Mid -Year Financial Report for Fiscal Year 2014. As of March 31, 2014, the Town has received 98% of the budgeted amount of property tax, and 75% of General Fund Revenues overall. As of March 31, 2014, Town General Fund Expenditures are 46% of the budgeted amounts. Hotel occupancy tax revenue has already exceeded the budgeted amount by over $10,000. No action taken. 13. Consider and take appropriate action regarding an Ordinance of the Town Council approving a Project and Financing Plan for Reinvestment Zone No. 2, Town of Trophy Club, Texas; making findings relative to the Project and Financing Plan; and providing an effective date. Stephen Seidel, Assistant Town Manager provided a brief overview of the TIRZ #2 Project and Financing plan. TIRZ #2 is approximately 45 acres located at SH114 at Trophy Club Drive and includes several property parcels which include the large 26 acre parcel (PD -30), approximately 1.5 acres located between 7-11 and First Financial Bank (PD -13), 300 Trophy Club Drive (office building), municipal facilities property, and portions of Indian Creek, Trophy Club Drive, and Municipal Drive. The majority of the property contained within the proposed TIRZ is undeveloped land. The TIRZ #2 Board approved this ordinance at their last meeting on April 28, 2014 and the ordinance is a formality in the TIRZ creation process. The next step is presenting participation agreements to the various Denton County entities. Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve Ordinance 2014-11 Project and Financing Plan for Reinvestment Zone No. 2. Motion carried 4-2-0 with Council Member Mayer, Council Member Rose, Mayor White and Mayor Pro Tem Tiffany, voting for and Council Member Lamont and Council Member Shoffner voting against. 14. Consider and take appropriate action regarding a Final Plat for Canterbury Hills, Phase 3 (20.716 acres) located out of the M. Medlin Survey, Abstract No. 832 in the Town of Trophy Club, Denton County, Texas; Owner/Developer BDMR Development, LLC. May 5, 2014 Minutes Page 4 of 12 Plat represents final phase of Canterbury Hills development. Common area 1 will be dedicated as park land. The Planning & Zoning Commission heard request on April 17, 2014 and the vote resulted in 3-3 tie, thus failed. Town engineer reviewed and approved final plat and infrastructure. The following citizens addressed the Town Council: • Jennifer McKnight, MUD District Manager, addressed the Council on behalf of the Municipal Utility District. Reviewed documents and concerned with incorrect information included in packet. Asserts document does not meet all Town requirements — fails to provide a public right-of-way to Trophy Club MUD No. 1 property recently purchased to the north of wastewater treatment plant (WWTP). Preliminary plat expired and ordinances require new preliminary plat before moving forward for consideration. Indicated that Trophy Club MUD No. 1 reached out to the developer for a meeting but the meeting was not granted. • Steve Lenart, Lenart Development Company, LLC, presented a PowerPoint titled 'Canterbury Hills, May 5, 2014' to be added to public record. Mr. Lenart disagreed with some of the Trophy Club MUD No. 1 District Manager's statements and does not have issues with the proposed Final Plat. Trophy Club MUD No. 1 reached out to the developer two (2) weeks prior to tonight and the plans, bank loans, bids, etc. had already been secured and the developer felt the request was in the 11`h hour. The meeting request was not granted. Attachment C Canterbury Hills, May 5, 2014 PowerPoint Attachment D Letter from Misty Ventura, Legal Counsel for Steve Lenart, dated May 5, 2014 regarding Final Plat for Canterbury Hills Phase 3 Jim Parrow, 8 Brookfield Court • Nick Sanders, 7 Hayes Court, addressed the Council on behalf of the Municipal Utility District Motion made by Council Member Mayer, seconded by Mayor Pro Tem Tiffany, to approve the Final Plat for Canterbury Hills, Phase 3 (20.716 acres) located out of the M. Medlin Survey, Abstract No. 832 in the Town of Trophy Club, Denton County, Texas; Owner/Developer BDMR Development, LLC. Motion carried 5-1-0 with Council Member Mayer, Council Member Rose, Mayor White, Mayor Pro Tem Tiffany and Council Member Lamont, voting for and Council Member Shoff ner, voting against. Mayor White called a short break. 15. Consider and take appropriate action regarding a Resolution of the Town Council authorizing the Town to invest funds with Lone Star Investment Pool; and providing an effective date. Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve Resolution 2014-16 authorizing the Town to invest funds with Lone Star Investment Pool. Motion passed unanimously. 16. Consider and take appropriate action regarding a Resolution of the Town Council authorizing the Town to invest funds with TexSTAR Investment Pool; and providing an effective date. Motion made by Council Member Rose, seconded by Council Member Mayer, to approve Resolution 2014-15 authorizing the Town to invest funds with TexSTAR Investment Pool. Motion passed unanimously. 17. Consider and take appropriate action regarding a Resolution of the Town Council authorizing the Town to invest funds with LOGIC Investment Pool; and providing an effective date. Motion made by Council Member Rose, seconded by Council Member Shoffner, to approve Resolution 2014-14 authorizing the Town to invest funds with LOGIC Investment Pool. Motion passed unanimously. 18. Consider and take appropriate action regarding updates to the Town Procurement Policies and Procedures and to the Town Travel and Training Policy. May 5, 2014 Minutes Page 5 of 12 Motion made by Council Member Rose, seconded by Mayor Pro Tem Tiffany, to approve the Town Procurement Policies and Procedures and to the Town Travel and Training Policy. Motion passed unanimously. 19. First reading of a Resolution authorizing an economic development project with Old Town Development and the Trophy Club Economic Development Corporation 4B in accordance with a proposed term sheet; designating terms of the project and providing an effective date. This is the first of two readings of Resolution 2014-17 required for EDC 4B to enter into a formal developer's agreement. The property owner and developers are still in negotiation on the property. This resolution will also be on the next Council agenda. No action necessary, first reading of Resolution 2014-17. 20. Consider and take appropriate action to alter the site of the Dino Playground slightly to the east of the approved site at Freedom Park. On April 7 the Town Council approved the site for the Dino playground; however, a new site is being proposed that would alter the playground location slightly to the east of the approved site at Freedom Park. The new location carves out a portion of the small dog side of the park and has no connectivity to the dog park with a green space between the chained link fence of the dog park and the ornamental fence (rod iron) of the playground. Cannot gate the playground due to ADA restrictions (must be wheelchair accessible). Motion made by Council Member Mayer, seconded by Council Member Rose, to approve the new site of the Dino Playground slightly to the east of the previously approved site at Freedom Park. Motion passed unanimously. 21. Town Council Liaison Updates; discussion of same: No Town Council Liaison updates to provide. 22. Town Manager Slye's update regarding the following; discussion of same. • Election Update • Budget Calendar • Fresh Meadow and Skyline Construction Project Updates - this update was provided during citizen presentations to update the citizens while they were addressing Council regarding this project • Community Clean -Up Event, May 17`h • TML IEBP Conference, April 23rd - 25th • 'The Fugitive' Update Please see Attachment E 'The Fugitive' update Town Manager Slye updated the Council and addressed questions; no action taken, update only. 23. Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. • Parliamentary Procedure Webinar, April 30eh • National Day of Prayer, May I" • Women in Business Networking Luncheon, May 2°d Mayor White and Council members updated the Council and addressed questions regarding meetings attended; no action taken, update only. May 5, 2014 Minutes Page 6 of 12 24. Items for Future Agendas. This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. Council member Rose asked that "Consider and take appropriate action regarding subdivision regulations" be placed on the list. ADJOURN Motion made by Council Member Mayer, seconded by Council Member Lamont, to adjourn. Motion carried unani sly. Meeting adjourn d at 11:40 p.m. Z AW I TaArd, To Secretary Connie White, Mayor tz_To of Trophy lub, Texas Town of Trophy Club, Texas May 5, 2014 Minutes Page 7 of 12 Attachment A Citizen of the Year Presentation 2013 May 5, 2014 Minutes Page 8 of 12 Citizen of the Year Presentation 5/5/2014 1. Welcome Citizen of the Year nominees, family, and friends. Tonight we are pleased to recognize and appreciate some of the individuals who have contributed immensely to the Town of Trophy Club by their commitment and dedication to serve. The Town Council, myself, Town Manager Slye, and all our staff offer heartfelt appreciation and gratitude for the wonderful things you have done, and continue to do, for our community. People who voluntarily serve their neighbors and the environment deserve extra special recognition and that's why we are here tonight. 2. First, I want to say how impressed I have been with the exceptional youth nominations that were submitted this year. I feel blessed to know that we live in a community in which the future generations are so involved in the betterment of the Town. You each serve as an inspiration to us all and I offer my gratitude as I recognize each nominee, individually: First... a. Samantha Ellis - Samantha is a 12 year old with a passion to serve. Not only is she an A+ student at Medlin Middle School, but she always jumps at the chance to volunteer and help others in need. Samantha came to Trophy Club two years ago and immediately began dedicating her free time to volunteering at snack bars during baseball and basketball games, preparing food packs for NISD students once a month, delivering Thanksgiving meals to families in need, working booths at the Trophy Club Pet 1 Fest event, helping to make sleeping mats for the homeless, and even going on a yearly mission trip to a Navajo reservation to offer assistance to those in need. Along with those accomplishments, Samantha has led others in multiple Vacation Bible School opportunities and, I was told she, "brightens a room with her smile." Thank you Samantha, for your lovely essay and all of the wonderful things you give back to this community. b. Madison Flores -Madison is another exceptional student at Medlin Middle School who picks up trash at Trophy Club Park, volunteers at the concession stand at Independence Park, and participates in various food and toy drives for families in need. At only 13 years old, this compassionate young lady is also thoughtful enough to offer her assistance to her teachers and peers, as well. She participates in Pony Camp, class orientations, and leads tours of the Medlin campus. The very insightful Madison wrote as part of her application essay: "I have been incredibly blessed by teachers, coaches, counselors, and staff members who work tirelessly... As a result, it is very important to me that I give of my time, effort, and resources in order to show my sincere gratitude." Wow- wonderful job, Madison. c. Brandon Gindt - This young man is a 121h grader at Byron Nelson High School and a true leader. Having spent years assisting on the PTSA Executive Board as the Vice President and currently serving as the Senior Class President, Brandon takes his studentship at Byron Nelson very seriously. He held the position of Junior Vice President in charge of membership for 2 the Board last spring, and was a vital asset to the Taste and Talent Committee as they arranged this fun annual event that the school and community enjoys greatly. When I say that Brandon is exceptional, I am talking about an individual who took his SATs the morning of Taste and Talent and then still headed back to take care of his duties for the event. Brandon was the Chair for the Patriotism Committee who handle the Veteran's Day celebrations, helped plan the Homecoming events this past year, arranged a student athletics parade to honor his peers headed to State Championships, volunteered in neighborhood cleanup projects, and has shown himself to be a very inspiring young man that we are all very proud of. d. Jessica Hunter - Receiving a Gold Presidential Service Award for the third year in a row, Jessica has performed more than 200 volunteer hours this past year, while maintaining an A average in her 81h grade classes. Twice in 2013 she received the honor of being the National Junior Honor Society Student of the Month for her hard work and dedication to serving her peers and her community. This young lady is very involved in her youth group at Fellowship United Methodist Church and volunteers at the J Ranch in Roanoke, teaching young children about horses and performing many of the difficult tasks that ranch work involves. Jessica serves her community with passion, excitement, and dedication and we are very grateful for all that she has done for Trophy Club. 3 e. Cannon Jackson - This 4th grader serves as an inspiration to us all through his kindness, generosity, respectfulness, and genuine good heart. Not only is Cannon an exceptional athlete at both baseball and basketball, but he exudes teamwork, cooperation, and quiet leadership on the teams he plays for - and his coaches have nothing but good things to say about him. Cannon gives back to his community by helping his peers when they are in need, respecting his teachers, coaches, and other staff at Beck Elementary, and by setting the positive example for other students that true leaders are the humble, supportive heroes that encourage those around them to become better. Thank you for your kindness, Cannon. A community can never have enough of that. f. Brandon Michaelis - Brandon is a very special young man. At 13 years old and a 7th grader at Medlin Middle School, Brandon has already been recognized as an Eagle Scout by the Boy Scouts of America, has won a Presidential Gold Award for his volunteer service, is a member of the National Junior Honor Society, has maintained the requirements to be recognized as a Silver Star Student at Medlin, and volunteered his time to being on the Northwest ISD Board of Trustees. Brandon also is part of the Boy Scouts' Order of the Arrow, which is a phenomenal program designed to teach the value of servant leadership. His Eagle Scout project last summer led him to work with some of our other exceptional adult community volunteers at Trophy Club park, where he assisted in erecting trail signs in order to guide 11 hikers. Brandon is a model community volunteer and we thank him for his service to Trophy Club. g. Lauren Wintermute - Unfortunately, Lauren couldn't be here with us tonight to accept her certificate and hear our public recognition of her service. She had a prior commitment to perform in Medlin Middle School's band concert tonight and, being the dedicated student she is, she kept to her obligation. But because this meeting is recorded and will be posted online, we are pleased to know that she and her family will be able to have access to this presentation. Lauren is an 8th grader at Medlin with a heart of gold. Her teachers describe her empathy for others, her infectious kindness, her genuine selfless manner, and her natural desire to volunteer to help others. Lauren is recognized as a Silver Star Student, maintaining an A average in her advanced classes and dedicating regular volunteer service hours to the community, She is entrusted as a Counselor's Aide at school, makes bracelets for sick children, assists the North Texas Food Bank in feeding those in need, and helps to make mats for homeless people to sleep on. Lauren is also a very intelligent and thoughtful young lady who wrote, "I am a strong believer that community service... should be done, even if nobody notices what you did." Thank you Lauren, for your kind and generous spirit and all that you give back. 3. Finally, I am proud to announce the Trophy Club YOUTH Citizen of the Year Recipient. With so many outstanding young people having been I nominated for this honor, it was not easy to choose just one to nominate. This young lady is being recognized tonight because of her diversity in service. As a 61h grader at Medlin Middle School, she exceeds both in and out of the classroom. In the past year, this young lady has volunteered at Beck Elementary for their fundraising event, Beckopoly, where she gathered food pantry donations, recorded them, cleaned up afterwards and was instrumental in the event. She has volunteered as a group leader at Fellowship United Methodist Church during their Vacation Bible School and was there to set up and clean up throughout the camp. At Medlin, she volunteered time over her summer to assist teachers with preparing classrooms, checking lockers, setting out textbooks, and doing many tasks that were able to relieve the teachers and staff who were busy preparing for the school year to begin. She helped supervise the Summer Reading Program at the Roanoke Library, volunteered for the St. Francis of Assisi Catholic Church during their summer Vacation Bible School in many roles, one of which was helping the Preschool class of Religious Education, and at Studio A Dance, where she assists coaches with stretching and preparing kids for their tumbling classes. As if all of that isn't enough, this young lady also has volunteered for the Trophy Club Women's Club, where she helped with the arts and craft booth for children of soldiers that were being deployed. She has planted flags along Trophy Park Drive and decorated floats for the 4th of July Parade in town, sold maps for the semi-annual Community Garage Sale, and was a greeter during the past Christmas Tour of Homes. Every one of us in this room have benefitted in some way from the service of this young lady, and so I am proud to give the 2 honor of being the 2013 Trophy Club Youth Citizen of the Year to miss McKenzie Arata. 4. Now, I would like to move on to recognizing the 2013 Trophy Club Adult Citizen of the Year. Although this Town is blessed to have so many dedicated community servants, this woman was nominated also for her leadership, dedication to Trophy Club, and tireless friendliness. Serving as the Chairwoman to the Town's Crime Control and Prevention District Board, she has worked many hours to create effective results while fostering, what another Board Member referred to as, "a work - filled, but also very enjoyable," experience for all. This citizen has volunteered to make this community significantly better by serving on the Parks and Recreation Special Events Committee, and by being an active member of the Trophy Club Emergency Volunteers Association and the Northwest ISD Crimestoppers organization. She has also participated on the Stars and Stripes committee, helping to put together one of the most outstanding July 41h Patriotic celebrations that this community has ever seen. Her neighbors refer to her as, "a strong leader, loyal friend, a passionate resident, and a wonderful mother and wife." I am proud to recognize and thank Dena Boudreau for helping to make Trophy Club the most exceptional community in North Texas. 5. Thank you again to all of our nominees and to the recognized 2013 Youth and Adult Citizens of the Year. You each serve as an inspiring example to us all to give back to this beautiful community in any way that we can. 7 Attachment B EDC Strategic Plan May 5, 2014 Minutes Page 9 of 12 a m m / a \ » m m E 2 .o \ G = c c a .> \ Q o .g @ o z & ƒ Q 2 5 5 \ 2 e e@ % > k f $ / Q / \ ƒ / ./ e« m >= m 2 a o . » o\ \ / \ e � .2 E \ ) / \ -.&S / / ± Cl) © ) ± { 2 co ) > / \ % / 2 � \ U) a.o 3< o® o< 7 z= c o.5 � _ » ® < ° m e e.Q m / > ° / Z//\ ƒ o _0 2\ 4 0 2\ R\» 7/ co \ @ % G \ / § \ $ \ ® % ® % E 2 % % > % ƒ @ « e E a 2 ° ` \ J / j = a ƒ m 2 / a = 2 e » 3 5 e t» / / ƒ \ \ / ) / j / Q) (a \ \ o co \ Q) \ / \ \ \ $ / / / W Q / .\ m ® f \ 2 \ 2 3 / ° 2 ® o S = EQ -0 \ / 5 ƒ \ \ 2 y g g = 2 ) \ / % « ° > £ 3 o e § ©/ % ° ® / / 5 3 a ° Cl) g e f e % ± > « e o== 3_0 0 5%% o a Q 3 o Q » 0 0 0 0 , ® 2 5 § : : : : J .E 0 0 0 \ \ $ / - / / { ƒ »\ / - [ \ \ t e c ) » 2e/Q)> o « c } /\ °{ƒ\c {aoa \_) x j _0a @ ƒ / /\\\ E j \ k � \ \ / \ ƒ Co \ En \ � \ 0 3 ` 3 % � \ > .\ + » \ � \ $ J75 % 2 $ \ S » \ » 3 @ ^ / 0 \ \ Cl) \ ƒ \ / § / \ ) \ / \ / \ \ / \ CO } / \ \ / / E b \ e/ ƒ =.o p o e= m c =2 0 ® k / e e 2 > g ) = / a z = e & / o g g ) ) \ \ 2 = u e : : < e e = a m m / a \ » m m E 2 .o \ G = c c a .> \ Q o .g @ o z & ƒ Q 2 5 5 \ 2 e e@ % > k f $ / Q / \ ƒ / ./ e« m >= m 2 a o . » o\ \ / \ e � .2 E \ ) / \ -.&S / / ± Cl) © ) ± { 2 co ) > / \ % / 2 � \ U) a.o 3< o® o< 7 z= c o.5 � _ » ® < ° m e e.Q m / > ° / Z//\ ƒ o _0 2\ 4 0 2\ R\» 7/ co \ @ % G \ / § \ $ \ ® % ® % E 2 % % > % ƒ @ « e E a 2 ° ` \ J / j = a ƒ m 2 / a = 2 e » 3 5 e t» / / ƒ \ \ / ) / j / Q) (a \ \ o co \ Q) \ / \ \ \ $ / / / W Q / .\ m ® f \ 2 \ 2 3 / ° 2 ® o S = EQ -0 \ / 5 ƒ \ \ 2 y g g = 2 ) \ / % « ° > £ 3 o e § ©/ % ° ® / / 5 3 a ° Cl) g e f e % ± > « e o== 3_0 0 5%% o a Q 3 o Q » 0 0 0 0 , ® 2 5 § : : : : J .E 0 0 0 Attachment C Canterbury Hills, May 5, 2014 PowerPoint (requested to be added to public record by Steve Lenart) May 5, 2014 Minutes Page 10 of 12 y wommomma R b . 0 El i 0 F1 Cr CZ .— 0 El i 0 F1 Cr N � W� J V o � Q � oc � � N 0 El i 0 F1 ZE , '5 0 aV H E Cl E 0 0 CA a) u D CIE) 4 0 4E) O 0 Fol p E Li N O � N U - C O W p>00 W LLLLy I-F!fl(A> W �W W Z0 W t01-00( ) WI- ; wQKp c�@ �mzmzw>JO¢Um-��mUSU asmzzzzoo0om Og o�x w Q Z j Q W(D N IX= s 2 O i~ Q O w~_¢ m o O z LLZ6 J U LL � r H yOO-1W jo 0o m2�IX - LL m t aW�O(�O�=�LLOQ.N�..2 y(D MOL�.. mOa pmVUY¢pLLLLj :)0°-U�?zj-aC7>wNNZow UwoiP¢U>g WWmp-zz>-WOLL�`-'a>o zDaQ�°>U)w a'rn QQ sar�UJZ=WO>- w- <UZOLLWWO� �Npd¢Jz wu)�- 0) X 0NU d000F° ] QmwOU=L"w 0ONw pwa0 Q Z LL w v r r w z d z w LL o = Z o¢ LU c� d Q o w Z a Z 0u C¢i a ¢J > Z w Z W w F n o C6 ~CLNaa-cW.>oj=Zwm_Q °>UvWZWZ�zZCLU)LU Q�F1J °o m ° to �>ZV QULLy ? as dZ=oQOQdW¢ZWw>-° p}zoW V'`mC .0 SO Za�Z CO=O~ W Ude - Q SMO FA W LLJ_J~w QOLLZ � 0 O W oN WON Q`DQOF Y- tY U U 7 w J WSJ z O Ei0. 2pLL w°a 0¢0� 0 y.N c OZ LLJ =zLL¢Z°�W� O�Lunn zLLQrDWUONZo'zmJmO?>�ZW°po> From 0 ¢ Zi rw LLz�LL°°z~HO°2 0cam~¢=a>OwI¢-z�Jt7 MLua O AF ° ° Z W° N ¢FOO p z J W z LL w J O w F 0 w wW LL ¢ a O W U LL Z O 0 w WOUIV�wStnO=~Z=W' WZ,z¢0MnLuo =¢WCLLUZwoo awn-WLL�u ¢ ~m0 Z OOF QH �Zpz-j> wmN JU rfj Z�Fw HF-=.-ItOUQ xHO0OZz jr) ¢ Z p> O Q m Z J Q W w O 0 a H a p LLJ2 U ° W -a c Z(Dwpmp O2�=NZW MZU W W z¢0-'Q2Z Ww°p1-H 25 WOUJ W? °W�wQtUAZ F-�a w¢�NOJQpOQm= °QU�O�wmWamw W QQu¢iQ Vo(W7��wUz°bac=i�YO�aMaav=i°0?w¢Waoi�LLoOawx mN E U O SQ O) u OD Nv NG L d O R C C N N . 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On May 2, 2014, Robert West, the attorney for Trophy Club Municipal Utility District No. 1 (the "MUD") delivered a letter to the Town opposing the Final Plat. Mr. West's letter makes several assertions regarding the Final Plat, which are incorrect for the following reasons: 1. Preliminary Plat Validity. The May 2, 2014 letter states that the Canterbury Hills preliminary plat has expired, reasoning that a preliminary plat, in all circumstances, can be valid for only a period of one year, subject to a single extension for a maximum of 12 months. The MUD's claim is not supported by the text of the Town's subdivision ordinance, which recognizes that a preliminary plat does not expire or require reapproval if final platting is initiated within the first 12 months following preliminary plat approval. Because the Owner initiated final platting well within the required 12 -month period, the preliminary plat has not expired and does not require reapproval. The position that initiation of final platting within one year prevents preliminary plat expiration is not merely staffs practice or procedure, it is the law. Although correspondence from the MUD to date omits the following language in bold, Section 3.07 of the Town's subdivision ordinance includes this language, and states in its entirety: Effective Period. (a) The approval of a Preliminary Plat shall be effective for a period of twelve (12) months. In the event that the Final Platting process has not been initiated by the developer within twelve (12) months from the date of approval of the Preliminary Plat, the Preliminary Plat shall require reapproval. The entire approval process including payment of fees will be required. (b) The applicant may receive one (1) extension of the Preliminary Plat. Upon written request by the owner at least thirty (30) days prior to the end of the one (1) year period, the Preliminary Plat shall be placed on the Planning and Zoning Commission agenda for consideration for extension." The language in bold is critical to the interpretation and application of Section 3.07(k), and if Mr. West's interpretation of Section 3.07(k) were correct, the bold language in Section 3.07(k) would be meaningless. Under established Texas law, municipal ordinances shall not be interpreted in a manner that renders language superfluous or leads to an absurd result. Therefore, I urge the Town to reject Mr. West's suggested interpretation of Section 3.07(k) that would cause the language in bold to be rendered meaningless. 2. P&Z Vote on the Final Plat. Mr. West's May 2, 2014 letter also alleges the P&Z voted to disapprove the plat. Because the motions made by the Planning and Zoning Commission ("P&Z") on April 17, 2014 resulted in tie votes, and approval or disapproval of the Final Plat by P&Z requires a majority of the members to vote in favor of approval or disapproval, no action was taken. Therefore, the P&Z did not vote to disapprove the Final Plat, and any provisions in the Town's subdivision ordinance related to the P&Z's disapproval of a final plat are inapplicable. 3. Contract for Sale and Deed. On the one hand, the MUD claims the preliminary plat for Canterbury Hills has expired. On the other hand, the MUD claims rights through its deed to the preliminary plat. The MUD's contention that it has rights in a document it claims has expired is illogical. In any event, the Owner strongly disagrees with the MUD's claim that it has a right, from the contract for sale or its deed, to access from Sheldon Drive, and it is not the Town's role to decide this private dispute as part of the platting process. The MUD's claims are irrelevant to whether the Final Plat complies with the Town's subdivision ordinance. The Final Plat complies with all applicable requirements, and under the Town's subdivision ordinance and state law, the Town Council is required to approve the Final Plat. 4. Projection of Streets. The May 2, 2014 letter also claims that the Town's subdivision ordinance requires the Owner to extend Sheldon Drive to the MUD's property. The Town's staff has already thoroughly explained this issue in its P&Z staff report and the Town Council staff report for the Final Plat. Because the MUD has existing access, the Town cannot legally require the Owner to extend Sheldon Drive to the MUD to provide a 2 1270.018\39653.1 second point of access. Furthermore, if the MUD were permitted access to Sheldon Drive, heavy truck traffic from the MUD's treatment plant could be routed through a single family cul-de-sac, which is not a "proper projection of streets" under any reasonable interpretation of the Town's subdivision ordinance. The MUD has failed to demonstrate any valid reason for the Town Council's denial of the Final Plat under the Town's subdivision ordinance. Following a detailed review of the Final Plat, the Town staff has concluded that the Final Plat meets all of the applicable regulations. Therefore, the Town lacks any discretion in the matter, and approval of the Final Plat is required by law. I plan to attend the Town Council meeting tonight, and I will bring copies of this letter to distribute to each council member. If you have any questions regarding this matter, please contact me. Respectfully, Misty Ventura cc: Patricia Adams, Town Attorney, Town of Trophy Club Steve Lenart, Lenart Development Company, LLC 3 1270.018\39653.1 Attachment E The 'Fugitive' Update May 5, 2014 Minutes Page 12 of 12 Fugitive 1. Gathering and orientation time set at 8:30 PM with official start at 9 PM. Media and others on the scene along with a reported 60-80 young people. Organizer spoke on camera as did Mayor White then organizer and Cmdr. Delk and the organizer gave the rules of the game that included a warning to stay off private property such as residents yards and the golf course. They were advised of the closing time for the park (9:11 PM — I hr. after sunset) and that when they returned to the park to get their vehicles, to depart without delay. When the signal to begin was given, about 8:45 PM, young people ran in all directions including toward the south end of Hogan's Glen, the golf course, and Indian Creek. Offices began receiving calls about juveniles running on the street and one in a residential yard, pulling on the gate of Hogan's Glen on Cypress Court but no one was present when officers arrived. Some calls were unfounded or were just reporting groups of teenagers with flashlights walking along sidewalks or in the calming lane. According to reports, the first game was run with few calls coming in. The second game was run from Tom Thumb to Byron Nelson High School, This resulted in a few more calls coming in. That section of town had not experienced the game up until Friday night. At Byron Nelson, a few administrators were present for an unrelated event and, with the assistance of the PD, moved all of the young people off of school property. Then game three began and went to the clock tower. We received or initiated seven documented calls for service between 8:57 PM and 10:36 PM and the games ended by about 10:45 PM. It has been reported that the organizer, who was contacted by an assistant principal at BLAHS while on school property, has stated that he will not organize the game in Trophy Club again. The PD was represented by two members of our volunteer Citizens On Patrol, two reserve officers, the SRO, two supervisors, and the on -duty patrol officers.