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Minutes TC 11/25/1985MINUTES OF REGULAR MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS > ) COUNTY OF DENTQN ) The Town Council of the Town of Trophy Club met in Regular Session on November 25, 1985 at the Municipal Utility District Building, 100 Water Plant Road, Trophy Club, Texas. The meeting was open to the Public. The following officers and members were presentg Jim Carter Terry Vance Bettye Dayton Aldo Martignago Ted Neidenberger Mayor Mayor Pro Tem Council Member Council Member Council Member Absent: George Doran, Council Member Also present were members of the Town staff: John Hill John Jacobs David Nolte Donna Welsh Attorney City Treasurer Marshal City Secretary constituting a quorum, the meeting was called to order. Mayor Carter called the meeting to order at 7:05PM. INVOCATION The Invocation was given by Mayor Pro Tem Vance. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Pro Tem Vance. CONSIDERATION OF MINUTES Council Member Martignago made a motion to approve the minutes of the October 31, 1985 Special meeting as written. Mayor Pro Tem Vance seconded, motion carried unanimously. Mayor Pro Tem Vance made a motion to approve the minutes of the November 5, 1985 Special meeting as written. Council Member Martignago seconded, motion carried unanimously. Mayor Pro Tem Vance made a motion to approve the minutes of the November 11, 1985 Regular meeting with corrections. Council Member Dayton seconded the motion, motion carried unanimously. CONSIDERATION OF DISBURSEMENTS FOR THE MONTH OF OCTOBER Council Member Weidenberger made a motion to approve the disbursements for the month of October, Mayor Pro Tem Vance seconded, motion carried unanimously. COMMITTEE REPORTS PLANNING AND ZONING COMMISSION: LQREN ALEXANDER Mr. Alexander stated that Barry Knight has drafted a Special Residential Ordinance to be used as part of the Master Plan. Mr. Alexander reported that the Commission has recommended it be sent to the Council, with corrections, and also to the City Attorney for review. The Commission recommended that two parcels of land fall under this planned unit development, the Knoll and the Nelson tract. Mr. Alexander stated that the Commission had a great deal of help from Dan Boutwell and Barry Knight in developing this ordinance format. Mr. Alexander stated that the Commission had asked Freese and Nichols Engineering Firm to assist the Commission in Comprehensive Plan Review. This would include two initial functions: 1. After an existing land use inventory, the Commission would like the input of expert planners who could help the Commission develop a survey for the Community. 2. As a result of the survey, develop the goals and objectives for a comprehensive plan. Both of these steps would be subject to a hearing process. Mr. Alexander reviewed the proposal from Freese and Nichols with the Council. (A copy is filed with these minutes). The fee for these services would be a maximum not to exceed $6,500.00, with the agreement that Freese and Nichols would complete the task should it exceed that amount. Mr. Alexander stated that the Commission recommended unanimously that the Council accept the proposal. Mr. Alexander reported that the Citizens Advisory Committee had done an excellant job preparing an existing land use report. The Committee prepared a computer report, complete with graphics, that tells what the existing land uses are. The Committee classified all of the densities and uses in accordance with the outline for Comprehensive Plans For Small Texas Cities. Mr. Alexander thanked the Committee members on an outstanding Job. Mr. Alexander stated that now the City is in a position, with the existing land uses classified, to review the material. Freese and Nichols will then help develop a format to outline goals and objectives. and start the hearing process. Council Member Neidenberger stated that he was concerned over the possible drainage problems in developing these new areas. Mr. Alexander stated that this would be addressed in the Site Plan Review and the cost would be the responsibility of the owner. Council Member Martignago made a motion to approve the proposal from Freese and Nichols in the amount of $6,500.00, Council Member Neidenberger seconded, motion carried unanimously. Air. Alexander stated that the second proposal from Freese and Nichols would deal with professional services regarding planning and engineering review of plats and subdivision construction drawings. Mr. Dan Boutwell stated that the fees for this service are usually paid by the development applicants. He stated that the typical cost for these planning and engineering reviews range from $500.00 to $2,000.00, but there are exceptions. Mayor Pro Tem Vance made a motion to accept Freese and Nichols proposal for planning and engineering reviews, Council Member Martingago seconded, motion carried unanimously. CONSIDERATION OF RESOLUTIONS/ORDINANCES The first Ordinance to be discussed concerned an amendment to Ordinance No. O 85-12 dealing with the adoption of the Uniform Building Code and inspection fees. Mayor Carter stated that documents provided from other City's supported the Planning and Zoning Commission's recommendation to raise the inspection fees. The fee for a building permit currently is $300.00. The proposed fee is $750.00. Pat McCombs and Charles Klutts, builders in Trophy Club expressed concerns that the fees would be too high. Mr. McCombs suggested a sliding scale instead of a flat rate because of the difference in size of some of the homes. Mr. Alexander, Chairman of the Planning and Zoning Commission, pointed out that these fees are not high compared to other areas. He stated that other areas have a taxes to help fund necessary repairs and damage done by cement trucks and other construction vehicles. Council Member Neidenberger made a motion to amend the Ordinance to reflect a $750.00 building permit fee, Council Member Dayton seconded, motion carried unanimously. COMMITTEE REPORTS Marshal David Nolte reported to the Council that he had met with Sheriff Randy Kaisner and made amendments to the contract between the City and Denton County Sheriff's Department. Mr. Nolte and the Council reviewed the changes. The contract will be drawn up with the changes by the Council and brought back for final approval. Mayor Carter thanked Marshal Nolte for all of the work he had done on securing the contract and in security work in Trophy Club. Council Member Neidenberger made a motion to accept the contract contingent on the County Commissioner's approval, Council Member Martignago seconded, motion carried unanimously. PRESENTATIONS BY COUNCIL -Council Member Dayton stated that she would like to see the City check into having construction vehicles enter Trophy Club from W.T. King Road. Most of the construction is in this area and it would keep the vehicles from damaging the City streets. Del Turnipseed, Superintendent of the Water and Sewer Department, stated that there is a temporary road that construction trucks use. He stated that this would also be used for vehicles working on the Sewer Treatment Plant expansion. The City Council asked Mr. Hill to check into the legalities of the City recognizing this road as a temporary road. -Mayor Pro Tem Vance stated that members of the C.I.A. Board of Trustees and members of the Council had met to talk about a plan to merge the C.I.A. functions into City responsibilities. Mayor Pro Tem Vance presented the Council with a time table for these transitions to take place and asked that they review it and make any suggestions they feel necessary~ -Council Member Martignago stated that the speeding on Oakmont Drive has been a problem. He asked if speed bumps or some other means of control could be used in that area. Marshal Nolte stated that he would look into the problem and report back to the Council. CONSIDERATION OF ORDINANCES/RESOLUTIONS: FIRST READING The City Secretary read the captions of the following Ordinances which will be discussed at the next regular meeting. -AN ORDIANCE OF THE TOWN OF TROPHY CLUB, TEXAS CREATING AND ESTABLISHING A MUNICIPAL COURT; PROVIDING FOR A REGULAR MUNICIPAL JUDGE AND ALTERNATE JUDGES; PROVIDING FOR THE FILLING OF A VACANCY IN THE OFFICE OF MUNICIPAL JUDGE AND MUNICIPAL COURT CLERK; PROVIDINF FOR THE APPOINTMENT OF A MUNICIPAL COURT CLERK; PROVIDING FOR THE SETTING OF COURT SESSIONS; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EFFECTIVE DATE. -AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS MAKING PROVISIONS REQUIRING A SINGLE FAMILY RESIDENCE LICENSE; PROVIDING DEFINITIONS; PROVIDING A LICENSE FEE; PROVIDING STANDARDS; PROVIDING FOR INSPECTION OF CERTAIN RECORDS AND THE PREMISES; PROVIDING FOR AN APPEAL TO THE BOARD OF ADJUSTMENTS AND APPEALS; PROVIDING A PENALTY CLAUSE; PROVIDING A SEVERABILITY CLAUSE, AND DECLARING AN EFFECTIVE DATE. CONSIDERATION OF RESOLUTION/MUNICIPAL BUDGET A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS, PROVIDING FOR A PUBLIC HEARING ON THE MUNICIPAL BUDGET FOR THE FISCAL YEAR JANUARY 1, 1986 TO SEPTEMBER 30, 19%; PROVIDING A TIME AND PLACE FOR SAID PUBLIC HEARING, TO WIT; ON THE 9TH DAY OF DECEMBER, 1985; PROVIDING F8R NOTICE; AND DECLARING AN EFFECTIVE DATE. Mayor Pro Tem Vance made a motion to adopt the Resolution as written, Council Member Martignago seconded, motion carried unanimously. EXECUTIVE SESSION The Council adjourned into Executive Session for 30 minutes. No action was taken. OPEN SESSION No other agenda items were discussed. ADJOURN Council Member Dayton made a motion to adjourn, Council Member Martignago seconded, motion carried unanimously. City Secretary Donna Welsh