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Minutes TC 10/28/1985MINUTES OF REGULAR MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS ) ) COUNTY OF DEWTON ) The Town Council of the Town of Trophy Club met in Regular Session on October 28, 1985 at the Municipal Utility District Building, 100 Water Plant Road, within the boundaries of the Town. The following officers and members were present: Jim Carter Terry Vance Bettye Dayton George Doran Aldo Martignago Ted Neidenberger Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member, Also present were members of the City staff: John Hill John Jacobs David Nolte Donna Welsh Attorney City Treasurer City Marshal City Secretary constituting a quorum, the meeting was called to order. CALL TO ORDER Mayor Carter called the meeting to order at 7:02PM. INVOCATION Mr. Ken Meier delivered the Invocation. Mayor Carter introduced Mr. Meier who is starting a Lutheran Church in the area. CONSIDERATION OF MINUTES Council Member Martignago made a motion to approve the minutes as written, Council Member Doran seconded, motion carried unanimously. Council Member Dayton requested that a copy of the proposal from Sheriff Kaisner's office be attached with the minutes for reference. At this point in the meeting, Mayor Carter recognized representatives from Scout Troop 328. Mr. John Knorr is the leader of the troop. Mayor Carter stated that earlier in the week a member of the Troop, Herb Stebbins, obtained the rank of Eagle Scout. Mayor Carter had taken part in the Court of Honor and presented Herb with a letter of congratulations from the Council and the City staff. Mayor Carter introduced Herb and showed the audience a placquev given by the City, to honor the Scout's who obtain this high honor. The placque will be placed in the Municipal Building. Herb Stebbins thanked the Council for recognizing the Scout's and their support. He then led the audience in the Pledge of Alleoiance. ANN 6124 INUU1001 G Council Member Doran made a motion to approve the Disbursements for the month of September, Mayor Pro Tem Vance seconded, motion carried unanimously. PRESENTATIONS BY COUNCIL -Council Member Dayton made a motion to form a Committee of 7 people to compile all of the necessary information on how to turn over the C.I.A. functions to the City. Council Member Martignago seconded the motion. Mayor Pro Tem Vance stated that he felt the Council should continue working with the C.I.A. on these issues and there might not be a need for a Committee. Council Member Doran stated he felt this might be a good idea but the Council should have a few more meetings with the C.I.A. first and then set up a Committee. Council Member Dayton stated that the Committee could be formed and initiated at a later date. Mayor Carter asked for a vote. The motion carried with Council Member Doran opposing. -Council Member Doran stated that he was pleased to announce that the drainage in front of the Blackaby's home on Troon Drive was being fixed. This problem had been brought up at several earlier meetings. -Mayor Pro Tem Vance stated that he would like to find out what is involved in the issue of animal control. Mayor Carter volunteered to check with neighboring towns to see who could pick up the dogs. -Mayor Carter stated that it has been brought to the Councils attention on several occasions the problem of notifying the Citizens of public information such as meetings, etc. Mayor Carter suggested having the City Identification Committee check into a newspaper to printed quarterly. Council Member Neidenberger stated that he was glad to see the animal ordinance printed in the C.I.A. newsletter. He feels that the Citizens should see the Ordinances in full and not Just preambles. Mayor Pro Tem Vance suggested having one newspaper that covered all of the entities in Trophy Club instead of several newsletters. Mayor Carter stated that he would ask the City Identification Committee to check into a newsletter. -Mayor Carter suggested to the Council amending the Ordinance that prohibits no parking on certain streets. He suggested extending the "no parking" on Indian Creek to Timberline Drive. Council Member Martignago made a motion to amend the Ordinance. The motion dies for lack of second. PRESENTATIONS BY CITIZENS None UPDATE: PRESENTATION FROM M.U.D. BY JERRY SVORE Mr. Svore updated the Council on the following subjects: 1. Fort Worth Water- Mr. Svore had been meeting with the Fort Worth Water Department to try and secure a larger allocation of water to Trophy Club. There is three million gallons of unallocated water currently available. Mr. Svore had been meeting with the Mayor's of Southlake and Keller to discuss a plan to secure the unallocated water for these three areas. 2. Sewage Plant Expansion- Mr. Svore stated that the contract for the expansion should be signed very soon. This will allow for more construction in Trophy Club. 3. Fire Department Building- Mr. Svore reported that during the last few years there have been several things happening within the fire department. The M.U.D. took over the fire department and set a tax of 3.8 cents per one hundred dollars evaluation in M.U.D. #1. Since then they have purchased fire trucks and equipment. Mr. Svore pointed out that there is an urgent need to build the station before the winter months. There has been a problem in the past with water freezing in the trucks and ice on windshields that can cost time in an emergency. Mr. Alexander, Chairman of the Planning and Zoning Commission, felt that the M.U.D. should be treated like anyone else and go before the Commission with their plans. Mr. Svore pointed out that these plans have been laid out for years and the land was purchased sometime ago for this purpose. Mr. Svore stated that he would go before the P & Z but this was an urgent matter Council Member Neidenberger stated that safety takes Jurisdiction in this matter. Mr. Alexander stated that if this is the case to take the proposal out of the P & Z's jurisdiction. Mayor Pro Tem Vance suggested that the P & Z, the M.U.D., and the City Council meet to discuss this further. The meeting will be held Thursday night~ October 31st at 8:00PM. UPDATE: PRESENTATION FROM C.I.A. BY LARRY BEST Mr. Best started out by stating that the C.I.A.'s objective was to "be out of a Job in the near future". Mr. Best felt that the Council has been slow in making decisions. He pointed out areas the C.I.A. felt the Council should address first. 1. Security- Mr. Best stated that the C.I.A. would turn over the funds to the City that are allocated now for security. The C.I.A. is currently spending $112v000.00 for security with Citadel. Mr. Best stated that he hoped the City would go ahead and contract with Denton County. He also pointed out that between the three C.I.A.'s, they could possibly give the City as much as $160`000.00. 2. Deed Restrictions- Mr. Best pointed out that a large part of the C.I.A. budget is spent on legal and administrative fees to enforce deed restrictions. The City has the power to enforce these and should be taking them over as soon as possible. 3. Other Duties Of C.I.A.- Mr. Best stated that other duties such as street repairs can be funded by the C.I.A. Mr. Best stated that they are currently looking at problems with the streets and receiving bids to fix them. Mr. Best also offered the use of the newsletter currently put out by the C.I.A. He felt that this could be a good community Paper for all entities to use. UPDATE: PRESENTATION FROM INDEPENDENT AMERICAN BY BARRY KNIGHT Mr. Knight is an Attorney who has been contracted by Independent American to work with the C.I.A. and the City. Mr. Knight stated that his background is in Municipal Law and he hopes to work with all entities in Trophy Club on a comprehensive plan process. Mr. Knight stated that he feels the zoning and comprehensive plan process can take place simultaneously. He complimented the Planning and Zoning Commission on the work they have accomplished but he felt that after hearing some of the other presentations tonight he could help in several areas. Mayor Pro Tem Vance stated that he was pleased to have the entities work together and felt this would be a great help to the City. CONSIDERATION OF ORDINANCES/RESOLUTIONS, SECOND READING The first Ordinance to be considered by the Council dealt with firearms. Its caption reads: AN QRDZNAPQCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS~ PROHIBITING THE DISCHARGE OF FIREARMS WITHIN THE CORPORATE LIMITS OF THE TOWN; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE. Council Member Dayton made a motion to delete Item (B) under Section 2 dealing with shooting galleries. Council Member Martingago seconded, motion carried unanimously. Council Member Martignago made a motion to adopt the Ordinance as written with the amendment stated above, Council Member Doran seconded, motion carried with Council Member Neidenberger abstaining. The next Ordinance to be considered was a possible amendment to Ordinance No. O 85-12 concerning building codes and fees. The P & Z suggested a higher building permit fee than the Ordinance called for to be consistant with surrounding city's. Laddie Woods, from Independent American and Roger Unger, a builder in Trophy Club, felt these higher fees might be out of line. Loren Alexander, Chairman of the P & Z stated that he would be glad to present the information in showing the fees in other areas. Mr. Woods will also present documentation supporting his comments of the fees being out of line at the next meeting. Council Member Martignago made a motion to table this Ordinance untiI the next meeting, Council Member Doran seconded, motion carried. OTHER BUSINESS Mayor Carter stated that at the last meeting, Mr. Larry Foreman had requested a variance from the Underground Utility Ordinance to service the new M.U.D. Maintenance Building. Mayor Pro Tem Vance made a motion to approve a variance to Ordinance No. O 85-20 to accomodate the mounting of a permanent transformer, (T-15 & T-25KVA) ground rod to an existing pole GLN #2095-484-4321 located on the M.U.D. property next to the structure presently under construction. This transformer is to feed an underground drop to the building. Council Member Martignago seconded the motion. Council Member Dayton made a motion to table the variance to make sure this would not be setting a precedence and would like for the Attorney to clarify this. Council Member Doran seconded the motion, motion carried unanimously. This will be considered at the November 5, 1985 meeting. COMMITTEE REPORTS PLANNING AND ZONING COMMISSION Mr. Loren Alexander, Chairman of the P & Z, stated that he felt the M.U.D. should go through the approriate steps of presenting their plans for review to the P & Z. Mr. Alexander did not want Just a site plan review but for the M.U.D. to go through the procedures like the Church and Developer have been doing. Mayor Carter asked Mr. Alexander to give the M.U.D. an outline of the suggested steps to follow. He also stated that this subject would be addressed at the Thursday night meeting. Mr. Alexander reported that Mr. Dan Boutwell of Freese and Nichols would report Thursday night on the Ordinances concerning the four P.U.D.'s. He also stated that in the near future the P & Z will present a Street Standards Ordinance and Drainage Amendments to the Council~ SECURITY STUDY COMMITTEE Marshal Nolte reported to the Council that he had received cost information on street signs and warning signs for the cart paths. These signs will be approximately $600.00. The Council asked Mr. Nolte to talk with Mr. Charlie Lout, Manager of the Country Club, to see if the club could help fund these signs since they are on the golf course. The Council approved the expenditure. Marshal Nolte also reported that Judge Darley had reviewed and approved the procedures for handling Juveniles in the City. Marshal Nolte asked the Council to consider putting these procedures in effect by passing a Resolution. He stated that because of recent *events in the City these were mandatory. Council Member Martignago made a motion to have the Attorney draft a Resolution to put these procedures for handling juveniles in effect. Council Member Neidenberger seconded, motion carried unanimously. Marshal Nolte asked the Council to please consider making a decision on law enforcement~ He stated that recent events that have taken place in Trophy Club show the need for law enforcement. EXECUTIVE SESSION The Council adjourned into Executive Session at 11z30PM. OPEN SESSION Mayor Pro Tem Vance made a motion to establish a Municipal Court within the City, Council Member Neidenberger second, motion carried unanimously. Council Member Martignago made a motion to contract with the Denton County Sheriff's Department for 100% coverage for the City, Mayor Pro Tem Vance seconded, motion carried unanimously. Council Member Martignago made a motion to adjourn, Council Member Neidenberger seconded, motion carried unanimously.