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Minutes TC 12/30/1986MINUTES OF REGULAR MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club met in regular session on Tuesday December 30, 1986 at the Municipal Utility District Building. The meeting was held within the boundaries of the Town and was open to the Public. Jim Carter Dick Venetoff Bettye Dayton Aldo Martignago Tracy Kunkel Terry Vance Mayor Mayor Pro Tom Council Member Council Member Council Member Council Member Also present were members of the Town staff: John Hill Dan Boutwell Jack Jacobs David Nolte Donna Welsh CALL TO ORDER Attorney Town Planner Treasurer Marshal Secretary Mayor Carter called the meeting to order at 7:OOPM. INVOCATION Council Member Vance gave the Invocation. PLEDGE OF ALLEGIANCE Marshal Nolte led in the Pledge of Allegiance CONSIDERATION OF MINUTES Council Member Vance made a motion to approve the minutes of the December 8th meeting with modifications, Mayor Pro Tom Venetoff seconded, motion carried unanimously. PRESENTATIONS BY CITIZENS None page 2 PRESENTATIONS BY COUNCIL Mayer Pro Tem Venetoff suggested the committee chosen to secure an alternate park site be changed. He stated that it was evident at the Public Hearing that several citizens were not pleased with the makeup of the committee. Mayor Pro Tem Venetoff resigned the committee as well as Council Member's Kunkel and Dayton. The Council appointed a new committee consisting of the following peoples Council Member Vance Chairman John Sheller Ralph Kemp Julia Luellen Bob Paige Doug Cavileer (Alternate) The committee will attempt to locate a site within the Town a landowner will give for a park. Mayor Carter also suggested the committee consider the ramifications of moving the current facility because there is a considerable investment there. According to Mr. Sheller, there is no money earmarked in the grant for soccer facilities. PRESENTATION: MR. DAN BOUTWELL, TOWN PLANNER, TO ADDRESS THE COUNCIL CONCERNING STREET CONDITIONS IN THE TOWN AND POSSIBLE SOLUTIONS. Mr. Boutwell stated that the committee the Town organized to study the streets, recommended a study be done to determine what geo-technical work, soil tests, etc. had been done in the past. In order to save the Town time and money, Freese and Nichols asked Joe Mapes to take the recent street inventory report, construction records, plans and sail tests, etc., and provide the Town a letter of recommendations as to what needs to be done. Mr. Mapes, representing Freese and Nichols, has done work in Trophy Club since the early I9701s. Council Member Venetoff suggested developing general specifications for permanent and patching repairs. They should be listed in priorities based on a driving tour by the Council. Contractors could provide bids based on specific areas and types of repairs. The streets up to Medlin Cemetery have not been dedicated to the Town so the Town cannot do repairs in that area unless they have been dedicated. Council Member Martignago will contact Roger Brown of Independent American concerning dedication of the medians and streets. Mr. Boutwell will provide a letter to the Council outlining Mr. Mapes findings concerning the streets. He will also provide recommendations as to what the Town can do to start repairing the streets and stay within the budget limits. The Council set a limit of $5,500.00 for this task. Mayor Carter and Mayor Pro Tem Venetoff will take a driving tour of the street system to note some areas of the streets that need attention immediately. PRESENTATION: MR. OSCAR 09BRYANT OF LAKESIDE SANITATION TO ADDRESS THE COUNCIL CONCERNING A PRICE INCREASE FOR HOUSEHOLD WASTE COLLECTION. Mr. O'Bryant had approached the Council at the last meeting asking for a $3.00 increase per household per month for trash removal. Mr. O'Bryant reported to the Council several increases in operating expenses he has incurred recently. After discussing the matter at the last meeting, Mr. O'Bryant stated that he would be willing to accept an increase of $1.00 per household per month. Council Member Vance made a motion to accept Mr. O'Bryant's proposal for a $1.00 increase per household per month for the remainder of the fiscal year. Council Member Dayton seconded, motion carried unanimously. Mr. Hill will draft a new contract between the Town and Lakeside Sanitation. Mr. Hill noted that he would like to see some additions to the new contract that were not in the previous contract with the C.I.A. He will add a provision for breech of contract and he felt the town should be co-insured on their insurance policy. Mayor Carter asked Mr. O'Bryant to document some suggestions that might help improve the efficiency of the trash collection. There are areas that residents could help such as using plastic bags. The suggestions will be printed in the newsletter. Twice a year Mr. O'Bryant will place large dumpsters in specific locations for residents to bring items such as appliances, mattresses, etc. The Council designated the first weekend in April and October for the dumpsters to be available to residents. Mr. O'Bryant was asked to consider picking up appliances or large items as this would be hard for residents to get them to the dumpsters. CONSIDERATION OF ORDINANCES: FIRST READING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS RECOGNIZING THE TROPHY CLUB VOLUNTEER EMERGENCY MEDICAL SERVICE; REQUIRING WRITTEN PROCEDURES FOR THE OPERATION OF EMERGENCY MEDICAL SERVICE EQUIPMENT AND FACILITIES; PROVIDING FOR THE ALLOCATION OF EQUIPMENT AND SPACE; PROVIDING FOR PROFESSIONAL FEES; OUTLINING FINANCIAL PROCEDURES, USE OF TOWN SUPPLIES, ISSUANCE OF DIRECTIVES AND BUDGETARY PROVISIONS; PROVIDING FOR THE FORFEITURE OF MEMBERSHIP RIGHTS IN THE EMERGENCY MEDICAL SERVICE; AUTHORIZING THE ISSUANCE OF BADGES; PROVIDING THE COUNCIL WITH DISCRETION REGARDING DISABILITY, RELIEF; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES OF THE TOWN EXCEPT TO THE EXTENT HEREWITH; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. CONSIDERATION OF RESOLUTIONS: RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING THE MAYOR OF THE TOWN TO EXECUTE A BOUNDARY ADJUSTMENT AGREEMENT WITH THE TOWN OF WESTLAKE, TEXAS. Mayor Pro Tem Venetoff made a motion to approve the Resolution as written, Council Member Kunkel seconded, motion carried unanimously. RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS, IN SUPPORT OF A NEW EAST -WEST HIGHWAY IN NORTH TARRANT AND SOUTH DENTON COUNTIES DIRECTING THAT A COPY OF THIS RESOLUTION BE DELIVERED TO THE CITIES OF FORT WORTH, HASLET, ROANOKE, TROPHY CLUB, AND WESTLAKE, AND TO THE TEXAS DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION; PROVIDING FOR AN EFFECTIVE DATE UPON PASSAGE AND APPROVAL. Council Member Kunkel made a motion to approve the Resolution as written, Council Member Vance seconded, motion carried unanimously. MARSHAL NOLTE TO ADDRESS THE COUNCIL CONCERNING THE LAW ENFORCEMENT CONTRACT WITH DENTON COUNTY. Marshal Nolte stated that he had met with Sheriff Kaisner and signed an agreement they had been negotiating. The Denton County Auditor also signed the contract. Marshal Nolte reviewed minor changes that were made in the contract. The contract will cover the period of January 1, 1987 to September 30, 1987. The total sum of the contract is $138,233.00 to be paid in three equal installments of $46,077.00 to be paid April 1, 1987, July 1, 1987 and October 1, 1987. page 5 The Denton County Commissioners Court will review the contract on January 12th. Marshal Nolte stated that Commissioner Walker did not feel there would be any problems with accepting the contract. Council Member Vance made a motion to approve the contract as negotiated by Marshal Nolte and continue to look into the possibility of the town9s own department. Council Member Martignago seconded, motion carried unanimously. COUNCIL TO CONSIDER AUDIT BIDS FOR PERIOD ENDING SEPTEMBER 30TH9 1986. Mayor Pro Tem Venetoff stated that he and town treasurer Jack Jacobs had reviewed the bids. He read the bids as follows: 1. Phillips, Welch, Dillard and Roberson, P. C. $750.00 - 1, 000.00. 2. McCas l i n Wright & Greenwood, P. C. $2,500.00 3. Suzanne Eisenstark, C.P.A. $2,750.00 4. John P. Carter & Associates $3,800.00 5. Charles Binford No fee listed Mayor Pro Tem Venetoff made a motion to accept the bid from Phillips, Welch, Dillard and Roberson in the amount of $750.00 to $1,000.00. Counci1 Member Kunkel seconded, motion carried unanimously. COUNCIL TO SET DATE FOR A WORKSHOP WITH THE PLANNING AND ZONING COMMISSION CONCERNING THE MASTER PLAN. The workshop will be held on Tuesday January 20th, 1987 at 7:OOPM at the Country Club. ADJOURN Council Member Martignago made a motion _to adjourn, Council Member Kunkel seconded, motion carri'funanimously. -_ ---- ------- MAYOR MAYOR - TOW CRETARY