Minutes TC 06/13/2014 and 06/14/2014 - Council RetreatMINUTES FROM TOWN COUNCIL/MANAGER RETREAT
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Friday, June 13, 2014 at 1:30 P.M.
Public Services Conference Room
The Town Council of the Town of Trophy Club and the Town of Trophy Club Management Team met in a Retreat
Session on Friday, June 13, 2014. The meeting was held within the boundaries of the Town and was open to the
public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders
Mayor
Greg Lamont
Mayor Pro Tem, Place 5
Jim Parrow
Council Member, Place 1
Garrett Reed
Council Member, Place 2
Rhylan Rowe
Council Member, Place 3
Philip Shoffner
Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Danny Mayer Council Member, Place 4
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Tammy Ard
Town Secretary
April Reiling
PIO/Marketing Manager
Scott Kniffen
Police Chief
Carolyn Huggins
Community Development Director
Ed Helton
Director of Street Services
Steven Glickman
Finance Director
Mike Pastor
Information Technology Director
Adam Adams
Parks & Recreation Director
Mayor Sanders announced the date of Friday, June 13, 2014 called the Town Council to order, all members are
present except Council Member Mayer and announced a quorum at 1:30 p.m.
CONVENE INTO COUNCIL RETREAT SESSION -START TIME -1:30 P.M.
1. Town Council Orientation; discussion of the same.
■ Town Secretary/HR Manager, Tammy Ard
■ PIO/Marketing, April Reiling
■ Police, Chief Scott Kniffen
■ Community Development, Carolyn Huggins
■ Streets, Ed Helton
■ Finance, Steven Glickman
BREAK
2. Continue Town Council Orientation; discussion of the same.
■ Information Technology, Mike Pastor
■ Parks & Recreation, Adam Adams
■ Wrap -Up with Town Manager Slye
ADJOURN
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Parrow, to adjourn. Motion carried
unanimously. Meeting adjourned at 7:06m.
i
09
TammVArd, Town Secretary
Toy�n of TropKry Club, Texas
C. Nick Sanders, ayor
Town of Trophy Club, Texas
MINUTES FROM TOWN COUNCIL/MANAGER RETREAT
FOR THE TOWN OF TROPHY CLUB
LOCATION: 525 PLAZA DRIVE, TROPHY CLUB, TEXAS
Saturday, June 14, 2014 at 8:00 P.M.
Hampton Inn and Suites
The Town Council of the Town of Trophy Club, Texas, met in a Retreat Session on Saturday, June 14, 2014. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders
Mayor
Greg Lamont
Mayor Pro Tem, Place 5
Jim Parrow
Council Member, Place 1
Garrett Reed
Council Member, Place 2
Rhylan Rowe
Council Member, Place 3
Philip Shoffner
Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Danny Mayer Council Member, Place 4
Mayor Sanders announced the date of Saturday, lune 14, 2014 called the Town Council to order, all members are
present except Council Member Mayer and announced a quorum at 8:22 a.m.
3. Continue Town Council Orientation; discussion of the same.
■ Legal, Patricia Adams
4. Discuss Roles\Responsibilities\Expectations\Procedures of Council and Staff.
■ Rules of Procedures
■ Executive Sessions
■ Appointment Procedures
■ Open Meetings and Public Information Act
■ Council Liaisons
5. Discussion of Strategy Map and Town Council Goals.
6. Discussion of Current Projects.
■ PD -30 Development
■ Feasibility Study/Future Land Purchase
■ FY15 Preliminary Budget and Tax Rate Philosophy
■ Organizational Changes/Effectiveness
■ MUD/PID Agreement—TCEQCoordination
■ ONCOR Project and Communication Plan
■ TIRZ #2
■ Issues with SH114 expansion and noise concerns
■ Items for future Council Meetings
7. Discussion of Construction Projects
■ Indian Creek
■ Fresh Meadows and Skyline
■ Storm Drainage & Street Projects
8. Council concluding comments.
Future Agenda Item Request:
✓ Discuss and take appropriate action regarding allowing Council Liaisons to be permitted to convene into
executive sessions for the boards they serve on as Council Liaison.
✓ Discuss and take appropriate action regarding the strategy map. (Place on agenda in January)
✓ Discuss and take appropriate action regarding GSBS feasibility study (office space).
✓ Discuss and take appropriate action regarding an RFP for maintenance services for medians, sports fields and
Trophy Club Park.
✓ Discuss and take appropriate action regarding timers for ball field lights.
ADJOURN
Motion made by Mayor Sanders, seconded by Council Member Parrow, to adjourn. Motion carried unanimously.
Meeting adjourned at 5:55p.m.
Tammy Xrd, Tow ,wSecretary C. Nick Sanders, ayor
Town of Trophy Club, Texas Town of Trophy Club, Texas