Minutes TC 05/27/1986MINUTES OF REGULAR MEETING
TOWN OF TROPHY CLUB
TROPHY CLUB, TEXAS
THE STATE OF TEXAS >
)
COUNTY OF DENTON )
The Town Council of the Town of Trophy Club met in Regular
Session on May 27, 1986. The meeting was held at the
Municipal Utility District Building, 100 Water Plant Road~
Trophy Club, Texas. The meeting was held within the
boundaries of the Town and was open to the Public.
Jim Carter
Dick Venetoff
Bettye Dayton
Aldo Martignago
Terry Vance
Tracy Kunkel
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Also present were members of the Town staff:
John
Hill
Attorney
Dan BcutweIl
City
Planner
David
Nolte
Town
Marshal
Jack
Jacobs
Town
Treasurer
Donna
Welsh
Town
Secretary
INVOCATION
Council Member Vance gave the Invocation
PLEDGE OF ALLEGIANCE
Mayor Carter led in the Pledge of Allegiance
CONSIDERATION OF MINUTES
Council Member Martignago made a motion to accept the minutes
of the May 5th meeting as written, Mayor Pro Tem Venetoff
seconded, motion carried unanimously.
Council Member Vance made a motion to approve the minutes of
the May 12th meeting as written, Council Member Martignago
seconded, motion carried unanimously.
PRESENTATIONS BY CITIZENS
-Mr. George Doran, Chairman of the Public Relations
Committee, reported to the Council that he had talked with
Mike McKinney of Texas Power and Light concerning the lack of
lighting at the west entrance of Trophy Club. Mr. Doran
presented the Council with a report containing a letter from
page 2
�r.
Mc -Kinney providing for additional lighting as well as
replacing the existing light with a sodium vapor light.
Mr. Doran stated that in order to complete this work, the
power company would like permissaon to have the brush removed
in the gully east of the entrance.
Council Member Kunkel made a motion to have the brush
removed, Council Member Martignago seconded, motion carried
unanimously.
-Mr. Gene Aerstin, on of the original members of the Planning
and Zoning Commission presented the Council with a letter of
resignation. Mayor Carter thanked Mr. Aerstin for the work
and time he has provided the Commission.
-Mr. Julian Jones stated that the home under construction on
Hillcrest Ct. by K & W Associates is becoming a problem to
the neighborhood. The lot surrounding the home is covered
with debris that is stacked in piles covering the lot.
The City Secretary stated that Mr. Wright of K & W Associates
said the debris would be cleared as soon as the ground dried
from all of the rain. The company has been cited and the city
will follow up on this matter.
-Mr. Bob Petersenj 112 Pebble Beach, stated that because of
homes constructed around his house, he is having a problem
with drainage. Mr. Hill explained to Mr. Peterson that the
city has no Jurisdiction in this matter and any problems
resulting from surrounding construction were between Mr.
Peterson and the other parties involved.
-Mr. Jon White, a member of the Teenage Committee, reported
to the Council that a swim/dance party had been organized for
June 6th. The committee asked the Council for $590.00 to
cover the expenses of the party. Mr. White explained that
this was the "kick-off" activity of the committee and any
additional expenses for activities would be provided by
donations or the youths.
Council Member Martignago made a motion to approve the
expenditure, Mayor Pro Tem Vance seconded, motion carried
with Council Member Kunkel abstaining.
PRESENTATIONS BY COUNCIL
-Council Member Dayton asked if the Council would like a
representative to go to the North Central Council of
Governments Seminar held on June 13-15. The Council agreed
that the City should send a representative. The fee would be
$140.00 and Council Member Dayton will attend.
page 3
-Council Member Kunkel asked if any progress had been made in
respect to the developer participating in refurbishing the
barn. Council Member Martignago stated that he and Council
Member Vance had met with Ed Snider and Roger Brown from
independent American. The developer indicated until some
progress is made in the Master Plan, nothing will be done.
-Council Member Kunkel asked to have K & W Associated cited
for debris on a home under construction on Hillcrest. She
stated that trash is piled up and it is a public health
hazard.
Mr. Hill stated that when a situation like this becomes a
health hazard, the Mayor in extreme cases can require
immediate removal of the debris. The City Secretary stated
that she had met with Mr. Bill Wright of K & W Associated
earlier today and was told the debris would be cleaned up
immediately.
CONSIDERATION OF PROPOSALS FROM FREESE AND NICHOLS
Mr. Dan Boutwell from Freese and Nichols, presented the
following proposals to the Council. A copy of each proposal
is filed with the minutes of this meeting.
Council Member Vance stated that before approving any more
expenditures, he would like to see a financial report for the
City.
Mayor Pro Tem Venetoff asked to see a breakdown on man hours
by skill on each proposal. Mr. BoutweII stated that he has
asked the accounting department at Freese and Nichols to
break those costs out on the monthly billing.
Mr. Tynes, Chairman of the Planning and Zoning Commission
sated that the Commission had reviewed the proposaIs and
recommended their approval by the Council.
Subdivision Regulations: Mayor Pro Tem Venetoff made a motion
to table the proposal until the supporting information could
be provided. Council Member Vance seconded, motion carried
unanimously.
Street and Storm Drainage Design Standards: Council Member
Vance made a motion to approve the proposal with the not to
exceed figure of $11,500.00. Council Members Martignago,
Vance and Kunkel voted for, Mayor Pro Tem Venetoff and
Council Member Dayton voted against.
General Consulting: Council Member Vance made a motion to
establish a limit of $3,000.00 for general consulting that
page 4
would cover the period between now and October 1st. All
activity that would come under this category will come before
the Council or through the authorized agent. Mayor Carter
will be the authorized agent or he will direct the City
Secretary. Council Member Kunkel seconded the motion, motion
carried with Mayor Pro Tem Venetoff opposing~
City Treasurer Jack Jacobs recommended general consulting be
billed by task. The general consensus of the Council was to
accept this recommendation.
REVIEW OF STREET CONDITIONS
Mr. Tony Schueline of Freese and Nichols gave the Council an
inventory of street conditions in Trophy Club. He also gave a
slide presentation showing examples of problems with the
streets throughout the area. Mr. Schueline estimated the
costs of the repairs would be approximately $117,525.00.
He stated that most city's have asphalt streets and Trophy
Club streets are in above average condition.
Mr. Schueline offered suggestions for the City to consider
concerning their streets:
1. Develop standards of design.
2. Retain an inspector to inspect new streets as they are
developed.
3. Budget annually for street repairs.
4. Require a 1 or 2 year maintenance on all new streets.
Q copy of the report from Freese and Nichols is filed with
these minutes.
Mayor Carter and the council thanked Mr. Schueline for his
report. Mayor Carter asked Council Member Martignago to
review this report with the developer and stated that he
would see that County Commissioner Lee Walker received a
copy.
RESOLUTION TO JOIN NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
Council Member Kunkel made a motion to Join the organization,
Council Member Martignago seconded, motion carried
unanimously.
PRESENTATIONS: GOALS AND OBJECTIVES
Mayor Carter stated that the Council had been given the
recommendations from the Planning and Zoning Commission on
the various reports concerning the goals and objectives. He
added that anyone that would like a copy of the reports could
call the city office and obtain one.
page 5
Several residents were upset over the fact the reports were
not going to be discussed in detail. Mayor Carter stated that
these reports have come before the Council and Planning and
Zoning Commission several times and the reason the item was
on the agenda tonight was to accept the recommendations. He
stated that the reports would be discussed in detail at the
June 9th public hearing.
The residents asked that in the future the agenda should have
items such as this that are of high interest to the
residents, first on the agenda. They felt that by the time
these important items are discussed, most people are too
tired to give full attention to these items or have baby
sitters and have to go home.
Mayor Carter stated that there suggestions would be
considered.
EXECUTIVE SESSION
At this point in the meeting the Council adjourned into
Executive Session to discuss committee personnel.
OPEN SESSION
No action.
ADJOURN
Council Member Martignago made a motion to adjourn, Council
Member Kunkel seconded, motion carried unanimously.
MA 0
CITY SECRETARY