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Minutes TC 05/27/1986MINUTES OF REGULAR MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS > ) COUNTY OF DENTON ) The Town Council of the Town of Trophy Club met in Regular Session on May 27, 1986. The meeting was held at the Municipal Utility District Building, 100 Water Plant Road~ Trophy Club, Texas. The meeting was held within the boundaries of the Town and was open to the Public. Jim Carter Dick Venetoff Bettye Dayton Aldo Martignago Terry Vance Tracy Kunkel Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Also present were members of the Town staff: John Hill Attorney Dan BcutweIl City Planner David Nolte Town Marshal Jack Jacobs Town Treasurer Donna Welsh Town Secretary INVOCATION Council Member Vance gave the Invocation PLEDGE OF ALLEGIANCE Mayor Carter led in the Pledge of Allegiance CONSIDERATION OF MINUTES Council Member Martignago made a motion to accept the minutes of the May 5th meeting as written, Mayor Pro Tem Venetoff seconded, motion carried unanimously. Council Member Vance made a motion to approve the minutes of the May 12th meeting as written, Council Member Martignago seconded, motion carried unanimously. PRESENTATIONS BY CITIZENS -Mr. George Doran, Chairman of the Public Relations Committee, reported to the Council that he had talked with Mike McKinney of Texas Power and Light concerning the lack of lighting at the west entrance of Trophy Club. Mr. Doran presented the Council with a report containing a letter from page 2 �r. Mc -Kinney providing for additional lighting as well as replacing the existing light with a sodium vapor light. Mr. Doran stated that in order to complete this work, the power company would like permissaon to have the brush removed in the gully east of the entrance. Council Member Kunkel made a motion to have the brush removed, Council Member Martignago seconded, motion carried unanimously. -Mr. Gene Aerstin, on of the original members of the Planning and Zoning Commission presented the Council with a letter of resignation. Mayor Carter thanked Mr. Aerstin for the work and time he has provided the Commission. -Mr. Julian Jones stated that the home under construction on Hillcrest Ct. by K & W Associates is becoming a problem to the neighborhood. The lot surrounding the home is covered with debris that is stacked in piles covering the lot. The City Secretary stated that Mr. Wright of K & W Associates said the debris would be cleared as soon as the ground dried from all of the rain. The company has been cited and the city will follow up on this matter. -Mr. Bob Petersenj 112 Pebble Beach, stated that because of homes constructed around his house, he is having a problem with drainage. Mr. Hill explained to Mr. Peterson that the city has no Jurisdiction in this matter and any problems resulting from surrounding construction were between Mr. Peterson and the other parties involved. -Mr. Jon White, a member of the Teenage Committee, reported to the Council that a swim/dance party had been organized for June 6th. The committee asked the Council for $590.00 to cover the expenses of the party. Mr. White explained that this was the "kick-off" activity of the committee and any additional expenses for activities would be provided by donations or the youths. Council Member Martignago made a motion to approve the expenditure, Mayor Pro Tem Vance seconded, motion carried with Council Member Kunkel abstaining. PRESENTATIONS BY COUNCIL -Council Member Dayton asked if the Council would like a representative to go to the North Central Council of Governments Seminar held on June 13-15. The Council agreed that the City should send a representative. The fee would be $140.00 and Council Member Dayton will attend. page 3 -Council Member Kunkel asked if any progress had been made in respect to the developer participating in refurbishing the barn. Council Member Martignago stated that he and Council Member Vance had met with Ed Snider and Roger Brown from independent American. The developer indicated until some progress is made in the Master Plan, nothing will be done. -Council Member Kunkel asked to have K & W Associated cited for debris on a home under construction on Hillcrest. She stated that trash is piled up and it is a public health hazard. Mr. Hill stated that when a situation like this becomes a health hazard, the Mayor in extreme cases can require immediate removal of the debris. The City Secretary stated that she had met with Mr. Bill Wright of K & W Associated earlier today and was told the debris would be cleaned up immediately. CONSIDERATION OF PROPOSALS FROM FREESE AND NICHOLS Mr. Dan Boutwell from Freese and Nichols, presented the following proposals to the Council. A copy of each proposal is filed with the minutes of this meeting. Council Member Vance stated that before approving any more expenditures, he would like to see a financial report for the City. Mayor Pro Tem Venetoff asked to see a breakdown on man hours by skill on each proposal. Mr. BoutweII stated that he has asked the accounting department at Freese and Nichols to break those costs out on the monthly billing. Mr. Tynes, Chairman of the Planning and Zoning Commission sated that the Commission had reviewed the proposaIs and recommended their approval by the Council. Subdivision Regulations: Mayor Pro Tem Venetoff made a motion to table the proposal until the supporting information could be provided. Council Member Vance seconded, motion carried unanimously. Street and Storm Drainage Design Standards: Council Member Vance made a motion to approve the proposal with the not to exceed figure of $11,500.00. Council Members Martignago, Vance and Kunkel voted for, Mayor Pro Tem Venetoff and Council Member Dayton voted against. General Consulting: Council Member Vance made a motion to establish a limit of $3,000.00 for general consulting that page 4 would cover the period between now and October 1st. All activity that would come under this category will come before the Council or through the authorized agent. Mayor Carter will be the authorized agent or he will direct the City Secretary. Council Member Kunkel seconded the motion, motion carried with Mayor Pro Tem Venetoff opposing~ City Treasurer Jack Jacobs recommended general consulting be billed by task. The general consensus of the Council was to accept this recommendation. REVIEW OF STREET CONDITIONS Mr. Tony Schueline of Freese and Nichols gave the Council an inventory of street conditions in Trophy Club. He also gave a slide presentation showing examples of problems with the streets throughout the area. Mr. Schueline estimated the costs of the repairs would be approximately $117,525.00. He stated that most city's have asphalt streets and Trophy Club streets are in above average condition. Mr. Schueline offered suggestions for the City to consider concerning their streets: 1. Develop standards of design. 2. Retain an inspector to inspect new streets as they are developed. 3. Budget annually for street repairs. 4. Require a 1 or 2 year maintenance on all new streets. Q copy of the report from Freese and Nichols is filed with these minutes. Mayor Carter and the council thanked Mr. Schueline for his report. Mayor Carter asked Council Member Martignago to review this report with the developer and stated that he would see that County Commissioner Lee Walker received a copy. RESOLUTION TO JOIN NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS Council Member Kunkel made a motion to Join the organization, Council Member Martignago seconded, motion carried unanimously. PRESENTATIONS: GOALS AND OBJECTIVES Mayor Carter stated that the Council had been given the recommendations from the Planning and Zoning Commission on the various reports concerning the goals and objectives. He added that anyone that would like a copy of the reports could call the city office and obtain one. page 5 Several residents were upset over the fact the reports were not going to be discussed in detail. Mayor Carter stated that these reports have come before the Council and Planning and Zoning Commission several times and the reason the item was on the agenda tonight was to accept the recommendations. He stated that the reports would be discussed in detail at the June 9th public hearing. The residents asked that in the future the agenda should have items such as this that are of high interest to the residents, first on the agenda. They felt that by the time these important items are discussed, most people are too tired to give full attention to these items or have baby sitters and have to go home. Mayor Carter stated that there suggestions would be considered. EXECUTIVE SESSION At this point in the meeting the Council adjourned into Executive Session to discuss committee personnel. OPEN SESSION No action. ADJOURN Council Member Martignago made a motion to adjourn, Council Member Kunkel seconded, motion carried unanimously. MA 0 CITY SECRETARY