Minutes TC 07/22/2014MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, July 22, 2014 at 5:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, July 22, 2014. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders
Mayor
Greg Lamont
Mayor Pro Tem, Place 5
Jim Farrow
Council Member, Place 1
Garrett Reed
Council Member, Place 2
Rhylan Rowe
Council Member, Place 3
Danny Mayer
Council Member, Place 4
Philip Shoff ner
Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
Tammy Ard
Town Secretary
Patricia Adams
Town Attorney
April Refiling
PIO/Marketing Manager
Scott Kniffen
Police Chief
Steven Glickman
Finance Director
Matt Jones
Senior Planner
Adam Adams
Parks & Recreation Director
Mayor Sanders announced the date of Tuesday, July 22, 2014 called the Town Council to order and announced a
quorum at 5:32 p.m.
WORKSHOP SESSION
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for July 22,
2014.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for August 12,
2014.
3. Fiscal Year 2015 Truth in Taxation Update; discussion of the same.
This item provides an overview of Truth In Taxation and the components involved that will be important for
Council to understand during the budget process.
AttachmentA— Truth -In -Taxation & Property Tax Rate Concepts
4. Fiscal Year 2015 Capital Improvement Budget Strategy; discussion of the same.
Steven Glickman, Finance Director provided a presentation, ask questions and discussed possible options regarding
options for addressing the upcoming budget in regards to effective/rollback rates. Options include lowering the tax
rate for fiscal year 2015 or issuing a tax note to keep the tax rate consistent and make capital improvements and
purchase equipment. Click here for the link that provides an overview of funding sources was provided to Council.
CONVENE INTO REGULAR SESSION - START TIME — 7:02 P.M.
The Invocation was offered by Joel Quile, Pastor for Bara Church and Chaplain for the Trophy Club Police
Department.
The Pledges were led by Chief Kniffen.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
The following citizens addressed the Town Council:
• Jean Carter, 204 Fresh Meadow regarding flooding at her property
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
S. Consider and take appropriate action regarding the Minutes dated June 2, 2014.
6. Consider and take appropriate action regarding the Minutes dated June 13, 2014 & June 14, 2014.
7. Consider and take appropriate action regarding the Minutes dated June 16, 2014.
8. Consider and take appropriate action regarding an interlocal agreement between the Town and Denton
County authorizing the Town to participate in various contracts competitively bid by Denton County for the
purchase of goods and services as part of a cooperative purchasing program.
9. Consider and take appropriate action regarding a Resolution of the Town Council repealing Resolution No.
2011-12 and adopting a new Resolution authorizing participation in various cooperative purchasing
programs in accordance with the Town 's Procurement Policies and Procedures; identifying authorized
cooperative purchasing programs approved for Town participation; appointing the Town Manager or his
designee as the Program Coordinator; authorizing the execution of all necessary agreements by the Mayor
or his designee; and providing an effective date.
10. Consider and take appropriate action regarding an agreement between the Town and TCR Youth Baseball
Association for the use of designated facilities at Independence Park for the 2014 Fall Baseball Season; and
authorizing the Mayor or his designee to execute all necessary documents.
Council Member Shoffner requested agenda item #10 be removed from the consent agenda.
July 22, 2014 Town Council Minutes Page 2 of 12
TCR Youth Baseball association representatives met with Parks & Recreation Director Adam Adams and Council
Member Philip Shoffner to discuss various proposed alterations to the agreement between the Town and TCR
Youth Baseball association. Council Member Shoffner wanted to note the following changes were made to the
contract:
—� Contract page 5 section 5.01 A -removed the period and added by the
A. Athletic Facility Rainout Procedures: During questionable weather periods, field payability status will be
posted on the TOWN'S field conditions line by 3:00 p.m. weekdays and by 7:00 a.m. Saturdays, Sundays,
and Holidays. by the TOWN'S Parks Superintendent and/or designee. Emergency contact numbers shall be
distributed to TCRYBA designated officials prior to season start. The field conditions line shall be updated
as soon as possible when field conditions change status.
—� Contract page 9 section 12.03 remove the names and addresses of each TCRYBA board member and replace
with each TCRYBA board member and the city/town they reside in.
12.03 Board Members. On or before the third week after the Fall Season commences, TCRYBA shall provide
a list of each TCRYBA board member and the city/town they reside inAhe names _and addresses ^f
—� Contract page 9 Witness: Trophy Club was replaced with TCR
WITNESS: Tonn, UR TCR YOUTH BASEBALL ASSOCIATION
Contract page 11 2012 changed to reflect 2014 under both acknowledgements. In addition, in the second
acknowledgement Matt Fenton was replaced with Charles Hall and Trophy Club Roanoke was replaced with
TCR.
This instrument was acknowledged before me on the day of , 2012 2014 by C.
Nick Sanders, Mayor of the TOWN OF TROPHY CLUB, TEXAS, a home rule municipal corporation, on behalf of
such corporation.
This instrument was acknowledged before me on the day of 201:2 2014 by Matt
FP-RtQ- R -Charles Hall, President of the Tonouv G11IR RnnNinvr TCR YOUTH BASEBALL ASSOCIATION, a
nonprofit corporation, on behalf of such corporation.
Chuck Hall— requested clarification regarding the amended contract
Motion made by Council Member Mayer, seconded by Council Member Parrow, to approve the Town and TCR
Youth Baseball Association agreement as corrected at the dais.
Motion passed unanimously.
11. Consider and take appropriate action regarding an Ordinance of the Town Council repealing Section 2.12
"Snow Cone Establishments" of Article II, "Food Establishment Regulations" of Chapter 6, "Health and
Sanitation" of the Code of Ordinances of the Town; providing a savings clause; and providing an effective
date.
Council Member Mayer requested agenda item # 11 be removed from the consent agenda.
Council Member Mayer asked for clarification whether this action will take care of the snow cone ordinance issue
need to be made at this time. This action is the first step to deal with the issue, which also includes a Public
Hearing later in the meeting. Council and staff still need to work on the zoning ordinance.
Motion made by Council Member Mayer, seconded by Council Member Shoffner, to approve the Ordinance 2014-
17 repealing Section 2.12 "Snow Cone Establishments" of Article II, "Food Establishment Regulations" of Chapter 6,
"Health and Sanitation" of the Code of Ordinances of the Town.
Motion passed unanimously.
12. FY2015 extension of the interlocal agreement for participation in the City of Fort Worth's Household
Hazardous Waste program.
July 22, 2014 Town Council Minutes Page 3 of 12
Motion made by Council Member Shoffner, seconded by Council Member Parrow, to approve the Consent Agenda
items number 5, 6, 7, 8, 9 and 12.
Motion passed unanimously.
PUBLIC HEARING
13. Public Hearing on proposed amendments to Reinvestment Zone Number Two, Town of Trophy Club, Texas,
a boundary map of the Zone is on file and open for public inspection in the office of the Town Secretary,
with the purpose of such amendments being to reduce and expand the boundaries of the Zone pursuant to
Section 311.007 of the Texas Tax Code and to amend the Project and Financing Plan pursuant to Section
311.011 of the Texas Tax Code.
14. Public Hearing to consider changes to the Comprehensive Zoning Ordinance, amending Chapter 13 -Zoning,
Article IV -District Regulations, Section 3.03 Classification of New and Unlisted Properties, concerning snow
cone stands as a permitted use, and other miscellaneous changes to the Zoning Ordinance related to this
amendment.
CONVENE INTO PUBLIC HEARING - START TIME — 7:22 P.M.
PUBLIC HEARING - END TIME — 7:28 P.M.
RECONVENE INTO REGULAR SESSION - START TIME — 7:28 P.M.
REGULAR SESSION
15. Consider and take appropriate action regarding a Proclamation proclaiming July 23, 2014 as Maddie Smith
Day in Trophy Club.
Mayor Sanders read the following:
Madeline Avery Smith, or Maddie as her friends and family call her, is a fourth generation Trophy Club resident
who has made a huge impact on the world with her faithful perseverance and positive outlook on life. Maddie is
described as a beacon of light for the people in her life to draw peace from, and regardless of the challenges she
faces, she is always happy and spreads her happiness to those around her. A lesson we can all learn from Maddie is
to always see the bright side, and be thankful for everything and everyone in your life.
Maddie's great grandparents, Harold and Florence O'Neil, built the fifth house in Trophy Club, located at 5
Biltmore Court, and Harold was the second member to join the Trophy Club Country Club. Maddie's family is truly
pioneers of the community, and now is the time for the community to give back to Maddie and her family.
As the Town Council proclaims July 23`d as 'Maddie Smith Day in Trophy Club', we ask that community members
reflect on what is truly important in life, and in doing so that you send a special prayer for Maddie and everyone
working to overcome an illness. Maddie sets an example for all of us to stay positive, never give up and always
keep the faith.
Mayor Pro Tem Lamont read Proclamation 2014-08 proclaiming July 23, 2014 as Maddie Smith Day!
Trey Smith, Maddie's father addressed the Council thanking them for proclaiming July 23, 2014 as Maddie Smith
Day!
For more information on Maddie and her experience with Methylmalonic Acidemia, or to donate to the Madeline
Avery Foundation, go to www.GoTeamMaddie.org
July 22, 2014 Town Council Minutes Page 4 of 12
Motion made by Council Member Parrow, seconded by Council Member Shoffner, to approve Proclamation 2014-
08 proclaiming July 23, 2014 as Maddie Smith Day in Trophy Club.
Motion passed unanimously.
16. Recognition of current Business Spotlight Partner: The Sassy Flamingo; discussion of the same.
The Sassy Flamingo owner/operator, Shirley Thornburg, provided an overview of her retail business located in The
Plaza Shopping Center at 501 Trophy Lake Drive, # 314, right next to Starbucks, knows that this is a store like none
other. Offering an extensive array of upscale women's apparel, Corral Boots, hats, and accessories, along with
custom-made jewelry and personally -designed children's and infant specialty clothing and designs, The Sassy
Flamingo is truly one of the most unique places to shop in the area.
Recognition of Business Spotlight Partner only, no action.
17. Update on Fresh Meadow/Timber Ridge Drainage Project.
The contractor is still working through the punch list, and outstanding items as the project is nearing completion.
The recent rain events tested the new drainage improvements and the system worked as intended.
The following citizens addressed the Town Council:
• Patricia Jayne (Pat) Keefer, 216 Fresh Meadow, requests the Fresh Meadow/Timber Ridge project remain open
until all issued resolved
• Denise Gant, 226 Fresh Meadow, some items currently being fixed, but other items still require attention
• Richard Spell, 126 Seminole Drive, the drainage from the south side of Seminole needs attention and this
project did not address any of those issues. Still has some outstanding items. Concerned that project needs to
address the backside of properties, in addition to the street work.
• Alice Murphy, 101 Seminole Drive, wants to make sure this project remains open until issues corrected
Council is looking for a comprehensive review of the drainage project and will re-evaluate the issues addressed by
residents.
Update Fresh Meadow/Timber Ridge Drainage Project only, no action.
Short recess called at 8:50 pm
Reconvene into regular session 8:59 pm
18. Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2013-2014 Budget of
the Town (Budget Amendment No. 2) making a transfer of appropriations in accordance with the Town
Charter in order to eliminate a budgeted transfer from the CCPD to the Debt Service Fund and appropriating
funds associated with the juvenile detective position and recognizing related grant revenue in the same
amount; and providing an effective date.
Motion made by Council Member Parrow, seconded by Council Member Mayer, to approve Ordinance 2014-18
amending the Fiscal Year 2013-2014 Budget of the Town (Budget Amendment No. 2) making a transfer of
appropriations in accordance with the Town Charter in order to eliminate a budgeted transfer from the CCPD to
the Debt Service Fund.
Motion passed unanimously.
July 22, 2014 Town Council Minutes Page 5 of 12
19. Consider and take appropriate action regarding an Ordinance of the Town amending Ordinance No. 2014-09
designating a certain contiguous geographic area in the Town as "Reinvestment Zone No. Two, Town of
Trophy Club, Texas" by enlarging and/or reducing the boundaries of the Zone; approving an amended
Project Plan and Reinvestment Zone Financing Plan; and containing other related matters.
The ordinance amendment proposes to amend the TIRZ #2 boundary by adding the Methodist Church property
and removing the TC MUD 1 property.
Motion made by Council Member Shaffner, seconded by Mayor Pro Tem Lamont, to approve Ordinance 2014-19
as presented at the dais as Ordinance 2014- XX amending Ordinance No. 2014-09.
Motion carried 6-1-0 with Council Member Shoffner, Mayor Pro Tem Lamont, Mayor Sanders, Council Member
Parrow, Council Member Reed, and Council Member Rowe, voting for and Council Member Mayer, voting against.
Attachment 8 - Ordinance 2014- XX amending Ordinance No. 2014-09 as presented at the dais
20. Consider and take appropriate action regarding the potential appointment of a Council Liaison to the Citizen
Financial Advisory Board (CFAB) and a potential increase to the number of members on the Board.
This item was moved prior to agenda item #18.
The CFAB liaison's duty will be to bring back reports to the Town Council regarding CFAB meetings.
Mike Buck, Chair of CFAB was present to answer Council questions. CFAB currently has five (5) members, and the
proposed seven (7) members would allow CFAB to form subcommittees to more closely examine issues. CFAB
Chair Mike Buck indicated that having five (5) members is an adequate number for the current task; however, if
CFAB were utilized to examine the budget, contracts, RFP's, etc., then a seven (7) member board would be
beneficial. Mr. Buck also feels a small group gets things done more quickly and efficiently, versus a larger board
where meetings can get fragmented and disorganized.
Motion made by Council Member Reed, seconded by Council Member Farrow, to appoint Mayor Pro Tem Lamont
as the Council Liaison to the Citizen Financial Advisory Board (CFAB).
Motion carried 6-1-0 with Mayor Sanders, Mayor Pro Tem Lamont, Council Member Reed, Council Member
Parrow, Council Member Shaffner, and Council Member Parrow, voting for and Council Member Mayer, voting
against.
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shaffner, to increase to the number of
members on the Board from five (5) members to seven (7) members.
Motion carried 5-2-0 with Mayor Pro Tem Lamont, Council Member Reed, Council Member Parrow, Council
Member Shoffner, and Council Member Parrow, voting for and Mayor Sanders and Council Member Mayer, voting
against.
21. Consider and take appropriate action regarding a Resolution of the Town Council appointing citizen
volunteers to serve on the 30th Anniversary Ad Hoc Committee for the Town's 30th Anniversary
celebration; and providing an effective date.
Motion made by Mayor Sanders, seconded by Council Member Shaffner, to approve Resolution 2014-28 leaving
the naming of the chairperson blank.
Motion passed unanimously.
Motion made by Council Member Reed seconded by Council Member Rowe to reconsider and bring the item back
on the floor.
July 22, 2014 Town Council Minutes Page 6 of 12
Motion passed unanimously.
Motion made by Council Member Mayer, second by Council Member Shoffner to amend resolution 2014-28
adding Mayor Sanders as the Council Liaison for the 30th Anniversary Ad Hoc Committee.
Motion passed unanimously.
22. Consider and take appropriate action regarding financial and variance report dated May 2014.
Steven Glickman, Finance Director provided an updated financial and variance report dated May 2014 and
provided an overview of the financial and variance report for May 2014 and addressed questions from Council.
Attachment C— Update May 2014 Financial Report
Motion made by Council Member Shoffner, seconded by Council Member Reed, to accept the financial and
variance report dated May 2014.
Motion passed unanimously.
23. Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2014.
Steven Glickman, Finance Director presented the Third Quarter Investment Report for Fiscal Year 2014.
Motion made by Council Member Mayer, seconded by Council Member Shoffner, to accept the Third Quarter
Investment Report for Fiscal Year 2014.
Motion passed unanimously.
24. Consider and take appropriate action regarding the establishment of a Municipal Facilities sub -committee
consisting of 3 Town Council members to facilitate rapid progress regarding location and scope of potential
Police Department and Town Hall facilities.
This item allows for a subcommittee of Council Members to be formed in order examine specific items related to
the scope of the proposed Town facilities.
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to establish the Municipal
Facilities sub -committee consisting of Council Member Reed, Council Member Parrow and Mayor Sanders.
Motion passed unanimously.
25. Consider and take appropriate action to define the scope of the Town's Feasibility Study, and schedule a
Special Called Council meeting to work with GSBS Architects to more clearly define the objectives of the
Town's future office needs.
Council indicated they would like to meet as a whole for the initial meeting with GSBS and any meetings after the
initial meeting will consist of the Municipal Facilities sub -committee consisting of Council Member Reed, Council
Member Parrow and Mayor Sanders. Council requested Town Manager Slye schedule the initial meeting as a
special meeting one evening with GSBS Architects.
Council directed the Town Manager to schedule an evening Special Call Session to meet with GSBS Architects.
26. Consider and take appropriate actions to direct the Town Manager to engage in a RFP process for all Park
maintenance and duties, to include maintenance of ball fields, medians, green space, irrigation and
miscellaneous functions performed by Parks department maintenance crews.
July 22, 2014 Town Council Minutes Page 7 of 12
Motion made by Council Member Rowe, seconded by Council Member Reed, to refer this item to the August 26,
2014 agenda.
Motion passed unanimously.
27. Town Council Liaison Updates; discussion of same.
• Park Board — Council Member Shoffner
Town Council Liaisons updated the Council and addressed questions regarding meetings attended; no action taken,
update only.
28. Town Manager Slye's update regarding the following; discussion and provide input regarding same.
• Board/Commission Annual Appointments
• Dino Playground Update
• Oncor Update
• Solicitor -No Knock Ordinance Update
• Zoning Ordinance -Snow Cones Update
• Texas Crime Prevention Association -2014 Outstanding Crime Award - Sgt. Tony Simmons
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
29. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
— Council Member Rowe asked that "Consider and take appropriate action regarding term limits for Board and
Commission members" be placed on the list.
— Mayor Sanders asked that "Consider and take appropriate action regarding giving direction to CFAB" be placed
on the list.
— Mayor Sanders asked that "Consider and take appropriate action regarding purchase of land at Trophy Club
Drive and SH114 for signage" be placed on the list.
— Mayor Sanders asked that "Consider and take appropriate action regarding signage in medians at Trophy Club
Drive, Trophy Wood Drive, Indian Creek and possibly Bobcat" be placed on the list.
— Mayor Pro Tem Lamont requested item #5 be removed from the list.
— Mayor Pro Tem Lamont requested item #6 be removed from the list.
— Mayor Pro Tem Lamont requested item #7 be removed from the list.
— Mayor Pro Tem Lamont requested item #8 be removed from the list.
— Council Member Parrow requested item #3 be removed from the list.
— Mayor Pro Tem Lamont asked that "Consider and take appropriate action regarding creating a charter review
committee for the May 2015 election be created" be placed on the list. Town Attorney Adams indicated she
would need to check the Town Charter and would get back to Council on this item.
— Council Member Rowe and Council Member Reed asked that "Consider and take appropriate action regarding
median aesthetics relative to the three (3) medians being replaced due to the Indian Creek reconstruction
project" be placed on the list.
July 22, 2014 Town Council Minutes Page 8 of 12
ADJOURN
Motion made by Council Member Parrow, seconded by Mayor Sanders, to adjourn. Motion carried unanimously.
Meet' adjourned at 10:5 p.m.
Ip my Ard, T n Secretary C. Nick Sanders, Mayor
Town of Trop' Club, Texas Town of Trophy Club, Texas
July 22, 2014 Town Council Minutes Page 9 of 12
ATTACHMENT A
Truth -In -Taxation & Property Tax Rate Concepts
July 22, 2014 Town Council Minutes Page 10 of 12
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ATTACHMENT B
Ordinance 2014 -XX amending Ordinance No. 2014-09 as presented at the dais
July 22, 2014 Town Council Minutes Page 11 of 12
DRAFT 07/7/14
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2014 -XX
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB AMENDING ORDINANCE NO. 2014-09
DESIGNATING A CERTAIN CONTIGUOUS GEOGRAPHIC AREA
IN THE TOWN AS "REINVESTMENT ZONE NUMBER TWO,
TOWN OF TROPHY CLUB, TEXAS" BY ENLARGING THE
BOUNDARIES OF REINVESTMENT ZONE NUMBER TWO,
TOWN OF TROPHY CLUB, TEXAS, BY 11.02 ACRES;
REDUCING THE BOUNDARIES OF REINVESTMENT ZONE
NUMBER TWO, TOWN OF TROPHY CLUB, TEXAS BY 5.27
ACRES; APPROVING AN AMENDED PROJECT PLAN AND
REINVESTMENT ZONE FINANCING PLAN FOR TAX
INCREMENT REINVESTMENT ZONE NUMBER TWO; AND
CONTAINING OTHER RELATED MATTERS.
WHEREAS, on April 21, 2014, the Town Council of the Town of Trophy
Club, Texas (the "Town") adopted Ordinance No. 2014-09, thereby creating Tax
Increment Reinvestment Zone Number Two, Town of Trophy Club, Texas (the
"Zone") pursuant to the provisions of the Tax Increment Financing Act, Chapter
311, Texas Tax Code (the "Act"); and
WHEREAS, in accordance with Section 311.011(a) of the Texas Tax Code
(the "Code"), on April 28, 2014 the Board of Directors of the Zone (the "Board")
adopted a project and financing plan for the Zone (the "Plan"), which, as required
by Section 311.011(d) of the Code, was approved by the Town Council on May 5,
2014 by Ordinance No. 2014-11; and
WHEREAS, Section 311.007 of the Code allows the Town Council to
reduce or enlarge the boundaries of an existing tax increment reinvestment
zone by ordinance subject to the limitations provided by Section 311.006 of the
Code; and
WHEREAS, by operation of Section 311.006 of the Code, a
municipality may change the boundaries of an existing tax increment
reinvestment zone so long as (i) less than thirty percent (30%) of the property
within the amended boundaries of the zone, excluding property that is publicly
owned, is used for residential purposes, as defined in Section 311.006(d) of
the Code; and (ii) the total appraised value of taxable real property in the
proposed zone and in existing reinvestment zones is less than 50 percent of the
total appraised value of taxable real property in the municipality and in the
1
DRAFT 07/7/14
industrial districts created by a municipality with a population of less than
100,000; and
WHEREAS, the boundaries of the original Zone were approved in April
2014 and are depicted and described in Exhibit "B" (the "April 2014 TIF
Boundary").
WHEREAS, accordingly, the Town wishes to enlarge the Zone by adding
11.02 acres to the property depicted and described in Exhibit "C" (the
"Expanded Area"), which Exhibit is attached hereto and hereby made a part of
this Ordinance for all purposes; and
WHEREAS, accordingly, the Town wishes to reduce the Zone by
removing 5.27 acres from the property depicted and described in Exhibit "D"
(collectively, the "Reduced Area"), which Exhibit is attached hereto and hereby
made a part of this Ordinance for all purposes; and
WHEREAS, Section 311.011(e) of the
Directors of a tax increment reinvestment
amendment to a project plan for the Zone sc
consistent with the requirements and limitations
and is approved by the governing body of the
zone; and
Code allows the Board Of
zone to recommend an
long as the amendment is
of Chapter 311 of the Code
municipality that created the
WHEREAS, on July 16, 2014 the Board recommended that the Trophy
Club Town Council adopt an amendment to the Plan; 1) including the
Expanded Area in the Zone; and 2) removing the Reduced Area in the Zone, which
is attached hereto as Exhibit "A" and is hereby made a part of this Ordinance for
all purposes; and
WHEREAS, Ordinance No. 2014-09 specifies that the Zone shall expire on
the earlier of December 31, 2046 or the date on which all project costs, tax
increment bonds and interest on those bonds have been paid in full; and
WHEREAS, in accordance with the procedural requirements of Section
311.003(c) and (d), on July 22, 2014 the Town Council held a public hearing
regarding the Amended Plan, the enlargement of the Zone, the reduction of the
Zone and the anticipated benefits that will accrue to the Town and to property in
the Zone as a result of such actions, and afforded a reasonable opportunity for all
interested persons to speak for or against the approval of the Amended Plan, the
addition of the Expanded Area to the Zone, the Reduced Area in the Zone, the
inclusion of any property in the Zone, the concept of the Zone and tax increment
financing generally; and
DRAFT 07/7/14
WHEREAS, notice of the public hearing was published in a newspaper of
general circulation in the Town on July 8, 2014 which date was not later than
seven (7) days prior to the date of the hearing; and
WHEREAS, prior to the public hearing the Town provided written notice to
all taxing units levying real property taxes within the Zone of the Town's intention to
add the property within the Expanded Area into the Zone and of the public hearing.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
SECTION 1. FINDINGS.
That after reviewing all information before it regarding the addition of the
Expanded Area to the Zone, the removal of the Reduced Area from the Zone
and after conducting a public hearing regarding the Amended Plan, the
enlargement of the Zone, the reduction of the Zone and the anticipated benefits
to the Town and to property in the Zone as a result of such actions, and
affording a reasonable opportunity for all interested persons to speak for or
against the approval of the Amended Plan, the addition of the Expanded Area
to the Zone, the removal of the Reduced Area from the Zone, the inclusion of
any property in the Zone, and the concept of tax increment financing generally,
the Town Council hereby makes the following findings of fact:
1.1. The statements, facts, terms and conditions set forth in the
recitals of this Ordinance are true and correct.
1.2. The Plan and the Amended Plan include all information required
by Sections 311.011(b) and (c) of the Code.
1.3. The Plan and the Amended Plan are feasible and the projects set
forth therein conform to the Town's comprehensive plan.
1.4. The Expanded Area is located along Trophy Club Drive and
despite its central and strategic location, the Expanded Area
predominantly comprises undeveloped land, vacant commercially
zoned land, and underutilized and underdeveloped commercially
zoned land. Taking all facts into consideration, the Expanded
Area substantially impairs and arrests the sound growth of the
Town and constitutes an economic liability and a menace to the
public health and safety.
1.5. Improvements in the Zone, including the Expanded Area, as
3
DRAFT 07/7/14
specifically outlined in the Plan and Amended Plan, will
significantly enhance the value of all taxable real property in the
Zone, including the Expanded Area, and will be of general benefit to
the Town.
1.6. The Expanded Area is subject to inclusion in the Zone pursuant to
Sections 311.007(a) and Sections 311.005(a)(1) of the Code.
1.7. With the addition of the Expanded Area and removal of the
Reduced Area, less than thirty percent (30%) of the property within
the Zone, excluding property that is publicly owned, will be used
for residential purposes, as defined in Section 311.006(d) of the
Code.
1.8. With the addition of the Expanded Area and the removal of the
Reduced Area, the total appraised value of taxable real property
in the Zone and in existing reinvestment zones will not contain
more than 50 percent of the total appraised value of taxable real
property in the municipality and in the industrial districts created by
the municipality.
1.9. Removal of the Reduced Area from the Zone will not adversely affect
development in the Zone or adversely affect either the Zone or the
Town in general.
1.10. The Reduced Area is subject to removal from the Zone pursuant to
Section 311.007(a) of the Code.
SECTION 2. DESIGNATION OF EXPANDED AREA FOR INCLUSION
IN THE ZONE AND REMOVAL OF REDUCED AREA FROM THE ZONE.
That the Town Council hereby enlarges the boundaries of the Zone by adding
the Expanded Area to the Zone and reduces the boundaries of the Zone by
removing the Reduced Area from the Zone. The Zone, has been designated
under Section 311.005(a)(1) of the Code and shall continue to be known as
"Tax Increment Reinvestment Zone Number Two, Town of Trophy Club,
Texas." With addition of the Expanded Area to the Zone, and removal of the
Reduced Area, the Zone shall comprise the property depicted in Exhibit "E",
which is attached hereto and hereby made a part of this Ordinance for all
purposes.
SECTION 3. ZONE BOARD OF DIRECTORS.
That the composition of the Board shall remain unchanged and shall continue
4
DRAFT 07/7/14
to conform to the requirements of Section 311.009 of the Code.
SECTION 4. DETERMINATION OF TAX INCREMENT BASE.
That the tax increment base, as defined by Section 311.012(c) of the Code, for
the Expanded Area of the Zone shall be the total appraised value for the 2014
tax year of all real property within the Expanded Area taxable by a taxing unit.
The tax increment base of the Zone shall be reduced by the taxable appraised
value of the Reduced Area for the year 2014, which is the year in which the
Reduced Area was designated as part of the Zone pursuant to Ordinance No.
2014-09. The tax increment base for property located within the boundaries of
the Zone prior to the adoption of this Ordinance shall remain unchanged.
SECTION 5. TAX INCREMENT FUND.
That the Tax Increment Fund created and established for the Zone pursuant to
Ordinance No. 2014-09 (the "TIF Fund") shall include (i) sixty percent (60%) of
the Town's portion of the tax increment, as defined by section 311.012(a), Texas
Tax Code, subject to any binding agreement executed at any time by the Town
that pledges a portion of such tax increment or an amount of other legally
available funds whose calculation is based on receipt of any portion of such tax
increment within the Expanded Area and (ii) twenty-five percent (25%) of the
Town's one percent (1%) general sales tax rate, as defined by section 311
.0123(b), generated from taxable sales within the Expanded Area in the Zone
above the sale tax base. (iii) the percentage of tax increment generated by all real
property in the Zone, including the Expanded Area, that each taxing unit which
levies real property taxes in the Zone, other than the Town, has elected to deposit
into the TIF Fund pursuant to and in accordance with an agreement or
agreements with the Town, as authorized by Section 311.013(f) of the Code.
Beginning with the 2014 tax year, each taxing unit which levies real property
taxes on the Reduced Area shall be relieved of any obligation to deposit the
percentage of any tax increment (as defined by Section 311.012(a) of the Code)
produced by the Reduced Area that the taxing entity elected to dedicate to the
TIF Fund (created and established for the Zone pursuant to Ordinance No. 2014-
09) under a participation agreement with the Town, as authorized by Section
311.013(f) of the Code.
SECTION 6. TAX INCREMENT AGREEMENTS.
That, pursuant to Sections 311.008 and 311.013 of the Code, the Town Manager
or any Assistant Town Manager is hereby authorized to execute and deliver, for
and on behalf of the Town, agreements with taxing units that levy real property
taxes in the Zone pursuant to which tax increment of such taxing units will be
deposited into the TIF Fund.
9
DRAFT 07/7/14
SECTION 7. TERM OF ZONE.
That pursuant to Section 311.017(a)(1) of the Code, the termination date of the
Zone is to be the earlier of (i) December 31, 2046 or (ii) the date on which all
project costs, tax increment bonds and interest on those bonds have been paid
in full.
SECTION 8. APPROVAL OF UPDATED PLAN.
That the Amended Plan is hereby approved. The Plan, as previously approved
by the Town Council pursuant to Ordinance No. 2014-11, shall continue in
effect except to the extent specifically amended or revised by the Amended
Plan.
SECTION 9. DELIVERY OF UPDATED PLAN TO TAXING ENTITIES.
That the Town Manager is hereby directed to cause a copy of the Amended
Plan to be provided to the governing body of each taxing unit that taxes real
property located in the Zone, as expanded.
SECTION 10. SEVERABILITY.
That if any portion, section or part of a section of this Ordinance is subsequently
declared invalid, inoperative or void for any reason by a court of competent
jurisdiction, the remaining portions, sections or parts of sections of this
Ordinance shall be and remain in full force and effect and shall not in any way
be impaired or affected by such decision, opinion or judgment.
SECTION 11. CUMULATIVE.
That this Ordinance shall be cumulative of all ordinances of the Town, except
where the provisions of this Ordinance are in direct conflict with the provisions
of any such other ordinances, in which case the conflicting provisions of such
other ordinances are hereby repealed.
SECTION 12. EFFECTIVE DATE.
That this Ordinance shall take effect and be in full force and effect from and
after its adoption.
0
DRAFT 07/7/14
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas, this the 22nd day of July, 2014.
ATTEST:
Tammy Ard, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
Patricia Adams, Town Attorney
Town of Trophy Club, Texas
7
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
EXHIBIT "A"
AMENDED PROJECT PLAN AND REINVESTMENT ZONE
FINANCING PLAN
EXHIBIT "B"
April 2014 TIF Boundary
Reduced Area
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ATTACHMENT C
Updated May 2014 Financial Report
July 22, 2014 Town Council Minutes Page 12 of 12
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
GENERAL FUND SUMMARY
YEAR TO DATE MAY Percent of Budget Year Transpired 67%
Revenues
Original
Revised
Year to Date
Variance
o
/ Received
Budget
g
Budget
g
Property Tax
$ 4,589,856
$ 4,589,856
$ 4,495,026
$ (94,830)
98%
Licenses and Permits
937,860
937,860
640,008
(297,852)
68%
Franchise fees
729,870
729,870
680,176
(49,694)
93%
Sales Tax
625,375
625,375
411,695
(213,680)
66%
Fines and Fees
497,727
533,727
304,615
(229,112)
57%
Intergovernmental
214,008
214,008
160,483
(53,525)
75%
Grants
-
-
66,664
66,664
NA
Charges for Service
198,763
198,763
154,021
(44,742)
77%
Investment Income
5,500
5,500
1,777
(3,723)
32%
Miscellaneous Income
85,000
85,000
82,265
(2,735)
97%
Total Revenues
$ 7,883,959
$ 7,919,959
$ 6,996,730
$ (923,229)
88%
Other Sources Original Revised Year to Date Variance % Received
Budget Budget
Transfers In $ 11,000 $ 11,000 $ 5,500 (5,500) 50%
Total Available Resources $ 7,894,959 $ 7,930,959 $ 7,002,230 $ (928,729) 88%
Expenditures
Original
Revised
Year to Date
Variance
o
/ Used
Budget
g
Budget
g
Manager's Office
$ 872,641
$ 864,641
$ 500,825
$ 363,816
58%
Human Resources
98,382
92,382
45,622
46,760
49%
Information Services
374,271
377,271
241,159
136,112
64%
Legal
184,246
184,246
133,769
50,477
73%
Police
1,963,011
1,963,011
1,312,080
650,931
67%
Emergency Medical Services
853,933
853,933
523,082
330,851
61%
Streets
444,452
440,452
260,016
180,436
59%
Medians
306,772
306,772
195,150
111,622
64%
Parks
980,967
998,967
650,800
348,167
65%
Recreation & Community Events
609,743
609,743
196,709
413,034
32%
Planning & Zoning
241,753
235,928
178,313
57,615
76%
Community Development
355,601
397,426
203,826
193,600
51%
Finance
395,440
392,440
253,882
138,558
65%
Municipal Court
84,994
84,994
50,759
34,235
60%
Facilities Maintenance
72,200
72,200
71,514
686
99%
Total Expenditures
$ 7,838,406
$ 7,874,406
$ 4,817,506
$ 3,056,900
61%
Original
Other Uses Bud et gudg
sed Year to Date Variance % Used
g
ransfers Out $ - $ - $ 10,817 $ 10,817 NA
Total Outflows of Resources $ 7,838,406 $ 7,874,406 $ 4,828,323 $ 3,067,717 61%
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Fund balance
Original
Revised
Year to Date
Fund balance Detail
Budget
g
Budget
g
Year to Date
Beginning fund balance
$ 2,851,702
$ 2,851,702
$ 2,627,264
+ Net increase (Decrease)
56,553
56,553
2,173,907
Ending Fund Balance
$ 2,908,255
$ 2,908,255
$ 4,801,171
Unassigned Fund Balance in
From FY 2013 CAFR
Original
Revised
Fund balance Detail
Bud et
g
Budget
Year to Date
Reserve Fund balance
(30% of Total Expenditures)
$ 2,351,522
$ 2,362,322
$ 1,445,252
Assigned Fund Balance
228,138
228,138
228,138
Unassigned Fund Balance in
Excess (Deficit) of 30%
328,595
317,795
3,127,781
Total Fund balance
$ 2,908,255
$ 2,908,255
$ 4,801,171
From FY 2013 CAFR
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE MAY IPercent of Budget Year Transpired 67%
General Fund Summary
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
$ 5,806,764
$ 5,763,939
$ 3,507,230
$ 2,256,709
61%
Purchased Services
1,422,524
1,486,524
964,973
521,551
65%
Supplies
387,209
387,209
205,468
181,741
53%
Capital
5,700
65,525
23,164
42,361
35%
Transfer to Future
44,707
44,707
22,354
22,354
50%
Replacement
216,209
171,209
116,670
54,539
68%
Total
$ 7,838,406
$ 7,874,406
$ 4,817,506
$ 3,056,900
61%
Manager's Office
Category
Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel
Purchased Services
Supplies
$ 711,541
95,240
65,860
$ 703,541 $
95,240
65,860
420,000
52,732
28,093
$ 283,541
42,508
37,767
60%
55%
43%
Total
$ 872,641
$ 864,641 $
500,825
$ 363,816
58%
Legal
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
Purchased Services
Supplies
$ 151,546
23,389
9,311
$ 151,546 $
23,389
9,311
97,984
32,059
3,726
$ 53,562
(8,670)
5,585
65%
137%
40%
Total
$ 184,246
$ 184,246 $
133,769
$ 50,477
73%
Outside legal services have exceeded the budgeted amount by $11,642.
25,039
20,015
Human Resources
Category
Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel
Purchased Services
Supplies
$ 92,186
4,896
1,300
$ 86,186 $
4,896
1,300
43,921
760
941
$ 42,265
4,136
359
51%
16%
72%
Total
$ 98,382
$ 92,382 $
45,622
$ 46,760
49%
Information Services
Category
Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel
$ 185,804
$ 185,804 $
119,092
$ 66,712
64%
Purchased Services
118,721
121,721
79,698
42,023
65%
Supplies
25,039
25,039
20,015
5,024
80%
Transfer to Future
Replacement
44,707
44,707
22,354
22,354
50%
Total
$ 374,271
$ 377,271 $
241,159
$ 136,112
64%
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE MAY IPercent of Budget Year Transpired 67%
Police
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
$ 1,679,317
$ 1,679,317 $
1,152,968
$ 526,349
69%
Purchased Services
145,743
145,743
56,729
89,014
39%
Supplies
100,945
100,945
59,779
41,166
59%
Capital
3,000
3,000
2,776
224
93%
Transfer to Future
72,013
72,013
36,007
36,007
50%
Replacement
34,006
34,006
39,828
(5,822)
117%
Total
$ 1,963,011
$ 1,963,011 $
1,312,080
$ 650,931
67%
EMS
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
$ 713,653
$ 713,653
$ 453,536
$ 260,117
64%
Purchased Services
41,081
41,081
19,693
21,388
48%
Supplies
27,186
27,186
13,847
13,339
51%
Transfer to Future
Replacement
72,013
72,013
36,007
36,007
50%
Total
$ 853,933
$ 853,933
$ 523,082
$ 330,851
61%
Streets
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
Purchased Services
Supplies
$ 264,010
176,302
4,140
$ 260,010 $
176,302
4,140
152,740
105,010
2,266
$ 107,270
71,292
1,874
59%
60%
55%
Total
$ 444,452
$ 440,452 $
260,016
$ 180,436
59%
Medians
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
Purchased Services
Supplies
$ 158,159
134,700
13,913
$ 158,159 $
134,700
13,913
92,387
100,427
2,335
$ 65,772
34,273
11,578
58%
75%
17%
Total
$ 306,772
$ 306,772 $
195,150
$ 111,622
64%
Municipal Court
Category
Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel
Purchased Services
Supplies
$ 70,630
12,064
2,300
$ 70,630 $
12,064
2,300
44,949
4,980
830
$ 25,681
7,084
1,470
64%
41%
36%
Total
$ 84,994
$ 84,994 $
50,759
$ 34,235
60%
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE MAY IPercent of Budget Year Transpired 67%
Facilities Maintenance
Category Original Budget Revised Budget Year to Date Variance % Used
Purchased Services $ 69,500 $ 69,500 $ 70,705 $ (1,205) 102%
Supplies 2,700 2,700 809 1,891 30%
Total $ 72,200 $ 72,200 $ 71,514 $ 686 99%
The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take
advantage of an early payment discount. (This expenditure represents 67.4% of the department's budget, and the
actual cost was $5,000 more than the budgeted amount.)
Planning & Zoning
Finance
Category Original Budget
Revised Budget Year to Date
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
Purchased Services
Supplies
$ 285,438
106,952
3,050
$ 282,438 $
106,952
3,050
171,760
79,931
2,192
$ 110,678
27,021
858
61%
75%
72%
Total
$ 395,440
$ 392,440 $
253,882
$ 138,558
65%
Facilities Maintenance
Category Original Budget Revised Budget Year to Date Variance % Used
Purchased Services $ 69,500 $ 69,500 $ 70,705 $ (1,205) 102%
Supplies 2,700 2,700 809 1,891 30%
Total $ 72,200 $ 72,200 $ 71,514 $ 686 99%
The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take
advantage of an early payment discount. (This expenditure represents 67.4% of the department's budget, and the
actual cost was $5,000 more than the budgeted amount.)
Planning & Zoning
Community Development
Category Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel $ 179,882
Purchased Services 60,686
Supplies 1,185
$ 158,057 $ 72,592
76,686 105,131
1,185 590
$ 85,465
(28,445)
595
46%
137%
50%
Total $ 241,753
$ 235,928 $ 178,313
$ 57,615
76%
Planning and Zoning Engineering expenditures have exceeded the budgeted amount, this expenditure is offset by
increased developer fees
Facilities Maintenance
Category Original Budget Revised Budget Year to Date Variance % Used
Purchased Services $ 69,500 $ 69,500 $ 70,705 $ (1,205) 102%
Supplies 2,700 2,700 809 1,891 30%
Total $ 72,200 $ 72,200 $ 71,514 $ 686 99%
The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take
advantage of an early payment discount. (This expenditure represents 67.4% of the department's budget, and the
actual cost was $5,000 more than the budgeted amount.)
Community Development
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
$ 313,976
$ 313,976
$ 184,718
$ 129,258
59%
Purchased Services
26,323
26,323
9,827
16,496
37%
Supplies
11,300
11,300
7,280
4,020
64%
Capital
-
41,825
-
41,825
0%
Transfer to Future
Replacement
4,002
4,002
2,001
2,001
50%
Total
$ 355,601
$ 397,426
$ 203,826
$ 193,600
51%
Facilities Maintenance
Category Original Budget Revised Budget Year to Date Variance % Used
Purchased Services $ 69,500 $ 69,500 $ 70,705 $ (1,205) 102%
Supplies 2,700 2,700 809 1,891 30%
Total $ 72,200 $ 72,200 $ 71,514 $ 686 99%
The Town's annual property insurance premiums were paid for in full under Facilities Maintenance in order to take
advantage of an early payment discount. (This expenditure represents 67.4% of the department's budget, and the
actual cost was $5,000 more than the budgeted amount.)
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Departmental Budget Reports
YEAR TO DATE MAY I Percent of Budget Year Transpired 67%
Community Events
Parks
Category Original Budget
Revised Budget Year to Date
Category
Original Budget
Revised Budget
Year to Date
Variance
% Used
Personnel
$ 627,442
$ 627,442 $
374,306
$ 253,136
60%
Purchased Services
250,004
295,004
201,983
93,021
68%
Supplies
39,340
39,340
37,642
1,698
96%
Capital
2,700
20,700
20,388
312
98%
Transfer to Future
Replacement
61,481
16,481
16,481
-
100%
Total
$ 980,967
$ 998,967 $
650,800
$ 348,167
65%
Community Events
Recreation
Category Original Budget
Revised Budget Year to Date
Category
Original Budget
Revised Budget Year to Date
Variance
% Used
Personnel
Purchased Services
Supplies
$ 373,180
114,411
66,237
$ 373,180 $
114,411
66,237
126,277
31,652
17,473
$ 246,903
82,759
48,764
34%
28%
26°%
Total
$ 553,828
$ 553,828 $
175,403
$ 378,425
32%
Community Events
Category Original Budget
Revised Budget Year to Date
Variance
% Used
Purchased Services $ 42,512
Supplies 13,403
$ 42,512 $ 13,655
13,403 7,652
$ 28,857
5,751
32%
57%
Total $ 55,915
$ 55,915 $ 21,307
$ 34,608
38%
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
CAPITAL PROJECTS FUND
YEAR TO DATE MAY Percent of Budget Year Transpired 67%
Revenues Original Revised
sd Year to Date Variance % Received
Budget Budget
Interest Income $ 100 $ 100 $ 134 $ 34 134%
Total $ 100 $ 100 $ 134 $ 34 134%
Original Revised
Other Sources et Budget
Year to Date Variance % Received
gud
g g
Bond Proceeds $ - $ - $ 2,500,000 $ (2,500,000) NA
Bond Premium - - 50,329 $ (50,329) NA
Total $ - $ - $ 2,550,329 $ (2,550,329) NA
Original Revised
Other Uses Budet Bud et Year to Date Variance % Received
g g
Transfer To Debt Service $ - $ - $ 29 $ (29) NA
Total Other Uses $ - $ - $ 29 $ (29) NA
Original
Revised
Fund Balance
Expenditures
g
Year to Date
Year to Date
Variance
% Used
Budget
Budget
Beginning Fund Balance
$ 4,293,136
$ 4,293,136
2010 Tax Notes
$ -
$ 35,000
$ 58,677
$ (23,677)
168%
2010 GO Bond
30,000
30,000
118,485
(88,485)
395%
2012 Tax Notes
434,550
434,550
99,285
335,265
23%
Capital Projects -Trophy
Club Park
-
5,000
5,000
-
100%
Capital Projects - Parks
-
5,000
5,000
-
100%
Capital Projects - Pool
-
22,000
22,011
(11)
100%
2013 CO
3,000,000
3,000,000
72,944
2,927,056
2%
Bond Issuance Cost
-
-
47,000
(47,000)
NA
Total
$ 3,464,550
$ 3,531,550
$ 428,402
$ 3,103,148
12%
Original Revised
Other Uses Budet Bud et Year to Date Variance % Received
g g
Transfer To Debt Service $ - $ - $ 29 $ (29) NA
Total Other Uses $ - $ - $ 29 $ (29) NA
OrigBudget
Revised
Fund Balance
g
g
Year to Date
77
� From FY 2013 CAFR
Beginning Fund Balance
$ 4,293,136
$ 4,293,136
$ 2,065,759
+Net Increase (Decrease)
(3,464,450)
(3,531,450)
2,122,031
Ending Fund Balance
$ 828,686
$ 761,686
$ 4,187,790
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
DEBT SERVICE FUND
YEAR TO DATE MAY Percent of Budget Year Transpired 67%
Revenues
Original
Revised
Year to Date
Variance
o
/o Received
Principal Payments
Budget
g
Budget
g
$ 280,000
$ 858,000
25%
Property Tax
$ 1,369,864
$ 1,369,864
$ 1,348,814
$ (21,050)
98%
Interest Income
1,000
1,000
164
(836)
16%
Total Revenue
$ 1,370,864
$ 1,370,864
$ 1,348,978
$ (21,886)
98%
o
Other Sources Budget Budget
Original Revised Year to Date Variance / Received
g g
Transfers In $ 218,362 $ 218,362 $ 6,138 $ 212,224 3%
Total $ 218,362 $ 218,362 $ 6,138 $ 212,224 3%
Expenditures
Original
gud g et
Revised
Budget
g
Year to Date
Variance
%Used
Principal Payments
$ 1,138,000
$ 1,138,000
$ 280,000
$ 858,000
25%
Interest Payments
445,092
445,092
201,716
243,376
45%
Paying Agent Fees
2,000
2,000
3,500
(1,500)
175%
Total Expenditures
$ 1,585,092
$ 1,585,092
$ 485,216
$ 1,099,876
31%
Original
Revised
Fund Balance
Budget
Budget
Year to Date
/ From FY 2013 CAFR
Beginning Fund Balance
$ 58,785
$ 58,785
$ 119,722
+Net Increase (Decrease)
4,133
4,133
869,900
Ending Fund Balance $ 62,918 $ 62,918
$ 989,622
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
COURT SECURITY FUND
YEAR TO DATE MAY Percent of Budget Year Transpired 67%
Revenue Original Revised Year to Date Variance % Received
Budget Budget
Municipal Court Security
Fee $ 4,000 $ 4,000 $ 2,251 $ (1,749) 56%
Total Revenue $ 4,000 $ 4,000 $ 2,251 $ (1,749) 56%
Other Uses Original Revised Year to Date Variance % Received
Budget Budget
Transfer to General Fund $ 3,000 $ 3,000 $ 1,500 $ 1,500 50%
Total Other Uses $ 3,000 $ 3,000 $ 1,500 $ 1,500 50%
Fund Balance
Budget
Budget
Year to Date
/I From FY 2013 CAFR
Beginning Fund Balance
$ 18,675
$ 18,675
$ 22,147
+Net Increase (Decrease)
1,000
1,000
751
Ending Fund Balance
$ 19,675
$ 19,675
$ 22,898
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
COURT TECHNOLOGY FUND
YEAR TO DATE MAY Percent of Budget Year Transpired 67%
Expenditures
Original
Revised
Year to Date
Variance
o
/ Used
Revenue
$ 4,166
$ 4,166
Year to Date
Variance
o
/ Received
Supplies
Budget
g
Budget
g
5,280
(5,280)
NA
Fines & Fees
$ 5,000
$ 5,000
$ 3,002
$ (1,998)
60%
Miscellaneous
-
-
2,200
2,200
NA
Total Revenue
$ 5,000
$ 5,000
$ 5,202
$ 202
104%
Expenditures
Original
Budget
g
Revised
Budget
g
Year to Date
Variance
o
/ Used
Purchased Services
$ 4,166
$ 4,166
$ 2,494
$ 1,672
60%
Supplies
-
-
5,280
(5,280)
NA
Capital Expenses
-
13,440
-
13,440
0%
Total Expenditure
$ 4,166
$ 17,606
$ 7,774
$ 9,832
44%
Fund Balance
Original
Budget
g
Revised
Budget
g
Year to Date
Beginning Fund Balance
$ 32,989
$ 32,989
$ 38,780
+Net Increase (Decrease)
834
(12,606)
(2,572)
Ending Fund Balance
$ 33,823
$ 20,383
$ 36,208
From FY 2013 CAFR
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
ECONOMIC DEVELOPMENT COPORATION 4B
YEAR TO DATE MAY Percent of Budget Year Transpired 67%
Revenue
Original
Original
g
Revised
Budget
g
Year to Date
Variance
% Received
Sales Tax
$ 305,000
$ 305,000
$ 198,371
$ 106,629
65%
Interest Income
100
100
30
70
30%
Miscellaneous
-
-
3,938
(3,938)
100%
Total Revenue
$ 305,100
$ 305,100
$ 202,338
$ 102,762
66%
Expenditures
Original
Bud g et
Revised
Budget
g
Year to Date
Variance
% Used
Auditing
$ 1,000
$ 1,000
$ 1,000
$ -
100%
Advertising
16,500
16,500
350
16,150
2%
Printing
1,000
1,000
90
910
9%
Schools & Training
2,320
2,320
1,430
890
62%
Dues & Membership
600
600
550
50
92%
Travel & Per diem
3,226
3,226
57
3,169
2%
Office Supplies
1,000
1,000
220
780
22%
Miscellaneous Expense
6,750
6,750
3,781
2,969
56%
Capital EDC Projects
50,744
50,744
27,678
23,066
55%
Total Expenditures
$ 83,140
$ 83,140
$ 35,156
$ 47,984
42%
Original
Revised
Fund Balance
Other Uses
Year to Date
Year to Date
Variance
% Used
Budget
Bud g et
Budget
g
Beginning Fund Balance
$ 167,530
$ 167,530
Transfer to General Fund
$ 71,996
$ 71,996
$ 45,579
$ 26,417
63%
Transfer to Debt Service
54,964
54,964
27,482
27,482
50%
Total Other Uses
$ 126,960
$ 126,960
$ 73,061
$ 53,899
58%
Original
Revised
Fund Balance
Year to Date
Budget
Budget
'
Beginning Fund Balance
$ 167,530
$ 167,530
$ 188,704
From FY 2013 CAFR
+Net Increase (Decrease)
95,000
95,000
94,121
Ending Fund Balance $ 262,530 $ 262,530
$ 282,825
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
CRIME CONTROL PREVENTION DISTRICT
YEAR TO DATE MAY Percent of Budget Year Transpired 67%
Revenue Original
Revised
Year to Date
Variance % Received
Budget
Budget
Budget
g
Budget
g
Sales Tax $ 152,500
$ 152,500
$ 88,261
$ (64,239) 58%
Interest Income -
-
6
6 NA
Total Revenue $ 152,500
$ 152,500
$ 88,267
$ (64,233) 58%
Expenditures
Original
Revised
Year to Date
o
Variance / Used
Budget
g
Budget
g
Supplies
$ 40,054
$ 40,054
$ 12,500
$ 27,554 31%
Capital Expenses
44,946
44,946
27,381
17,565 61%
Total Expenditure
$ 85,000
$ 85,000
$ 39,881
$ 45,119 47%
Other Uses Original Revised Year to Date Variance % Used
Budget Budget
Transfer to Debt Service $ 67,500 $ 67,500 $ - $ 67,500 0%
Total Other Uses $ 67,500 $ 67,500 $ - $ 67,500 0%
Fund Balance Original Revised Year to Date
Budget Budget
Beginning Fund Balance $ - $ - $ 23,007
+Net Increase (Decrease) - - 48,387
Ending Fund Balance $ - $ - $ 71,394
I From FY 2013 CAFR
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
HOTEL OCCUPANCY
YEAR TO DATE MAY Percent of Budget Year Transpired 67%
o
Expenditures Budget Budget
Original Revised Year to Date Variance / Used
g g
Event Rentals $ 32,840 $ 32,840 $ 19,086 $ 13,754 58%
Total Expenditures $ 32,840 $ 32,840 $ 19,086 $ 13,754 58%
o
Other Uses Budget Budget
Original Revised Year to Date Variance / Used
g g
Transfer to Future Capital
$ 67,260 $ 67,260 $ - $ 67,260 0%
Projects
Total Other Uses $ 67,260 $ 67,260 $ - $ 67,260 0%
Fund Balance
Original
Revised
Year to Date
--'
Revenue
Beginning Fund Balance
+Net Increase (Decrease)
$ 1,321
-
Year to Date
Variance
o
/ Received
Ending Fund Balance $ 1,321 $ 1,321
Budget
g
Budget
g
Hotel Occupancy Tax
$ 100,000
$ 100,000
$ 154,070
$ 54,070
154%
Interest income
100
100
27
(73)
27%
Total Revenue
$ 100,100
$ 100,100
$ 154,097
$ 53,997
154%
o
Expenditures Budget Budget
Original Revised Year to Date Variance / Used
g g
Event Rentals $ 32,840 $ 32,840 $ 19,086 $ 13,754 58%
Total Expenditures $ 32,840 $ 32,840 $ 19,086 $ 13,754 58%
o
Other Uses Budget Budget
Original Revised Year to Date Variance / Used
g g
Transfer to Future Capital
$ 67,260 $ 67,260 $ - $ 67,260 0%
Projects
Total Other Uses $ 67,260 $ 67,260 $ - $ 67,260 0%
Fund Balance
Original
Budget
Revised
Budget
Year to Date
--'
From FY 2013 CAFR
Beginning Fund Balance
+Net Increase (Decrease)
$ 1,321
-
$ 1,321
-
$ 87,225
135,011
Ending Fund Balance $ 1,321 $ 1,321
$ 222,236
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
STORM DRAINAGE UTILITY FUND
YEAR TO DATE MAY Percent of Budget Year Transpired 67%
Revenue
Original
Budget
g
Revised
Budget
g
Year to Date
Variance
o
/ Received
Storm Drainage Fees
$ 386,034
$ 386,034
$ 259,001
$ (127,032)
67%
Hazardous Waste Stipend
6,000
6,000
4,000
(2,000)
67%
Miscellaneous Revenue
-
-
26,001
26,001
NA
Interest Income
-
-
10
10
NA
Total Revenue
$ 392,034
$ 392,034
$ 289,012
$ (103,022)
74%
Other Sources BllielRevised
dsed Year to Date Variance % Received
ug g
Transfer In $ - $ - $ 6,460 $ 6,460 NA
Total Other Sources $ - $ - $ 6,460 $ 6,460 NA
Expenses
Original
Revised
Year to Date
Variance
o
/ Used
Budget
g
Budget
g
Budget
g
Operating Expenses
178,283
178,283
77,377
100,906
43%
Debt Service
-
-
165,791
(165,791)
NA
Total Expenses
$ 178,283
$ 178,283
$ 243,168
$ (64,885)
136%
Other Uses Bdsetl Revised
dsd Year to Date Variance % Used
ug Budget
Transfer to Debt Service $ 213,214 $ 213,214 $ 6,108 $ 207,105 3%
Total Other Uses $ 213,214 $ 213,214 $ 6,108 $ 207,105 3%
Working Capital Year to Date Operating
Days
Beginning Working Capital $ 199,298 183
+Net Increase (Decrease) 46,195 42
Ending Working Capital $ 245,493 226
Original
Revised
Drainage Capital Projects
Budget
g
Budget
g
Year to Date
Funding Source
2013 CO Proceeds
$ 1,700,000
$ 1,700,000
$ 1,700,000
Operating Funds
200,000
200,000
128,463
Proiect Detail
Timber Ridge / Fresh Meadow
(982,000)
(982,000)
(641,210)
Skyline / Indian Creek
(498,852)
(498,852)
(58,970)
Remaining Funding
$ 419,148
$ 419,148
$ 1,128,283
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
STREET MAINTENANCE SALES TAX FUND
YEAR TO DATE MAY Percent of Budget Year Transpired 67%
Original Revised
Revenue BudgetYear to Date Variance %Received
Budget
Sales Tax $ 152,500 $ 152,500 $ 99,185 $ (53,315) 65%
Total Revenue $ 152,500 $ 152,500 $ 99,185 $ (53,315) 65%
Expenditures Original Revised Year to Date Variance % Used
Budget Budget
Operating Expenditures $ 112,675 $ 112,675 $ 102,113 $ 10,562 91%
Total Expenses $ 112,675 $ 112,675 $ 102,113 $ 10,562 91%
Original Revised
Other Uses et Budget
Year to Date Variance %Used
gud
g g
Transfer To Debt Service $ 13,287 $ 13,287 $ - $ 13,287 0%
Total Other Uses $ 13,287 $ 13,287 $ - $ 13,287 0%
Original
Revised
Fund Balance
Year to Date
Budget
Budget
/
Beginning Fund Balance
$ 29,338
$ 29,338
$ 46,700
From FY 2013 CAFR
+Net Increase (Decrease)
26,538
26538
(2,928)
Ending Fund Balance
$ 55,876
$ 55,876
$ 43,772
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
TROPHY CLUB PARK FUND
YEAR TO DATE MAY Percent of Budget Year Transpired 67%
o
Revenue Budget Budget
Original Revised Year to Date Variance / Received
g g
Park Revenue $ 130,000 $ 130,000 $ 97,939 $ (32,061) 75%
Total Revenue $ 130,000 $ 130,000 $ 97,939 $ (32,061) 75%
Original
Revised
Expenses
Year
to Date
Variance
o
/ Used
Budget
g
Budget
g
Salaries
$
35,390
$
35,390
$
24,096
$
11,294
68%
Longevity
88
88
88
-
100%
Stipend
1,600
1,600
600
1,000
38%
Retirement
3,318
3,318
2,114
1,204
64%
Medical Insurance
2,122
2,122
1,548
574
73%
Dental Insurance
145
145
92
53
64%
Vision Insurance
32
32
21
11
65%
Life Insurance & Other
355
355
133
222
38%
Social Security Taxes
2,299
2,299
1,501
798
65%
Medicare Taxes
538
538
351
187
65%
Unemployment Taxes
261
261
250
11
96%
Workman's compensation
799
799
384
415
48%
Pre-employment
Physicals/Testing
140
140
-
140
0%
Total Personnel Services
$
47,087
$
47,087
$
31,178
$
15,909
66%
Professional Outside
Services
$
5,000
$
5,000
$
-
$
5,000
0%
Auditing
1,000
1,000
1,000
-
100%
Software & Support
1,928
1,928
2,103
(175)
109%
Collection Fees
1,300
1,300
-
1,300
0%
Advertising
1,440
1,440
1,690
(250)
117%
Printing
1,375
1,375
-
1,375
0%
Schools & Training
1,280
1,280
1,825
(545)
143%
Service Charges & Fees
1,736
1,736
2,859
(1,123)
165%
Electricity
2,000
2,000
1,976
24
99%
Water
1,600
1,600
687
913
43%
Telephone
1,380
1,380
964
416
70%
Communication/Pagers/Mo
biles
3,483
3,483
1,478
2,005
42%
Property maintenance
12,000
12,000
17,690
(5,690)
147%
Equipment Maintenance
2,926
2,926
2,129
797
73%
Independent labor
10,200
10,200
7,600
2,600
75%
Portable toilets
4,158
4,158
2,425
1,733
58%
Dues & Membership
1,450
1,450
60
1,390
4%
Travel & Per Diem
1,093
1,093
776
317
71%
Total Purchased Services
$
55,349
$
55,349
$
45,262
$
10,087
82%
TOWN OF TROPHY CLUB
MAY 2014 FINANCIAL REPORT
Expenses
Original
Original
Bud et
g
Revised
Bud et
g
Year to Date
Budget
Variance
%Used
Office Supplies
$
955
$
955
$
347
$
608
36%
Postage
290
300
300
$ (6,208)
94
206
31%
Fuel
11404
1,404
468
936
33%
Uniforms
845
845
333
512
39%
Community Events
6,500
6,500
8,928
(2,428)
137%
Small tools
11400
1,400
1,010
390
72%
Furniture/Equipment
<$5,000
11720
1,720
590
1,130
34%
Maintenance Supplies
425
425
616
(191)
145%
Miscellaneous Expense
525
525
-
525
0%
Total Supplies
$
14,074
$
14,074
$
12,387
$
1,687
88%
Capital Expense
$
5,200
$
5,200
$
4,850
$
350
93%
Total Expenses
$
121,710
$
121,710
$
93,677
$
28,033
77%
Original Revised
Other Uses et BudgetYear to Date Variance % Used
Bud
g
Park Administration
Transfer $ 8,000 $ 8,000 $ 4,000 $ 4,000 50%
Total Other Uses $ 8,000 $ 8,000 $ 4,000 $ 4,000 50%
Original
Revised
Fund Balance
Budget
Budget
Year to Date
/
Beginning Fund Balance
$ (20,608)
$ (20,608)
$ (6,470)
From FY 2013 CAFR
+Net Increase (Decrease)
290
290
262
Ending Fund Balance $ (20,318) $ (20,318)
$ (6,208)