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Minutes TC 03/28/1988MINUTES OF REGULAR MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club met in Regular Session on Monday, March 28th, 1988 at the Municipal Utility District Building. The meeting was held within the boundaries of the Town and was open to the Public. Jim Carter Aldo Martignago Dick Venetoff Terry Vance Beverly Foley Tracy Kunkel Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Also present were members of the Town Staff: John Hill Jack Jacobs David Nolte Cindy Kelly Donna Welsh CALL TO ORDER Attorney Treasurer Marshal Bookkeeper Secretary Mayor Carter called the meeting to order at 7:05 p.m. INVOCATION Council Member Vance gave the Invocation. PLEDGE OF ALLEGIANCE Marshal Nolte led in the Pledge of Allegiance. CONSIDERATION OF MINUTES Council Member Vance made a motion to approve the minutes of the February 22, 1988 meeting as written, Mayor Pro Tem Martignago seconded, motion carried unanimously. Mayor Pro Tem Martignago made a motion to approve the minutes of the February 29, 1988 meeting as written, Council Member Vance seconded, motion carried unanimously. Page 2 CANDIDATES FOR THE GENERAL ELECTION ON MAY 7TH TO DRAW FOR BALLOT POSITIONS: 1. Terry Vance 2. Lawrence Hoover 3. Ralph Kemp 4. Robert Sylvia 5. Kathy Groh 6. George Doran 7. Charles Warner 8. David Schaaf 9. Brenda Ward 10. Curtis Rodgers 11. Marilyn Hallgren PRESENTATIONS BY CITIZENS: Ms. Marty Sack, Mr. Ron Wilson and Ms. Georgie Gierkey spoke against the over- night parking ordinance. The residents felt that large families, college kids and out of town guests had no alternative but to park on the street. Mayor Carter pointed out that the deed restrictions have always prohibited parking on the streets and there are safey reasons for enforcing the ordinance. Council Member Vance made a motion to return the ordinance to the Public Safety Committee and the Town Marshal for review with the idea in mind of minimizing inconvenience to the Citizen's while at the same time providing safety for emergency vehicles. Mayor Pro Tem Martignago seconded, motion carried unanimously. Ms. Pearl Ford, 2 Spring Creek Court, asked the Council if anyone is addressing the possibility of obtaining some type of emergency warning system for the Town. Mayor Carter stated that the Emergency Management Committee has been looking into this as well as other emergency procedures for the Town. Sheriff Randy Kaisner reported to the Council that he had received a letter from Marshal Nolte noting some areas of the contract that were not being done properly. Sheriff Kaisner stated that he and Marshal Nolte had met and addressed the problems and all areas of the contract were being fulfilled to the Town's satisfaction now. Commissioner Lee Walker was in attendance and was asked by Ms. Pearl Ford, a member of the Public Safety Committee, if she felt the Interlocal Agreement• would be renewed next year if the Town chose to contract again. Commissioner Walker stated that for the past two years she has voted for the contract even though she felt the Town should not have to pay "double" for police protection. She also stated that the Town might be better off if they had their own department. Page 3 Mr. John Hatzenbuhler, who is running for the office of Constable stated that the office of Constable has a considerable amount of authority. However, the extent of the services the office can offer depends on the budget for the department. Mr. Hatzenbuhler stated that if elected, he would work closely with the local law enforcement. PRESENTATIONS BY COUNCIL Mayor Carter stated that he had received a request from the Trophy Club Member Guest Outing asking the Town to purchase a plaque for a tee box in the amount of $100.00. John Hill, Attorney for the Town stated that it is a violation of the Texas Constitution for Towns to make donations. -The Council directed the staff to write the committee informing them of the laws that prohibit them from making donations of this nature. Council Member Kunkel asked the Council to donate their homes for Crime Watch Meetings. Each street must hold a meeting to explain the program and educate the residents on how the program works. STAFF REPORTS Copies of the Staff Reports are filed with the minutes of this meeting. Council Member Venetoff made a motion to approve the Financial Statements for the month of January and February. Mayor Pro Tem Martignago seconded, motion carried unanimously. COMMITTEE REPORTS: PUBLIC WORKS COMMITTEE - Council Member Kunkel stated that a few months ago she had asked the Municipal District to do a study of the culverts. Some of the culverts have deteriorated since the street study was done. Council Member Kunkel will contact the M.U.D. again concerning this. PARKS AND RECREATION COMMITTEE - Council Member Vance stated that he and the Mayor, along with Mr. Sheller and the developer were going to Austin to meet with the Parks and Wildlife Committee. Council Member Vance stated that the State had accepted the concept plan for the park and the committee forsees no problem with going ahead with the park. He also stated that Mr. Sheller will be moving and the Council should seek applications for Chairman of the Parks and Recreation Committee. PUBLIC SAFETY COMMITTEE - Mr. Larregui stated that the crime Watch Program was moving along nicely. Some crime watch signs have already been installed on several streets. The committee submitted a report on animal control to the Council and by the next Council Meeting they will present a Resolution to the Council outlining their duties for the Council to consider. Page 4 CONSIDERATION OF ORDINANCES: SECOND READING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS ESTABLISHING REGULATIONS GOVERNING THE ERECTION AND PLACEMENT OF TRAFFIC CONTROL DEVICES WITHIN THE TOWN; REQUIRING THAT ALL TRAFFIC CONTROL SIGNS, SIGNALS AND MARKERS COMPLY WITH THE TEXAS MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES; PROVIDING AN EXCEPTION FOR AUTHORIZED EMERGENCY VEHICLES; AUTHORIZING THE TOWN MARSHAL TO ERECT, PLACE AND MAINTAIN SUCH TRAFFIC CONTROL DEVICES AS THE TOWN COUNCIL SHALL DIRECT OR AS THE MARSHAL MAY DEEM NECESSARY TO REGULATE TRAFFIC; PROHIBITING THE ERECTION AND PLACEMENT OF UNAUTHORIZED TRAFFIC CONTROL DEVICES. Council Member Vance made a motion to pass the Ordinance as written and have the Public Safety Committee review the Ordinance, Mayor Pro Tem Martignago seconded, motion carried unanimously. * EXECUTIVE SESSION: Mayor Carter stated that the Council would adjourn into Executive Session to discuss the following matters: A) TOWN COUNCIL TO EVALUATE THE DUTIES, ROLE AND FUNCTIONS OF THE PUBLIC SAFETY COMMITTEE AND THE TOWN MARSHAL. B) TOWN COUNCIL TO CONSIDER A REPORT FROM THE ADMINISTRATIVE COMMITTEE CONCERNING PERSONNEL. OPEN SESSION: Mayor Carter stated that the Town Council was back in open session at 10:38 p.m. The following action was taken on the two items: A) The Town Council reaffirmed the roles of the Public Safety Committee and the Town Marshal as previously stated by the Council. The Marshal is the Chief Law Enforcement Officer of the Town and the Public Safety Committee serves the Council to provide input in the areas of Public Safety. B) The Town Council directed the Mayor to prepare a job evaluation of the Town Secretary and submit it to them at the next meeting. Council Member Vance made a motion to accept the job description and salary range as written, Mayor Pro Tem Martignago seconded, motion carried unanimously. * Council Member Venetoff left the meeting just before Executive Session due to a previous engagement. F11110181 -Re Council Member Vance made a motion to adjourn Mayor Pro Tem Martignago seconded, motion carried unanimously. MAYOR SARY