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Minutes TC 06/19/1990MINUTES OF TOWN COUNCIL MEETING TOWN OF TROPHY CLUB JUNE 19, 1990 THE STATE OF TEXAS 1 COUNTY OF DENTON ) The Town Council of the Town of Trophy Club met in Regular session on Tuesday, June 19th, 1990. The meeting was held at the Municipal Utility District Building and was open to the Public. Jim Carter George Doran Marshal Engelbeck Gene Hill Bob Sylvia Terry Vance Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Also present were members of the Town staff: Toby Bartholow Jack Jacobs Marion Jenkins Pauline Shaw Donna Welsh CALL TO ORDER Attorney Treasurer Marshal Public Works Administrator Mayor Carter called the meeting to order at 7:00 p.m. The Invocation was given by Mr. Walt Wood. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Sylvia. PUBLIC HEARING: TOWN COUNCIL TO CONDUCT A PUBLIC HEARING RELATIVE TO WHETHER OR NOT CERTAIN STREETS WITHIN THE TOWN HAVE BECOME PUBLIC STREETS THROUGH AN IMPLIED DEDICATION. THE STREETS TO BE CONSIDERED ARE LOCATED WITHIN THE TROPHY CLUB SECTION 8 AND TROPHY CLUB OAK HILL. Council Member Hill made a motion to open the Public Hearing, Council Member Sylvia seconded, motion carried unanimously. No members of the audience requested to speak regarding the hearing. Council Member Sylvia made a motion to close the Public Hearing, Council Member Hill seconded, motion carried unanimously. Council Member EngeIbeck made a motion to approve the dedication of streets to the Town, Council Member Vance seconded, motion carried unanimously. Council Member Hill made a motion to approve the minutes as written, Council Member Sylvia seconded, motion carried unanimously. PUBLIC WORKS COMMITTEE: Mr. Walt Wood stated the committee recommended the following items to the Council: 1.> T.W. King entrance to remain open. The committee will study alternatives. Mayor Pro Tem Doran stated the committee will author a "white paper" tracking the history of the entrance. 2.) An increase in the Lakeside Sanitation Contract to $6.50 per household. 3~) Ms. Beverly Foley requested the re -cycling bins be placed in front of the barricades at the end of Trophy Club Drive. 4.) The committee recommended the Engineering Services Agreement with Teague, Nall & Perkins be approved. This item will be addressed later in the meeting. Mayor Pro Tem Doran added the Council needs to remind Ms. Foley and the recycling committee to closely monitor the recycling bins. Mayor Pro Tem Doran also suggested letting the committee know the Council approves of moving the bins and remind them they should be kept clean. TOWN COUNCIL TO CONSIDER AMENDING THE CONTRACT WITH LAKESIDE SANITATION~ Mr. Buck Hubbard of Lakeside Sanitation stated that if the Council approved the $7^00 rate per household, the company could "live" with this budget for 5 years. Council discussion ensued. Council Member Vance made a motion to approve a rate of $6.00 per household in the contract to be effective July 1, 1990. Council Members Vance, Doran and Hill voted for, Council Members Sylvia and Engelbeck voted against the motion. The motion carries. Page 3 The Council asked Mr. Bartholow to investigate the liability of the re -cycling dumpsters. TOWN COUNCIL TO CONSIDER APPROVING AN ENGINEERING SERVICES AGREEMENT WITH TEAGUE* NALL & PERKINS TO INVENTORY THE CONDITION OF THE PUBLIC STREETS. Mr. Gary Teague reviewed the agreement with the Council. During the discussion, it was suggested to amend the agreement to a 90 day performance contract. Town Council review would not count against the 90 days. Mayor Pro Tem Doran made a motion to approve the agreement as amended, Council Member Sylvia seconded, motion carried unanimously. Mayor Carter noted that his company does business with Teague, Nall & Perkins. PRESENTATIONS BY CITIZENS Ms. Karen Bliss, 501 Indian Creek, asked the Council to consider giving recommendations or suggestions regarding the restoration of the Medlin Barn. The Save Our Barn Committee has received estimates of $78,000.00 to do the repairs. Ms. Bliss explained Independent American has been hard to deal with concerning the barn. The Council asked Ms. Bliss to put her request in writing and they would try to offer suggestions to the committee. Mayor Carter explained the Town cannot fund the project since it is private property. Mr. Mike Cascio, B Meadowcreek, reported an altercation he had with the Mayor on May 2, 1990. Mayor Carter took exception with the way the incident was reported by Mr. Cascio and apologized for the incident. COMMITTEE REPORTS Mr. Mike Hamper Chairman of the Planning and Zoning Commission reported that Independent American has asked to be on the agenda for June 21st to present a preliminary plat on Castleglen Estates. Council Member Bob Sylvia reported that the Finance Committee has started the budget process and will probably recommend a workshop in July or early August. Council Member Vance told the Council the Park Recognition Ceremony will be held on July 4th at Harmony Park at 10:00 a.m. Council Member Vance also reported that the Town will be receiving the $20,000.00 retainer fee from the State. The committee has asked for $3,000-00 out of the money received to be spent on bermuda seeding and sodding. The general consensus of the Council was to approve the seeding and sodding. Mr. Doug Glaspell, Chairman of the Public Works Committee, reported that a workshop would be held on June 25th with the Council to discuss the police department and hiring procedures. Mayor Pro Tem Doran made a motion to approve the financial statements for the month of May, Council Member Hill seconded, motion carried unanimously. Treasurer Jack Jacobs asked the Council to consider two items to be paid out of contingency. One item is mowing of lots at a cost of $400.00. The other item is appreciation certificates and plaques at a cost of $300.00. Council Member Vance made a motion to approve the paying of these items out of contingency, Council Member EngeIbeck seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER APPROVING AN AGREEMENT FOR EMERGENCY MEDICAL SERVICE BETWEEN THE TOWN OF TROPHY CLUB AND THE CITY OF WEBTLAKE. The Council reviewed the agreement. It was suggested to refer to the town billing schedule in the ordinance and have Westlake indemnify Trophy Club. Council Member Vance made a motion to table the ordinance until the next meeting, Mayor Pro Tem Doran seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER AN ORDINANCE ESTABLISHING A RECORD��, MANAGEMENT PROGRAM AND APPOINTING A RECORDS MANAGEMENT This item will be on the next meeting agenda for second reading. TOWN COUNCIL TO CONSIDER AMENDING ORDINANCE NO. 0 89-12 DEALING WITH MOBILE HOMES, BOATS, TRAILERS, AND RECREATIONAL VEHICLES. Council Member Vance made a motion to approve the ordinance as modified, Council Member Sylvia seconded, motion carried unanimously. Page 5 PRESENTATIONS BY COUNCIL Council Member EngeIbeck asked where the crimes in Trophy Club had taken place. He stated that Marshal Jenkins reported most of the crime is coming from the back or "unauthorized" entrance to Trophy Club. The staff pointed out the problems have not been concentrated in any one area of the Town. Mayor Pro Tem Doran suggested writing a letter to the Garden Club letting them know the Town supports them in their efforts to beautify the berm areas. He recommended putting a statement of support in the monthly newsletter. Council Member Hill reported that the Public Relations Committee will be contacting the Womsens Club and the Barden Club. The two clubs would help promote the pride in Trophy Club and it would give recognition to the people in the community who are conducting activities that better the appearance of the community. Council Member Sylvia expressed his concern over the tax abatements being given lately such as American Airlines and Maschuita. He stated that most states are holding firm on not allowing abatements. He felt allowing these abatements would not help the Northwest Independent School District. Council Member Vance suggested implementing a maintenance program for the medians that was used in the past. He suggested using more fertiIizerr, herbicides and possibly using rye grass in the winter. The Public Works will consider the suggestion. Council Member Vance noted that the Council, during meetings, is having conversations between themselves. He felt this was disrespectful to the audience. He suggested having the conversations with the entire council or audience as opposed to having meetings on the side. He pointed out that these are public meetings and it is only fair to the audience and the council if there is something that needs to be said it should be said out loud. Council Member Vance also stated he was disturbed by a letter written by Council Member Sylvia in the Keller Citizen. He stated that a Council Members job is to serve the community. He felt the letter "took a shot" at the Keller Citizen and they are the only paper that really covers Trophy Club and the Northwest School District. He also stated he was offended at remarks made about his campaign. Council Member Vance stated Council Members need to serve the community and not attack each other. Council Member Sylvia noted the Keller Citizen is the best news coverage the Town has. He noted that correcting mis- perceptions in an article relative to a meeting which the Council attends is not beyond Council Members. Ms. Carole Nolte, 226 Oakmont Drive, stated that she was glad Mr. Sylvia wrote the letter in the Keller Citizen. She stated that she agreed they give Trophy Club the best coverage. Ms. Nolte noted an incident reported in the Keller Citizen quoting Mr. Brad Bradley in a meeting that he did not attend that was reported by Sid Graham. She also stated she feels Ms. Graham "passes judgements" by her actions in meetings. EXECUTIVE SESSION: The Council adjourned into Executive Session to consider appointing members to the Planning and Zoning Commission and Public Works Committee and appointing a Chairman to the Public Works Committee. OPEN SESSION: The Council voted on the following Executive Session items: Council Member Hill made a motion to appoint Mr. Charles Kirby to the Planning and Zoning Commission and Mr. Roger Williams to the Planning and Zoning Commission effective in July. Council Member Sylvia seconded, motion carried unanimously. Mayor Pro Teem Doran made a motion to appoint Mr. Tom Mayfield to the Public Works Committee, Council Member EngeIbeck seconded, motion carried unanimously. Mayor Pro Tem Doran made a motion to appoint Mr. Walt Wood as Chairman of the Public Works Committee, Council Member Vance seconded, motion carried unanimously. ���WML1� Council Member Vance made a moti t adjourn,Council Member Sylvia seconded, motion carried ___`_~_______~__,__ �E��ETARY