Minutes TC 06/19/1990MINUTES OF TOWN COUNCIL MEETING
TOWN OF TROPHY CLUB
JUNE 19, 1990
THE STATE OF TEXAS 1
COUNTY OF DENTON )
The Town Council of the Town of Trophy Club met in Regular
session on Tuesday, June 19th, 1990. The meeting was held at
the Municipal Utility District Building and was open to the
Public.
Jim Carter
George Doran
Marshal Engelbeck
Gene Hill
Bob Sylvia
Terry Vance
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Also present were members of the Town staff:
Toby Bartholow
Jack Jacobs
Marion Jenkins
Pauline Shaw
Donna Welsh
CALL TO ORDER
Attorney
Treasurer
Marshal
Public Works
Administrator
Mayor Carter called the meeting to order at 7:00 p.m.
The Invocation was given by Mr. Walt Wood.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Sylvia.
PUBLIC HEARING: TOWN COUNCIL TO CONDUCT A PUBLIC HEARING
RELATIVE TO WHETHER OR NOT CERTAIN STREETS WITHIN THE TOWN
HAVE BECOME PUBLIC STREETS THROUGH AN IMPLIED DEDICATION. THE
STREETS TO BE CONSIDERED ARE LOCATED WITHIN THE TROPHY CLUB
SECTION 8 AND TROPHY CLUB OAK HILL.
Council Member Hill made a motion to open the Public Hearing,
Council Member Sylvia seconded, motion carried unanimously.
No members of the audience requested to speak regarding the
hearing.
Council Member Sylvia made a motion to close the Public
Hearing, Council Member Hill seconded, motion carried
unanimously.
Council Member EngeIbeck made a motion to approve the
dedication of streets to the Town, Council Member Vance
seconded, motion carried unanimously.
Council Member Hill made a motion to approve the minutes as
written, Council Member Sylvia seconded, motion carried
unanimously.
PUBLIC WORKS COMMITTEE: Mr. Walt Wood stated the committee
recommended the following items to the Council:
1.> T.W. King entrance to remain open. The committee will
study alternatives. Mayor Pro Tem Doran stated the
committee will author a "white paper" tracking the
history of the entrance.
2.) An increase in the Lakeside Sanitation Contract to $6.50
per household.
3~) Ms. Beverly Foley requested the re -cycling bins be placed
in front of the barricades at the end of Trophy Club
Drive.
4.) The committee recommended the Engineering Services
Agreement with Teague, Nall & Perkins be approved. This
item will be addressed later in the meeting.
Mayor Pro Tem Doran added the Council needs to remind Ms.
Foley and the recycling committee to closely monitor the
recycling bins. Mayor Pro Tem Doran also suggested letting
the committee know the Council approves of moving the bins
and remind them they should be kept clean.
TOWN COUNCIL TO CONSIDER AMENDING THE CONTRACT WITH LAKESIDE
SANITATION~
Mr. Buck Hubbard of Lakeside Sanitation stated that if the
Council approved the $7^00 rate per household, the company
could "live" with this budget for 5 years.
Council discussion ensued. Council Member Vance made a motion
to approve a rate of $6.00 per household in the contract to
be effective July 1, 1990. Council Members Vance, Doran and
Hill voted for, Council Members Sylvia and Engelbeck voted
against the motion. The motion carries.
Page 3
The Council asked Mr. Bartholow to investigate the liability
of the re -cycling dumpsters.
TOWN COUNCIL TO CONSIDER APPROVING AN ENGINEERING SERVICES
AGREEMENT WITH TEAGUE* NALL & PERKINS TO INVENTORY THE
CONDITION OF THE PUBLIC STREETS.
Mr. Gary Teague reviewed the agreement with the Council.
During the discussion, it was suggested to amend the
agreement to a 90 day performance contract. Town Council
review would not count against the 90 days.
Mayor Pro Tem Doran made a motion to approve the agreement as
amended, Council Member Sylvia seconded, motion carried
unanimously.
Mayor Carter noted that his company does business with
Teague, Nall & Perkins.
PRESENTATIONS BY CITIZENS
Ms. Karen Bliss, 501 Indian Creek, asked the Council to
consider giving recommendations or suggestions regarding the
restoration of the Medlin Barn. The Save Our Barn Committee
has received estimates of $78,000.00 to do the repairs. Ms.
Bliss explained Independent American has been hard to deal
with concerning the barn.
The Council asked Ms. Bliss to put her request in writing and
they would try to offer suggestions to the committee. Mayor
Carter explained the Town cannot fund the project since it is
private property.
Mr. Mike Cascio, B Meadowcreek, reported an altercation he
had with the Mayor on May 2, 1990. Mayor Carter took
exception with the way the incident was reported by Mr.
Cascio and apologized for the incident.
COMMITTEE REPORTS
Mr. Mike Hamper Chairman of the Planning and Zoning
Commission reported that Independent American has asked to be
on the agenda for June 21st to present a preliminary plat on
Castleglen Estates.
Council Member Bob Sylvia reported that the Finance Committee
has started the budget process and will probably recommend a
workshop in July or early August.
Council Member Vance told the Council the Park Recognition
Ceremony will be held on July 4th at Harmony Park at 10:00
a.m.
Council Member Vance also reported that the Town will be
receiving the $20,000.00 retainer fee from the State. The
committee has asked for $3,000-00 out of the money received
to be spent on bermuda seeding and sodding. The general
consensus of the Council was to approve the seeding and
sodding.
Mr. Doug Glaspell, Chairman of the Public Works Committee,
reported that a workshop would be held on June 25th with the
Council to discuss the police department and hiring
procedures.
Mayor Pro Tem Doran made a motion to approve the financial
statements for the month of May, Council Member Hill
seconded, motion carried unanimously.
Treasurer Jack Jacobs asked the Council to consider two items
to be paid out of contingency. One item is mowing of lots at
a cost of $400.00. The other item is appreciation
certificates and plaques at a cost of $300.00.
Council Member Vance made a motion to approve the paying of
these items out of contingency, Council Member EngeIbeck
seconded, motion carried unanimously.
TOWN COUNCIL TO CONSIDER APPROVING AN AGREEMENT FOR EMERGENCY
MEDICAL SERVICE BETWEEN THE TOWN OF TROPHY CLUB AND THE CITY
OF WEBTLAKE.
The Council reviewed the agreement. It was suggested to refer
to the town billing schedule in the ordinance and have
Westlake indemnify Trophy Club.
Council Member Vance made a motion to table the ordinance
until the next meeting, Mayor Pro Tem Doran seconded, motion
carried unanimously.
TOWN COUNCIL TO CONSIDER AN ORDINANCE ESTABLISHING A RECORD��,
MANAGEMENT PROGRAM AND APPOINTING A RECORDS MANAGEMENT
This item will be on the next meeting agenda for second
reading.
TOWN COUNCIL TO CONSIDER AMENDING ORDINANCE NO. 0 89-12
DEALING WITH MOBILE HOMES, BOATS, TRAILERS, AND RECREATIONAL
VEHICLES.
Council Member Vance made a motion to approve the ordinance
as modified, Council Member Sylvia seconded, motion carried
unanimously.
Page 5
PRESENTATIONS BY COUNCIL
Council Member EngeIbeck asked where the crimes in Trophy
Club had taken place. He stated that Marshal Jenkins reported
most of the crime is coming from the back or "unauthorized"
entrance to Trophy Club. The staff pointed out the problems
have not been concentrated in any one area of the Town.
Mayor Pro Tem Doran suggested writing a letter to the Garden
Club letting them know the Town supports them in their
efforts to beautify the berm areas. He recommended putting
a statement of support in the monthly newsletter.
Council Member Hill reported that the Public Relations
Committee will be contacting the Womsens Club and the Barden
Club. The two clubs would help promote the pride in Trophy
Club and it would give recognition to the people in the
community who are conducting activities that better the
appearance of the community.
Council Member Sylvia expressed his concern over the tax
abatements being given lately such as American Airlines and
Maschuita. He stated that most states are holding firm on not
allowing abatements. He felt allowing these abatements would
not help the Northwest Independent School District.
Council Member Vance suggested implementing a maintenance
program for the medians that was used in the past. He
suggested using more fertiIizerr, herbicides and possibly
using rye grass in the winter. The Public Works will consider
the suggestion.
Council Member Vance noted that the Council, during meetings,
is having conversations between themselves. He felt this was
disrespectful to the audience. He suggested having the
conversations with the entire council or audience as opposed
to having meetings on the side. He pointed out that these are
public meetings and it is only fair to the audience and the
council if there is something that needs to be said it should
be said out loud.
Council Member Vance also stated he was disturbed by a letter
written by Council Member Sylvia in the Keller Citizen. He
stated that a Council Members job is to serve the community.
He felt the letter "took a shot" at the Keller Citizen and
they are the only paper that really covers Trophy Club and
the Northwest School District. He also stated he was offended
at remarks made about his campaign. Council Member Vance
stated Council Members need to serve the community and not
attack each other.
Council Member Sylvia noted the Keller Citizen is the best
news coverage the Town has. He noted that correcting mis-
perceptions in an article relative to a meeting which the
Council attends is not beyond Council Members.
Ms. Carole Nolte, 226 Oakmont Drive, stated that she was glad
Mr. Sylvia wrote the letter in the Keller Citizen. She stated
that she agreed they give Trophy Club the best coverage. Ms.
Nolte noted an incident reported in the Keller Citizen
quoting Mr. Brad Bradley in a meeting that he did not
attend that was reported by Sid Graham. She also stated she
feels Ms. Graham "passes judgements" by her actions in
meetings.
EXECUTIVE SESSION: The Council adjourned into Executive
Session to consider appointing members to the Planning and
Zoning Commission and Public Works Committee and appointing a
Chairman to the Public Works Committee.
OPEN SESSION: The Council voted on the following Executive
Session items:
Council Member Hill made a motion to appoint Mr. Charles
Kirby to the Planning and Zoning Commission and Mr. Roger
Williams to the Planning and Zoning Commission effective in
July. Council Member Sylvia seconded, motion carried
unanimously.
Mayor Pro Teem Doran made a motion to appoint Mr. Tom Mayfield
to the Public Works Committee, Council Member EngeIbeck
seconded, motion carried unanimously.
Mayor Pro Tem Doran made a motion to appoint Mr. Walt Wood as
Chairman of the Public Works Committee, Council Member Vance
seconded, motion carried unanimously.
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Council Member Vance made a moti t adjourn,Council Member
Sylvia seconded, motion carried
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�E��ETARY