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Minutes TC 05/15/1990MINUTES OF TOWN COUNCIL MEETING TOWN OF TROPHY CLUB MAY 15, 1990 THE STATE OF TEXAS ) ) COUNTY OF DENTON ) The Town Council of the Town of Trophy Club met in Regular session on Tuesday, May 15th, 1990. The meeting was held at the Municipal Utility Building and was open to the Public. Jim Carter Mayor George Doran Mayor Pro Tem Marshall Engelbeck Council Member Bob Sylvia Council Member Terry Vance Council Member Marilyn Hallgren Council Member Gene Hill Council Member (Council Member Hill joined the Council at item nine on the agenda after being sworn in by Mayor Carter). Also present were members of the Town staff: John Hill Jack Jacobs Pauline Shaw CALL TO ORDER Attorney Treasurer Public Works Mayor Carter called the meeting to order at 7:00 p.m. INVOCATION The Invocation was given by Council Member Vance. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Cub Scout Pack 328 of Trophy Club. CONSIDERATION OF MINUTES Council Member Vance made a motion to approve the minutes of the April 17th meeting as written, Mayor Pro Tem Doran seconded, motion carried unanimously. Mayor Pro Tem Doran made* a motion to approve the minutes of the May 7th meeting as written, Council Member EngeIbeck seconded, motion carried with Council Member Sylvia abstaining. He was unable to attend the meeting. Page 2 Mayor Carter recognized Mr. Bill WoIston, the new Superintendent of Northwest Independent School District. Mr. Wolston told the Council that he has been a teacher and educator for 27 years. Mr. Wolston was previously employed by the Midlothian School District. Mayor Carter presented a farewell gift to Council Member Hallgren and praised her for her two years of service to the Town. Council Members also congratulated Mrs. Hallgren. RECESS - 10 MIN. OATH OF OFFICE: Mayor Carter administered the Oath of Office to Council Members Vance, Doran and Hill. PRESENTATIONS BY INCOMING COUNCIL Council Member's Hill, Doran and Vance thanked the voters for their confidence in electing them to the Council. PRESENTATIONS BY CITIZENS Ms. Beverly Foley, 1107 Sunset, reported to the Council that containers and a location had been donated for the purpose of recycling. Ms. Foley pointed out that several residents have expressed an interest in a recycling program. The containers would be manned by volunteers on the weekend. Ms. Foley pointed out that this would be a good introduction to recycling for the residents. Mayor Pro Tem Doran stated the Public Works also wanted to have a recycling program but would like to investigate all avenues and types of recycling before making a decision. Ms. Foley stated that she only wanted the Council's support in this project and this would only be a preliminary recycling project. No action was taken by the Council. Mr. Vance Booker, 99 Trophy Wood Drive, urged the Council to support the resident in this project. Mr. Booker felt the project Ms. Foley introduced would get residents started on a recycling program. Mm Mr. Fred Schneider, Carnoustie Drive, suggested to the Council that they should very carefully choose the people on the 2oning Board of Adjustment Committee. Mr. Schneider was denied a variance for a deck and gazebo project on his property. Mr. Schneider presented the Council with two proposals to build this project inside his home. He stated that he was unfairly treated in the handling of his variance. Mr. Larry Hoover, Cub Scout Leader of Pack 328, thanked the Council for allowing the Pack to participate in the Council Meeting tonight. He told the Council this would help the scouts receive their Citizenship Badge. He also thanked Mayor Carter for attending the Cub Scout meeting earlier in the week and talking with the troop. COMMITTEE REPORTS PLANNING AND 20NING COMMISSION: Chairman Mike Hamper stated that after being denied an extension on their final plat, Gibraltar has asked P & 2 to reconsider their decision. Mr. Hamper stated that P & Z has no procedure set up to do this. He suggested that Gibraltar go back through the procedure and the Town could possible waive the fee. Mr. Hamper also noted that the P & 2 has no procedure for vacating a plat. The commission will address this in the neer future as well as review the Satellite Dish Ordinance. PUBLIC WORKS COMMITTEE: Mayor Pro Tem Doran stated that the engineering study should be completed soon. The committee will also be coming to the Council soon with a proposal on a garbage contract for the next fiscal year. The Public Works Committee will also address resolving the issue of the "back entrance" to Trophy Club. FINANCE COMMITTEE: Chairman John Carter stated the committee is preparing to start on the budget for next fiscal year. Mr. Carter also reported to the Council that Mr. Pete Reincke had resigned from the committee. PARKS AND RECREATION COMMITTEE: Council Member Vance reported that Texas Parks and Wildlife should be returning the retainage fee on the park grant as soon as the lights that were damaged are repaired. The retainage is approximately $20,0(}0.00. ADMINISTRATIVE COMMITTEE: Ms. Welsh reported that staff members represented the Town at the recent Mestroport Developer's Trade Show at the Grapevine Convention Center. Staff members had the opportunity to talk with developers, realtors, relocation representatives and builders about Trophy Club. Page 4 PUBLIC SAFETY COMMITTEE: Chairman Doug Blaspell reported that the Committee visited with various people in law enforcement as well as other city's to help the committee determine the best way to provide law enforcement within the Town. Mr. Glaspell stated that by a unanimous vote the committee recommends the Town pursue establishing it's own police department. A copy of the written recommendation is filed with the minutes of this meeting. Council Member EngeIbeck made a motion to establish a procedure by which the Town can phase into a Trophy Club Police Department. The phases would be: 1.) Establish a workshop that would define what the Town wants as a concept~ The Workshop will be May 31st. 2.) Hire a full-time police chief. 3.) Develop a budget. Council Member Hill seconded, motion carried unanimously. STAFF REPORTS The staff reports are filed with the minutes of this meeting. Council Member Sylvia made a motion to approve the financial reports for the months of March and April. Council Member Vance seconded, motion carried. Mayor Pro Tem Doren was out of the room and did not vote. TOWN COUNCIL TO CONSIDER A VARIANCE FOR A SATELLITE DISH AT 14 COLONIAL COURT, REQUESTED BY MR. ROBERT CHILDRESS. Council Member Vance made a motion to approve the variance for a satellite dish with the stipulation the dish is screened so that not more than two feet can be seen above the fence. Council Member Sylvia seconded. Council Member's Sylvia, Hill and Vance voted for the variance, Council Member's Doran and Engelbeck voted against. Motion carried. EXECUTIVE SESSION: The Town Council adjourned into Executive Session to discuss committee appointments, the office of Mayor Pro Tem and ambulance fees. OEM OPEN SESSION: Council Mf-mber Vance made a motion to renew the appointments of committee members who have made application to the Town to serve another year as discussed in Executive Session. Council Member Engelbeck seconded, motion carried unanimously. Council Member Sylvia made a motion to appoint Scott Smith to the Finance Committee, Council Member Hill seconded, motion carried unanimously. Council Member Sylvia made a motion to appoint Council Member Doran as Mayor Pro Tem, Council Member Hill seconded, motion carried with Council Member Vance opposing. Council Member Vance made a motion to adjourn, Council Member Sylvia seconded, motion carried unanimously. __ SECRETARY