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Minutes TC 08/20/1991 - Budget Workshop
MINUTES OF THE BUDGET WORKSHOP MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS ) COUNTY OF DENTON ) The Town Council of the Town of Trophy Club, Texas met in a workshop session with members of the Finance Committee on Tuesday, August 20, 1991. The meeting was held within the boundaries of the Town and was open to the Public. Jim Carter Terry Vance Marshall Engelbeck Doug Glaspell Gene Hill Cotton Moore Finance Committe: John Carter Susan McCabe Jim Nuber Scott Smith Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Chairman Member Member Member Also present were members of the Town staff: Jack Jacobs Town Treasurer Cindy Kelly Town Secretary Pauline Shaw Director of Public Works Donna Welsh Town Manager Coy\a=to] W :I7az Mayor Carter called the meeting to order at 7:00 p.m. INVOCATION The invocation was given by Mr. John Carter. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by former Councilman Bob Sylvia. Page 2, Budget Workshop, 8/20/91 WORKSHOP: TOWN COUNCIL AND FINANCE COMMITTEE TO DISCUSS THE BUDGET FOR THE FISCAL YEAR OCTOBER 1991 THROUGH SEPTEMBER 1992. Members of the Town Council and Finance Committee discussed the preliminary budget for the October 1, 1991 - September 30, 1992 fiscal year. There was a general consensus among the Council to continue the meeting beyond the 11:00 p.m. deadline in order to complete the review. A copy of the budget as agreed upon by Council is attached to the minutes of this meeting. "T. Mayor Pro Tem Vance made a motion to adjourn; Councilman Doug Glaspell seconded. Motion carried unanimously. The Council adjourned at 11:38 p.m. ,WN OF TROPHY CLUB VENUE BUDGET 1991-1992 PAGE 1 ,CCTNO DESCRIPTION 190-191 190-191 PROPOSED PRELIM. BUDGET PROJ. ACT. BUDGET BUDGET 01 TAXES 4205 Alarm Permits 4210 Ambulance Fees 4005 Property Taxes (95% ) 524,253 552,000 546,000 610,874 4010 Penalties & Interest/Property Taxes 5,000 8,500 7,500 7,500 4020 City Sales Tax 43,000 51,000 51,000 51,000 4030 Mixed Beverage Tax 3,000 2,682 2,600 2,600 TOTAL TAXES 575,253 614,182 607,100 671,974 00 FRANCHISE FEES 4105 TU Electric Company (3X gross) 91,000 4110 Southwestern Bell Telephone 14,500 4115 Planned Cable Services 9,500 TOTAL FRANCHISE FEES !00 PERMITS, LICENSES AND FEES 4205 Alarm Permits 4210 Ambulance Fees 4212 Animal Registration 4215 Building Permits 4220 Court Fines, Fees 4226 EMS Education 4228 Multi -Family Residence License 4230 Parking Permits 4235 Park Use Fees 4238 Private Club License 4240 Satellite Dish Permits 4260 Westlake Interlocal Agreement TOTAL PERMITS, LICENSES, FEES ------------- 115,000 900 7,500 0 25,000 12,500 4,500 6,475 150 500 1,610 50 6,250 65,435 88,930 14,614 17,623 121,167 2,300 15,500 1,500 23,500 10,600 0 6,475 100 560 1,385 140 0 62,060 95,000 95,000 14,500 14,500 14,000 14,000 123,500 123,500 1,025 1,025 9,000 15,500 1,500 1,500 25,000 25,000 11,000 11,000 0 0 6,475 6,475 100 100 500 500 1,400 1,400 120 120 0 0 56,120 62,620 500 MISCELLANEOUS REVENUE 4505 EMS/County Reimbursement 11,500 19,377 20,000 20,000 4510 Income from MUD (Harris 3/M) 1,200 309 0 0 4515 Interest Income 14,000 17,000 17,000 17,000 4530 Miscellaneous Income 0 900 0 0 4535 Revenue from CIA 4,500 4,200 4,200 4,200 ------------------------------------------------ TOTAL MISCELLANEOUS REVENUE 31,200 41,786 41,200 41,200 500 RESERVES 4605 Reserve for Emergency Contingency 58,859 58,859 76,589 4606 Reserve for Encumbrances/St.Repairs ------------------------------------------------ 46,400 46,400 0 0 TOTAL RESERVES ------------------------------------------------ 105,259 105,259 0 76,589 TOTAL REVENUE ------------------------------------------------ 892,147 944,454 827,920 975,883 ►WN OF TROPHY CLUB :NERAL & ADMINISTRATIVE BUDGET 1991-1992 PAGE 2 =TNO DESCRIPTION 190-191 190-191 PROPOSED PRELIM. BUDGET PROD. ACT. BUDGET BUDGET 101 PERSONNEL SERVICES 7,000 7,000 3,750 3,750 5010 Salaries 117,300 107,930 122,500 122,500 5015 Employee Overtime 4,500 5,500 4,500 4,500 5020 Payroll Taxes 5,317 5,993 9,950 9,950 5030 Employee Insurance 16,470 13,686 16,500 17,350 5040 Employee Retirement 6,500 5,599 6,750 6,750 5050 Worker's Compensation 500 ------------------------------------------------ 450 800 800 TOTAL PERSONNEL SERVICES 150,587 139,158 161,000 161,850 00 ADMINISTRATIVE EXPENSES 5105 Advertising 1,000 2,300 2,000 2,000 5110 Bank Charges 100 90 100 100 5122 Contingency 9,737 1,000 15,000 5125 Court Costs 9,000 7,800 9,000 9,000 5130 Dues, Schools, Memberships 3,000 3,000 3,300 3,300 5135 Elections 550 619 650 650 5138 Equipment Maintenance 1,500 1,200 1,500 1,500 5145 Insurance 15,055 15,033 15,500 15,500 5155 Metroport 1,000 1,000 1,000 1,000 5160 Miscellaneous 600 650 600 600 5162 Newsletter 3,850 2,200 2,500 2,500 5165 Office Furniture & Equipment 2,350 2,350 2,100 2,100 5170 Office Supplies 3,600 4,400 3,600 5,000 5175 Ordinances 300 200 300 300 5180 Postage 2,700 2,100 2,700 2,700 5185 Printing 2,000 1,750 1,500 1,500 5190 Property Tax Statements 900 702 0 0 5195 Publications 300 200 250 250 5198 Records Management 0 0 2,500 2,500 5200 Rent (1575.00 per qtr.) 7,200 6,020 6,300 6,300 5203 Roanoke Library 2,000 2,000 2,000 2,000 5206 Software and Support 5,500 5,500 2,700 2,700 5208 Special Events/Fourth of July 2,750 2,750 2,750 2,750 5210 Telephone 1,680 1,900 2,400 2,400 5215 Travel & Incidentals 2,600 4,500 3,500 4,000 TOTAL ADMINISTRATIVE EXPENSES 79,272 69,264 68,750 85,650 )00 PROFESSIONAL & CONTRACTUAL SERVICES 6005 Appraisal Fees 6010 Audit 6040 Legal Fees TOTAL PROFESSIONAL/CONTRACTUAL TOTAL GENERAL & ADMINISTRATIVE EXP. 7,000 6,700 7,000 7,000 3,750 3,750 4,000 4,000 24,000 ----------------------------------------- 29,000 24,000 24,000 -- 34,750 -------------------------------------------- 39,450 35,000 35,000 264,609 -------------------------------------------- 247,872 264,750 282,500 AWN OF TROPHY CLUB S BUDGET 1991-1992 PAGE 3 CCTNO DESCRIPTION 190-191 190-191 PROPOSED PRELIM. BUDGET PROD. ACT. BUDGET BUDGET 01 EMS PERSONNEL SERVICES 5010 Salaries 23,500 0 5015 Employee Overtime 750 0 5020 Payroll Taxes 1,900 0 5030 Employee Insurance 3,300 0 5040 Employee Retirement 650 0 5050 Worker's Compensation (volunteers) 5,500 5,000 ------------------------------------------------ TOTAL EMS PERSONNEL SERVICES 0 0 35,600 5,000 00 ADMINISTRATIVE EXPENSES 5130 Dues, Schools, Memberships 5,700 1,000 8,500 5,000 5145 Insurance 2,978 3,403 2,500 2,500 5170 Office Supplies ------------------------------------------------ 250 200 500 200 TOTAL EMS ADMINISTRATIVE EXP. 8,928 4,603 11,500 7,700 00 EMS OPERATING EXPENSES 8005 Ambulance Inspection 100 100 250 250 8010 Certifications 125 122 500 0 8015 Communications 600 590 3,500 1,250 8020 Equipment 7,500 7,500 8,500 6,000 8021 Equipment Maintenance 2,400 2,435 2,000 2,400 8025 Gasoline 255 768 1,000 750 8030 Immunizations 1,500 1,280 2,000 2,000 8032 Insurance/New Ambulance 3,322 2,977 5,500 6,000 8036 Medical Control 0 0 1,000 700 8038 Medical Supplies 1,500 2,100 1,500 2,100 8041 Old Ambulance 0 0 2,500 2,500 8042 Oxygen 250 400 300 400 8045 Pharmacy 500 500 750 750 8048 Physicals 600 0 250 0 8060 Skills Examiners 400 300 500 0 8065 Texts, Slides, Etc. 1,500 1,340 1,200 1,200 8070 Uniforms and Accessories 0 0 750 0 8075 Vehicles 0 0 14,604 14,604 8076 Vehicle Maintenance ------------------------------------------------ 0 0 1,000 750 TOTAL EMS OPERATING EXPENSES 20,552 20,412 47,604 41,654 TOTAL EMS EXPENSES ------------------------------------------------ ------------------------------------------------ 29,480 25,015 94,704 54,354 ►WN OF TROPHY CLUB PAGE 4 !LICE DEPT. BUDGET 1991-1992 kCCTNO DESCRIPTION 190-191 190-191 PROPOSED PRELIM. BUDGET PROJ. ACT. BUDGET BUDGET 101 PERSONNEL SERVICES 5010 Salaries 75,900 75,169 145,500 0 5015 Employee Overtime 3,000 3,000 3,000 0 5018 Housing Allowance 2,000 2,000 4,000 4,000 5020 Payroll Taxes 5,775 6,380 12,000 0 5030 Employee Insurance 9,360 7,672 19,800 0 5040 Employee Retirement 4,100 4,111 6,270 0 5050 Worker's Compensation 7,343 ------------------------------------------------ 7,343 13,550 0 8021 TOTAL POLICE PERSONNEL SERVICES 107,478 105,675 204,120 4,000 100 ADMINISTRATIVE EXPENSES 5,250 4,401 8,000 0 5130 Dues, Schools, Memberships 1,065 1,065 1,250 0 5145 Insurance 3,965 3,965 4,200 0 5160 Miscellaneous 250 250 250 0 5170 Office Supplies 1,000 ------------------------------------------------ 1,000 1,000 0 8075 TOTAL POLICE ADMINISTRATIVE EXP. 6,280 6,280 6,700 0 )00 PROFESSIONAL & CONTRACTUAL SERVICES 6035 Law Enforcement/Denton County ------------------------------------------------ 48,800 48,793 0 0 TOTAL POLICE CONTRACTUAL SERVICES 48,800 48,793 0 0 )00 POLICE OPERATING EXPENSES 8006 Animal Control 0 450 750 8,475 8015 Communications 7,000 5,990 7,500 0 8012 Clothing Allowance 0 0 600 0 8020 Equipment 5,000 5,000 3,000 0 8021 Equipment Maintenance 0 0 750 0 8025 Gasoline 5,250 4,401 8,000 0 8032 Insurance/Vehicles 3,525 3,551 5,000 0 8050 Programs & Special Projects 1,000 1,000 2,000 0 8070 Uniforms & Accessories 4,475 4,548 7,500 0 * Used Vehicle 0 0 5,000 0 8075 Vehicles 9,000 8,987 9,000 0 8076 Vehicle Maintenance 1,250 1,750 2,500 0 * Unallocated Police Budget 0 201,525 ------------------------------------------------ TOTAL POLICE OPERATING EXPENSES 36,500 35,677 51,600 210,000 TOTAL POLICE DEPARTMENT EXPENSES ------------------------------------------------ ------------------------------------------------ 199,058 196,425 262,420 214,000 )WN OF TROPHY CLUB rZ/PUBLIC WORKS BUDGET 1991-1992 PAGE 5 1CCTNO DESCRIPTION 190-191 190-191 PROPOSED PRELIM. BUDGET PROD. ACT. BUDGET BUDGET )00 PROFESSIONAL & CONTRACTUAL SERVICES 6015 Building Inspections 11,400 6,200 6025 Consulting Engineers 6,000 6,000 6026 Drainage Study 0 0 6030 Landscape Maintenance 53,700 53,700 6070 Trash Removal 105,600 ----------------------- 103,200 8,000 TOTAL CONTRACTUAL SERVICES 176,700 169,100 )00 PUBLIC WORKS OPERATING EXPENSES 12,200 7002 Abandoned Property Maintenance 5,000 7006 Computer Mapping 0 7007 Creek Maintenance 0 7009 East Entrance 0 7014 Flag and Repairs 2,200 7018 Irrigation Repairs 8,000 7019 Joint Maintenance 0 7020 Miscellaneous on Property 600 7025 Pest Control 2,000 7032 Sprinkler System 0 7035 Street Lights 35,600 7040 Street Repairs 96,400 7045 Street/Traffic Signs, Crosswalks 2,000 7050 Street Sweeping 5,000 7065 Tree Relocation 0 7080 Water 6,000 TOTAL PUBLIC WKS. OPERATING EXPENSE 162,800 11,400 6,600 12,200 6,000 80,000 0 61,755 61,755 108,000 108,000 273,355 182,355 1,000 1,500 1,500 0 11,400 9,000 0 15,000 10,000 0 75,735 50,000 2,000 2,200 2,200 2,500 8,000 3,000 0 261,445 0 600 800 600 1,500 4,200 4,200 0 15,000 0 34,078 35,600 35,600 96,400 80,000 55,000 2,500 3,000 3,000 4,400 5,000 5,000 0 6,000 4,000 4,000 6,000 6,000 148,978 530,880 189,100 TOTAL PUBLIC WORKS EXPENSES 339,500 318,078 804,235 371,455 ------------------------------------------------ )WN OF TROPHY CLUB ARKS BUDGET 1991-1992 PAGE 6 ►CCTNO DESCRIPTION 190-191 190-191 PROPOSED PRELIM. BUDGET PROJ. ACT. BUDGET BUDGET 00 PARKS ADMINISTRATIVE EXPENSES 5145 Insurance 1,700 -------------- TOTAL PARKS ADMINISTRATIVE EXPENSE 1,700 100 PROFESSIONAL & CONTRACTUAL SERVICES 6030 Landscape Maintenance 29,300 -------------- TOTAL CONTRACTUAL SERVICES 29,300 100 PARKS OPERATING EXPENSES 7005 Casual Labor 7008 Dirt, Sand, Gravel 7010 Electricity & Lighting 7012 Equipment and Maintenance 7016 Grass Seed 7018 Irrigation Repairs 7020 Miscellaneous on Property 7030 Recreational Equipment 7032 Sprinkler System 7050 Storage Facility 7060 Supplies 7070 Vandalism 7080 Water TOTAL PARKS OPERATING EXPENSE TOTAL PARKS DEPT. EXPENSES TOTAL EXPENSES 1,684 2,000 2,000 --------------------------------- 1,684 2,000 2,000 29,300 20,874 20,874 ------------------------------ 29,300 20,874 20,874 6,500 6,500 7,850 7,850 500 500 500 500 1,500 1,000 7,500 7,500 400 250 500 500 1,500 1,664 0 0 500 500 900 900 200 200 200 200 500 375 3,000 500 1,600 1,390 0 0 0 0 10,000 0 600 300 250 250 1,200 1,200 1,000 1,000 13,500 ------------------------------------------------ 7,200 14,000 11,500 28,500 21,079 45,700 30,700 59,500 ------------------------------------------------ ------------------------------------------------ 52,063 68,574 53,574 892,147 ------------------------------------------------ ------------------------------------------------ 839,453 1,494,683 975,883