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Minutes TC 02/05/1991MINUTES OF TOWN COUNCIL MEETING TOWN OF TROPHY CLUB FEBRUARY 5, 1991 THE STATE OF TEXAS ) ) COUNTY OF DENTON > The Town Council of the Town of Trophy Club met in regular session on Tuesday, February 5th` 1991. The meeting was held within the Town boundaries and was open to the Public. Jim Carter Mayor George Doran Mayor Pro Tem Marshall Engelbeck Council Member Bene Hill Council Member Bob Sylvia Council Member Planning and 2oning Members present for the Public Hearing: Mike Hamper Vence Booker Janet Kardish Charles Kirby Chairman Commissioner Commissioner Commissioner Also present were members of the Town staff: Toby Bartholow Jack Jacobs Pauline Shaw Don Franklin Donna Welsh Attorney Treasurer Public Works Police Chief Administrator Mayor Carter called the meeting to order at 7:00 p.m. INVOCATION Council Member Vance gave the Invocation. PLEDGE OF ALLEGIANCE Mayor Pro Tem Doran led in the Pledge of Allegiance. [10112109010 U100IN111M Mayor Pro Tem Doran made a motion to approve the minutes of the January 15th meeting with an amendment, Council Member Hill seconded, motion carried with Council Member Vance abstaining. He was not in attendance at the meeting. Page 2, February 5, 1991 Council Member Hill made a motion to approve the minutes of the January 9th, 1991 meeting as presented, Mayor Pro Tem Doran seconded, motion carried unanimously. PRESENTATIONS BY CITIZENS Ed Decker, 207 Inverness* and Bob CIinkenbeard, 119 Fairway Village Drive asked the Council to consider a "grandfather clause" in the satellite dish ordinance. Both residents have had antennaes on their homes for several years. Jack Alford stated he felt the make-up of the East Entrance Task Force Committee was positive. He also stated he was not highly motivated to push for an east entrance since he has no problem using the front entrance. Adrian Beggs, 1 Hill Court, suggested a note in the newsletter asking residents not to litter. He also suggested volunteer groups to occasionally clean the roadsides in Trophy Club. PRESENTATIONS BY COUNCIL The general consensus of the Council was to review the Satellite Dish Ordinance dealing with antennaes at the next meeting. Council Member Sylvia congratulated Bary Tomlin on his new newspaper and wished him success. In response to a recent letter sent out by a citizens group against a council member, Council Member Sylvia stated the County Clerk and Attorney General confirmed the letter was unlawful. Council Member Sylvia said if anyone from the committee surfaces, he will be the first one to press charges. Mayor Pro Tem Doran stated he felt the Council should revisit the ordinance dealing with television antennas after hearing the citizens comments earlier tonight. He also reported that a resident has been complaining about a remote area of Trophy Club where broken glass and debris has been dumped on the street. Staff person Pauline Shaw reported a Scout Troop has been lined up to clean the area to earn a community service badge. Council Member Engelbeck stated that at the last council meeting the Public Safety Committee had made a recommendation about a stop light at Trophy Wood and Indian Creek. He asked the status of the recommendation. Pauline Shaw reported she had responded to the Public Safety Committee with a recommendation and was waiting on an answer. Page 3, February 5, 1991 COMMITTEE REPORTS The Committee reports are filed with the minutes of this meeting. Town Treasurer Jack Jacobs recommended transferring $1°250v that was saved on the audit to the workman's compensation budget for the police. He pointed out that the insurance is going to be substantially higher than budgeted. The general consensus of the council was to transfer the money. TOWN COUNCIL TO CONSIDER AMENDING ORDINANCE NO. 90-18 ESTABLISHING SIGN REGULATIONS. Neil Godbeyr 11 Meadmwbrook, asked the Council not to hamper the sale of real estate in Trophy Club by placing too many regulations on signs. Marilyn Hallgren, Jan Clinkcenbeard and Liz Maddox asked the Council to reconsider their decision concerning signs on the golf course. The ordinance will be placed on the next regular agenda. Council Member Engelbeck made a motion to approve the ordinance as amended, Council Member Vance seconded, motion carried unanimously. PUBLIC HEARING: TOWN COUNCIL AND PLANNING AND 20NING COMMISSION TO CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION ON THE APPLICATION TO REPLAT TWO LOTS INTO ONE LOT. LEGAL DESCRIPTION; LOT 42, SECTION 1 -TROPHY CLUB AND LOT 1249 SECTION 2 -TROPHY CLUB. Commissioner Kirby made a motion to open the Planning and Zoning portion of the hearing, Council Member Kardish seconded, motion carried unanimously. Council Member Vence made a motion to open the council portion of the Public hearing, Council Member Hill seconded, motion carried unanimously. No residents spoke for or against the request. Chairman Mike Hamper stated the Commission had reviewed the request at their last meeting and the replat was in compliance. Commissioner Kardish made a motion to approve the request as presented, Commissioner Kirby seconded, motion carried unanimously. Page 4, February 5, 1991 Council Member Vance made a motion to approve the request as presented, Council Member Sylvia seconded, motion carried unanimously. Commissioner Kirby made a motion to close the Public Hearing, Commissioner Kardish seconded, motion carried unanimously. Council Member Vance made a motion to close the Public Hearing, Council Member Hill seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER AN ORDINANCE CALLING AN ELECTION FOR THE OFFICES OF MAYOR AND TWO (2) COUNCIL MEMBERS, AND OTHER RELATED MATTERS. Mayor Pro Tem Doran asked to make a statement. He read a prepared letter resigning his position on the Council effective May 6, 1991. A copy of the letter is filed with the minutes of this meeting. Council Member Sylvia made a motion to approve the ordinance with the appropriate language from the attorney, Council Member Vance seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER A RESOLUTION OPPOSING THE GRANTING OF A LANDFILL PERMIT BY THE TEXAS DEPARTMENT OF HEALTH TO SENTRY ENVIRONMENTAL, FOR A 359.72 ACRE WASTE SITE TO BE LOCATED 1.9 MILES WEST OF INTERSTATE 35-W ON F.M. 407. Council Member Sylvia made a motion to approve the Resolution as written, Council Member Englebeck seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER A VARIANCE TO ORDINANCE NO. 0 90-12 AND 0 90-16 CONCERNING SATELLITE DISHES AS REQUESTED BY MR. JOHN MOSS, 234 OAK HILL DRIVE. Mr. Robert Bogardus, 406 Hilltop, stated he supported the variance as presented. Mr. Bogardus is an adjoining land owner to Mr. Moss. Council Member Vance made a motion to approve the variance as presented, Council Member Engelbeck seconded, motion carried unanimously. RESOLUTION: A RESOLUTION OF THE TOWN COUNCIL TO THE TOWN OF TROPHY CLUB, TEXAS FINDING A NECESSITY TO PROCURE TWO (2) POLICE CARS TO PRESERVE AND PROTECT THE PUBLIC HEALTH AND SAFETY OF THE RESIDENTS OF THE TOWN AND AUTHORIZING, PURCHASE OF SAID POLICE CARS. Page 5, February 5, 1991 Council Member Vance made a motion to approve the Resolution as written, Council Member Sylvia seconded, motion carried unanimously. EXECUTIVE SESSION: TOWN COUNCIL TO CONDUCT /\ CLOSED DOOR SESSION TO DISCUSS PERSONNEL MATTERS AS FOLLOWS: A) CHIEF OF POLICE - SIX MONTH REVIEW B) CONSIDER COMMITTEE APPOINTMENTS TO THE EAST ENTRANCE/TASK FORCE. OPEN SESSION: TOWN COUNCIL TO RECONVENE IN OPEN SESSION TO TASK NECESSARY ACTION REGARDING EXECUTIVE SESSION MATTERS. A> Council Member Sylvia made a motion to transfer $9{)0.00 from the administrative salary budget to the police budget, Council Member Vance seconded, motion carried unanimously. B> No action was taken. TOWN COUNCIL TO CONSIDER A PROPOSAL FOR A BOND ISSUE TASK FORCE AS PRESENTED BY COUNCIL MEMBER HILL. The general consensus of the Council was to have the Finance Committee start immediately on gathering bond information. Other committees are to prepare request for capital expense items. Mayor Vance _ S Pro Tem Duran made a motion to adjourn, Council Member seconded, motion carried unanimously. TOWN OF TROPHY CLUB S T R E E T S AND PUBL[C WDRKS BOND ISSUE TASK FORCE PURPOSE: The Task Force is to define the need for, identify the magnitude of, and outline the procedures involved to issue bonds funding a multi-year street maintenance and repair program, provide for resolving storm drainage problems, future traffic signals, and such other capital projects as the Task Force may deem appropriate. A recommendation to the Town Council on these subjects will include an action timetable and proposed election dates . STRUCTURE: The Task force will consist of a Chairman appointed by the Town Council, and the Chairmen (or their appointed designee) from the following: Public Works Committee Public Safety Committee Finance Committee Public Relations Committee. The Task Force may request the Town Council to appoint resource members with prior background on the subjects to serve as voting members of the Task Force. The Mayor and Town Council are not members of the Task Force. MEMBERS: ________________________ is recommended to be appointed to chair the Task Force. Voting members are to be the Task Force Chairman, the above noted Committee Chairmen (or their appointed designees) and resource members as appointed by the Town Council on recommendation of the Task Force. HISTORY: Prior to 1974 the original developer laid out a street plan and Country Club facility. Town records indicate some paved streets were in place as early as 1974. 1974: Trophy Club Drive and some streets to the west of the present Country Club (Section 1), were emplaced during 1974-77. 1976: Indian Creek Drive and some streets east of Trophy Club Drive were built during 1976 to 1980. 1979: Construction of streets in Village West was commenced. 1988: Streets in the Town's far northeast area were built during the period 1980-1984. No streets have been built in Trophy Club since the Town was incorporated in 1985. 1987:Deterioratiun noted on streets, principally Trophy Club Drive and Indian Creek Drive, led to initiation of a repair project funded by the Town. Paramount Concrete Construction was to perform repairs on a $40,000 contract in 1987-88. Paramount defaulted before completion, and the bonding company brought JHJ Paving in to finish the job in 1989. Areas of bad paving were removed and replaced; some areas received hot mix asphalt surfacing. The Town is still trying to obtain completion of this project, due to poor workmanship by the contractors, and is seeking settlement from the bonding company. 1989: Pavement Specialties Inc. was contracted to saw and seal joints, cracksp etc. on Indian Creek, Trophy Club Drive and Trophy Lake on m $48,000 contract. 1990: A survey of Trophy Club streets to define maintenance and repair needs of all Town areas was conducted by Teague Nall Perkins engineering on a $46,000 contract. The comprehensive report was reviewed by Public Works in December. 1991: In January, Public Works recommended curb repair and replacement in 1991 for a cost of $14,660, and a 5 -year maintenance program totaling $844,756 to saw and seal street joints; re -seal of joints on a 5 to 7 year follow-up program is also recommended. Future repairs and upgrade of Town streets to standards is under consideration, based on the Teague Nall Perkins evaluation. An estimated $2,000,000 would be required for completion of this program. SCHEDULE: February 5 Council to formally accept Task Force plan and appoint members. Prior to February 19 Council meeting, Task Force meets and defines action plan with proposed dates. February 19, Task Force presents action plan to Council for discussion and approval. At subsequent Council meetings, Task Force activity and action is reported to Council for action on recommendations.