Minutes TC 02/05/1991MINUTES OF TOWN COUNCIL MEETING
TOWN OF TROPHY CLUB
FEBRUARY 5, 1991
THE STATE OF TEXAS )
)
COUNTY OF DENTON >
The Town Council of the Town of Trophy Club met in regular
session on Tuesday, February 5th` 1991. The meeting was held
within the Town boundaries and was open to the Public.
Jim Carter Mayor
George Doran Mayor Pro Tem
Marshall Engelbeck Council Member
Bene Hill Council Member
Bob Sylvia Council Member
Planning and 2oning Members present for the Public Hearing:
Mike Hamper
Vence Booker
Janet Kardish
Charles Kirby
Chairman
Commissioner
Commissioner
Commissioner
Also present were members of the Town staff:
Toby Bartholow
Jack Jacobs
Pauline Shaw
Don Franklin
Donna Welsh
Attorney
Treasurer
Public Works
Police Chief
Administrator
Mayor Carter called the meeting to order at 7:00 p.m.
INVOCATION
Council Member Vance gave the Invocation.
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Doran led in the Pledge of Allegiance.
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Mayor Pro Tem Doran made a motion to approve the minutes of
the January 15th meeting with an amendment, Council Member
Hill seconded, motion carried with Council Member Vance
abstaining. He was not in attendance at the meeting.
Page 2, February 5, 1991
Council Member Hill made a motion to approve the minutes of
the January 9th, 1991 meeting as presented, Mayor Pro Tem
Doran seconded, motion carried unanimously.
PRESENTATIONS BY CITIZENS
Ed Decker, 207 Inverness* and Bob CIinkenbeard, 119 Fairway
Village Drive asked the Council to consider a "grandfather
clause" in the satellite dish ordinance. Both residents have
had antennaes on their homes for several years.
Jack Alford stated he felt the make-up of the East Entrance
Task Force Committee was positive. He also stated he was not
highly motivated to push for an east entrance since he has no
problem using the front entrance.
Adrian Beggs, 1 Hill Court, suggested a note in the
newsletter asking residents not to litter. He also suggested
volunteer groups to occasionally clean the roadsides in
Trophy Club.
PRESENTATIONS BY COUNCIL
The general consensus of the Council was to review the
Satellite Dish Ordinance dealing with antennaes at the next
meeting.
Council Member Sylvia congratulated Bary Tomlin on his new
newspaper and wished him success. In response to a recent
letter sent out by a citizens group against a council member,
Council Member Sylvia stated the County Clerk and Attorney
General confirmed the letter was unlawful. Council Member
Sylvia said if anyone from the committee surfaces, he will be
the first one to press charges.
Mayor Pro Tem Doran stated he felt the Council should revisit
the ordinance dealing with television antennas after hearing
the citizens comments earlier tonight. He also reported that
a resident has been complaining about a remote area of Trophy
Club where broken glass and debris has been dumped on the
street. Staff person Pauline Shaw reported a Scout Troop has
been lined up to clean the area to earn a community service
badge.
Council Member Engelbeck stated that at the last council
meeting the Public Safety Committee had made a recommendation
about a stop light at Trophy Wood and Indian Creek. He asked
the status of the recommendation. Pauline Shaw reported she
had responded to the Public Safety Committee with a
recommendation and was waiting on an answer.
Page 3, February 5, 1991
COMMITTEE REPORTS
The Committee reports are filed with the minutes of this
meeting.
Town Treasurer Jack Jacobs recommended transferring $1°250v
that was saved on the audit to the workman's compensation
budget for the police. He pointed out that the insurance is
going to be substantially higher than budgeted. The general
consensus of the council was to transfer the money.
TOWN COUNCIL TO CONSIDER AMENDING ORDINANCE NO. 90-18
ESTABLISHING SIGN REGULATIONS.
Neil Godbeyr 11 Meadmwbrook, asked the Council not to hamper
the sale of real estate in Trophy Club by placing too many
regulations on signs.
Marilyn Hallgren, Jan Clinkcenbeard and Liz Maddox asked the
Council to reconsider their decision concerning signs on the
golf course. The ordinance will be placed on the next regular
agenda.
Council Member Engelbeck made a motion to approve the
ordinance as amended, Council Member Vance seconded, motion
carried unanimously.
PUBLIC HEARING: TOWN COUNCIL AND PLANNING AND 20NING
COMMISSION TO CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE
ACTION ON THE APPLICATION TO REPLAT TWO LOTS INTO ONE LOT.
LEGAL DESCRIPTION; LOT 42, SECTION 1 -TROPHY CLUB AND LOT 1249
SECTION 2 -TROPHY CLUB.
Commissioner Kirby made a motion to open the Planning and
Zoning portion of the hearing, Council Member Kardish
seconded, motion carried unanimously.
Council Member Vence made a motion to open the council
portion of the Public hearing, Council Member Hill seconded,
motion carried unanimously.
No residents spoke for or against the request.
Chairman Mike Hamper stated the Commission had reviewed the
request at their last meeting and the replat was in
compliance.
Commissioner Kardish made a motion to approve the request as
presented, Commissioner Kirby seconded, motion carried
unanimously.
Page 4, February 5, 1991
Council Member Vance made a motion to approve the request as
presented, Council Member Sylvia seconded, motion carried
unanimously.
Commissioner Kirby made a motion to close the Public Hearing,
Commissioner Kardish seconded, motion carried unanimously.
Council Member Vance made a motion to close the Public
Hearing, Council Member Hill seconded, motion carried
unanimously.
TOWN COUNCIL TO CONSIDER AN ORDINANCE CALLING AN ELECTION FOR
THE OFFICES OF MAYOR AND TWO (2) COUNCIL MEMBERS, AND OTHER
RELATED MATTERS.
Mayor Pro Tem Doran asked to make a statement. He read a
prepared letter resigning his position on the Council
effective May 6, 1991. A copy of the letter is filed with the
minutes of this meeting.
Council Member Sylvia made a motion to approve the ordinance
with the appropriate language from the attorney, Council
Member Vance seconded, motion carried unanimously.
TOWN COUNCIL TO CONSIDER A RESOLUTION OPPOSING THE GRANTING
OF A LANDFILL PERMIT BY THE TEXAS DEPARTMENT OF HEALTH TO
SENTRY ENVIRONMENTAL, FOR A 359.72 ACRE WASTE SITE TO BE
LOCATED 1.9 MILES WEST OF INTERSTATE 35-W ON F.M. 407.
Council Member Sylvia made a motion to approve the Resolution
as written, Council Member Englebeck seconded, motion carried
unanimously.
TOWN COUNCIL TO CONSIDER A VARIANCE TO ORDINANCE NO. 0 90-12
AND 0 90-16 CONCERNING SATELLITE DISHES AS REQUESTED BY MR.
JOHN MOSS, 234 OAK HILL DRIVE.
Mr. Robert Bogardus, 406 Hilltop, stated he supported the
variance as presented. Mr. Bogardus is an adjoining land
owner to Mr. Moss.
Council Member Vance made a motion to approve the variance as
presented, Council Member Engelbeck seconded, motion carried
unanimously.
RESOLUTION: A RESOLUTION OF THE TOWN COUNCIL TO THE TOWN OF
TROPHY CLUB, TEXAS FINDING A NECESSITY TO PROCURE TWO (2)
POLICE CARS TO PRESERVE AND PROTECT THE PUBLIC HEALTH AND
SAFETY OF THE RESIDENTS OF THE TOWN AND AUTHORIZING, PURCHASE
OF SAID POLICE CARS.
Page 5, February 5, 1991
Council Member Vance made a motion to approve the Resolution
as written, Council Member Sylvia seconded, motion carried
unanimously.
EXECUTIVE SESSION: TOWN COUNCIL TO CONDUCT /\ CLOSED DOOR
SESSION TO DISCUSS PERSONNEL MATTERS AS FOLLOWS:
A) CHIEF OF POLICE - SIX MONTH REVIEW
B) CONSIDER COMMITTEE APPOINTMENTS TO THE EAST ENTRANCE/TASK
FORCE.
OPEN SESSION: TOWN COUNCIL TO RECONVENE IN OPEN SESSION TO
TASK NECESSARY ACTION REGARDING EXECUTIVE SESSION MATTERS.
A> Council Member Sylvia made a motion to transfer $9{)0.00
from the administrative salary budget to the police budget,
Council Member Vance seconded, motion carried unanimously.
B> No action was taken.
TOWN COUNCIL TO CONSIDER A PROPOSAL FOR A BOND ISSUE TASK
FORCE AS PRESENTED BY COUNCIL MEMBER HILL.
The general consensus of the Council was to have the Finance
Committee start immediately on gathering bond information.
Other committees are to prepare request for capital expense
items.
Mayor
Vance
_
S
Pro Tem Duran made a motion to adjourn, Council Member
seconded, motion carried unanimously.
TOWN OF TROPHY CLUB
S T R E E T S AND PUBL[C WDRKS
BOND ISSUE TASK FORCE
PURPOSE: The Task Force is to define the need for, identify
the magnitude of, and outline the procedures
involved to issue bonds funding a multi-year
street maintenance and repair program, provide for
resolving storm drainage problems, future traffic
signals, and such other capital projects as the
Task Force may deem appropriate. A recommendation
to the Town Council on these subjects will include
an action timetable and proposed election dates .
STRUCTURE: The Task force will consist of a Chairman
appointed by the Town Council, and the Chairmen
(or their appointed designee) from the following:
Public Works Committee
Public Safety Committee
Finance Committee
Public Relations Committee.
The Task Force may request the Town Council to
appoint resource members with prior background on
the subjects to serve as voting members of the
Task Force. The Mayor and Town Council are not
members of the Task Force.
MEMBERS: ________________________ is recommended to be
appointed to chair the Task Force.
Voting members are to be the Task Force Chairman,
the above noted Committee Chairmen (or their
appointed designees) and resource members as
appointed by the Town Council on recommendation of
the Task Force.
HISTORY: Prior to 1974 the original developer laid out a
street plan and Country Club facility. Town
records indicate some paved streets were in place
as early as 1974.
1974: Trophy Club Drive and some streets to
the west of the present Country Club (Section
1), were emplaced during 1974-77.
1976: Indian Creek Drive and some streets east of
Trophy Club Drive were built during 1976 to
1980.
1979: Construction of streets in Village West was
commenced.
1988: Streets in the Town's far northeast area
were built during the period 1980-1984.
No streets have been built in Trophy Club
since the Town was incorporated in 1985.
1987:Deterioratiun noted on streets, principally
Trophy Club Drive and Indian Creek Drive,
led to initiation of a repair project funded
by the Town. Paramount Concrete Construction
was to perform repairs on a $40,000 contract
in 1987-88.
Paramount defaulted before completion, and
the bonding company brought JHJ Paving in to
finish the job in 1989. Areas of bad
paving were removed and replaced; some areas
received hot mix asphalt surfacing. The
Town is still trying to obtain completion of
this project, due to poor workmanship by the
contractors, and is seeking settlement from
the bonding company.
1989: Pavement Specialties Inc. was contracted to
saw and seal joints, cracksp etc. on Indian
Creek, Trophy Club Drive and Trophy Lake on
m $48,000 contract.
1990: A survey of Trophy Club streets to define
maintenance and repair needs of all Town
areas was conducted by Teague Nall Perkins
engineering on a $46,000 contract. The
comprehensive report was reviewed by Public
Works in December.
1991: In January, Public Works recommended curb
repair and replacement in 1991 for a cost of
$14,660, and a 5 -year maintenance program
totaling $844,756 to saw and seal street
joints; re -seal of joints on a 5 to 7 year
follow-up program is also recommended.
Future repairs and upgrade of Town streets to
standards is under consideration, based on
the Teague Nall Perkins evaluation. An
estimated $2,000,000 would be required for
completion of this program.
SCHEDULE: February 5 Council to formally accept Task
Force plan and appoint members.
Prior to February 19 Council meeting, Task
Force meets and defines action plan with
proposed dates.
February 19, Task Force presents action plan
to Council for discussion and approval.
At subsequent Council meetings, Task Force
activity and action is reported to Council
for action on recommendations.