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Minutes TC 07/16/1991MINUTES OF TOWN COUNCIL MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS ) COUNTY OF DENTON ) The Town Council of the Town of Trophy Club, Texas met in regular session on Tuesday, July 16, 1991. The meeting was held within the boundaries of the Town and was open to the Public. Jim Carter Mayor Terry Vance Mayor Pro Tem Marshall Engelbeck Council Member Doug Glaspell Council Member Gene Hill Council Member Cotton Moore Council Member Also present were members of the Town staff: Don Franklin John Hill Jack Jacobs Cindy Kelly Pauline Shaw Donna Welsh CALL TO ORDER Police Chief Town Attorney Town Treasurer Town Secretary Director of Public Works Town Administrator Mayor Carter called the meeting to order at 7:00 p.m. INVOCATION The invocation was given by Councilman Moore. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Treasurer Jack Jacobs. Xi7,11Fy:4,112ir_[d , I•1 The next order of business was for the Town Council to consider the consent items, which were deemed to need little deliberation and were acted upon as one business item. Mayor Carter asked if there was any member of the Town Council who wished to remove an item from the consent agenda for full discussion. Page 2, Council Meeting 7/16/91 Mayor Pro Tem Vance made a motion to approve the consent agenda items as presented; Councilman Hill seconded, motion carried unanimously. The approved items are as follows: A. Minutes of the June 18, 1991 Regular Meeting. B. Minutes of the June 24, 1991 Drainage Workshop. C. Minutes of the June 24, 1991 Bond Workshop. D. Staff Reports. E. Committee Reports. F. Town Council to consider transferring $500 from the Police Gasoline Budget to the police vehicle maintenance budget. G. Town Council to consider transferring $1,000 from the park irrigation system budget to park grass seeding budget. H. Town Council to consider transferring $6,000 from police department gasoline, $550 from administrative workman's compensation and $5,263 from contingency into administrative and police insurance and police workman's compensation budgets. PRESENTATIONS BY CITIZENS There were no presentations by citizens at this time. PRESENTATIONS BY COUNCIL Councilman Englebeck read a letter from Mr. Bob Sylvia, former member of the Town Council, expressing his concern about the cable service and poor reception. In reply to a question by Mayor Carter, Town Attorney, John Hill, stated that it would be legal to allow more than one cable company to operate within the Town. Ms. Pauline Shaw, Director of Public Works, stated that Planned Cable Systems had informed her that a photenia hedge would be planted around their satellite dishes within two weeks. Ms. Shaw also stated that she had not received a copy of the company's service standards as had been requested. Mr. Mark Shipman, Assistant Coordinator, and Mr. Mark Holland, Chief Technician, Planned Cable Systems, addressed the Council with regard to the stated concerns. Mr. Shipman informed the Council that he would check to see if Planned Page 3, Council Meeting 7/16/91 Cable had a written statement about service standards. Mr. Holland said that he had a special adaptor on order that should resolve most of the reception problems. MR. MIKE HAMPER, CHAIRMAN OF THE PLANNING AND ZONING COMMISSION TO UPDATE THE COUNCIL ON P. & Z. MATTERS Mr. Hamper was unable to attend the meeting and asked Ms. Shaw to make the report. Ms. Shaw informed the Council that the Planning and Zoning Commission had not met for two months and there was nothing new to report at this time. TOWN COUNCIL TO RECEIVE AND REVIEW BIDS FOR NEW TOWN AMBULANCE SUBMITTED IN ACCORDANCE WITH THE REQUEST FOR SEALED BIDS FOR AMBULANCE DATED JUNE 18, 1991 Mr. Gene Parker, Lieutenant of EMS Operations, reviewed the three ambulance bids with the Council. Mr. Parker stated that the EMS recommendation was the Road Rescue unit as it met all the criteria, was more durable, safer and offered an extended warranty. The bids are on file in the Town offices. Ms. Welsh, Town Manager, addressed the Council concerning methods of financing the ambulance. TOWN COUNCIL TO CONSIDER ADOPTION OF A RESOLUTION AWARDING THE BID FOR NEW TOWN AMBULANCE, SAID AWARD OF BID BEING CONDITIONED UPON THE TOWN SECURING FINANCING FOR THE PURCHASE OF THE AMBULANCE Council Member Moore made a motion to award the bid to Road Rescue Emergency Vehicles for the amount of $75,067.00 subject to annual appropriation of funds and availability of seven (7) year financing. Mayor Pro Tem Vance seconded. Councilman Englebeck made a motion to amend the original motion by making it contingent on the sale of the 1983 ambulance. Amendment dies for lack of a second. The original motion passed with Council Members Glaspell, Hill, Moore and Vance voting in favor and Council Member Englebeck opposed. Council Member Moore asked to go on record in favor of retaining the second ambulance. Page 4, Council Meeting 7/18/91 TOWN COUNCIL TO CONSIDER APPROVING THE FINANCIAL REPORTS FOR THE MONTH OF JUNE, 1991 Councilman Hill made a motion to accept the June financial reports; Councilman Moore seconded; motion passed unanimously. Town Treasurer, Jack Jacobs recommended that the annual budget workshop with the Town Council and Finance Committee be held on August 20, 1991 in lieu of the regular council meeting. There was a general consensus among the Council Members concerning this. TOWN COUNCIL TO CONSIDER A VARIANCE TO ORDINANCES 90-12 AND 90-16 CONCERNING SATELLITE DISHES FOR MS. DIANE DAVIES, 20 FAIRGREEN DRIVE Councilman Englebeck made a motion to grant a variance to Ms. Diane Davies, 20 Fairgreen Drive allowing her to install a 10' satellite dish; Councilman Glaspell seconded. Motion passed unanimously. EXECUTIVE SESSION The Town Council adjourned into Executive Session at 8:43 p.m. to discuss appointing a member to the finance committee. OPEN SESSION Council reconvened into open session at 8:47 p.m. Councilman Hill made a motion to appoint Susan McCabe to the Finance Committee; Council Member Glaspell seconded. Motion passed unanimously. The next council meeting will be August 6, 1991. ADJOURN Mayor Pro Tem Vance made a motion to adjourn. Council Member Hill seconded; motion carried unanimously. The Council adjourned at 8:5 SECRETAR�r