Minutes TC 11/12/1991MINUTES OF TOWN COUNCIL MEETING
TOWN OF TROPHY CLUB
TROPHY CLUB, TEXAS
THE STATE OF TEXAS §
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in
regular session on Tuesday, November 12, 1991. The meeting
was held within the boundaries of the Town and was open to
the Public.
Jim Carter
Terry Vance
Marshall Engelbeck
Doug Glaspell
Gene Hill
Absent:
Cotton Moore
Mayor
Mayor Pro Tem
Council member
Council Member
Council member
Council Member
Also present were members of the Town staff:
Don Franklin Chief of Police
John Hill Attorney
Jack Jacobs Town Treasurer
Pauline Shaw Director of Public Works
Mayor Carter called the meeting to order at 7:03 p.m.
INVOCATION
The Invocation was given by Mayor Pro Tem Vance.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS
Town Treasurer Jack Jacobs led in the pledges of allegiance
to the American and Texas flags.
CONSENT AGENDA
The next order of business was for the Town Council to
consider the consent items, which were deemed to need little
deliberation and were acted upon as one business item. Mayor
Carter asked if there was any member of the Town Council who
wished to remove an item from the consent agenda for full
discussion.
Page 2, Council Meeting, 11/12/91
There was not a request to remove any item from the Consent
Agenda. Mayor Pro Tem Vance made a motion to approve the
consent agenda items as presented; Councilman Engelbeck
seconded, motion carried unanimously. The approved items are
as follows:
A. Minutes of The October 15, 1991 Council Meeting.
B. Town Council to consider a resolution approving an
agreement between the Town and the Trophy club Municipal
Utility Districts for the use of a portion of the Fire
Department Building for the Police Department.
CONSTABLE JOHN HATZENBUHLER TO ADDRESS THE TOWN COUNCIL
Constable John Hatzenbuhler spoke to the Council regarding
his accomplishments as Constable. He noted the seventy dump
sites cleaned up under his authority; the district changing
to include six towns; only Constable to accept civil process
procedures from the Sheriff's Department; received awards
from the Governor, Mayor of Dallas, Representative Dick Armey
and the "Home Town Hero" award from Fox 33. Constable
Hatzenbuhler also presents alcohol and drug programs in the
area schools.
COMMISSIONER LEE WALKER TO ADDRESS THE TOWN COUNCIL
Mayor Carter thanked Ms. Walker for her work with the Town on
the EMS funds received from the Denton County Commissioner's
Court.
Commissioner Walker noted the question regarding the County
Line had been set aside for the last year and a half. She
further mentioned being one of fourteen people to welcome
President Bush to Dallas. commissioner Walker thanked the
residents of Trophy Club for their support in passing the
Bond Issue for 34 million dollars to build and repair roads
around the County. She briefly spoke on redistricting.
Commissioner Walker noted being elected as President to the
State Judges and Commissioners Association for the State of
Texas. This constituted the first woman and first republican
elected to the position.
A brief discussion was held with regard to an Inter -local
Agreement being completed when the Town was ready to
construct an east entrance.
TOWN ATTORNEY, JOHN, HILL, TO UPDATE THE TOWN COUNCIL ON ANY
DEVELOPMENTS REGARDING THE EAST ENTRANCE
Attorney John Hill reported the FDIC now manages the property
Page 3, Council Meeting, 11/12/91
effective Friday, November 8, 1991. Sunbelt no longer has
any jurisdiction or managing capability over the property.
Ms. Karen England gave the names of Mr. Randall Johnson, who
replaces her on this project, and the Attorney, Jennifer
Eldridge who has been handling this project. They informed
Mr. Hill the property is now under contract with a fifty (50)
day inspection period and a thirty (30) day close after
termination of the inspection period. The indication from
them was to allow the contract to take its course and if it
closes the Town will negotiate at that point with the new
owner. If the contract fails, Mr. Hill will be contacted
immediately by the F.D.I.C. and re -negotiations will begin.
PRESENTATIONS BY CITIZENS
No one signed up to address the Council.
PRESENTATIONS BY COUNCIL
Mayor Carter updated the Council on the items requested from
staff. An opinion was received from Gary Teague of Teague,
Nall and Perkins stating there is no need for an
environmental assessment of the proposed extension of Trophy
Wood Drive. Chief Franklin was asked to assess the safety
issue in that area. His response stated their are no safety
issues that the Town cannot handle. There may be some need
for modification to direction and placing of signs. The Town
had agreed to place a vehicle counter on Indian Creek. The
results from a week of monitoring averaged 1187 cars a day at
Trophy Wood Drive and Indian Creek. An average of 2022 cars
per day on Indian Creek Drive below Troon Drive. There is an
835 difference between the two.
Mayor Carter noted Councilman Moore was in Austin at an
Emergency Management Conference for the Town.
Mayor Carter said "When the Town was new, probably a year old
as a Town, some of us took it on ourselves to take on an
unusual project. That was to have the State provide matching
funds for a park, which eventually became Harmony Park.
There were several people that were opposed to that idea and
two were on the Council at one particular time and we had one
elected staff member that was very much opposed to the park.
They used a number of arguments against having the park
located on the site. One of the arguments they used is
"nobody would buy houses around the park; the land would be
barren and nobody would want to buy a house there". Well, low
and behold; in the Trophy Club, Roanoke, Westlake Times of
November 2, 1991...there is an ad on the prevalent page of
that paper by Mr. J.B. Sandlin..one of the lines in the ad is
"it is next to the park"
Page 4, Council Meeting, 11/12/91
Sandlin repeats that ad in the November 9 issue of the Times
with the same ad and there is an article in the Times of that
date. To quote one line, "this outstanding area has golf
course views and is close to the City park." In the Grapevine
Sun of November 10, there is another ad by Mr. Sandlin, he
says "Trophy Club like you have never seen it before, Section
12 is on the golf course next to the City park." I think our
wisdom of staying with the park dedication and bringing it to
fruition made a lot of difference. I just wish those Council
People were here tonight to see these ads." "We have more
than a million dollars in assets on the books and we haven't
put out one penny." The following newspapers are to be
attached hereto and made a part of these minutes: November 2,
1991 Trophy Times
November 9, 1991 Trophy Times
November 10, 1991 Grapevine Sun
Councilman Engelbeck asked if Planned cable had responded to
Ms. Shaw's last letter regarding policies and procedures. Ms
Shaw reported Mayor Carter, Donna Welsh and she met with Mr.
Rob Meyer on November 1, 1991. Mr. Meyer indicated some very
positive information will be forthcoming to the Trophy Club
residents. Mayor Carter indicated a policy manual is also
forthcoming.
MIKE HAMPER, CHAIRMAN OF THE PLANNING AND ZONING COMMISSION,
TO ADDRESS THE TOWN COUNCIL CONCERNING P&Z MATTERS
Mr. Hamper updated the Council on the progress of the
updating of the Master Plan. He noted the Master Plan needs
to be revisited every five years. Mr. Hamper noted a
tentative time schedule is in place along with a plan of
action. He mentioned a survey in the works and the dollars
associated with the survey.
Mr. Hamper requested the Council fill out and review the
first draft of the survey. The Town staff living in Trophy
Club and the Commissioners will be filling out the survey
also.
He extended an invitation to the Council to attend the P&Z
meeting on November 21, 1991.
TOWN COUNCIL TO CONSIDER APPROVING THE OCTOBER 1991 FINANCIAL
STATEMENTS
Mayor Carter turned to Mr. Jack Jacobs, Town Treasurer, to
field any questions regarding the financial statements. Mayor
Pro Tem Vance wanted to know the status of the Town's cash
flow. Mr. Jacobs responded just fine. After a brief
Page 5, Council Meeting, 11/12/91
discussion Councilman Hill made a motion to approve the
October 1991 Financial Statements. Councilman Glaspell
seconded, motion carried unanimously.
TOWN COUNCIL TO REVIEW BIDS SUBMITTED FOR CREEK CLEANING AND
TAKE APPROPRIATE ACTION
Mayor Carter called on Mr. Walt Wood, Public Works Committee
Chairman, to speak to the bids. Mr. Wood reported the Public
Works Committee recommends the Council reject all bids due to
the fact all bids were over budget. Councilman Engelbeck made
a motion to reject all bids submitted for Creek Cleaning.
Mayor Pro Tem Vance seconded, motion carried unanimously.
TOWN COUNCIL TO CONSIDER CHANGE ORDER TO THE LANDSCAPE
MAINTENANCE CONTRACT REGARDING CREEK CLEANING AND TAKE ANY
APPROPRIATE ACTION INCLUDING AMENDING THE TOWN BUDGET AS
REQUIRED
Mr. Wood, Chairman of the Public Works Committee, requested
for the Committee the Council approve a change order to the
Landscape Maintenance Contract with regard to creek cleaning
and transfer the funds budgeted for the Creek Cleaning
Contract to the Landscape Maintenance Budget. Councilman
Engelbeck made a motion to approve the change order and to
transfer the funds. Councilman Glaspell seconded the motion.
After a discussion period, Councilman Engelbeck rescinded his
motion. He then made a motion to move the entire amount in
the budget of $10,000 from function 7007 creek maintenance
into function 6030 landscape maintenance for the purpose of
maintaining the creeks and part of the cost to be offset by
revenues from the tax payers; and to approve a change order
to the Landscape Maintenance Contract. Councilman Glaspell
seconded the motion. The motion carried unanimously.
NAPINESM
Mayor Pro Tem Vance made a motion to adjourn, Council Member
Glaspell seconded, motion carried unanimously.
MAYOR
RECORDING SECRETARY