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Minutes TC 11/12/1991MINUTES OF TOWN COUNCIL MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS § COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in regular session on Tuesday, November 12, 1991. The meeting was held within the boundaries of the Town and was open to the Public. Jim Carter Terry Vance Marshall Engelbeck Doug Glaspell Gene Hill Absent: Cotton Moore Mayor Mayor Pro Tem Council member Council Member Council member Council Member Also present were members of the Town staff: Don Franklin Chief of Police John Hill Attorney Jack Jacobs Town Treasurer Pauline Shaw Director of Public Works Mayor Carter called the meeting to order at 7:03 p.m. INVOCATION The Invocation was given by Mayor Pro Tem Vance. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS Town Treasurer Jack Jacobs led in the pledges of allegiance to the American and Texas flags. CONSENT AGENDA The next order of business was for the Town Council to consider the consent items, which were deemed to need little deliberation and were acted upon as one business item. Mayor Carter asked if there was any member of the Town Council who wished to remove an item from the consent agenda for full discussion. Page 2, Council Meeting, 11/12/91 There was not a request to remove any item from the Consent Agenda. Mayor Pro Tem Vance made a motion to approve the consent agenda items as presented; Councilman Engelbeck seconded, motion carried unanimously. The approved items are as follows: A. Minutes of The October 15, 1991 Council Meeting. B. Town Council to consider a resolution approving an agreement between the Town and the Trophy club Municipal Utility Districts for the use of a portion of the Fire Department Building for the Police Department. CONSTABLE JOHN HATZENBUHLER TO ADDRESS THE TOWN COUNCIL Constable John Hatzenbuhler spoke to the Council regarding his accomplishments as Constable. He noted the seventy dump sites cleaned up under his authority; the district changing to include six towns; only Constable to accept civil process procedures from the Sheriff's Department; received awards from the Governor, Mayor of Dallas, Representative Dick Armey and the "Home Town Hero" award from Fox 33. Constable Hatzenbuhler also presents alcohol and drug programs in the area schools. COMMISSIONER LEE WALKER TO ADDRESS THE TOWN COUNCIL Mayor Carter thanked Ms. Walker for her work with the Town on the EMS funds received from the Denton County Commissioner's Court. Commissioner Walker noted the question regarding the County Line had been set aside for the last year and a half. She further mentioned being one of fourteen people to welcome President Bush to Dallas. commissioner Walker thanked the residents of Trophy Club for their support in passing the Bond Issue for 34 million dollars to build and repair roads around the County. She briefly spoke on redistricting. Commissioner Walker noted being elected as President to the State Judges and Commissioners Association for the State of Texas. This constituted the first woman and first republican elected to the position. A brief discussion was held with regard to an Inter -local Agreement being completed when the Town was ready to construct an east entrance. TOWN ATTORNEY, JOHN, HILL, TO UPDATE THE TOWN COUNCIL ON ANY DEVELOPMENTS REGARDING THE EAST ENTRANCE Attorney John Hill reported the FDIC now manages the property Page 3, Council Meeting, 11/12/91 effective Friday, November 8, 1991. Sunbelt no longer has any jurisdiction or managing capability over the property. Ms. Karen England gave the names of Mr. Randall Johnson, who replaces her on this project, and the Attorney, Jennifer Eldridge who has been handling this project. They informed Mr. Hill the property is now under contract with a fifty (50) day inspection period and a thirty (30) day close after termination of the inspection period. The indication from them was to allow the contract to take its course and if it closes the Town will negotiate at that point with the new owner. If the contract fails, Mr. Hill will be contacted immediately by the F.D.I.C. and re -negotiations will begin. PRESENTATIONS BY CITIZENS No one signed up to address the Council. PRESENTATIONS BY COUNCIL Mayor Carter updated the Council on the items requested from staff. An opinion was received from Gary Teague of Teague, Nall and Perkins stating there is no need for an environmental assessment of the proposed extension of Trophy Wood Drive. Chief Franklin was asked to assess the safety issue in that area. His response stated their are no safety issues that the Town cannot handle. There may be some need for modification to direction and placing of signs. The Town had agreed to place a vehicle counter on Indian Creek. The results from a week of monitoring averaged 1187 cars a day at Trophy Wood Drive and Indian Creek. An average of 2022 cars per day on Indian Creek Drive below Troon Drive. There is an 835 difference between the two. Mayor Carter noted Councilman Moore was in Austin at an Emergency Management Conference for the Town. Mayor Carter said "When the Town was new, probably a year old as a Town, some of us took it on ourselves to take on an unusual project. That was to have the State provide matching funds for a park, which eventually became Harmony Park. There were several people that were opposed to that idea and two were on the Council at one particular time and we had one elected staff member that was very much opposed to the park. They used a number of arguments against having the park located on the site. One of the arguments they used is "nobody would buy houses around the park; the land would be barren and nobody would want to buy a house there". Well, low and behold; in the Trophy Club, Roanoke, Westlake Times of November 2, 1991...there is an ad on the prevalent page of that paper by Mr. J.B. Sandlin..one of the lines in the ad is "it is next to the park" Page 4, Council Meeting, 11/12/91 Sandlin repeats that ad in the November 9 issue of the Times with the same ad and there is an article in the Times of that date. To quote one line, "this outstanding area has golf course views and is close to the City park." In the Grapevine Sun of November 10, there is another ad by Mr. Sandlin, he says "Trophy Club like you have never seen it before, Section 12 is on the golf course next to the City park." I think our wisdom of staying with the park dedication and bringing it to fruition made a lot of difference. I just wish those Council People were here tonight to see these ads." "We have more than a million dollars in assets on the books and we haven't put out one penny." The following newspapers are to be attached hereto and made a part of these minutes: November 2, 1991 Trophy Times November 9, 1991 Trophy Times November 10, 1991 Grapevine Sun Councilman Engelbeck asked if Planned cable had responded to Ms. Shaw's last letter regarding policies and procedures. Ms Shaw reported Mayor Carter, Donna Welsh and she met with Mr. Rob Meyer on November 1, 1991. Mr. Meyer indicated some very positive information will be forthcoming to the Trophy Club residents. Mayor Carter indicated a policy manual is also forthcoming. MIKE HAMPER, CHAIRMAN OF THE PLANNING AND ZONING COMMISSION, TO ADDRESS THE TOWN COUNCIL CONCERNING P&Z MATTERS Mr. Hamper updated the Council on the progress of the updating of the Master Plan. He noted the Master Plan needs to be revisited every five years. Mr. Hamper noted a tentative time schedule is in place along with a plan of action. He mentioned a survey in the works and the dollars associated with the survey. Mr. Hamper requested the Council fill out and review the first draft of the survey. The Town staff living in Trophy Club and the Commissioners will be filling out the survey also. He extended an invitation to the Council to attend the P&Z meeting on November 21, 1991. TOWN COUNCIL TO CONSIDER APPROVING THE OCTOBER 1991 FINANCIAL STATEMENTS Mayor Carter turned to Mr. Jack Jacobs, Town Treasurer, to field any questions regarding the financial statements. Mayor Pro Tem Vance wanted to know the status of the Town's cash flow. Mr. Jacobs responded just fine. After a brief Page 5, Council Meeting, 11/12/91 discussion Councilman Hill made a motion to approve the October 1991 Financial Statements. Councilman Glaspell seconded, motion carried unanimously. TOWN COUNCIL TO REVIEW BIDS SUBMITTED FOR CREEK CLEANING AND TAKE APPROPRIATE ACTION Mayor Carter called on Mr. Walt Wood, Public Works Committee Chairman, to speak to the bids. Mr. Wood reported the Public Works Committee recommends the Council reject all bids due to the fact all bids were over budget. Councilman Engelbeck made a motion to reject all bids submitted for Creek Cleaning. Mayor Pro Tem Vance seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER CHANGE ORDER TO THE LANDSCAPE MAINTENANCE CONTRACT REGARDING CREEK CLEANING AND TAKE ANY APPROPRIATE ACTION INCLUDING AMENDING THE TOWN BUDGET AS REQUIRED Mr. Wood, Chairman of the Public Works Committee, requested for the Committee the Council approve a change order to the Landscape Maintenance Contract with regard to creek cleaning and transfer the funds budgeted for the Creek Cleaning Contract to the Landscape Maintenance Budget. Councilman Engelbeck made a motion to approve the change order and to transfer the funds. Councilman Glaspell seconded the motion. After a discussion period, Councilman Engelbeck rescinded his motion. He then made a motion to move the entire amount in the budget of $10,000 from function 7007 creek maintenance into function 6030 landscape maintenance for the purpose of maintaining the creeks and part of the cost to be offset by revenues from the tax payers; and to approve a change order to the Landscape Maintenance Contract. Councilman Glaspell seconded the motion. The motion carried unanimously. NAPINESM Mayor Pro Tem Vance made a motion to adjourn, Council Member Glaspell seconded, motion carried unanimously. MAYOR RECORDING SECRETARY