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Minutes TC 01/21/1992MINUTES OF TOWN COUNCIL MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in regular session on Tuesday, January 21, 1992. The meeting was held within the boundaries of the Town and was open to the Public. Jim Carter Terry Vance Marshall Engelbeck Doug Glaspell Gene Hill Cotton Moore Absent: Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Also present were members of the Town staff: Don Franklin John Hill Jack Jacobs Pauline Shaw Donna Welsh Chief of Police Attorney Town Treasurer Director of Public Works Town Manager Mayor Carter called the meeting to order at 7:03 p.m. INVOCATION The Invocation was given by Mayor Pro Tem Terry Vance. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS The pledge of allegiance to the American and Texas Flags was led by Mr. Jack Jacobs, Town Treasurer. CONSENT AGENDA The next order of business was for the Town Council to consider the consent agenda. Mayor Carter asked if there was any member of the Town Council who wished to remove an item from the consent agenda for full discussion. Councilman Gene Hill requested the removal of item B (Town Council to consider approving an ordinance calling a general election to be held on May 2, 1992 for the purpose of electing three councilmembers) for corrections. Page 2, Council Meeting, 1/21/92 Mayor Pro Tem made a motion to approve Consent Agenda item A as presented; councilman Hill seconded, motion carried unanimously. Item approved on the consent agenda is: A. Minutes of The December 3, 1991 Council meeting. Councilman Hill requested two changes to Consent Agenda item B. The first on page 4 of the ordinance Section 12. Governing Law; Oualifie Voters ...place and for abeent-ee early voting for the election. The second is in Section 13. Publication and Posting of Notice; second paragraph, second line, ...twenty-one (21) days (April -2-2-, 11, 1992) before the election. Councilman Hill made a motion to approve the ordinance calling a General Election to be held on May 2, 1992 for the purpose of electing three councilmembers as amended; Councilman Moore seconded, motion carried unanimously. MR. BILL WOLSTON, SUPERINTENDENT OF NORTHWEST INDEPENDENT SCHOOL DISTRICT, TO ADDRESS THE TOWN COUNCIL. Superintendent Wolston thanked the Council for allowing the school to hold their elections in the Municipal Utility Building along with the Town and Municipal Utility Districts. Superintendent Wolston then spoke in regard to the addition to Lakeview Elementary school sighting the cost and quality of workmanship. He noted all elementary schools will house 550 students when completed. Superintendent Wolston noted Mike Kline was awarded the contract for the work. Mr. Kline has or is building the other elementary schools in the District. Superintendent Wolston thanked the Town for working with the Town on the permit fees. Mayor Carter complimented the Superintendent and present Northwest Independent School District's Board Members on their accomplishments in the last two years. Mayor Pro Tem Vance reiterated the compliment. MR. JAMES L. BUXTON, C.P.A., TO PRESENT THE AUDIT FOR THE TOWN'S FISCAL YEAR ENDING SEPTEMBER 30, 1991. Mr. Buxton, the Town's Auditor, reviewed the audit for the Town of Trophy Club's fiscal year ending September 30, 1991, highlighting a few areas. TOWN COUNCIL TO CONSIDER ACCEPTING THE AUDIT FOR FISCAL YEAR ENDING SEPTEMBER 30, 1991. It was a concensus of the Council to table accepting the audit until the next regular Council Meeting for further review and study. Page 3, Council Meeting, 1/21/92 MR. ROB MEYER, GENERAL MANAGER, HARRON COMMUNICATIONS CORPORATION, TO ADDRESS COUNCIL. Mr. Meyer related present and future plans of Planned Cable Systems, and Harron Communications Corporation. A new billing package will be introduced later this month. The new bill will itemize all charges for the customer. Mr. Meyer stated plans were completed to build out Section 12 in Trophy Club and Pagosa in Village West. A review of Planned Cable's present phone system is underway and additional phone lines will be added to provide better service. Planned Cable Systems has consolidated with office's wholly owned by Harron Communications Corp. one hundred and forty miles of cable have been laid in the last year. Mr. Meyer also noted he was in hopes of having a voice over system available to Trophy Club in March, 1992. Councilman Engelbeck read from the January 15th edition of the Wall Street Journal. The article reads as follows: Many cable operators, however, don't tell customers that a cheaper basic option is available. They simply switch customers over to the more expensive tiers through a "negative option" that requires subscribers to go out of their way to reject the change. In some cases, customers are penalized for switching to the lower-priced tier by having to pay an extra one-time charge. Mr. Meyers stated Planned Cable Systems and Harron Communications Corporation do not use these methods. Mayor Carter requested Mr. Meyer provide their Internal Operating Procedures Manual by the February 18 Council Meeting with the understanding all propriety information will be marked out. PRESENTATIONS BY CITIZENS Mrs. Cecilia Williams of 6 Meadow Creek Court, requested the Council not to cut down the willows located behind her house in the Marshall Creek creek bed. Mayor Carter directed Ms. Shaw of the Public Works Department to visit the area in question. Mr. Gene Parker presented a framed picture of the new ambulance to the Town Council. In 1991, there were 230 calls for both fire and EMS. one hundred and thirty four were EMS calls only. Mayor Carter thanked Mr. Parker and all volunteers for their service to the Town. Page 4, Council Meeting, 1/21/92 PRESENTATIONS BY COUNCIL Mayor Carter requested Mr. John Hill, Town Attorney, to bring the Council up to date on the East Entrance. Mr. Hill stated the contract pending on the FDIC property at Trophy Wood had fallen through. But, there is another pending contract on the property. Mayor Carter directed Mr. Hill to go forward with negotiations with the pending buyer as soon as the FDIC informed him of the buyer. MIKE HAMPER, CHAIRMAN OF THE PLANNING AND ZONING COMMISSION, TO ADDRESS THE TOWN COUNCIL CONCERNING P&Z MATTERS Chairman Hamper was unavailable for the meeting. TOWN COUNCIL TO CONSIDER GRANTING A VARIANCE TO ORDINANCES 90-12 AND 90-16 CONCERNING SATELLITE DISHES TO MR. RICHARD NANCE, 17 CREEKMERE DRIVE. Mayor Carter requested Ms. Shaw to respond to the request for variance of a satellite dish at 17 Creekmere Drive. Ms. Shaw met with Mrs. Nance to discuss the location of the satellite dish. Ms. Shaw agreed with the proposed location as the best possible one for screening the satellite dish from neighbors. Councilman Engelbeck made a motion to approve a variance to Ordinances 90-12 and 90-16 for placement of the Nance's satellite dish according to the plot plan. Councilman Glaspell seconded the motion. Councilman Engelbeck, Councilman Glaspell, Councilman Moore and Mayor Pro Tem Vance voted for with Councilman Hill opposing. Motion passed. TOWN COUNCIL TO CONSIDER APPROVING A RESOLUTION AWARDING A BID FOR STREET REPAIR OF CERTAIN PUBLIC STREETS WITHIN THE TOWN. Mayor Carter requested Mr. Walt Wood, Chairman of the Public Works Committee, present the repair project to the Council. Mr. wood referenced the material in the Council's packet. Centerline Constructors, Inc. was the low bidder for the nine areas of repair. The low bid amount is $19,639.14. A brief discussion ensued. Councilman Engelbeck made a motion to award the contract for 1992 Street Repairs to Centerline Constructors, Inc. in the amount of $19,639.14. Councilman Hill asked Councilman Engelbeck if he would amend his motion to modify the resolution to change the 1991 date to 1992 in the appropriate places. Councilman Engelbeck agreed. Councilman Hill seconded the motion. Motion passed unanimously. Page 5, Council Meeting, 1/21/92 TOWN COUNCIL TO CONSIDER APPROVING AN ORDINANCE PROHIBITING THE PARKING OF VEHICLES ON AND WITHIN CERTAIN DEFINED STREETS. Mayor Carter requested Ms. Shaw and Chief Franklin speak to the reason for the ordinance. Ms. Shaw remarked on the section of the ordinance pertaining to "no parking on an unapproved surface." Ms. Shaw stated she had received a number of complaints from residents about the parking of vehicles on lawns and vacant lots. It is unsightly. Chief Franklin concurred with Mrs. Shaw's assessment. He also stated the ordinance allows for five minute parking at the information sign in the median to review the map. Mayor Carter stated these were the two major changes to the Ordinance. councilman Hill made a motion to approve the Ordinance as written. Councilman Moore seconded; motion passed unanimously. TOWN COUNCIL TO CONSIDER APPROVING THE NOVEMBER AND DECEMBER FINANCIAL STATEMENTS. Town Treasurer, Jack Jacobs presented the Financial Statements for November and December, 1991 to the Council. Mr. Jacobs requested one motion for approval of both sets of financials. After a question and answer period, Mayor Pro Tem Vance made a motion to approve the Financial statements for the months of November and December, 1991. councilman Hill seconded; motion passed unanimously. EXECUTIVE SESSION The Town Council adjourned into Executive Session at 8:58 p.m. to consider appointing two members to the Finance Committee. OPEN SESSION Council reconvened into open session at 9:02 p.m. Councilman Hill made a motion to appoint Mr. Robert L. Burns and Mr. Jim Hase to the Finance Committee. Mayor Pro Tem Vance seconded. Motion passed unanimously. The next regularly scheduled meeting of the Town Council is February 18, 1992. Page 6, Council Meeting, 1/21/92 ADJOURN Mayor Pro Tem Vance made a motion to adjourn, Council Member Glaspell seconded, motion carried unanimously. The Council adjourned at 9:04 p.m. RECORDING SECRETARY