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Minutes TC 03/17/1992MINUTES OF TOWN COUNCIL MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS 5 COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in regular session on Tuesday, March 17, 1992. The meeting was held within the boundaries of the Town and was open to the Public. Jim Carter Marshall Engelbeck Doug Glaspell Gene Hill Cotton Moore Absent: Terry Vance Mayor Council Member Council Member Council Member Council Member Mayor Pro Tem Also present were members of the Town staff: John Hill Attorney Jack Jacobs Town Treasurer Pauline Shaw Director of Public Works Donna welsh Town Manager Ottis Lee Engineer, Yandell & Hiller Bill Baird Yandell & Hiller CALL TO ORDER Mayor Carter called the meeting to order at 7:00 p.m. INVOCATION The Invocation was given by Mr. John Carter, Chairman of the Finance Committee. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS Mr. Bob Sylvia, former Council Member, led the pledges of allegiance to the American and Texas flags. CONSENT AGENDA The next order of business was for the Town Council to consider the consent items, which were deemed to need little deliberation and were acted upon as one business item. Mayor Carter asked if there was any member of the Town Council who wished to remove an item from the consent agenda for full discussion. Page 2, Council Meeting, 3/17/92 There was not a request to remove any item from the Consent Agenda. The following statements were made regarding the Consent Agenda: Councilman Moore stated he would abstain from voting on the February 18 minutes because he was not in attendance at the meeting; Councilman Glaspell asked if the date of February 18 meeting was correct. Town Manager, Donna Welsh, stated the date was correct. Councilman Hill made a motion to approve the consent agenda items as presented; Councilman Glaspell seconded, motion carried unanimously for Consent Agenda. The approved item is as follows: A. Minutes of The February 18, 1991 Council Meeting. YANDELL AND HILLER ENGINEERING FIRM TO UPDATE TOWN COUNCIL ON DRAINAGE STUDY Mr. Bill Baird of Yandell & Hiller, Inc. presented the Stormwater Management Plan for the Town of Trophy Club. Yandell & Hiller, Inc. divided the plan into three Phases for the purpose of spreading the cost over a three year period. The Highway 114 Drainage Study will be utilized for a portion of the Trophy Club Study. There are no funds presently budgeted for a Drainage Study. Town Treasurer, Jack Jacobs, informed the council of the possibility of amending the budget for emergency reasons. He read from the Texas Uniform Budget Law. TOWN COUNCIL TO CONSIDER POSSIBLE ACTION ON DRAINAGE STUDY A lengthy discussion on the proposed Drainage Study was held by the Council. The Council requested Yandell & Hiller, Inc. review the three phases and present a shopping list along with their opinion of the top priority item to be considered at the next Council meeting. Councilman Hill requested the topic be tabled until the next Council meeting. PRESENTATIONS BY CITIZENS Mr. Bob Sylvia requested the Council to urge the residents to vote in the run off election Tuesday, April 14, 1992. The last run off election had a poor turnout. Mr. Sylvia would like to see a larger turnout this year. COMMITTEE/COMMISSION REPORTS Mr. Mike Hamper, Planning and zoning Commission chairman, related information to the council regarding the progress on the revisions to the Master Plan. He informed the council of the approximate 400 Community Surveys received for input. Page 3, Council Meeting, 3/17/92 Mr. Hamper mentioned the goals and objectives, which have slightly changed over the past five years and stated some refinements will have to be made. The Planning and Zoning Commission has scheduled workshop for April 2, 1992 and all Councilmembers, and Committees are invited. A review of alternate routing of streets is being done by the Commission. Mr. Hamper noted the present Comprehensive Zoning ordinance needs revamping. There is a need of new zoning districts due to new legislation. Mayor Carter thanked Mr. Hamper and asked for a consensus of the Council to go forward with the proposed work. Mr. John Carter, Chairman of the Finance Committee, expressed the need for a bond election for 1.5 million dollars to do preventative maintenance on the Town's streets. The rate related to a bond issue is presently down. Mr. Nestor Karlis with the Public Works Committee spoke to the condition of the streets. The Public Works Committee strongly supports a bond issue to maintain the Town's streets. TOWN COUNCIL TO DISCUSS BOND ISSUE TOWN COUNCIL TO CONSIDER ACTION REGARDING BOND ISSUE After a lengthy discussion, question and answer period, Councilman Hill made a motion for the Council to authorize the finance and budget committee to meet and prepare information concerning the bond issue in the amount of 1.5 million for street maintenance and repair. Councilman Glaspell seconded. After discussion of his motion, Councilman Hill rescinded his previous motion and Councilman Glaspell rescinded his second. Councilman Hill then made a motion for the Town to engage Southwest securities as financial advisor for a proposed bond issue election to be held in August 1992. Councilman Glaspell seconded. Councilman Hill then amended his motion to include It . . . 1992 or at the earliest possible date thereafter." The motion died for a lack of second. The Mayor called the question for the motion on the floor. Councilman Glaspell, Councilman Hill, Councilman Moore voted for the motion. Councilman Engelbeck voted against; Motion passed. Page 4, Council meeting, 3/17/921 PRESENTATIONS BY COUNCIL Mayor Carter noted the Council had received a written response regarding the cost variance on insurance for the ambulance. He then informed the council the power lines had been elevated for Trophy Lake and Trophy Club Drive, which will go over Highway 114. Mr. John Hill, the Town's Attorney, updated the Council on the acquiring and easement for an east entrance. He stated all information had been sent to the broker for the new purchasers of that property. Mayor Carter noted the Town will host a reception on Sunday, April 26, 1992 to thank all the volunteers, Council and staff for their hard work on behalf of the Town. Refreshments will be served. The press is also invited. Councilman Engelbeck commended the Town Attorney regarding his letter to Planned Cable/Harron Communications of Texas, Inc. The Council directed the Attorney's letter be included with the other letters sent to the cable company. TOWN COUNCIL TO CONSIDER APPROVING THE FEBRUARY 1992 FINANCIAL STATEMENTS After reviewing the financial Lal statements, Councilman Hill made a motion to approve the February, 1992 financial statements. Councilman Glaspell seconded; motion passed unanimously. Town Treasurer, Jack Jacobs, submitted an analysis of tax rates for the surrounding cities. The net annual costs for each City is shown. The analysis reveals Trophy club, MUD I has the second lowest net annual costs of the surrounding cities. 1W.4 The Town Council adjourned into Executive Session at 9:2.5 p.m. to discuss appointing members to the Parks and Recreation Committee. OPEN SESSION Council reconvened into open session at 9:32 p.m. No action was taken. Page 5, Council Meeting, 3/17/92 ADJOURN Councilman Glaspell made a motion to adjourn, Council Member Hill seconded, motion carried unanimously. The Council adjourned at 9:33 p.m. '01r'OR RECORDING SECRETARY