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Minutes TC 08/19/1993 - Budget WorkshopMINUTES OF BUDGET WORKSHOP MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS AUGUST 19, 1993 THE STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in a workshop session with members of the Finance Committee on Thursday, August 19, 1993. The meeting was held within the boundries of the Town and was open to the Public. Council Members Present: Jim Carter Mayor Chairman Marshall Engelbeck Council Member Doug Glaspell Council Member Gene Hill Mayor Pro Tem Cotton Moore Council Member Patti Stoltz Council Member Finance Committee Members Present: John Carter Committee Chairman Robert Burns Committee Member Jim Hase Committee Member Susan McCabe Committee Member Lee Pettigrew Committee Member Scott Smith Committee Member Committee Member Nuber was not able to attend. Town Staff Present: Jack Jacobs Town Treasurer Donna Welsh Town Manager Don Franklin Chief of Police Karen Sadri Town Secretary Director of Public Works, Pauline Shaw, was not able to attend. CALL TO ORDER Mayor Carter called the meeting to order at 7:03 p.m. noting all Council Members were present and a quorum of the Finance Committee was present. INVOCATION An invocation was given by Finance Committee Chairman Carter. Page 2, Budget Workshop Meeting, 08/19/93 PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS The pledge of allegiance to the American and Texas Flags was led by Town Treasurer Jack Jacobs. WORKSHOP: TOWN COUNCIL AND THE FINANCE COMMITTEE TO CONDUCT A WORKSHOP TO DISCUSS THE PRELIMINARY BUDGET FOR THE OCTOBER 1, 1993 THROUGH SEPTEMBER 30, 1994 FISCAL YEAR. Members of the Town Council and Finance Committee discussed the preliminary budget for the October 1, 1993 through September 30, 1994 fiscal year. A copy of the budget as agreed upon by Council is attached to the minutes of this meeting. ADJOURN Mayor Carter adjourned the meeting at 8:10 p.m. RECORDING SECRETARY TOWN OF TROPHY CLUB REVENUE BUDGET ACCT. NO 92-93 92-93 PROPOSED BUDGET PROJ. ACT. BUDGET 4001 TAXES 4005 Property Taxes9C 5%) 692,640 691,500 675,741 4010 Penalties & Int./Property Taxes 7,500 7,500 7,500 4020 City Sales Tax 55,200 55,200 55,200 4030 Mixed Beverage Tax 2,600 2,600 2,600 FUNCTION TOTAL 757,940 756,800 741,041 4100 FRANCHISE FEES 4105 T.U. Electric Company S41Agross) 102,500 135,000 140,000 4110 Southwestern Bell Telephone 26,800 26.800 28,368 4115 Planned Cable (3%) 15,000 15,000 13,000 4120 Lonestar Gas -0- 100 100 FUNCTION TOTAL 144,300 176,900 181,468 4200 PERMITS, LICENSES & FEES 4205 Misc. Permits 4,250 3,880 3 900 4210 Ambulance Fees 4,000 13,600 14,000 4212 Animal Registration 500 850 500 4215 Building Permits 27,000 38,000 40,000 4220 Court Fines, Fees 17,600 13,500 17,000 4226 EMS Education -0- 3,520 -0- 4228 Multi -Family Residence License 6.475 6,475 6,475 4236 Patient Transports 3,500 3,000 -0- 4237 Platting Fees -0- 3,000 5,000 4238 Private Club License 1,400 1,385 1,400 4260 Westlake Interlocal Agreement 10,000 10,000 10,000 4268 Zoning Fees -0- 5,300 4,000 FUNCTION TOTAL 74,725 102,510 102,275 4500 MISCELLANEOUS REVENUE 4505 EMS/County Reimbursement 7,000 17,000 7,000 4515 Interest Income 15,000 10,000 10,000 4530 Miscellaneous Income -0- 770 -0- 4535 Revenue from CIA 4,500 4,500 4,500 FUNCTION TOTAL 26,500 32,270 21,500 4600 RESERVES 4605 Reserves for Emergency Contingency 100,000 100,000 95,980 4606 Reserve for Encumbrances/St. Repairs FUNCTION TOTAL 100,000 100,000 95,980 TOTAL REVENUE 1,103,465 1,168,480 1,142,264 GENERAL AND ADMINISTRATIVE EXPENSES ACCT NO DESCRIPTION 92-93 92-93 PROPOSED BUDGET PROJ. ACT. BUDGET 5001 PERSONNEL SERVICES 5010 Salaries 110,500 110,500 117,000 5015 Employee Overtime 3,300 3,600 3,400 5018 Employee Allowances -0- -0- 4.800 5020 Payroll Taxes 9,200 9,200 9,975 5030 Employee Insurance 15,425 15,425 19,440 5040 Employee Retirement 6,100 6,100 6,450 5050 Worker's Compensation 840 860 860 FUNCTION TOTAL 145,365 145,685 161,925 5100 ADMINISTRATIVE EXPENSES 5105 Advertising 2,000 2,000 2,200 5110 Bank Charges 100 100 100 5115 Computers and Office Equipment 3,000 2,500 2.500 5122 Contingency 15,000 900 25,000 5123 Copies 3,000 4,600 4,200 5125 Court Costs 11,000 4,000 6,000 5130 Dues, Schools, Memberships 4,250 4,000 4,250 5135 Elections 600 785 750 5138 Equipment Maintenance 1,500 500 1.000 5145 Insurance 15,500 16,200 17,825 5160 Miscellaneous 600 900 800 5162 Publications/Newsletter 1,550 725 1,550 5165 Office Furniture & Equipment 700 700 700 5170 Office Supplies 2,000 2,200 2.300 5175 Ordinances 300 350 300 5180 Postage 3,000 3,400 3,300 5185 Printing 1,500 -0- 1,500 5200 Rent 6,300 6,300 6,300 5203 Roanoke Library 2.000 2,000 2,000 5206 Software & Support 2.850 2,800 2,850 5208 Special Events 2,750 2,750 2.750 5210 Telephone 6,000 7,000 7,000 5215 Travel & Incidentals 5,000 4,000 5.000 FUNCTION TOTAL 90,500 68,710 90,175 6000 PROFESSIONAL/CONTRACTUAL 6005 Appraisal Fees 7.250 7,250 9.020 6010 Audit 5,000 4,500 5.000 6040 legal Fees 24.000 15,000 22,000 FUNCTION TOTAL 36,250 26,750 36,020 TOTAL PROFESSIONAL & ADMIN. EXPENSES 272.115 241,145 288,120 E.M.S. EXPENSES ACCT NO DESCRIPTION 92-93 92-93 PROPOSED BUDGET PROJ. ACT. BUDGET 5001 - ADMINISTRATIVE EXPENSES 5050 Worker's Compensation 5,000 5,000 5.000 5130 Dues, Schoots, Memberships 9,900 5,040 9,000 5145 Insurance 2,500 2,600 3,000 5170 Office Supplies 500 250 500 FUNCTION TOTAL 17,900 12,890 17,500 8000 - PUBLIC SAFETY OPERATING EXPENSES 8015 - Communications 3,500 3,500 3,600 8020 _ Equipment 3,000 12,000 3,000 8021 _ Equipment Maintenance 5,000 1,500 5,500 8025 _ Gasoline/Oil 550 550 550 8030 _ Immunizations 2,000 2,000 1,000 8032 - Insurance/Vehicles 7,000 7,000 7,000 8036 _ Medical Control 700 700 700 8038 _ Medical Supplies 2,100 2,100 2,100 8041 _ Old Ambulance 2,500 2,200 -0- 8042 _ Oxygen 500 550 500 8045 _ Pharmacy 500 200 250 8065 _ Texts, Slides, Etc. 1,500 1,400 2,000 8075 - Vehicles 14,604 14,604 14,604 8076 _ Vehicle Maintenance 500 300 1.000 8078 _ Miscellaneous -0- 250 FUNCTION TOTAL 43,954 48,604 42,054 TOTAL E.M.S. EXPENSES 61,854 61,494 59,554 POLICE DEPARTMENT EXPENSES ACCT NO DESCRIPTION 92-93 92-93 PROPOSED BUDGET PROJ. ACT. BUDGET 5001 PERSONNEL SERVICES 5010 _ Salaries 172,000 172,000 185,500 5015 _ Employee Overtime 2,500 2,300 2,500 5018 _ Housing Allowance 4.000 4,000 4,000 8012 - Clothing Allowance 600 600 1,200 8080 - Vehicle Allowance -0- -0- 3,600 5020 _ Payroll Taxes 14,550 14,550 15,300 5030 _ Employee Insurance 27,000 27,000 31,000 5040 _ Employee Retirement 8.900 8,900 10,100 5050 _ Worker's Compensation 17,000 17,000 17,000 FUNCTION TOTAL 246,550 246,350 270,200 5100 ADMINISTRATIVE EXPENSES 5130 _ Dues, Schools, Memberships 1,500 1,650 1.500 5145 _ Insurance 6,400 7,312 7,360 5160 _ Miscellaneous 250 600 550 5170 _ Office Supplies 1.000 1,200 1.300 FUNCTION TOTAL 9,150 10,762 10,710 8000 PUBLIC SAFETY OPERATING EXPENSES 8006 _ Animal Control 2.000 850 1,500 8015 _ Communications 7,500 8,000 7.500 8020 _ Equipment 3.000 3,000 3,000 8021 _ Equipment Maintenance 750 750 750 8023 _ Friends of the Family 1.000 1,000 -0- 8025 - Gasoline/Oil 7.000 6,750 8.000 8028 - Software/Support -0- -0- 4,800 8030 - Computers/Maintenance -0- -0- 5,100 8032 _ Insurance/Vehicles 5,200 5,200 5,980 8050 _ Programs/Special Projects 1,000 1,020 1,000 8070 - Uniforms & Accessories 7,500 6,900 6,900 8075 _ Vehicles 44,470 44,470 4,800 8076 _ Vehicle Maintenance 5.500 9,000 3,000 8080 - Building Maintenance -0- -0- 900 FUNCTION TOTAL 84,920 86,940 53,230 TOTAL D.P.S. BUDGET 340,620 344,052 334,140 PUBLIC WORKS/PARKS RELATED EXPENSES ACCT NO DESCRIPTION 92-93 92-93 PROPOSED BUDGET PROJ. ACT. BUDGET 6000 - PROFESSIONAL/CONTRACTUAL 6015 _ Public Works Director/Insp. 7.500 12,000 18,500 6025 _ Town Planner 12,000 17,000 15,000 6026 _ Drainage Study 50,000 50,000 -0- 6030 - Landscape Maintenance 86,696 89,000 89,000 6070 _ Trash Removal 113,000 110,000 124.300 6080 _ Insurance 1,800 1,731 1.800 FUNCTION TOTALS 270,996 279,731 248,600 7000 - PARKS/PUBLIC WORKS OPERATING EXPENSES 7002 _ Property Maint. 8,800 8,200 8.300 7006 _ Computer Mapping 2,000 2,000 2,000 7009 _ East Entrance 19.530 -0- 50.000 7010 _ Electricity 40,000 30,000 45,000 7012 _ Equipment/Maintenance 2,000 800 2,000 7014 _ Ftags/Repairs 2.200 1,500 2,200 7018 _ Irrigation Repairs 3,900 4,800 5,400 7022 _ Perimeter Fencing 4,400 4,400 4,400 7025 _ Pest Controt 4,200 4,200 4.200 7040 _ Street Repairs 50.000 79,530 50,000 7045 _ Street/Traffic Signs 3.000 3,000 3.000 7060 _ Supplies 350 300 350 7080 _ Water 17,500 13,000 17.500 FUNCTION TOTALS 157,880 141,730 194j350 7090 _ Install Donated Bleachers -0- 7,500 TOTAL PUBLIC WORKS EXPENSES 428,876 421,461 450,450 GRAND TOTAL REVENUES 1,103,465 GRAND TOTAL EXPENDITURES 1,103,465 1,068,152 1,142,264