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Minutes TC 03/16/1993MINUTES OF TOWN COUNCIL MEETING/PUBLIC HEARING/WORKSHOP TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in a Public Hearing with the Planning and Zoning Commission, followed by a Town Council Meeting and concluding with a Workshop with the Public Works Committee. The meetings were held on Tuesday, March 16, 1993, were within the boundaries of the Town and open to the public. Town Council: Jim Carter Mayor Gene Hill Mayor Pro Tem Marshall Engelbeck Council Member Cotton Moore Council Member Patti Stoltz Council Member Council Member Glaspell was unable to attend the meeting. Planning and Zoning Commission: Vance Booker Janet Kardish Charles Kirby Bob Paige David Schaaf Roger Williams Vice -Chairman Commissioner Commissioner Commissioner Commissioner Commissioner Chairman Hamper was unable to attend the meeting. Public Works Committee: Nestor Karlis Chairman Chuck Frame Member Tom Mayfield Member Walt Wood Member Mr. Jim Shanahan was unable to attend the meeting. Page 2, Council Meeting, 03/16/93 Also present were guests and staff members: Kevin Lyngaas Ottis Lee Joe Bergeron Donna Welsh Cindy Kelly Pauline Shaw Dan Boutwell John Hill CALL TO ORDER Harron Communications Yandell and Hiller Yandell and Hiller Town Manager Town Secretary Director of Public Works Town Planner Town Attorney Mayor Carter called the meeting to order at 7:00 p.m. He then briefly explained the rules of a Public Hearing and noted that each speaker would have 3 minutes to address the council. INVOCATION Council Member Moore gave the invocation. PLEDGE OF ALLEGIANCE Ms. Cathy Morgas, Office Manager for the Municipal Utility District led in the pledges of allegiance to the American and Texas flags. TOWN COUNCIL TO CONSIDER APPROVAL OF THE FINAL PLAT SUBMITTED BY MR. TOM MAYFIELD, TRINITY LEARNING CENTER, CONCERNING A 1.050 TRACT OF LAND OUT OF THE J. EADS SURVEY ABSTRACT NO. 392, AND GENERALLY LOCATED EAST OF LAKEVIEW ELEMENTARY SCHOOL BEGINNING NORTH OF CHISOS ON VILLAGE TRAIL AND NORTH AND WEST OF ALAMOSA DRIVE, AND WEST OF THE FIRST BAPTIST CHURCH. Mayor Carter asked the Town Planner, Mr. Dan Boutwell, to explain the platting process. Mr. Boutwell stated that platting a piece of land showed how the land would be divided, not how the land would be used. The Town of Trophy Club requires that land must be zoned before it can be platted. Councilman Engelbeck made a motion to approve the final plat submitted by Mr. Mayfield on a 1.050 tract of land out of the J. Eads survey, abstract no. 392 generally located east of Lakeview Elementary School beginning north of Chisos on Village Trail and north and west of Alamosa Drive and west of the First Baptist Church. Council Member Stoltz seconded; motion carried unanimously. Page 3, Council Meeting, 03/16/93 TOWN COUNCIL TO CONSIDER RESOLUTION AUTHORIZING AND APPROVING A JOINT PUBLIC HEARING WITH THE PLANNING AND ZONING COMMISSION TO CONSIDER AN AMENDMENT TO THE OFFICIAL ZONING MAP OF THE TOWN WHICH WOULD REZONE CERTAIN LAND WITHIN THE TOWN, AND TAKE APPROPRIATE ACTION. Mayor Pro Tem Hill made a motion to approve Resolution 93-05 authorizing the Town staff to take all necessary legal steps to call a joint Pubilc Hearing of the Town Planning and Zoning Commission and Town Council for the purpose of considering amending the zoning map by rezoning certain land within the Town. Council Member Moore seconded; motion passed unanimously. TOWN COUNCIL TO CONDUCT A JOINT PUBLIC HEARING WITH THE PLANNING AND ZONING COMMISSION TO CONSIDER AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY REZONING FROM R-12 SINGLE FAMILY RESIDENTIAL TO NS, NEIGHBORHOOD SERVICE DISTRICT, A 1.050 TRACT OF LAND OUT OF THE J. EADS SURVEY, ABSTRACT NO. 392, AND GENERALLY LOCATED EAST OF LAKEVIEW ELEMENTARY SCHOOL BEGINNING NORTH OF CHISOS ON VILLAGE TRAIL AND NORTH AND WEST OF ALAMOSA DRIVE, AND WEST OF THE FIRST BAPTIST CHURCH AND APPROVAL OF A SITE PLAN ON SAID LAND. Vice Chairman Booker entertained a motion to open the Public Hearing. Commissioner Williams made a motion to open the Public Hearing; Commissioner Schaaf seconded; motion carried unanimously. Mayor Pro Tem Hill made a motion to open the Public Hearing; Councilman Engelbeck seconded; motion carried unanimously. Mr. Tom Mayfield addressed the Council and Commission and explained briefly that over a year of research had been done prior to his request to build a day care in Trophy Club. Twenty-six residents addressed the Council and Commission with their opinions concerning building the day care center on the 1.050 acre tract. A list of their names is attached to the minutes of this meeting, as well as a copy of a petition in favor of the day care that had been submitted to Council. Mayor Carter read a letter in support of the day care from Councilman Glaspell who was unable to attend the meeting. Mr. Dan Boutwell stated that there seemed to be three major areas of concern or misunderstanding about the day care center issue: the location, the survey, and the traffic. Mr. Boutwell addressed these three issues. He explained that the location is chosen by the applicant, not the Town. Page 4, Council Meeting, 03/16/93 He also stated that the only survey of which he was aware had been sent out six to twelve months ago to the entire Town. Concerning the question of traffic at the proposed location of the day care center, Mr. Boutwell said that Village Trail was a minor collector street, which should be fully able to handle the traffic flow. He felt that the proposed site and its use was consistent with the comprehensive plan. TOWN COUNCIL TO CONSIDER ADJOURNING THE JOINT PUBLIC HEARING WITH THE PLANNING AND ZONING COMMISSION. Commissioner Williams made a motion to adjourn the Public Hearing. Commissioner Schaaf seconded; motion passed unanimously. Mayor Pro Tem Hill made a motion to adjourn the Public Hearing. Council Member Engelbeck seconded; motion carried unanimously. TOWN COUNCIL TO CONSIDER TAKING ACTION ON THE RECOMMENDATION FROM THE TOWN PLANNING AND ZONING COMMISSION CONCERNING THE FOLLOWING AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE: A. AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY REZONING FROM R12 SINGLE FAMILY TO NS, NEIGHBORHOOD SERVICE DISTRICT, A 1.050 TRACT OF LAND OUT OF THE J. EADS SURVEY, ABSTRACT NO. 392 AND APPROVAL OF A SITE PLAN ON SAID LAND. Commissioner Schaaf made a motion to approve recommending, to the Town Council, the amendment of the official zoning map of the Town by rezoning from R12 Single Family to NS, Neighborhood Service, a 1.050 tract of land out of the J. Eads Survey, Abstract No. 392 and approval of an amended site plan on said land. Commissioner Williams seconded; motion carried with Commissioner Kardish opposed. Councilman Engelbeck made a motion to accept the recommendation of the Planning and Zoning Commission to amend the official zoning map of the Town by rezoning from R12 Single Family to NS, Neighborhood Service, a 1.050 tract of land out of the J. Eads Survey, Abstract No. 392 and approve the amended site plan on said land. Mayor Pro Tem Hill seconded; motion carried unanimously. Page 5, Council Meeting, 03/16/93 FA sit] [0180 M afjlswii2 9:* -All 1.4 1 ON It" Commissioner Williams made a motion to adjourn the Public Hearing; Commissioner Schaaf seconded; motion carried unanimously. Mayor Pro Tem Hill made a motion to adjourn the Public Hearing; Councilman Engelbeck seconded; motion carried unanimously. The Public Hearing adjourned at approximately 8:40 p.m. TOWN COUNCIL MEETING CONSENT AGENDA: The next order of business was for the Town Council to consider the consent items, which were deemed to need little deliberation and were acted upon as one business item. Mayor Carter asked if any member of the Town Council wished to remove an item from the consent agenda for full discussion. There was not a request to remove any item from the consent agenda. Mayor Pro Tem Hill made a motion to approve the consent agenda items as presented. Council Member Engelbeck seconded; motion carried with Councilman Moore abstaining as he had not been present at the March 2nd meeting. Item approved is as follows: A. MINUTES OF THE MARCH 2, 1993 REGULAR MEETING. PRESENTATIONS BY CITIZENS. There were no presentations by citizens. PRESENTATIONS BY COUNCIL. There were no presentations by Council. STAFF AND COMMITTEE REPORTS. There were no staff or committee reports at this time. Page 6, Council Meeting, 03/16/93 TOWN COUNCIL TO CONSIDER APPROVING THE FEBRUARY FINANCIAL STATEMENTS. After a brief discussion, Mayor Pro Tem Hill made a motion to approve the February Financial Statements as submitted; Councilman Moore seconded; motion carried unanimously. TOWN COUNCIL TO CONSIDER RESOLUTION R 93-06 APPROVING THE TRANSFER OF THE TOWN'S TELEVISION CABLE FRANCHISE FROM UNITED CABLE, INC., AS GENERAL PARTNER OF COUNTY CABLE LTD. PARTNERSHIP, TO HARRON COMMUNICATIONS CORPORATION AND TAKE APPROPRIATE ACTION. Mr. Kevin Lyngaas, Harron Communications briefly addressed the Council. Mayor Pro Tem Hill made a motion to approve Resolution R 93-06 transferring the Town's television cable franchise from United Cable, Inc. to Harron Communications Corporation. Council Member Moore seconded; motion passed unanimously. TOWN COUNCIL TO CONSIDER AMENDING THE TOWN'S BUDGET FOR THE 1993 FISCAL YEAR BY TRANSFERRING $2,000 OUT OF THE POLICE DEPARTMENT LINE ITEM "ANIMAL CONTROL" (8006) INTO POLICE DEPARTMENT LINE ITEM "VEHICLE MAINTENANCE" (8076). Ms. Kelly, Town Secretary gave a brief explanation for the requested budget line item change. Council Member Moore made a motion to approve the transfer of $2,000 from the Police Department's budget, line item "Animal Control" into "Vehicle Maintenance". Mayor Pro Tem Hill seconded the motion. Motion carried unanimously. WORKSHOP: TOWN COUNCIL AND THE PUBLIC WORKS COMMITTEE TO HOLD A WORKSHOP WITH YANDELL AND HILLER TO DISCUSS THE DRAINAGE STUDY RESULTS. The Workshop began at approximately 9:00 p.m. Mr. Ottis Lee presented the results of the Timberline Creek analysis to the Council and the Public Works Committee. This study differed from the other two in that the watershed is contained totally within the Town of Trophy Club, making it possible to receive financial aide from the Texas Water Development Board. Mr. Lee recommended improving the channel as the best solution to the problem. This would be accomplished by pouring a concrete channel with box culverts at roadway Page 7, Council Meeting, 02/16/93 crossings, The total estimated cost for t-hls part OT ane he project would se $575,000. Mr. lee noted the poSS4 lbil-ity ists that Trophy Club might get help wit -In the cost at the OSS4 in4Ch Could T. W. King cry g wh3 I reduce the cost to $520,000. ihe estimated total cost of Jimprovements for -1--hree areas, Marsha7l, Golf Course and Timberline Creeks is $1,900,000. OWN C,0,UN(_-;1L 'I- T(,-,, CXDNSI DER RESOLUT !ON 93-07 W RDING A BID HUR PAVEMENT REPAIRS AT VARIOUS LOCATIONS WITHIN THE TOWN, AUTHORIZING THE MAYOR TO EXECUTE THE DONTRACT AND ANY OTHER APPROPRTATE ACTION, Public Works Director, Ms. Pauline Shaw, Jinformed the Counc-il that there had been 10 bids Submitted. Public Works recommends the contract be awarded to Westhilf Terrace, Tn--. as they were the 'lowest bidder and had done well on other r,epal rl WOrK for iropnv C"Iub -in the past. Councilman Engelbeck made a motion tto approve Resolution R 'JJ--Ul Tor scree. repairs a -c various ioca�ions oy mars ing T_,ne bid 1.-o the lowest biddel-, Westhill Terrace, Inc. for .he amount of $17,962.30. Mayor Pro Tem Hill seconded, motion Carr 4 led unanimously, Mayor Pro Tem Hill made a moton to adljou,rn. Counci'lman Moore seconded, motion carried unanimously. The m.ee 4 no adjCott rned at, approx" mate i y 110.00 p.m. W" 0 OMWAMA - - Towo5e cretalry Attest - lanning and 7oning Secretary [am MARCH 16, 1993 PUBLIC HEARING TOWN OF TROPHY CLUB PROPOSED DAY CARE CENTER ON A 1.050 ACRE TRACT OUT OF THE J. EADS SURVEY, ABSTRACT NO. 392 RESIDENTS IN FAVOR OF THE DAY CARE Steve Houser Trophy Joint Venture Mark Beach 54 Cimarron Herb Davis 228 Oak Hill Mickey O'Dell 8 Pin Oak Michelle Lavery 15 Timberline Drive Linda F. Smith 305 Inverness Drive Walt Wood 2 Alamosa Debi Sovereign 12 Skyline Drive George Bryant 30 Cimarron Graydon Wall 2 Century Court Richard Turner Diane Wall 123 Pebble Beach 2 Century Court Joan Finney 5 Chimney Rock RESIDENTS NOT IN FAVOR OF DAY CARE CENTER Carol Watkins 26 Salida Louise Carter 2 Round Rock Court George Wibben 16 Monterey Drive Lester Disney 18 Minterey Drive Jeff Goff 2 Paint Rock Court Bart McKay 6 Round Rock Court Theresa Meyer 2 Monterey Drive Charles Bailey 3 Sundance Court Bob Terneus 8 Sundance Court Dava Disney 18 Monterey Drive Liz Nunn 55 Alamosa Bonnie Wibben 16 Monterey Drive John Carter 2 Round Rock Court