Minutes TC 08/15/1995 - Joint SessionMINUTES OF JOINT TOWN COUNCIL MEETING/FINANCE COMMITTEE
WORKSHOP
TOWN OF TROPHY CLU8, TEXAS
AUGUST 15/ 1895
THE STATE OF TEXAS �
�
COUNTY OF DENTUN �
The Town Council of the Town of Trophy Club` Texas met in
m joint Town Council meeting and Finance Committee Budget
workshop session on Tuesday, August 15, 1995. The meeting
was held within the boundaries of the Town and was open to
the Public.
Council Members Present:
Jim Carter Mayor
Marshall Engelbeck Council Member
Gene Hill Mayor Pro Tem
Doug Glaepell Council Member
Patti Stoltz Council Member
Council Member Moore was out Of town on a F.E.M.A. project.
Also present were guests and staff members:
Hardy
Thompson
Partner of Cowles & Thompson
Donna
Welsh
Town Manager
Jack
Jacobs
Town Treasurer
Pauline
Shaw
Planning & Zoning Administrator
Bill
Le8rand
Public Works Director
David
Miller
Pc/lice Chief
Karen
8adri
Town Secretary
Diane
Cockrell
Court Administrator
Barbara
Allen
Court Clerk
Julio
Chambers
E.M.S. Lieutenant
Roger
Unger
District Manager of M.U.D.
Town Attorney, John Hill, was unable to attend'
Finance Committee Members:
John Carter Chairman Of Finance Committee
Bob Burns Committee Member
Unable to attend were committee members: Jim Haoe, Lee
Pettigrew, and Scott Smith.
CALL TO ORDER.
Mayor Carter called the meeting to order at 7:00 p'm' noting
a quorum was present. He then welcomed Council Members,
guests, and staff.
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Workshop, 08/15/95
INVOCATION.
An Invocation was given by Finance Committee Chairman Carter.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS.
The pledge of allegiance to the American and Texas Flags was
led by Council Member Glaepell,
SESSION:_ TOWN COUNCIL TO CONDUCT A CLOSED -DOOR
SESSION IN ACCORDANCE WITH CHAPTER 551^ GOVERNMENT CODE,
VERNON'S CODES,^ ANNOTATED (OPEN MEETINGS LAW), SECTION
551.071 LEGAL AND 551.072 REAL ESTATE.
A. TO RECEIVE LEGAL ADVICE FROM THE TOWN ATTORNEY
REGARDING THE CONSOLIDATION/MERGER OF THE TOWN/M.U.D.
DISTRICTS AND TO DISCUSS THE EXCHANGE OF REAL
PROPERTY REGARDING THE CONSOLIDATION.
The Town Council adjourned into Closed -door session at 7:04
p.m. to consider and discuss the summary and suggestions
given to them by Hardy Thompson, partner of Cowles &
Thompson, P.C. Mr. Thompson was substituting for Town
Attorney, John Hill,
REGULAR SESSION: TOWN COUNCIL TO RECONVENE INTO REGULAR
SESSION TO TAKE NECESSARY ACTION REGARDING ITEMS DISCUSSED
IN EXECUTIVE SESSION.
The Town Council reconvened into regular session at 7:45 p.m.
No action was taken' Mayor Carter announced the continuation
of a closed -door session after the budget workshop.
CONSENT AGENDA
Mayor Carter asked to remove the minutes of the July 18, 1995
Town Council Meeting and to correct on page 1 The Club at
Trophy Club to Trophy Club Country Club.
Mayor Pro Team Hill then made a motion to accept the Consent
Agenda as corrected. Council Member Glerspell seconded,
motion passed unanimously.
The approved items are as follows:
A. Minutes of the July 18, 1995 Town Council
Meeting.
B. A resolution of the Town Council of the Town of
Trophy Club, Texas supporting the new courts
building and juvenile facility expansion
projects proposed by Denton County; providing
an effective date.
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Workshop' 08'15/85
C. A proclamation of the Town Council of the Town
of Trophy Club, Texas proclaiming August 1995
"Ozone Awareness Month"; authorizing the Mayor
to execute said proclamation.
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS APPOINTING ONE MEMBER TO THE BOARD OF DIRECTORS OF THE
DENC0 AREA 9-1-1 DISTRICT; PROVIDING AN EFFECTIVE DATE.
Mayor Carter included his verbal support of Town Manager
Welsh's written endorsement of Mayor Olive Stephens of Shady
Shores for this appointment. Mayor Pro Tem Hill then made u
motion to accept the recommendation of Mayor Olive Stephens
as a board member. Council Member Stoltz seconded; motion
passed unanimously.
*PRESENTATIONS BY CITIZENS
No presentations were given.
ADJOURN TO BUDGET WORKSHOP
After a short recess the budget workshop began.
TOWN COUNCIL AND FINANCE COMMITTEE TO REVIEW FINANCIAL
STATEMENTS ENDING JULY 31, 1985.
The shortage of projected revenues for T.U. Electric's
franchise fees resulted in a request for on audit' S.W.
Bell's lesser revenues are due to they increase of cellular
usage.
Mayor Carter questioned the legal bookkeeping aspect of using
revenues to credit polio** department expenditures.
The Town Auditor, Jim Buxton, is to be contacted about this
transaction'
As there were no other questions, Mayor Pro Tem Hill made a
motion to adopt the financial statements as they stand.
Council Member EnSelbeCh seconded; motion passed unanimously,
WORKSHOP: TOWN COUNCIL, FINANCE COMMITTEE, AND STAFF TO
CONSIDER A PRELIMINARY BUDGET FOR FISCAL YEAR OCTOBER 1, 1995
TO SEPTEMBER 80r 1988.
Town Treasurer Jacobs and Town Manager Welsh informed the
Council and Committee of the following:
1. The tax appraisal roles increased $ 676,000.00
2. The effective te/n rate for Z & S Funds can be
reduced from .08 cents to .08 cents.
8. The effective ten rate for L} & M can remain at
.3381 based on 87% of collections. .
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Workshop, 08/15/95
4. With the overall tax rate reduced from .4261 to
.4161 public hearings and one of the two quarter
page advertisements can be eliminated.
U
5. Town surplus is about $ 230,OU0U for 1994-95.
6. The $ 130,000.00 for the down payment of the police
department building and $ 109,000.00 short fall
between revenues and projected expenditures can be
taken from the $ 431,000.00 in fund balance.
7. With the $ 30,000.00 carry over the total down
payment on the 4,821 square foot police building
will be $ 160,000.00. it will be financed for 8
years at $ 29,545.00 annually. The M.U.D. has
agreed to provide the land for the building and is
considering a nominal lease rather than a sale of
the land.
A representative from each department then presented its
proposed budget and answered questions. A lengthy discussion
ensued and resulted with Council Member Engelbeck challenging
the Staff to cut this budget by $ 50,000-00 to $ 100,000-00.
Mayor Carter requested that a column listing the projected
actuals be added.
The following is a summary of the discussion:
1. The Council prefers to keep the Fourth of July fire
works and suggested that the Staff co-ordinate with
Westlake and the Perot Group for an acceptable area.
2. Court is its own department separated from
Administration. It was agreed that it is expensive,
but necessary for the Town. The Mayor suggested
that a juvenile court be considered at a cost of
about $ 4000.00. The Council will consider the
suggestion after more research and information is
provided.
3. E.M.S. is promoting the part-time employee to a
regular position.
4. Planning and Zoning has been separated from the
Public Works Department. It will generate revenues
by selling copies of the new Topo maps. The Council
learned that unimproved land is currently valued at
$ 32,000.00 per acre.
5. The Council suggested that the Public Works
department co-ordinate with the M.U.D. to use one of
their vehicles and employees for animal control and
maintenance.
6. All departments consider leasing equipment rather
than purchasing.
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Workshop, 08/15/95
7. Council questioned having mileage at .30 cents a
mile rather than vehicle allowances.
At the end of the meeting Town Treasurer Jacobs recommended
that this proposed budget be filed with the Town Secretary
and make changes before the public hearing on August 31st.
CLOSED -DOOR SESSION: TOWN COUNCIL TO RETURN TO A NON -POSTED
CLOSED -DOOR SESSION, SECTION 551.074 PERSONNEL.
A. TO CONSIDER THE STAFF SALARIES OF THE PROPOSED 1995-
1996 BUDGET.
The Town Council returned to a non -posted closed -door session
at 10.10 p.m. to discuss and consider the staff salaries for
each department for the 1995-1996 proposed budget.
RECONVENE INTO OPEN SESSION: TOWN COUNCIL TO RECONVENE INTO
REGULAR SESSION TO TAKE NECESSARY ACTION REGARDING THE MATTER
DISCUSSED IN CLOSED -DOOR SESSION PURSUANT TO AGENDA ITEM A.
The Council reconvened into open session at 11:07 p.m. No
action was taken, but the consensus of the Council favored
the recommended salaries.
Mayor Pro Tem Hill made a motion to adjourn at 11:10 p.m.
and meet again on August 31st at the joint public hearing
and budget workshop. Council Member Glaspell seconded;
motion passed unanimously. It was suggested that the I & S
requirements be included at that workshop.
OR CARTER
Tt�WN SECRETARY