Minutes TC 07/18/1995MINUTES OF TOWN COUNCIL MEETING
TOWN OF TROPHY CLUB' TEXAS
JULY 18' 1895
THE STATE OF TEXAS §
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COUNTY OF DENT0N §
The Town Council of the Town of Trophy Club' Texas met in
a regular session on Tuesday, July 18, 1995. The meeting was
held within the boundaries of the Town and was open to the
Public.
Council Members Present:
Jim Carter Mayor
Gene Hill Mayor Pro Tem
Marshall Engelbeok Council Member
Doug Glagpell Council Member
Cotton Moore Council Member
Patti Stoltz Council Member
Also present were guests and staff members:
John Hill
Donna Welsh
Pauline Shaw
Bill LeGrand
David Miller
Mike Hamper
John Carter
Cathy Morgaa
Gary Teague
Hap Baggett
Larry Hayes
Town Attorney
Town Manager
Planning & Zoning Administrator
Public Works Director
Police Chief
Chairmen' Planning and Zoning
Chairman, Finance Committee
Assistant Manager of N.U.D.
Principal, Teague, Nall and
Perkins, Inc.
V.P. of Beck Properties, Inc.
General Maneger, Trophy Club
Country Club
Town Treaaurer, Jack Jacobs, and Town Secretary, Karen Sadri,
were absent due to other commitments.
CALL TO ORDER.
Mayor Carter Called the meeting to order at 7:00 p.m- noting
a quorum was present. He then welcomed Council Members,
guests, and staff.
INVOCATION.
An Invocation was given by Council Member Moore.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS.
The pledge of allegiance to the American and Texas Flags was
led by the Finance Committee Ch8irman, John Carter.
Page 2, Regular Town Council Meeting, 07/18/95
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS ESTABLISHING
REGULATIONS GOVERNING THE CONSTRUCTION OF FENCES; PROVIDING
DEFINITIONS; (1) REQUIRING A PERMIT AND PAYMENT OF A PERMIT
FEE, (2) ESTABLISHING HEIGHT REQUIREMENTS, (3) PROVIDING
REGULATIONS REGARDING THE LOCATION, TYPE AND CONSTRUCTION OF
FENCES, (4) PROHIBITING THE CONSTRUCTION OF A FENCE ACROSS
PUBLIC PROPERTY, (5) PROVIDING FOR AN INSPECTION, (6)
PROVIDING MAINTENANCE REQUIREMENTS, (7) PROVIDING FOR APPEAL;
PROVIDING A SAVINGS CLAUSE; REPEALING ORDINANCE NO. 92-06
RELATING TO SWIMMING POOLS AND FENCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY OF NOT LESS THAN ONE
DOLLAR ($1.00) NOR MORE THAN FIVE HUNDRED DOLLARS (500.00)
FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR
CONTINUES; PROVIDING AN EFFECTIVE DATE.
Chairman of the Planning and Zoning Committee, Mike Hamper,
requested that this agenda item be tabled until a thorough
review is completed. Then Mayor Pro Tem Hill made a motion
to table this ordinance. Council Member Stoltz seconded;
motion passed unanimously.
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS ESTABLISHING
REGULATIONS GOVERNING THE CONSTRUCTION OF SWIMMING POOLS AND
FENCES; PROVIDING DEFINITIONS; AS TO SWIMMING POOLS; (1)
PROVIDING LIGHTING REQUIREMENTS, (2) REQUIRING A PERMIT FOR
THE USE OF A PUBLIC ADDRESS SYSTEM, (3) REQUIRING SWIMMING
POOL CONTRACTORS TO PRESENT PROOF OF A SURETY BOND PRIOR TO
CONSTRUCTION, (4) ADOPTING THE UNIFORM POOL CODE, AND (5)
REQUIRING THAT WATER FROM SWIMMING POOLS BE DRAINED IN STORM
SEWERS OR NATURAL DRAINAGE AND NOT INTO ADJOINING PROPERTY;
PROVIDING A SAVINGS CLAUSE; REPEALING ORDINANCE NO. 92-06
RELATING TO SWIMMING POOLS; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A PENALTY OF NOT LESS THAN ONE DOLLAR ($1.00) NOR
MORE THAN FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND
A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING
ON OR WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING AN
EFFECTIVE DATE.
Mayor Carter called upon Mike Hamper, Chairman of the
Planning and Zoning Committee to discuss this ordinance.
Chairman Hamper explained that the Planning and Zoning
Committee prefers that the fence and swimming pool
ordinances be separate and individual. He also cautioned
that if this ordinance is passed; not to repeal all of 92-06
until the fence ordinance is completed. Chairman Hamper then
continued with other areas of changes.
After discussion ensued, Mayor Pro Tem Hill made a motion to
adopt the swimming pool ordinance with the following
amendments:
wording in the Heading "and fences"
striking item 3 in the Heading and renumbering
the definitions
Page 3, Regular Town Council Meeting, 07/18/95
repealing Ord. 92-06 except those clauses
relevant to yard fences
Council Member Stoltz seconded; motion passed unanimously.
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS GRANTING A PETITION FOR THE INCLUSION OF CERTAIN LAND
IN TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 2.; PROVIDING
AN EFFECTIVE DATE.
Mayor Carter called upon Town Attorney, John Hill, to express
the request from Cobblestone, Inc. to bring the new 9 hole
golf course into M.U.D. NO. 2. Attorney Hill reminded the
Council that if it approves this resolution; the Town is
giving its consent to allow Cobblestone, Inc. to be annexed
into M.U.D. NO. 2.
Hap Baggett, V -P of Beck Properties, Inc., stated that this
annexation would help equalize the tax base between M.U.D NO.
I and M.U.D. NO. 2.
Mayor Pro Tem Hill made a motion to pass the resolution with
the amended wording that only the petitioned properties zoned
Commercial Recreational be included. Council Member Glaspell
seconded; motion passed unanimously.
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS ACCEPTING A BID FROM AND AWARDING A BID TO
FOR THE CONSTRUCTION OF AN EXTENSION OF TROPHY WOOD DRIVE IN
THE AMOUNT OF ($ ); AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE A CONTRACT FOR THE SAID STREET
CONSTRUCTION WITH ; PROVIDING AN EFFECTIVE DATE.
Public Works Director, Bill LeGrand, relayed the
recommendation from the Public Works Committee to accept the
bid from Reynolds Asphalt and Construction Company for the
amount of $106,400.10. If the Council approves this
resolution, construction could start the beginning of August
with a mid-September completion date.
Gary Teague, Principal of Teague, Nall and Perkins, Inc.
informed the Council that there now is additional overlay
needed on T.W. King Road.
Hap Baggett, V -P of Beck Properties, Inc., told the Council
that the commercial property owners, Oakmont Enterprises,
will pay for the lighting on the extension of Trophy Wood
Drive.
Council Member Engelbeck then made a motion to approve this
resolution from the lowest bidder. Mayor Pro Tem Hill
seconded; motion passed unanimously.
Page 4, Regular Town Council Meeting, 07/18/95
CONSENT AGENDA
After Council Member Glaspell asked that the minutes reflect
that Town Treasurer, Jack Jacobs was in attendance, he then
made a motion to accept the Consent Agenda as corrected.
Mayor Pro Tem Hill seconded; motion passed unanimously.
The approved items are as follows:
A. Minutes of the June 20, 1995 Regular Town
Council Meeting.
B. Financial reports ending 06/30/95
TOWN COUNCIL TO CONSIDER GRANTING APPROVAL TO THE TOWN STAFF
TO SEEK BIDS FOR THE CONSTRUCTION OF THE NEW POLICE FACILITY.
Chief Miller's presentation requesting bids for construction
of a new police facility included the following:
the size approximately 5,000 square feet
location on west side of parking lot, if the
M.U.D. approves leasing or selling its land
state law requirements and regulations
a room by room explanation of the floor plan
After a lengthy discussion ensued, the Council agreed that
more information is needed before making a decision. They
also requested that price estimates be included before
returning.
The Town Council took no action upon this request.
TOWN COUNCIL TO CONSIDER GRANTING THE STAFF REQUEST OF A
$2,000.00 TRANSFER FROM AUCTION SALES REVENUE (LINE ITEM 00-
4545) TO DUES, SCHOOLS, MEMBERSHIPS (LINE ITEM 30-5130) IN
ORDER TO PAY FOR AN UPCOMING PREVENTION CONFERENCE AND A
SERGEANT'S MANAGEMENT CLASS.
For the sake of time and simplicity Mayor Carter asked the
Council to consider combining agenda items 10 through 15.
TOWN COUNCIL TO CONSIDER GRANTING THE STAFF REQUEST OF A
$500.00 TRANSFER FROM AUCTION SALES REVENUE (LINE ITEM 00-
4545) TO MISCELLANEOUS (LINE ITEM 30-5130) IN ORDER TO
INCREASE AN ALMOST DEPLETED FUND.
TOWN COUNCIL TO CONSIDER GRANTING THE STAFF REQUEST OF A
$1,500.00 TRANSFER FROM AUCTION SALES REVENUE (LINE ITEM 00-
4545) TO OFFICE SUPPLIES (LINE ITEM 30-5170) IN ORDER TO
PURCHASE NEW STATIONERY AND COPIER SUPPLIES.
TOWN COUNCIL TO CONSIDER GRANTING THE STAFF REQUEST OF A
$4,080.00 TRANSFER FROM AUCTION SALES REVENUE (LINE ITEM 00-
4545) TO SMALL EQUIPMENT (LINE ITEM 30-8020) IN ORDER TO
Page 5, Regular Town Council Meeting, 07/18/95
PURCHASE NEEDED EQUIPMENT (FLASHLIGHTS, SHOTGUNS)
TOWN COUNCIL TO CONSIDER GRANTING THE STAFF REQUEST OF
$1,000.00 TRANSFER FROM AUCTION SALES REVENUE (LINE ITEM
00-4545) TO PROGRAMS AND SPECIAL PROJECTS (LINE ITEM 30-8050)
IN ORDER TO PURCHASE IN ADVANCE HALLOWEEN SAFETY MATERIALS,
CHRISTMAS GIFTS FOR LAKEVIEW ELEMENTARY, AND CRIME PREVENTION
RELATED MATERIAL.
TOWN COUNCIL TO CONSIDER GRANTING THE STAFF REQUEST OF A
$1,000.00 TRANSFER FROM AUCTION SALES REVENUE (LINE ITEM 00-
4545) TO UNIFORMS AND ACCESSORIES (LINE ITEM 30-8070) IN
ORDER TO BEGIN EARLY REPLACEMENT OF WORN UNIFORMS AND
OUTDATED BALLISTIC VESTS.
Following the Mayor's suggestion, Council Member Glaspell
waited to make a motion to approve combined agenda items 10
through 15. Council Member Moore seconded; motion passed
unanimously.
TOWN COUNCIL TO CONSIDER APPROVAL OF CHANGE ORDER NO. i TO
JOINT SEALANT CONTRACT NO. 1 OF THE STREET BOND PROJECT
AWARDED TO PAVEMENT SPECIALISTS, INC.
Public Works Director, Bill LeGrand, explained to the Council
that this additional linear feet for joint sealing was not
included in the original contract and is needed now.
Gary Teague, Principal of Teague, Nall and Perkins, Inc.,
recommended agreement to the change order because this
additional amount is well within the bond package for joint
sealing.
Mayor Pro Tem Hill made a motion to approve the change order
on joint sealing to Pavement Specialists, Inc. Council
Member Moore seconded, motion passed unanimously.
CLOSED -DOOR SESSION: TOWN COUNCIL TO CONDUCT A CLOSED -DOOR
SESSION IN ACCORDANCE WITH CHAPTER 551, GOVERNMENT CODE,
VERNON'S TEXAS CODES, ANNOTATED (OPEN MEETINGS LAW), SECTIONS
551.071 LEGAL, 551.072 REAL ESTATE, AND 551.074 PERSONNEL.
A. TO RECEIVE LEGAL ADVICE FROM THE TOWN ATTORNEY
REGARDING THE CONSOLIDATION/MERGER OF THE TOWN/
M.U.D. DISTRICTS AND TO DISCUSS THE EXCHANGE AND
VALUATION OF REAL PROPERTY REGARDING THE
CONSOLIDATION.
B. TO RECEIVE LEGAL ADVICE FROM THE TOWN ATTORNEY
REGARDING THE TROPHY CLUB/SOUTHLAKE AGREEMENT
EFFECTING THE EAST ENTRANCE.
C. TO CONSIDER THE APPOINTMENT OF MEMBERS TO ALL THE
TOWN COMMITTEES.
Page 6, Regular Town Council Meeting, 07/16/95
The Town Council adjourned into Closed -door session at 9:00
p.m. to discuss and consider items A, B and C.
RECONVENE INTO OPEN SESSION: TOWN COUNCIL TO RECONVENE INTO
REGULAR SESSION TO TAKE NECESSARY ACTION REGARDING THE MATTER
DISCUSSED IN CLOSED -DOOR SESSION PURSUANT TO AGENDA ITEMS A,
B AND C.
The Council reconvened into open session at 9:25 p.m. No
action was taken regarding items A and B. Mayor Pro Tem Hill
made a motion to appoint the Committee Members as presented.
Council Member Glaspell seconded; motion passed unanimously.
*PRESENTATIONS BY CITIZENS
No presentations were given by Citizens.
STAFF AND COMMITTEE REPORTS
Police Chief Miller commended E.M.S. Lieutenant, Julie
Chambers, for her help with a bicycle collision, a deceased
resident, and a structure fire all in one Saturday. He
included the Trophy Club Fire Department in his praises
regarding the structure fire.
Town Manager, Donna Welsh, reported that the 1995-1996 budget
calendar is completed.
No other reports were presented.
PRESENTATIONS BY COUNCIL
Council Member Engelbeck commented on the marked improvement
of the construction refuse.
Council Member Glaspell complimented Chief Miller on his
police facility presentation.
Mayor Pro Tem Hill informed everyone of the joint Finance
Committee/Staff budget workshop on August 10th.
Other announcements included the joint M.U.D./Town Committee
meeting on August 7th and the Budget Workshop with the
Council, Staff, and Finance Committee on August 15th.
ADJOURN
Mayor Pro Tem Hill made a motion to adjourn at 9:40 p.m. and
reconvene on Tuesday, August 15, 1995. Council Member Stoltz
seconded; motion passed unanimously.
Page 7, Regular Town Council Meeting, 07/18/95
OR CARTER
RECORDING SECRETARY
PAULINE SHAW