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Minutes TC 06/20/1995MINUTES OF TOWN COUNCIL MEETING TOWN OF TROPHY CLUB, TEXAS JUNE 20, 1995 THE STATE OF TEXAS § COUNTY OF DENTON § The Town Council of the Town of Trophy Club, Texas met in a regular session on Tuesday, June 20, 1995. The meeting was held within the boundaries of the Town and was open to the Public. Council Members Present: Jim Carter Mayor Marshall Engelbeck Council Member Gene Hill Mayor Pro Tem Doug Glaspell Council Member Cotton Moore Council Member Patti Stoltz Council Member Also present were guests and staff members: John Hill Donna Welsh Jack Jacobs Pauline Shaw Bill LeGrand David Miller Karen Sadri Diane Cockrell John Carter Roger Unger Connie White Hap Baggett CALL TO ORDER. Town Attorney Town Manager Town Treasurer Planning & Zoning Administrator Public Works Director Interim Police Chief Town Secretary Court Administrator Chairman of Finance Committee District Manager of M.U.D. President of M.U.D. I V.P. of Beck Properties, Inc. Mayor Carter called the meeting to order at 7:00 p.m. noting a quorum was present. He then welcomed Council Members, guests, and staff. INVOCATION. An Invocation was given by Council Member Moore. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS. The pledge of allegiance to the American and Texas Flags was led by Council Member Engelbeck. Page 2, Regular Town Council Meeting, 06/20/95 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS DIRECTING THE TOWN STAFF, FOR THE PURPOSE OF SEEKING THE COMMON GOOD AND BENEFIT FOR ALL THE CITIZENS OF THE TOWN, TO TAKE ANY AND ALL STEPS NECESSARY TO INVESTIGATE AND DETERMINE THE AUTHORITY OF AND THE PROCEDURE FOR THE TOWN OF TROPHY CLUB, TEXAS TO CONSOLIDATE WITH THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 AND THE TROPHY CLUB MUNICIPAL DISTRICT NO. 2 AND TO PROCEED TOWARD ACCOMPLISHMENT OF SUCH CONSOLIDATION; PROVIDING AN EFFECTIVE DATE. Council Member Engelbeck reported that the tri -entity committee has met twice to study the financial aspects of consolidating. The main concerns are not raising taxes and the possible tax base loss of Solana in Westlake. The next meeting is scheduled for June 24th to discuss the additional services and capital outlay needed for the planned growth within the next four years. Everyone on the committee was in agreement to consolidate, if it is cost effective. Discussion from Council Members revolved around the issue of economic sense and forming another water district. It was learned that the State encourages regional water supplies, but the year long study and its results are incomplete. After Mayor Carter thanked everyone for their participation, Council Member Stoltz made a motion to pass this resolution. Mayor Pro Tem Hill seconded. Discussion ensued regarding the intent of this resolution and its conflict with Resolution 95-13 passed in April. It was agreed that this resolution supports the consolidation of Town and M.U.D. staffs under the authority of the Town Council. At this time Council Member Engelbeck made a motion to approve the amended resolution with the additional terminology if cost effective. Council Member Glaspell seconded; motion passed unanimously. A copy of the amended resolution is attached to these minutes. TOWN COUNCIL TO DISCUSS ACCEPTANCE OF A TEMPORARY LICENSE FROM THE CORPS OF ENGINEERS TO PLACE AN IRRIGATION LINE ON TRACT E-401 A, GRAPEVINE LAKE, TEXAS. Planning and Zoning Administrator, Pauline Shaw, explained with the aid of a map that the golf course under construction needs irrigation and the Town holds the easement rights for transferring water to it. Council Member Glaspell then made a motion to accept this temporary license. Mayor Pro Tem Hill seconded; motion passed unanimously. Page 3, Regular Town Council Meeting, 06/20/95 CONSENT AGENDA Council Member Glaspell asked for a correction on page 7 of the Minutes to strike him as liaison to the Public Safety Committee. Mayor Pro Tem Hill made a motion to accept the Consent Agenda as corrected. Council Member Stoltz seconded; motion passed unanimously. The approved items are as follows: A. Minutes of the June 6, 1995 Joint Public Hearing/Town Council Meeting. B. Financial reports ending 05/31/95 CLOSED -DOOR SESSION: TOWN COUNCIL TO CONDUCT A CLOSED -DOOR SESSION IN ACCORDANCE WITH CHAPTER 551, GOVERNMENT CODE, VERNON'S TEXAS CODES, ANNOTATED (OPEN MEETINGS LAW), SECTION 551.074 PERSONNEL. A. TO CONSIDER THE PROMOTION OF THE INTERIM CHIEF OF POLICE TO THE POSITION OF CHIEF OF POLICE. The Town Council adjourned into Closed -door session at 7:53 p.m. to discuss and consider the promotion of David L. Miller, Jr. to Chief of Police. RECONVENE INTO OPEN SESSION: TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION TO TAKE NECESSARY ACTION REGARDING THE MATTER DISCUSSED IN CLOSED -DOOR SESSION PURSUANT TO AGENDA ITEM A. The Council reconvened into open session at 8:08 p.m. Mayor Pro Tem Hill made a motion to promote David L. Miller to Chief of Police. Council Member Moore seconded; motion passed unanimously. After being congratulated by the Council, Chief Miller thanked them for their support and expressed his appreciation for being able to work with them. THE OATH OF OFFICE TO BE ADMINISTERED TO MAYOR JAMES P. CARTER AS TEXAS MUNICIPAL COURT JUDGE. Notary Public, Pauline Shaw, administered the oath of office to Mayor Carter and offered her congratulations. THE OATH OF OFFICE TO BE ADMINISTERED TO INCOMING POLICE CHIEF. Mayor Carter then administered the oath of office to incoming Police Chief Miller. Page 4, Regular Town Council Meeting, 06/20/95 *PRESENTATIONS BY CITIZENS Hap Bagget, V.P. Beck Properties, Inc., beseeched the Council's help regarding Harron Cablevision. As a developer, housing construction is being hindered due to unreturned calls for installation and service. His company currently has $ 11 million worth of construction in progress and needs results from the cable company. STAFF AND COMMITTEE REPORTS Planning and Zoning Administrator, Pauline Shaw, reported that four new houses were started this month with an annual total of 85. Police Chief Miller again expressed his appreciation of everyone's support. He then informed them that the new radar equipment had been ordered, and the preliminary floor plans for the police department building were completed. Public Works Director, Bill LeGrand, said that the bids for the East Entrance construction were open, and a decision would be made by the time the Council meets in July. Finance Chairman, John Carter, had no report. PRESENTATIONS BY COUNCIL With great pleasure Mayor Carter presented five year recognition pins to Pauline Shaw, Planning and Zoning Administrator, and Diane Cockrell, Court Administrator. He verbally recognized the ten years of service that Town Manager, Donna Welsh, has given to the Town. Council Members expressed individual congratulations to Police Chief Miller and the excellent work he does. Mayor Pro Tem Hill and Council Member Engelbeck announced their absence from the July 11th Council Meeting. Mayor Carter asked the Council and Staff to consider pre - Council meetings to clarify any questions regarding the agenda. Neighboring communities find this successful. ADJOURN Mayor Pro Tem Hill made a motion to adjourn at 8:35 p.m. and reconvene on Tuesday, July il, 1995. Council Member Stoltz seconded; motion passed unanimously. Page 5, Regular Town Council Meeting, 06/20/95 / - -------- KK-y-,bR CARTER --7 TOWN SECRETARY