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Minutes TC 05/09/1995MINUTES OF REGULAR TOWN COUNCIL MEETING TOWN OF TROPHY CLUB TROPHY CLUB, TEXAS THE STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in regular session on Tuesday, May 9, 1995. The meeting was held within the boundaries of the Town and was open to the Public. Jim Carter Gene Hill Marshall Engelbeck Doug Glaspell Cotton Moore Patti Stoltz Town staff members present: Donna Welsh John Hill Pauline Shaw Bill LeGrand David Miller Julie Chambers Diane Cockrell Barbara Allen Karen Sadri Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Town Manager Town Attorney Planning and Zoning Administrator Public Works Director Interim Police Chief E.M.S. Lieutenant Court Administrator Court Clerk Town Secretary Committee members and guests present: Mike Hamper Chairman of Planning and Zoning Commission John Carter Chairman of Finance Committee Roger Unger M.U.D. District Manager Dr. Jimmy McLeod Sr. Pastor First Baptist Church Hap Baggett V.P. Beck Properties, Inc. CALL TO ORDER Mayor Carter called the meeting to order at 7:00 p.m. INVOCATION An Invocation was given by Dr. Jimmy McLeod, Sr. Pastor of First Baptist Church. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS The pledge of allegiance to the American and Texas Flags was led by John Carter, Chairman of the Finance Committee. At this time Mayor Carter announced that he was deviating from the agenda to honor two special citizens. He then Page 2, Regular Council Meeting, 05/09/95 presented Sr. Pastor Jimmy McLeod with a book entitled "In the Eye of the Storm" for giving the invocation nine out of the ten years a new council was administered the oath of office. For dedication and leadership to the Finance Committee for the past ten years, John Carter received a commemorative plate depicting a P-38 Lightening Fork -Tailed fighter plane. This was the type of aircraft Chairman Carter flew during World War II. After both recipients expressed their gratitude, Mayor Carter proceeded to agenda item 4. TOWN COUNCIL TO CONSIDER AN ORDINANCE CANVASSING THE 1995 ELECTION RETURNS AND TAKE APPROPRIATE ACTION. Mayor Carter read the official results of the election return sheet and passed to the council members to witness. Mayor Pro Tem Hill made a motion to approve the canvass as presented by Mayor Carter. Council Member Engelbeck seconded, motion carried unanimously. A copy of the "Return Sheet of Town Officials' Election" is attached to these minutes. CONSENT AGENDA. As no one wished to remove any item from the Consent Agenda, Mayor Pro Tem Hill made a motion to approve it as it stands. Council Member Moore seconded; motion passed unanimously. The approved items are as follows: A. Minutes of the April 18, 1995 Joint Public Hearing/ Town Council Meeting. B. Minutes of the April 25, 1995 Town Council Meeting. PRESENTATIONS BY CITIZENS TO OUTGOING MAYOR AND COUNCIL. There were no presentations. PRESENTATIONS BY OUTGOING MAYOR AND COUNCIL. Mayor Carter thanked the citizens for their support and faith in him. He also reminded everyone that this was the fourth year this Council has been together. The other Council Members had no presentations at this time. THE OATH OF OFFICE TO BE ADMINISTERED TO THE INCOMING MAYOR AND COUNCIL. Page 3, Regular Council Meeting, 05/04/95 Per Mayor Carter's suggestion, the following "Oaths of Office" were administered to the newly elected officials: Council Member Patti Stoltz to Council Member Edwin "Cotton" Moore. Mayor Pro Tem Gene Hill to Council Member Douglas Glaspell. Council Member Marshall Engelbeck to Mayor James Carter. PRESENTATIONS BY CITIZENS TO INCOMING MAYOR AND COUNCIL MEMBERS. Pamela Cates, one of the unsuccessful candidates, of 4 Salida Drive, congratulated all three officials. She emphasized that they consider the needs of all areas of Trophy Club, both new and previous developments. Chuck Boedeker of 1118 Trophy Club Drive also offered his congratulations. He requested that the Council consider pedestrian safety walk -ways rather than two lane roadways for motorists. The Council informed Mr. Boedeker that a Public Safety Committee survey for pedestrian paths resulted in the citizens being 3 to I against the idea. However, this request could be taken under future advisement. Hap Baggett, V.P. of Beck Properties, Inc., reported that this year Trophy Club was the number one subdivision development in the quarterly report "Metro Survey Analysis". PRESENTATIONS BY THE INCOMING MAYOR AND COUNCIL MEMBERS. Mayor Pro Tem Hill stated that there were no losers in this election because of the tremendous citizen participation which was 26% of the registered voters. Council Member Glaspell thanked those who supported and voted for him. He also commented on the tremendous voter turn -out. He then pledged to do the best job he can for this honor placed upon him. Council Member Engelbeck was impressed with the high interest in Town politics and encouraged all those who ran to continue to participate because their talent and skills are needed. Council Member Moore expressed his gratitude for the honor and privilege to represent the entire Town and to work toward that which best over all benefits it. Council Member Stoltz concurred with her fellow members. Mayor Carter stated his pleasure with the number of voters Page 4, Regular Town Council Meeting, 05/09/95 and his enjoyment of being re-elected. He expressed his continued commitment to the betterment of all Trophy Club residents. He firmly believes that the reliance upon the abilities and dedication of committee volunteers has been the key to the Town's success. TOWN COUNCIL TO CONSIDER A RESOLUTION AUTHORIZING THE TOWN MANAGER TO RETAIN AND ENTER INTO A CONTRACT WITH A COLLECTION AGENCY TO SEEK THE COLLECTION OF EMERGENCY MEDICAL SERVICES FEES WHICH REMAIN UNPAID FOR MORE THAN 90 DAYS; PROVIDING AN EFFECTIVE DATE. Barbara Allen, E.M.S. billing clerk, explained the current problem of non-payment by patients to whom insurance money has been paid directly. Since original billing statements and two follow-up letters are being ignored, stronger incentives such as legal action or a collection agency need to be considered. Her research found a collection agency that charged $10.00 per case. After discussion ensued over a longer time frame than 90 days, Mayor Pro Tem Hill made a motion to accept the resolution as stated. Council Member Glaspell seconded. A lengthy discussion continued before Council Member Stoltz made a motion to amend the resolution to include wording regarding the absence on any response from the patient before forwarding to the collection agency. Council Member Engelbeck seconded; motion passed unanimously. TOWN COUNCIL TO CONSIDER GRANTING A MERITORIOUS EXCEPTION TO SIGN ORDINANCE 95-06 TO HAVE MORE THAN ONE SIGN PER PROPERTY ON NEW CONSTRUCTION ONLY TO MR. PHIL SALYER, SALYER AND ASSOCIATES, INC., AT 207 NORTH DOOLEY STREET, GRAPEVINE. A representative from Salyer and Associates, Inc. failed to attend the meeting. Mike Hamper, Chairman of the Planning and Zoning Commission, reminded the Council that real estate signs are allowed a rider of what ever advertisement wanted. He also recommended this exception not be granted. At that time Mayor Pro Tem Hill made a motion to deny this request for a variance. Council Member Glaspell seconded; motion carried unanimously. STAFF AND COMMITTEE REPORTS. Town Attorney, John Hill, reported that the temporary East Entrance easement will be soon and in a better location due to the pending sale of the 10 acre tract to Beck Properties, Inc. Hap Baggett of Beck Properties, Inc. confirmed the closing date for the week of the 19th. Page 5, Regular Town Council Meeting, 05/09/95 Regarding the resident with the large Snap -On -Tool truck and business, he and their attorney are in negotiations. Attorney Hill learned that the resident's property is for sale. Public Works Director, Bill LeGrand, informed the Council that the East Entrance road construction will take less than 45 days and cost less than anticipated due to the removal of fewer trees. A minimum of 2 to 3 bids will be required. His progress report on the joint/crack street repairs included crossing Marshall Creek and starting the landscaping on Trophy Club Drive. Mayor Carter asked that the Sign Ordinance, Ord. 95-06, be amended to read that political signs be placed 7 days before election day; not 7 days before early voting day. He also requested that the Public Works Director insist that the contractors use dumpsters. Mike Hamper, Chairman of the Planning and Zoning Commission, said he worked with Hap Baggett of Beck Properties, Inc. to stake the placement of the directional signs throughout Trophy Club. He then emphasized to everyone present that Trophy Club is one entity with no difference between new acreage and already developed land. The comprehensive planning and zoning map was designed for major road ways to loop through and around all of Trophy Club. The comprehensive plan treats all areas equally with regard to regulations and benefits. Chairman Hamper extended an invitation to the citizens to attend Planning and Zoning Committee meetings and be heard on any issue. Pauline Shaw, Planning and Zoning Administrator, announced a joint public hearing for either June 6 or 13. The Council decided on June 6. Finance Chairman Carter and Interim Chief of Police Miller had no reports. Town Manager, Donna Welsh, thanked Council Member Stoltz and Court Clerk, Barbara Allen, for all their hard work to make the Town's 10th Birthday Party so successful. She then announced the Roanoke -Trophy Club -Westlake Chamber of Commerce Mixer for May 18 and asked for an attendance count. At this time she asked for the Council's consensus for approval to order an emergency vehicle warning system costing $ 15,000.00. The M.U.D. agreed to pay half of the cost. The formal request to take the money from contingency funds will Page 6, Regular Town Council Meeting, 05/09/95 be on next month's agenda. Manager Welsh then announced the Town/M.U.D. I and II consolidation meeting for June 14th. The legal, finance, and agreements committees will give reports. Roger Unger, M.U.D. District Manager, distributed copies of both M.U.D.'s audits to the Council. He reported that the Fire Department had a house fire with damage of over $ 100, 000.00. He highly complimented Roanoke's and Southlake's firefighters for their salvage efforts which saved all the house contents. He then announced that he will be coming before the Council to seek approval for Cobblestone, Inc. to annex the new 9 hole golf course land into M.U.D. II for effluent water usage. Regarding the house fire, Council Member Moore then praised Roger Unger and the Town's Fire Department for their bravery and expertise and for a job well done. ADJOURN Mayor Pro Tem Hill made a motion to adjourn the meeting at 8:33 p.m. and reconvene on June 6. Council Member Glaspell seconded, motion carried unanimously. /X5 OR PRO TEM TOWN SECRETARY Prescnbcd by Sa "ury of State Soction 65.014, V.T.C.A., Eleaion Code RETURN SHEET (PAG/NA DEDATOS SOBRE EL RESULTADO DE LA ELECCION) Pd. No. (Num. dr Pct.) 3/a ��� Authonty conducting ciecuon (A&rarafod admiww—do b ckcivn) /saw o F ec ,may B Datco(Eloaion (Fecba de k £lrcc ) Type,(pecum (Tyo d- E7eccion) Name of candidate (or "For" and " ^) (Nombre del n=ddaio) (o "A favor de" y "�Ye crowtra d"') Offike Sought or prop — (Puerto ofWid $06-4.da o Pnpus-M) No. of voles romivcd Oven— de corm rrrAidw I m (—)14 /7?,-) ycoe- � 6 i c')'cI SA.tJ rC T �%Ie- C� ABS XW V eA'—f 30-0 o as /I e:/ ll%e, n �ycccr a 6 Total number of voters who voted as indicated by poll list.— (Nuwmacrddrvotmicsgwrotaro mgm!a ksto de .omuer.) 1, the undersigned, the presiding fudge for the abase deam'bod clecuon held at the above designated dcc on ptssmct, do hereby certify that the &bore retut is a true and correct mum for said election. (Yo. d ab* furnado jswz presidente de (a deed&& .uwaiodo arribc que se (few a cubo m d prmixto ti Lural dn4wodo arrr'bu, pn k presrnte m fico qw k dittos de ambo son las resdtadm aerdaderm y carrrctm dr Oka eked&&.) DATED this the day or Je&�_ .19 (FECHADA este dia de ,19 Presiding ludse (Jwz Presikea ri PLACE THIS COPY IN ENVELOPE NO. 2 - CANARY