Minutes TC 05/09/1995MINUTES OF REGULAR TOWN COUNCIL MEETING
TOWN OF TROPHY CLUB
TROPHY CLUB, TEXAS
THE STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in
regular session on Tuesday, May 9, 1995. The meeting was held
within the boundaries of the Town and was open to the Public.
Jim Carter
Gene Hill
Marshall Engelbeck
Doug Glaspell
Cotton Moore
Patti Stoltz
Town staff members present:
Donna Welsh
John Hill
Pauline Shaw
Bill LeGrand
David Miller
Julie Chambers
Diane Cockrell
Barbara Allen
Karen Sadri
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Attorney
Planning and Zoning
Administrator
Public Works Director
Interim Police Chief
E.M.S. Lieutenant
Court Administrator
Court Clerk
Town Secretary
Committee members and guests present:
Mike Hamper Chairman of Planning and Zoning
Commission
John Carter Chairman of Finance Committee
Roger Unger M.U.D. District Manager
Dr. Jimmy McLeod Sr. Pastor First Baptist Church
Hap Baggett V.P. Beck Properties, Inc.
CALL TO ORDER
Mayor Carter called the meeting to order at 7:00 p.m.
INVOCATION
An Invocation was given by Dr. Jimmy McLeod, Sr. Pastor of
First Baptist Church.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS
The pledge of allegiance to the American and Texas Flags was
led by John Carter, Chairman of the Finance Committee.
At this time Mayor Carter announced that he was deviating
from the agenda to honor two special citizens. He then
Page 2, Regular Council Meeting, 05/09/95
presented Sr. Pastor Jimmy McLeod with a book entitled "In
the Eye of the Storm" for giving the invocation nine out of
the ten years a new council was administered the oath of
office.
For dedication and leadership to the Finance Committee for
the past ten years, John Carter received a commemorative
plate depicting a P-38 Lightening Fork -Tailed fighter plane.
This was the type of aircraft Chairman Carter flew during
World War II.
After both recipients expressed their gratitude, Mayor Carter
proceeded to agenda item 4.
TOWN COUNCIL TO CONSIDER AN ORDINANCE CANVASSING THE 1995
ELECTION RETURNS AND TAKE APPROPRIATE ACTION.
Mayor Carter read the official results of the election return
sheet and passed to the council members to witness.
Mayor Pro Tem Hill made a motion to approve the canvass as
presented by Mayor Carter. Council Member Engelbeck
seconded, motion carried unanimously.
A copy of the "Return Sheet of Town Officials' Election" is
attached to these minutes.
CONSENT AGENDA.
As no one wished to remove any item from the Consent Agenda,
Mayor Pro Tem Hill made a motion to approve it as it stands.
Council Member Moore seconded; motion passed unanimously.
The approved items are as follows:
A. Minutes of the April 18, 1995 Joint Public Hearing/
Town Council Meeting.
B. Minutes of the April 25, 1995 Town Council Meeting.
PRESENTATIONS BY CITIZENS TO OUTGOING MAYOR AND COUNCIL.
There were no presentations.
PRESENTATIONS BY OUTGOING MAYOR AND COUNCIL.
Mayor Carter thanked the citizens for their support and faith
in him. He also reminded everyone that this was the fourth
year this Council has been together.
The other Council Members had no presentations at this time.
THE OATH OF OFFICE TO BE ADMINISTERED TO THE INCOMING MAYOR
AND COUNCIL.
Page 3, Regular Council Meeting, 05/04/95
Per Mayor Carter's suggestion, the following "Oaths of
Office" were administered to the newly elected officials:
Council Member Patti Stoltz to Council Member Edwin
"Cotton" Moore.
Mayor Pro Tem Gene Hill to Council Member Douglas
Glaspell.
Council Member Marshall Engelbeck to Mayor James Carter.
PRESENTATIONS BY CITIZENS TO INCOMING MAYOR AND COUNCIL
MEMBERS.
Pamela Cates, one of the unsuccessful candidates, of 4 Salida
Drive, congratulated all three officials. She emphasized
that they consider the needs of all areas of Trophy Club,
both new and previous developments.
Chuck Boedeker of 1118 Trophy Club Drive also offered his
congratulations. He requested that the Council consider
pedestrian safety walk -ways rather than two lane roadways for
motorists.
The Council informed Mr. Boedeker that a Public Safety
Committee survey for pedestrian paths resulted in the
citizens being 3 to I against the idea. However, this
request could be taken under future advisement.
Hap Baggett, V.P. of Beck Properties, Inc., reported that
this year Trophy Club was the number one subdivision
development in the quarterly report "Metro Survey Analysis".
PRESENTATIONS BY THE INCOMING MAYOR AND COUNCIL MEMBERS.
Mayor Pro Tem Hill stated that there were no losers in this
election because of the tremendous citizen participation
which was 26% of the registered voters.
Council Member Glaspell thanked those who supported and voted
for him. He also commented on the tremendous voter turn -out.
He then pledged to do the best job he can for this honor
placed upon him.
Council Member Engelbeck was impressed with the high interest
in Town politics and encouraged all those who ran to continue
to participate because their talent and skills are needed.
Council Member Moore expressed his gratitude for the honor
and privilege to represent the entire Town and to work toward
that which best over all benefits it.
Council Member Stoltz concurred with her fellow members.
Mayor Carter stated his pleasure with the number of voters
Page 4, Regular Town Council Meeting, 05/09/95
and his enjoyment of being re-elected. He expressed his
continued commitment to the betterment of all Trophy Club
residents. He firmly believes that the reliance upon the
abilities and dedication of committee volunteers has been the
key to the Town's success.
TOWN COUNCIL TO CONSIDER A RESOLUTION AUTHORIZING THE TOWN
MANAGER TO RETAIN AND ENTER INTO A CONTRACT WITH A COLLECTION
AGENCY TO SEEK THE COLLECTION OF EMERGENCY MEDICAL
SERVICES FEES WHICH REMAIN UNPAID FOR MORE THAN 90 DAYS;
PROVIDING AN EFFECTIVE DATE.
Barbara Allen, E.M.S. billing clerk, explained the current
problem of non-payment by patients to whom insurance money
has been paid directly. Since original billing statements
and two follow-up letters are being ignored, stronger
incentives such as legal action or a collection agency need
to be considered. Her research found a collection agency that
charged $10.00 per case.
After discussion ensued over a longer time frame than 90
days, Mayor Pro Tem Hill made a motion to accept the
resolution as stated. Council Member Glaspell seconded.
A lengthy discussion continued before Council Member Stoltz
made a motion to amend the resolution to include wording
regarding the absence on any response from the patient before
forwarding to the collection agency. Council Member
Engelbeck seconded; motion passed unanimously.
TOWN COUNCIL TO CONSIDER GRANTING A MERITORIOUS EXCEPTION TO
SIGN ORDINANCE 95-06 TO HAVE MORE THAN ONE SIGN PER PROPERTY
ON NEW CONSTRUCTION ONLY TO MR. PHIL SALYER, SALYER AND
ASSOCIATES, INC., AT 207 NORTH DOOLEY STREET, GRAPEVINE.
A representative from Salyer and Associates, Inc. failed to
attend the meeting.
Mike Hamper, Chairman of the Planning and Zoning Commission,
reminded the Council that real estate signs are allowed a
rider of what ever advertisement wanted. He also recommended
this exception not be granted.
At that time Mayor Pro Tem Hill made a motion to deny this
request for a variance. Council Member Glaspell seconded;
motion carried unanimously.
STAFF AND COMMITTEE REPORTS.
Town Attorney, John Hill, reported that the temporary East
Entrance easement will be soon and in a better location due
to the pending sale of the 10 acre tract to Beck Properties,
Inc. Hap Baggett of Beck Properties, Inc. confirmed the
closing date for the week of the 19th.
Page 5, Regular Town Council Meeting, 05/09/95
Regarding the resident with the large Snap -On -Tool truck and
business, he and their attorney are in negotiations.
Attorney Hill learned that the resident's property is for
sale.
Public Works Director, Bill LeGrand, informed the Council
that the East Entrance road construction will take less than
45 days and cost less than anticipated due to the removal of
fewer trees. A minimum of 2 to 3 bids will be required.
His progress report on the joint/crack street repairs
included crossing Marshall Creek and starting the landscaping
on Trophy Club Drive.
Mayor Carter asked that the Sign Ordinance, Ord. 95-06, be
amended to read that political signs be placed 7 days before
election day; not 7 days before early voting day.
He also requested that the Public Works Director insist that
the contractors use dumpsters.
Mike Hamper, Chairman of the Planning and Zoning Commission,
said he worked with Hap Baggett of Beck Properties, Inc. to
stake the placement of the directional signs throughout
Trophy Club.
He then emphasized to everyone present that Trophy Club is
one entity with no difference between new acreage and already
developed land. The comprehensive planning and zoning map
was designed for major road ways to loop through and around
all of Trophy Club. The comprehensive plan treats all areas
equally with regard to regulations and benefits. Chairman
Hamper extended an invitation to the citizens to attend
Planning and Zoning Committee meetings and be heard on any
issue.
Pauline Shaw, Planning and Zoning Administrator, announced a
joint public hearing for either June 6 or 13. The Council
decided on June 6.
Finance Chairman Carter and Interim Chief of Police Miller
had no reports.
Town Manager, Donna Welsh, thanked Council Member Stoltz and
Court Clerk, Barbara Allen, for all their hard work to make
the Town's 10th Birthday Party so successful.
She then announced the Roanoke -Trophy Club -Westlake Chamber
of Commerce Mixer for May 18 and asked for an attendance
count.
At this time she asked for the Council's consensus for
approval to order an emergency vehicle warning system costing
$ 15,000.00. The M.U.D. agreed to pay half of the cost. The
formal request to take the money from contingency funds will
Page 6, Regular Town Council Meeting, 05/09/95
be on next month's agenda.
Manager Welsh then announced the Town/M.U.D. I and II
consolidation meeting for June 14th. The legal, finance, and
agreements committees will give reports.
Roger Unger, M.U.D. District Manager, distributed copies of
both M.U.D.'s audits to the Council. He reported that the
Fire Department had a house fire with damage of over $ 100,
000.00. He highly complimented Roanoke's and Southlake's
firefighters for their salvage efforts which saved all the
house contents.
He then announced that he will be coming before the Council
to seek approval for Cobblestone, Inc. to annex the new 9
hole golf course land into M.U.D. II for effluent water
usage.
Regarding the house fire, Council Member Moore then praised
Roger Unger and the Town's Fire Department for their bravery
and expertise and for a job well done.
ADJOURN
Mayor Pro Tem Hill made a motion to adjourn the meeting at
8:33 p.m. and reconvene on June 6. Council Member Glaspell
seconded, motion carried unanimously.
/X5
OR PRO TEM
TOWN SECRETARY
Prescnbcd by Sa "ury of State
Soction 65.014, V.T.C.A., Eleaion Code
RETURN SHEET
(PAG/NA DEDATOS SOBRE
EL RESULTADO DE LA ELECCION)
Pd. No.
(Num. dr Pct.)
3/a ���
Authonty conducting ciecuon
(A&rarafod admiww—do b ckcivn)
/saw o F ec ,may B
Datco(Eloaion
(Fecba de k £lrcc )
Type,(pecum
(Tyo d- E7eccion)
Name of candidate (or "For" and " ^)
(Nombre del n=ddaio) (o "A favor de" y "�Ye crowtra d"')
Offike Sought or prop —
(Puerto ofWid $06-4.da o Pnpus-M)
No. of voles romivcd
Oven— de corm rrrAidw
I m (—)14
/7?,-) ycoe-
� 6 i
c')'cI SA.tJ rC T �%Ie- C� ABS
XW V eA'—f
30-0
o as /I
e:/ ll%e,
n
�ycccr
a 6
Total number of voters who voted as indicated by poll list.—
(Nuwmacrddrvotmicsgwrotaro mgm!a ksto de .omuer.)
1, the undersigned, the presiding fudge for the abase deam'bod clecuon held at the above designated dcc on ptssmct, do hereby certify that the &bore retut
is a true and correct mum for said election.
(Yo. d ab* furnado jswz presidente de (a deed&& .uwaiodo arribc que se (few a cubo m d prmixto ti Lural dn4wodo arrr'bu, pn k presrnte m fico qw k
dittos de ambo son las resdtadm aerdaderm y carrrctm dr Oka eked&&.)
DATED this the day or Je&�_ .19
(FECHADA este dia de ,19
Presiding ludse
(Jwz Presikea ri
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