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Minutes TC 08/05/1997MINUTES OF JOINT PUBLIC HEARING TOWN COUNCIL MEETING/PLANNING AND ZONING COMMISSION BUDGET WORKSHOP/FINANCE COMMITTEE TOWN OF TROPHY CLUB, TEXAS AUGUST 5, 1997 THE STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in a Joint Public Nearing with the Planning & Zoning Commission and a Budget Workshop with the Finance Committee on Tuesday, August 5, 1997 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. COUNCIL .NIIEMBERS PRESENT: Jim Carter Marshall Engelbeck Doug Glaspell Edwin "Ed" Decker Susan H. McCabe Kevin Carr Mavor Mayor Pro Tem Council Member Council Member Council Member Council Member PLANNING & ZONING COMMISSION MEMBERS PRESENT: Mike Hamper Chairman Clayton Reed Commissioner Roger Williams Commissioner Rick Gilliland Commissioner Don Cotton Commissioner Gene Hill Commissioner PLANNING & ZONING COMMISSION MEMBERS ABSENT: David Schaaf Commissioner STAFF AND GUESTS PRESENT: John Hill Donna Welsh Cathy Morgas Karen Sadri Bill LeGrand David Miller Roger Unger Ann Zadeh STAFF AND GUESTS PRESENT: cont. Randy Kellar Hap Baggett Billy Hughes Town Attorney Town Manager Planning & Zoning Administrator Town Secretary Director of Public Works Director of DPS MUD Manager Certified Planner, MPRG Trustee, Fellowship United Meth. Church Synergy Properties Group, LLP Chairperson, Parks & Recreation Committee CALL TO ORDER AND ANNOUNCE A QUORUM: Mayor Carter called the meeting to order at 7:04 p.m., noting a quorum was present. He then welcomed Council Members, Planning & Zoning Commission Members, Finance Committee Members, guests and staff. Page 2 Joint Public Hearing Town Council Meeting/Plannning & Zoning Commission Budget Workshop/Finance Committee August 5, 1997 zo� INVOCATION: John Hill, Town Attorney, crave the invocation. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Mike Hamper, Chairperson of the Planning and Zoning Commission, led both pledges. TOWN COUNCIL TO CONSIDER A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, INSTRUCTING AND DIRECTING THE TOWN STAFF TO TAKE ALL NECESSARY LEGAL STEPS TO CALL A JOINT PUBLIC HEARING OF THE TOWN PLANNING AND ZONING COMMISSION AND TOWN COUNCIL FOR THE PURPOSE OF CONSIDERING (1) THE REZONING OF A TRACT OF LAND FROM R-12 SINGLE FAMILY DISTRICT TO NS NEIGHBORHOOD SERVICE DISTRICT (THE METHODIST CHURCH PROPERTY), AND (11) AMENDMENT TO OUTDOOR STORAGE REGULATIONS ORDINANCE NO 95-20 (PLANNED DEVELOPMENT FOR THE VILLAGE AT TROPHY CLUB); PROVIDING AND EFFECTIVE DATE: A. A REQUEST FOR A ZONING CHANGE FROM R-12 (SINGLE FAMILY RESIDENTIAL DISTRICT) TO NS (NEIGHBORHOOD SERVICES DISTRICT). B. A REQUEST FOR AN AMENDMENT TO ORDINANCE 95-20, EXHIBIT C, PARAGRAPH B19 - OUTSIDE STORAGE. C. A REQUEST FOR REPLAT OF LOT 6, BLOCK E, OF LAKESIDE AT TROPHY CLUB. Council Member Glaspell made a motion to call a Joint Public Hearing of the Town Council and Z-- Planning and Zoning Commission. Mayor Pro Tern Engelbeck seconded; motion passed unanimously. PLANNING AND ZONING COMMISSION TO OPEN JOINT PUBLIC HEARING WITH TOWN COUNCIL: Commissioner Gene Hill made a motion to open the Joint Public Hearing for the Planning and Zoning Commission. Commissioner Clayton Reed seconded; motion passed unanimously. TOWN COUNCIL TO OPEN JOINT PUBLIC HEARING WITH THE PLANNING AND ZONING COMMISSION: Council Member Glaspell made a motion to open the Joint Public Hearing with the Planning and Zoning Commission. Council Member McCabe seconded; motion passed unanimously. TOWN COUNCIL TO CONDUCT A PUBLIC HEARING JOINTLY WITH THE PLANNING AND ZONING COMMISSION RELATIVE TO THE FOLLOWING: A. A REQUEST FOR A ZONING CHANGE FROM R-12 (SINGLE FAMILY RESIDENTIAL DISTRICT) TO NS (NEIGHBORHOOD SERVICES DISTRICT). Page 3 Joint Public Hearing Town Council Meeting/Plannning & Zoning Commission Budget Workshop/Finance Committee August 5, 1997 Randy Kellar, Trustee for Fellowship United Methodist Church, addressed the Council concerning the zoning change from R-12 to NS. Mike Hamper, Chairperson of the Planning and Zoning Commission, stated that for the Church to have a day care center, that could operate five (5) days a week and provide food, it would need to be zoned NS, not residential ,and favorably recommends this to the Council B. A REQUEST FOR AN AMENDMENT TO ORDINANCE 95-20, EXHIBIT C, PARAGRAPH B19 - OUTSIDE STORAGE. Mike Hamper, Chairperson of the Planning and Zoning Commission, favorably recommends to the Council the amendment to Ordinance 95-20, Exhibit C, Paragraph B 19 - outside storage. Hap Baggett, 111 Pebble Beach, agreed the dumpster at the Carpenter Building represented a visual problem and asked the Council for direction concerning where to move the dumpster. He feels the logical position should be between the Bank and the Carpenter Building at the back of the parking lot, and it would cost approximately 510,000.00 to move the dumpster and its enclosure and put in three (3) parking places. C. A REQUEST FOR REPLAT OF LOT 6, BLOCK E, OF LAKESIDE AT TROPHY CLUB. Mike Hamper, Chairperson of the Planning and Zoning Commission, favorably recommends to the Council the replat of Lot 6, Block E, of Lakeside at Trophy Club. He stated that the Association would be responsible for the continued maintenance and upkeep of that particular sign. PLANNING AND ZONING COMMISSION TO CLOSE JOINT PUBLIC HEARING AND/OR CONTINUE TO A DATE CERTAIN: Commissioner Reed made a motion to close the Joint Public Hearing. Commissioner Williams seconded; motion passed unanimously. TOWN COUNCIL TO CLOSE THE JOINT PUBLIC HEARING AND/OR CONTINUE TO A DATE CERTAIN: Mayor Pro Tem Engelbeck made a motion to close the Joint Public Hearing. Council Member Glaspell seconded; motion passed unanimously. TOWN COUNCIL /PLANNING AND ZONING COYYIMISSION TO CONVENE INTO A JOINT PUBLIC SESSION A. A REQUEST FOR A ZONING CHANGE FROM R-12 (SINGLE FAMILY RESIDENTIAL DISTRICT) TO NS (NEIGHBORHOOD SERVICES DISTRICT). Page 4 Joint Public Hearing Town Council Meeting/Plannning & Zoning Commission Budget Workshop/Finance Committee August 5, 1997 Planning and Zoning Commissioner Hill moved to favorably recommend to the Council the Zoning change from R-12 to NS for Fellowship United Methodist Church. Commissioner Williams seconded; motion passed unanimously. Following discussion with Randy Kellar, Trustee for Fellowship United Methodist Church, Council Member Glaspell moved to approve the zoning change from R-12 to NS for the Fellowship United Methodist Church. Council Member Carr seconded; following discussion, motion passed with Mayor Pro Tem Engelbeck and Council Members Carr, Glaspell and Decker voting for and Council Member McCabe voting against. Council Member McCabe stated that her vote was not an item issue but more to set a precedent regarding the commercial property in Trophy Club that is buffered by a residential area. B. A REQUEST FOR AN AMENDMENT TO ORDINANCE 95-20, EXHIBIT C, PARAGRAPH B19 - OUTSIDE STORAGE. Planning and Zoning Commissioner Roger Williams moved to favorably recommend to the Council the Amendment to Ordinance 95-20, Exhibit C, Paragraph B19 - Outside Storage. Commissioner Gilliland seconded; motion passed unanimously. Mayor Carter clarified that this amendment would give the Carpenter Building the option to move the dumpster, but would not obligate them to do so. If the owners of the Carpenter building decide to move the dumpster they would have to come before the Planning and Zoning Commission for approval. Council Member Glaspell moved to adopt the Amendment to Ordinance 95-20, Exhibit C, Paragraph B 19 - Outside Storage. Council Member Carr seconded; motion passed unanimously. C. A REQUEST FOR REPLAT OF LOT 6, BLOCK E, OF LAKESIDE AT TROPHY CLUB. Planning and Zoning Commissioner Roger Williams moved to favorably recommend to the Council the Replat of Lot 6, Block E, of Lakeside at Trophy Club. Commissioner Clayton Reed seconded; motion passed unanimously. Council Member Decker moved to approve the Replat of Lot 6, Block E, of Lakeside at Trophy Club. Council Member McCabe seconded; motion passed unanimously. PLANNING AND ZONING COMMISSION TO ADJOURN JOINT PUBLIC SESSION WITH TOWN COUNCIL: Commissioner Reed moved to adjourn the Joint Public Session at 8:08 p.m. Commissioner Cotton seconded; motion passed unanimously. TOWN COUNCIL TO ADJOURN JOINT PUBLIC SESSION WITH THE PLANNING AND ZONING COMMISSION: Council Member Decker moved to adjourn the Joint Public Session with the Planning and Zoning Commission at 8:08 p.m. Mayor Pro Tem Engelbeck seconded; motion passed unanimously. Town Council took a recess. Page 5 Joint Public Hearing Town Council Meeting/Plannning & Zoning Commission Budget Workshop/Finance Committee August 5, 1997 BUDGET WORKSHOP TOWN COUNCIL, FINANCE COMMITTEE, AND STAFF TO CONDUCT A WORKSHOP TO DISCUSS THE PRELIMINARY BUDGET FOR FISCAL YEAR OCTOBER 1, 1997 TO SEPTEMBER 30,1998: FINANCE COMMITTEE MEMBERS PRESENT: JOHN CARTER ROBERT BURNS DAVE ROBISON JACK JACOBS CHAIRPERSON MEMBER MEMBER TREASURER FINANCE COMMITTEE MEMBERS ABSENT: SCOTT SMITH MEMBER KAY PRATT MEMBER DAVID GARLITZ MEMBER Council Member McCabe had to leave the meeting due to an illness in the family. Mayor Carter requested another meeting to address the budget issue on August 12, 1997, since all issues could not be addressed at this meeting. Donna Welsh, Town Manager: • Presented a new draft of the 97-98 budget to the Council, Finance Committee and Staff that reflects the S 106,000.00 reduction to the Parks budget. • Suggested a Bond issue to fund Streets and Parks, presented as two (2) stand alone issues. In the case of Parks the Town needs to own the land to do the bond issue. Mayor Carter: • Feels streets are a major issue, suggests to think about a S6 million bond issue. • Parks will attract younger families to area and help with tax base. • A bond issue for streets would free up that money for other projects • Feels that charging residents for garbage collection is subterfuge. As it stands the residents get a tax break and charging them for it increases their cost of living in Trophy Club. • stated the budget is hard to follow in this format because of all the items taken out of General Administration and returned to individual bud-ets. The Mayor thanked and complimented the Finance Committee and Staff for all its hard work on the budget. John Carter, Chairperson, Finance Committee: We only have one and one half hours; let's get to work. Page 6 Joint Public Hearing Town Council Meeting/Plannning & Zoning Commission Budget Workshop/Finance Committee August 5, 1997 Marshall Engelbeck, Mayor Pro Tem: • Budget reflects a $400,000.00 deficit. Finance Committee approached this with no bond issue or tax increase available to offset that. • Need to be more open about garbage collection, only about 6% of budget and would not reflect in an increase in everyone's taxes. • There is a significant increase in salaries to be competitive with the salaries in the area. • The budget shows $300,000.00 in street repairs. • Finance Committee and staff made about $60,000.00 in cuts. • Feels the projection of revenue is overly optimistic. • Sales tax increase not included in budget. • Two (2) questions: Do we raise taxes? Or Do we have a bond issue?, and will it pass? John Carter, Chairperson of the Finance Committee, suggested taking the departments in reverse order. P&Z then Parks. P&Z Department: • Mayor Carter felt that there was a 50% jump in schools and training across the board.(Roger Unger said that, we cannot afford to hire certified personnel at the low salaries we offer. Bill LeGrand stated that, the code enforcement officer needs to be brought up to certification level.) Office supplies up 20%, printing costs doubled (mainly frequency of Newsletter), software costs are out of sight. Would like to compare areas broken out of GA this year as opposed to those included in last year's budget to make it easier to understand. • Dave Robison, the salary increases this year should keep the personnel we have. • Doug Glaspell, remarked that, to maintain the level of quality of services we provide; we need to raise taxes. • Ed Decker,said that, Colleyville has $.68 tax rate and we have $.41 tax rate. We cannot fund operating expenses with a bond issue. • Mayor Carter wanted to know why the Attorney fees in the P&Z department were increased by $10,000.00. Donna Welsh, Town Manager, explained that most of it was to cover the cost concerning the house at 241 Oak Hill Drive. Cathy Morgas, P&Z Administrator, explained that, this was the figure used 2 years ago. • Marshall Engelbeck clarified that the recommendations of the Finance Committee were to reduce the total P&Z budget by $6,000.00. If the Council agrees, this would make the total budget $43,075.00 Parks Department: Ed Decker, stated that new parks committee members have suggested capital funding for their moving and revamping expenses. Mr. Decker asked to be allowed to indulge Mr. Billy Hughes, Chairperson, Parks & Recreation Committee/resident in his opinions. Karen Sadri, Town Secretary, reminded Council that as a point of order there is to be no resident input in the Budget Workshop. This is strictly for discussion among the Town Council, Staff and Finance Committee Members. A Public Hearing is when the residents can have any input. Page 7 Joint Public Hearing Town Council Meeting/Plannning & Zoning Commission Budget Workshop/Finance Committee August 5, 1997 Robert Burns, Finance Committee Member, emphasized that there is not an anti -park movement within the committee; it was a matter of can we afford it. The possibilities of increases every year are evident. The Finance committee decided that they could not recommend expanding the parks now, because there wasn't the money to do it. Bill LeGrand explained that the increases were due to the donated park land and the maintenance required for upkeep, and the costs associated with the vandalism of Harmony Park and the properties surrounding it. There was considerable discussion concerning the water bills related to the Parks department. Mayor Carter continued to a date certain (August 12, 1997) concerning the Budget Workshop. TOWN COUNCIL TO CONVENE INTO REGULAR SESSION: Mayor Carter convened the Town Council into regular session at 10:17 p.m. CLOSED -DOOR SESSION. TOWN COUNCIL TO CONDUCT A CLOSED SESSION IN ACCORDANCE WITH CHAPTER 551, GOVERNMENTAL CODE, VERNON'S TEXAS CODES, ANNOTATED (OPEN MEETINGS LAW). SECTION 551.074 PERSONNEL. A. DELIBERATE DUTIES OF PUBLIC WORKS DIRECTOR FOR THE TOWN OF TROPHY CLUB. Town Council adjourned into Closed Door Session at 10:20 p.m. TOWN COUNCIL TO RECONVENE INTO OPEN SESSION: Town Council reconvened into open session at 10:3 5 P.M. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE DUTIES OF PUBLIC WORKS DIRECTOR FOR THE TOWN OF TROPHY CLUB: No action taken. ADJOURN: Council Member Decker moved to adjourn at 10:37 mm. Mayor Pro Tem Engelbeck seconded; motion . , Town Secretary 10/17/97 Min (SEAL)