Minutes TC 01/21/1997 - Joint SessionMINUTES OF JOINT TOWN COUNCIL AND
TROPHY CLUB MUNICIPAL UTILITY DISTRICTS NO. 1 & NO. 2 MEETING
TOWN OF TROPHY CLUB
JANUARY 21, 1997
THE STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in a Joint Meeting with the Trophy
Club MUD No. 1 and No. 2 Board of Directors on January 21, 1997 at 7:00 p.m. in the
Boardroom, Trophy Club Administrative Building, 100 Municipal Drive, Trophy Club, Texas
76262.
COUNCIL MEMBERS PRESENT:
Jim Carter Town Mayor
Doug GlaspelI Mayor Pro Tem
Edwin "Cotton" Moore Council Member
Susan H. McCabe Council Member
COUNCIL MEMBERS ABSENT:
Marshall Engelbeck Council Member
Edwin Decker Council Member
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 DIRECTORS PRESENT:
Connie White
President
T.A. Neidenberger
Vice President
R. Peter Reincke
Secretary -Treasurer
John V. Peters
Director
Wesley W. Obermeier
Director
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.2 DIRECTORS PRESENT:
Mark Chambers
Vice President
James Budarf
Secretary -Treasurer
Walter Fitzpatrick
Director
James Tracy
Director
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.2 DIRECTORS ABSENT:
James Thomas President
Page 2
Joint Session
Town Council & MUD's 1&2
January 21, 1997
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Town Manager
Karen Sadri
Town Secretary
Pauline Shaw
Planning & Zoning Administrator
Bill LeGrand
Director of Public Works
David Miller
Chief of Police
John Hill
Town Attorney/M.U.D. No. 2 Attorney
Roger Unger
M.U.D District Manager
Cathy Morgas
M.U.D.Asst. District Manager
Bob West
M.U.D. No. I Attorney
Danny Thomas
TCFD
James Thomas
TCFD
Robbie Daughtry
TCMUD/WWTP Superintendent
Jim Monahan
TCMUD Field Superintendent
Ron Butler
Lt. TCFD
Kristie Green
Administrative Clerk (Trophy Club Entities)
Scott Bradley
Mayor of Westlake
Miles Moffeit
FTW Star Telegram
Riley Mills
Resident
Karen Deal
Resident
Bill Rose
Resident
Brian Bartels
Resident
Marc Bartels
Resident
Mayor Jim Carter called the Town Council meeting to order and announced a quorum at 7:01
p.m.
M.U.D No I President Constance White called the M.U.D No. I meeting to order and
announced a quorum at 7:02 p.m.
M.U.D. No. 2 Vice President Mark Chambers the M.U.D. No. 2 meeting to order and announced
a quorum at 7:03 p.m.
Mayor Carter asked Council Member E."Cotton" Moore to deliver the invocation.
Mayor Carter asked Robert West, MUD No. 1 Attorney, to lead the pledge to the American flag
and John Hill, Town and MUD No. 2 Attorney, to lead the pledge to the Texas flag.
Page 3
Joint Session
Town Council and MUD's 1&2
January 21. 1997
DISCUSSION AND APPROPRIATE ACTION REGARDING THE FUTURE
INFRASTRUCTURE OF THE TOWN OF TROPHY CLUB:
District Manager Unger discussed with both Boards and the Town Council various options for
ensuring the present day infrastructure is sized to handle future growth.
DISCUSSION AND APPROPRIATE ACTION REGARDING THE USE OF THE
MUNICIPAL UTILITY DISTRICT'S BUILDING BY NON -MUNICIPAL
ENTITIES:
District Manager Unger turned the floor over to Asst. District Manager, Cathy Morgas.
Asst. District Manager Morgas stated that procedures needed to be in place for the public use of
the MUD building. Following discussion a list of potential procedures was suggested. They are
as follows:
1. A formal deposit for the key and room access.
2. Formal paperwork that holds someone specifically responsible for any damages.
3. A hold harmless clause.
4. Include all buildings in theses guidelines/procedures.
5. Notify all community organizations of the necessity of the procedures and why
they are being put in place and all the guidelines.
6. Either an insurance rider(on file) covering the governmental entity or the
signature of whom to hold personally/financially responsible for any
damages/injuries.
MUD No. 1 Attorney, Robert West, was asked to review the documents to insure their legality.
No action was taken.
PRESENTATION OF NEEDS ASSESSMENT INFORMATION:
MUD 1 Director, R. Peter Reincke, gave an opening statement and asked all Council Members
and Board Directors to hold their questions until they had a chance to read over the information
that would be given to them at the close of the session.
Director Reincke then explained that the Policies and Procedures would just formalize what had
been implemented and what has been practically applied over the last year. Director Reincke
presented on the overhead an organizational chart that shows the management structure and
supervision channels along with the funding responsibilities for the Municipality.
Page 4
Joint Session
Town Council and MUD's 1 &2
January 21. 1997
Director Reincke stated that the management team to the proposed Administrative Committee is
Roger Unger and Donna Welsh, but the management team to the staff is Roger Unger, Donna
Welsh, Cathy Morgas and Karen Sadri. He then explained that the colors for the payroll funding
legend were; red for Town funded, blue for MUD funded and green for jointly funded. At this
point he turned the floor over to Mayor Pro Tem Doug Glaspell for the next section of the
explanation.
B. ADMINISTRATIONPOLICIES/PROCEDURES:
Mayor Pro Tem, Doug Glaspell, explained the major changes in procedures would be a change in
benefits. Both entities would go to a standard 12 holidays and 10 sick days per year with no
carryover for vacation time, beginning fiscal year 98-99. This would affect the MUD by
decreasing their sick days per year by 2, but, increasing their holidays per year by 2. Mayor Pro
Tem Glaspell then turned the floor over to Director Budarf for the last section of the explanation.
C. DEPARTMENT OF PUBLIC SAFETY ORGANIZATIONAL STRUCTURE:
MUD 2 Director, James P. Budarf, explained that the idea of the DPS policies and procedures
would be to coordinate all three departments; Police, Fire and EMS to be able to work along side
each other in any situation. It would bring the Fire Department volunteers under the DPS
umbrella. The Fire Chief would still be appointed by the MUD Directors, the Police Chief and
EMS Chief would still be appointed by the Town Council. Director Budarf asked all Council
Members and Board Directors to look very closely at the state mandated policies. Director
Budarf commended David Miller, Roger Unger and Lou Opipare on all their hard work. Director
Budarf then turned the floor back over to Mayor Pro Tem Glaspell.
In closing, Mayor Pro Tem Glaspell explained what the Administrative Committee ,if agreed
upon, would be and what its terms and duties would included.
Town Manager, Donna Welsh, at this time suggested that the entities schedule workshops
amongst themselves during their meetings for the month of February and then schedule another
joint session in March.
TROPHY CLUB NIUNtCtPAL UTILITY DISTRICT NO. I TO ADJOURN JOINT
f
MUD No. 1 President White asked for motion to adjourn. Director Neidenberger moved to
adjourn at 8:40 p.m. Director Peters seconded; motion passed unanimously.
Page 5
Joint Session
Town Council and MUD's 1 &2
January 21. 1997
MUNICIPAL UTILITY DISTRICT NO. 2 TO ADJOURN JOINT MEETING:
MUD No. 2 Vice President Chambers asked for a motion to adjourn. Director Tracy moved to
adjourn at 8:41 p.m. Director Fitzpatrick seconded; motion passed unanimously.
TOWN COUNCIL TO RECONVENE INTO REGULAR MEETING:
Town Council convened into regular session at 8:42 p.m.
REGULAR MEETING AGENDA:
PRESENTATIONS BY CITIZENS:
Karen Deal, resident, 10 Meadowbrook Ln., spoke on item #7, usage of MUD building. She felt
citizens should be allowed to use the building. She has used this building on numerous
occasions for Scout functions and always paid her deposit, scheduled in advance and returned the
key. She also wanted to ask the Council to go slow on the decision on the new park land in the
northwest part of the Town. She is a part of the Parks & Recreation committee and is very
concerned that the needs of the residents are met.
Both the Mayor and the Town Manager reassured Mrs. Deal that nothing was "cast in stone" as
of yet.
STAFF AND COMMITTEE REPORTS:
Karen Sadri, Town Secretary, explained that the Economic Development Corporation meeting
was rescheduled from Monday, January 13, 1997 to Monday, January 27, 1997 due the threat of
bad weather.
There were no other staff reports.
Riley Mills of the Public Works committee, reported that there was a special meeting scheduled
to discuss the trash pick-up/recycling situation.
Page 6
Joint Session
Town Council and MUD'S 1&2
January 21. 1997
CONSENT AGENDA: All matters listed under agenda item 14 consent agenda, are considered
to be routine by the town council and will be enacted by one motion. There will not be a
separate discussion of these items. If discussion is desired, that item will be removed from the
consent agenda and will be considered separately.
There was no discussion on item A.
There was no discussion on item B.
On item C, the Mayor asked to correct the typographical error illmess to illness( on page 35 of
packet). Otherwise, there was no further discussion on this item.
Mayor Pro Tem Glaspell moved to approve consent agenda with corrections. Council Member
Moore seconded; motion passed unanimously.
Consent Agenda items are as follows:
A. TOWN COUNCIL TO CONSIDER AND ADOPT:
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS APPROVING AN AGREEMENT FOR EMERGENCY
AMBULANCE SERVICES WITH THE TARRANT COUNTY EMERGENCY
SERVICES DISTRICT NO.I; AUTHORIZING THE MAYOR TO EXECUTE
THE AGREEMENT ON BEHALF OF THE TOWN; PROVIDING AN
EFFECTIVE DATE.
B. TOWN COUNCIL TO CONSIDER AND ADOPT:
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS SUPPORTING AND APPROVING THE
OPERATIONS SUBCOMMITTEE REPORT TO THE RACEWAY
TRAFFIC COMMITTEE CONCERNING THE TEXAS
INTERNATIONAL RACEWAY; PROVIDING AN EFFECTIVE
DATE.
C. MINUTES OF THE DECEMBER 17, 1997 MEETING.
D. UNAUDITED/INCOMPLETE FINANCIALS ENDING DECEMBER 31, 1996.
PRESENTATIONS BY COUNCIL:
Council Member Moore confirmed that there would be two Council meetings in the month of
February. February 4, 1997 for the Needs Assessment Workshop and any time sensitive items
and then February 18, 1997 for a regular session with a heavy agenda.
Page 7
Joint Session
Town Council and MUD's 1 &2
January 21. 1997
ADJOURN:
Council Member McCabe moved to adjourn at 8:55 p.m. Council Member Moore seconded;
motion passed unanimously.
r
Town Secretary
(SEAL)