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Minutes TC 06/17/1997MINUTES OF TOWN COUNCIL WORKSHOP SESSION TOWN OF TROPHY CLUB, TEXAS June 17, 1997 THE STATE OF TEXAS The Town Council of the Town of Trophy Club, Texas met in a workshop session Tuesday, June 17, 1997. The meeting was held within the boundaries of the Town and was open to the public. COUNCIL MEMBERS PRESENT: Jim Carter Marshall Engelbeck Edwin "Ed" Decker Susan H. McCabe Doug Glaspell Kevin Carr STAFF AND GUESTS PRESENT: John Hill Donna Welsh Karen Sadri Bill LeGrand Gary Tomlin CALL TO ORDER: Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Town Attorney Town Manager Town Secretary Director of Public Works Resident Mayor Carter called the workshop to order at 6:00 p.m., noting a quorum was present. TOPICS OF DISCUSSION: TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB AND LAKE TURNER MUD'S NO. 1,2 & 3 FOR LAW ENFORCEMENT SERVICES: TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB AND LAKE TURNER MUDS NO. 1,2 & 3 FOR EMERGENCY MEDICAL SERVICES: Town Manager Welsh stated to the Council that since the MUD'S were a governmental entity they could contract no matter what city they were located in. Page 2 Workshop Session Town Council June 17, 1997 TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS ACCEPTING A BID FROM AND AWARDING A BID TO FOR THE CONSTRUCTION OF CERTAIN STREET REPAIRS AT THE INTERSECTION OF TROPHY WOOD DRIVE AND INDIAN CREEK DRIVE IN THE AMOUNT OF (S ); AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT FOR THE SAID STREET REPAIR WITH ; PROVIDING AND EFFECTIVE DATE: Director of Public Works, Bill LeGrand, explained to the Council that the Bid received was ten (10) percent higher than expected. It was returned to the contractor, who reduced the amount contingent upon the Town's cooperation in intersection closures and traffic re-routing. The low bidder was J.L. Bertram. TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS SUPPORTING THE EXISTING BOUNDARY BETWEEN DENTON COUNTY AND TARRANT COUNTY; OPPOSING TARRANT COUNTY'S LAWSUIT TO TAKE LAND FROM DENTON COUNTY'S BORDERS; AND PROVIDING AN EFFECTIVE DATE: Mayor Carter will make the presentation at the Council meeting. He feels it makes sense to support Denton County in this. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE ELIMINATION AND REPLACEMENT OF THE BASEBALL FIELDS LOCATED AT TROPHY CLUB DRIVE, TROPHY LAKE DRIVE AND HWY. 114: Director of Public Works, Bill LeGrand, explained to the Council that Council Member Carr was bringing this issue before the Council. The main idea is that, if the land where the existing ball fields are is developed, the ball fields will go away and alternatives are being investigated by staff should this happen. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE UTILIZATION OF ALLOCATED FUNDS FOR THE PARKS AND RECREATION BUDGET BY THE END OF THIS FISCAL YEAR: Director of Public Works, Bill LeGrand, explained to the Council the projects currently being undertaken by the Parks and Recreation Department. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE RELOCATION OF REPLACED LIGHT POLES ON TROPHY CLUB DRIVE TO THE COURTS ALONG INDIAN CREEK DRIVE THAT HAVE NO LIGHT POLES: Director of Public Works, Bill LeGrand, explained to the Council that the cost to move a light pole is 52,500.00 per pole. He stated that the Public Works Committee was working on a policy for a standard on where, when and how to install light poles either per resident request or in relation to new construction. TOWN COUNCIL TO RECEIVE AN UPDATE REGARDING THE COMMERCIAL AIR CONDITIONING UNITS IN " THE VILLAGE": Page 3 Workshop Session Town Council June 17, 1997 Town Manager, Donna Welsh, explained to the Council that there are no stipulations in the ordinance for noise level, and we cannot hold up the Certificate of Occupancy. She stated she gathered information from other cities and has given this infonriation concerning noise levels to the P&Z. They are going to incorporate it into the Zoning Ordinance. COUNCIL MEMBER GLASPELL TO REQUEST THE TOWN COUNCIL TO APPROVE HIS SPONSORSHIP OF THE COMMITTEE TO RESEARCH THE HOME RULE VS.. GENERAL LAW STATUS AND HAVE SUCH A COMMITTEE RETURN TO THE COUNCIL WITH A RECOMMENDATION: Town Manager, Donna Welsh stated this would not be discussed at this time. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE PURCHASE OF POLICE DEPARTMENT VEHICLES: Town Manager, Donna Welsh, explained to the Council the opportunity to purchase vehicles and save money is a decision the Council gets to make. Normal rotation is every two (2) years in October. If the council decides to purchase now, maybe they should consider changing the rotation date to sometime in the summer to take advantage of the savings by purchasing the previous years vehicles. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE MOTOR HOME VIOLATION OF MR. MARTY DEE, 1 EDGEMERE DR.: Town Manager, Donna Welsh, explained to the Council that it needs to be either everyone or no one. Council Member Decker stated he felt that ordinances were not being enforced equally and that we needed to enforce all ordinances equally. We need to look through the ordinances and keep those we want to enforce and get rid of the frivolous ones. Council Member McCabe agreed with Council Member Decker that we need to enforce all ordinances equally. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING BIKE LANES AND PEDESTRIAN WALKWAYS: Director of Public Works, Bill LeGrand, explained to the Council that he contacted the Engineers office and had them work up a proposal for involving uniform traffic control regarding bike/pedestrian lanes with signage and suggested costs. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE PREVIOUSLY TABLED AGENDA ITEM; CURBSIDE RECYCLING: Director of Public Works, Bill LeGrand, explained that is was expensive and that to make it cost effective everyone in Town would have to participate. Page 4 Workshop Session Town Council June 17, 1997 TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE REQUEST FROM THE PLANNING AND ZONING COMMISSION REGARDING CHANGING THE DUMPSTER LOCATIONS AT "THE VILLAGE": Town Manager, Donna Welsh, relayed to the Council the wishes of the Planning and Zoning Commission to revisit the plans and bring their recommendations to the Council concerning this issue. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE REMAINDER OF THE BOND MONEY FOR STREET CONSTRUCTION/REPAIRS: Director of Public Works, Bill LeGrand, explained to the Council that the Public Works Committee was looking at current priorities on which to spend this money. Council Members Questions/Comments regarding Agenda item(s): MRS. PEARL FORD TO PRESENT ENTRY DESIGN FEATURES FOR TROPHY CLUB AND TROPHY LAKE DRIVES: Council Member Engelbeck feels we need to include all three (3) entrances. Mayor Carter would like to ask the residents what they would like to see done with the three (3) entrances in the PR Committee packet going out to the residents. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB AND LAKE TURNER MUD #1, MUD #2 AND MUD #3 FOR LAW ENFORCEMENT SERVICES: Mayor Carter feels these agreements clarify who we bill for our services. Council Member Engelbeck wondered what do these agreements give us? Who do we serve? Council Member Decker reminded the Council that we just couldn't walk away from our neighbors. Attorney, John Hill, explained to Council that these agreements protect us to be able to collect for covered services. TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS ACCEPTING A BID FROM AND AWARDING A BID TO FOR THE CONSTRUCTION OF CERTAIN STREET REPAIRS AT THE INTERSECTION OF TROPHY WOOD DRIVE AND INDIAN CREEK DRIVE IN THE AMOUNT OF (S ) AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT FOR THE SAID STREET REPAIR WITH ; PROVIDING AND EFFECTIVE DATE: Council Member Engelbeck stated his disappointment that the bid was awarded to J.L. Bertram. He feels this company is too slow. He also asked Tea -Lie, Nall & Perkins not to use this company anymore, and yet they are working out here again. Page 5 Workshop Session Town Council June 17, 1997. Mayor Carter explained to the Council there was a two hundred ten (2 10) day completion clause in the contract to protect against the work taking too long. Council Member Decker asked is there something more critical than this project that we need to use the bond money on? He also wanted to know what the difference in Class A and B concrete is. Bill LeGrand explained the difference. The workshop adjourned at 6:57 p.m. Karen Sadri, Town Secretary 7/8/97 klh MINUTES OF TOWN COUNCIL REGULAR SESSION TOWN OF TROPHY CLUB, TEXAS June 17, 1997 THE STATE OF TEXAS L KKK -owl The Town Council of the Town of Trophy Club, Texas met in a regular session Tuesday, June 1.� 17, 1997. The meeting was held within the boundaries of the Town and was open to the public. COUNCIL MEMBERS PRESENT: Jim Carter Marshall En-elbeck Edwin "Ed" Decker Susan H. McCabe Doug Glaspell Kevin Carr STAFF AND GUESTS PRESENT: John Hill Donna Welsh Karen Sadri Bill LeGrand Gary Tomlin Timothy Green Bill Rose Kim Cort Doyle Krauss Debra DuPont James Drury Greg Wells Wally Funk Rene Duverne Walter Fitzpatrick Billy Hughes Mayor Mayor Pro Tem, Council Member Council Member Council Member Council Member Town Attorney Town Manager Town Secretary Director of Public Works Resident Attorney, Lake Turner Mud's #1,2 &3 ) Resident, 219 Inverness Dr. Resident, 1 13 )0 Sunset Dr. Resident, 549 Indian Creek Dr. Resident, 25 Monterey Dr. Resident, 45 Sonora Dr. Resident, 26 Durango Dr. Resident, 243 Oak Hill Dr. Resident, 239 Oak Hill Dr, Resident, 7 Creekmere Dr. Resident, 216 Inverness Dr. Page 2 Regular Session Town Council June 17, 1997 INVOCATION: The invocation was given by Police Chief, David Miller. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: The pledges were led by Planning and Zoning Chairman, Mike Hamper. PRESENTATIONS BY CITIZENS: Bill Rose, 219 Inverness Dr., spoke out about the proposed bike lanes. He strongly supports this item and would like to see this implemented on Indian Creek Drive first. He also spoke on speed limitations and enforcement. Kim Cort, 1130 Sunset Dr., spoke to the Council about the complaints she has against Synergy Properties and "The Village". Doyle Krauss, 549 Indian Creek Dr., spoke to the Council about the construction of the intersection of Trophy Wood and Indian Creek Drives. He also spoke about the bike lanes, curbside recycling and usage of bond money for street repairs. Debra DuPont, 25 Monterey Dr., spoke to the Council about the Roanoke Wedding Chapel and about street repairs. James Drury, 45 Sonora Dr., spoke to the Council about the Roanoke Wedding Chapel and a the problems he is having with trash. Greg Wells, 26 Durango Dr., spoke to the Council about the Roanoke Wedding Chapel. Wally Funk, 243 Oak Hill Dr., pleaded with the Council to do something about 241 Oak Hill Dr. "It is taking my house down inch by inch with it." Rene Duverne, 239 Oak Hill Dr., asked the Council when 241 Oak Hill Dr. will be coming down, it has been three (3) months since talks concerning this have begun. Walter Fitzpatrick, 7 Creekmere Dr., asked for Council to approve the Safety Committee to meet six (6) times per year instead of four (4), and to expand the committee by adding another position. He recommended Mr. Billy Hughes. Page 3 Regular Session Town Council June 17, 1997 Billy Hughes, 216 Inverness Dr., thanked the Council for the opportunity to interview for both the Parks and Recreation Committee and the Public Safety Committee. He would like to be considered for positions on both. STAFF AND COMMITTEE REPORTS: John Hill, Town Attorney, updated the Council on the current status of demolition of the residence of 241 Oak Hill Dr. The Council welcomed Cathy Morgas as the newly appointed Planning and Zoning Administrator. The Council was very complimentary of Pauline Shaw, the outgoing Administrator, for all her hard work in that department, and wished her well in her new job responsibilities. David Miller, Chief of Police, updated the Council concerning the Public Safety Fair to be held on June 28, 1997 at the Municipal Complex. Donna Welsh, Town Manager, updated the Council on the Budget calendar and asked for any potential conflicts. MRS. PEARL FORD TO PRESENT ENTRY DESIGN FEATURES FOR TROPHY CLUB AND TROPHY LAKE DRIVES: Mrs. Ford, thanked the Council for this opportunity to represent the Entry Committee. Mrs. Ford then presented the proposed designs for two (2) of the three (3) existing entrances. Trophy Lake Dr.: • An informational sign like the one at the Main Entrance. • An enclosure to hide traffic switch box. • A park -like area with a sculpture and decorative paving on the west corner. Trophy Club Dr.: • A clock tower with two (2) clocks and a sign "Town of Trophy Club". (64' tall and 14' wide) • Keeping the 81' flag pole and flood lights. Mrs. Ford proposes this as a community wide project. The Entry committee would work closely with all standing committees. She stated the Entry committee would like for the Town Council to support this project. Page 4 Regular Session Town Council June 17, 1997 Mayor Carter responded to Mrs. Ford's request by stating the Council would be addressing a new resolution concerning this at the July Council meeting and wants to strongly emphasize the Town would not incur expenditures in relation to these projects. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB AND LAKE TURNER MUD #l, MUD #2 AND MUD #3 FOR LAW ENFORCEMENT SERVICES: In the ensuing discussion, Mayor Carter asked the following changes be made; the contract renewal date to reflect our fiscal year and end on September 30, and modify the mailing address on the contract to state Houston, TX and the zip code. John Hill, Town Attorney, asked for the following changes to be made to the contract; the payment schedule to be thirty(30) days, due to the fact the Boards meet once per month, and the changes as stated in the attached letter from Mr. Hill. Mr. Tim Green, Attorney representing the Lake Turner MUD's agreed to these changes. Council Member McCabe made the motion to approve THE AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB AND LAKE TURNER MUD #l, MUD #2 AND MUD #3 FOR LAW ENFORCEMENT SERVICES, with the stated and written changes. Council Member Glaspell seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB AND LAKE TURNER MUD #1, MUD #2 AND MUD #3 FOR EMERGENCY MEDICAL SERVICES. As with the previous item, Council wanted the dates to reflect the September 30 closing date. Attorney Hill's recommendations are included in the attached letter. Council Member McCabe made the motion to approve THE AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB AND LAKE TURNER MUD #l, MUD #2 AND MUD #3 FOR EMERGENCY MEDICAL SERVICES, with the stated and written changes. Council Member Carr seconded; motion passed unanimously. Page 5 Regular Session Town Council June 17, 1997 TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS ACCEPTING A BID FROM AND AWARDING A BID TO J. L. Bertram Construction FOR THE CONSTRUCTION OF CERTAIN STREET REPAIRS AT THE INTERSECTION OF TROPHY WOOD DRIVE AND INDIAN CREEK DRIVE IN THE AMOUNT OF six hundred forty seven thousand one hundred seventy dollars and seventy four cents(S647,170.74); AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT FOR THE SAID STREET REPAIR WITH J.L. Bertram Construction; PROVIDING AN EFFECTIVE DATE. Bill LeGrand, Director of Public Works, updated the Council on the status and amount of the bid. J. L Bertram was the low bidder at 5647,170.74. There was also an addendum to do sidewalks at this time. The Public Works Committee recommends to the Council to accept the bid from J.L. Bertram. Following discussion, Council Member Decker moved to ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS ACCEPTING A BID FROM AND AWARDING A BID TO J. L. Bertram Construction FOR THE CONSTRUCTION OF CERTAIN STREET REPAIRS AT THE INTERSECTION OF TROPHY WOOD DRIVE AND INDIAN CREEK DRIVE IN THE AMOUNT OF six hundred forty seven thousand one hundred seventy dollars and seventy four cents ($674,170.74); AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT FOR THE SAID STREET REPAIR WITH J.L. Bertram Construction; PROVIDING AN EFFECTIVE DATE, with the added alternatives of an edge drain (along Indian Creek Drive and near Brook Hollow Lane) and to shorten the contract time to 180 calendar days. Council Member Glaspell seconded; motion passed unanimously. TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS SUPPORTING THE EXISTING BOUNDARY BETWEEN DENTON COUNTY AND TARRANT COUNTY; OPPOSING TARRANT COUNTY'S LAWSUIT TO TAKE LAND FROM DENTON COUNTY'S BORDERS; AND PROVIDING AN EFFECTIVE DATE. Following discussion, Council Member Decker moved to ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS SUPPORTING THE EXISTING BOUNDARY BETWEEN DENTON COUNTY AND TARRANT COUNTY; OPPOSING TARRANT COUNTY'S LAWSUIT TO TAKE LAND FROM DENTON COUNTY'S BORDERS; AND PROVIDING AN EFFECTIVE DATE. Council Member McCabe seconded; motion passed unanimously. Page 6 Regular Session Town Council June 17, 1997 TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE ELIMINATION AND REPLACEMENT OF THE BASEBALL FIELDS LOCATED AT TROPHY CLUB DRIVE, TROPHY LAKE DRIVE AND HWY 114. (COUNCIL MEMBER CARR) Following discussion, no action taken. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE UTILIZATION OF ALLOCATED FUNDS FOR THE PARKS AND RECREATION BUDGET BY THE END OF THIS FISCAL YEAR. (COUNCIL MEMBER CARR) Followin- discussion, no action taken. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE RELOCATION OF REPLACED LIGHT POLES ON TROPHY CLUB DRIVE TO THE COURTS ALONG INDIAN CREEK DRIVE THAT HAVE NO LIGHT POLES. (COUNCIL MEMBER CARR) Following discussion, no action taken. TOWN COUNCIL TO RECEIVE AN UPDATE REGARDING THE COMMERCIAL AIR CONDITIONING UNITS IN "THE VILLAGE". (COUNCIL MEMBER CARR) Town Manager, Donna Welsh, updated the Council on the noise level abatements that other surrounding cities have ordinances for and included her recommendation for the Planning and ZoninZD g Commission to amend the Town ordinance to have noise level abatements. She also stated that only what has been approved by Council is what is enforceable, any agreement between resident and developer is strictly between them and the Town cannot enforce it. Council Member McCabe reminded Council that the ordinance addresses in detail each tract and that all the details have not been complied with. Council Member Decker asked staff to research and resolve this situation. Council Member Glaspell asked about the fence issue and stated that the ordinance has clear requirements and, we need to get the two(?) parties here for the next council meeting. In closing, Ms. Welsh explained that she has a list of unfulfilled requirements and that the Certificate of Occupancy will not be awarded until the list is satisfied. Page 7 Regular Session Town Council June 17, 1.997 Mayor Carter announced there would be a 10 minute break. The meeting resumed at 9:35 p.m. COUNCIL MEMBER GLASPELL TO REQUEST THE TOWN COUNCIL TO APPROVE HIS SPONSORSHIP OF THE COMMITTEE TO RESEARCH THE HOME RULE vs. GENERAL LAW STATUS AND HAVE SUCH COMMITTEE RETURN TO THE COUNCIL WITH A RECOMMENDATION. Council Member Glaspell explained his position about supporting a committee. He went on to say he has a chairperson in mind and has begun to interview for members and will return to Council with his recommendations. Council Member Glaspell feels this will be a sixty (60) to ninety (90) day study. Council Member Glaspell moved to nominate Al White as Chairperson for the Home Rule Research Committee. Council Member Engelbeck seconded the motion. Followine, discussion, Council Member Decker moved to table motion. Council Member McCabe seconded. Motion fails with Council Members Glaspell, Carr and Engelbeck voting against. Previous motion passes with Council Members Glaspell, Carr and Engelbeck voting for and Council Members Decker and McCabe abstaining TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE PURCHASE OF POLICE DEPARTMENT VEHICLES. (COUNCIL MEMBER GLASPELL) Chief of Police, David Miller presented the proposal to the Council. Following discussion, Council Member Decker moved to purchase the vehicles out of the contingency fund. Council Member Glaspell seconded; motion passed with Council Members Glaspell, Carr, McCabe and Decker voting for and Council Member Engelbeck voting against. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE MOTOR HOME VIOLATION OF MR. MARTY DEE OF I EDGEMERE DRIVE. (COUNCIL MEMBER GLASPELL) Page 8 Regular Session Town Council June 17, 1997 Following discussion, Council Member Glaspell moved to allow until September 30, 1997.for all residents to come into compliance with the new Ordinance. Council Member Engelbeck seconded; Motion passed with Council Members Glaspell, Carr, McCabe, & Engelbeck voting for, and Council Member Decker abstaining. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING BIKE LANES AND PEDESTRIAN WALKWAYS. (COUNCIL MEMBERS MCCABE & CARR) Following discussion, no action was taken. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE PREVIOUSLY TABLED AGENDA ITEM; CURBSIDE RECYCLING. (COUNCIL MEMBER MCCABE) Following discussion, no action taken. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE REQUEST FROM THE PLANNING AND ZONING COMMISSION REGARDING CHANGING THE DUMPSTER LOCATIONS AT " THE VILLAGE". Planning and Zoning Commission Chairperson, Mike Hamper explained to the Council that the Commission is reviewing the standards and will be bringing this to Council in the form of a public hearing to make the appropriate changes. Council consensus was to agree. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE REMAINDER OF THE BOND MONEY FOR STREET CONSTRUCTION/REPAIRS . Director of Public Works, Bill LeGrand, explained to Council that the remaining projects to be funded by the Bond money are: Skyline Dr., the intersection of Village Trail and Chisos Dr., and the intersection of Alamosa and Shasta Drives. Following discussion, Council Member McCabe moved to approve expenditures of the bond money as scheduled. Council Member Decker seconded; motion passed unanimously. Page 9 Regular Session Town Council June 17, 1997 TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE APPOINTMENT OF MEMBERS TO AND THE REQUESTS FROM CHAIRPERSONS OF THE TOWN COMMITTEES. Pai-A-s and Recreation Committee: Council Member McCabe moved to approve Staff recommendations for additional members. Council Member Glaspell seconded; motion passed unanimously. New Parks and Recreation Committee members are: David Neal, Billy Hughes and Tracy Mellett. Council Member Decker moved that this committee's membership be increased by two(2) positions to be filled by Mr. Bill Matthai and Ms. Dawn Seay and that contingent on the chairman of that committee's resignation to appoint Mr. Billy Hughes to that vacated position. Council Member Glaspell seconded. During the following discussion Council Member Carr stated his displeasure with the Council appointing the chairpersons. He feels the committees should internally make that decision. Council Member Carr moved to amend Council Member Decker's motion by having the committees be responsible for appointing their own chairpersons. Council Member Engelbeck seconded. Mayor Carter asked for a vote on the amendment. Amendment failed with Council Member's McCabe, Glaspell and Decker voting against and Council Members Engelbeck and Carr voting for. Mayor Carter asked for a vote on the original motion. Motion passed with Council Members Glaspell, McCabe and Decker voting for and Council Members Engelbeck and Carr voting against. Public Safety Committee: Council Member Decker moved to expand the Public Safety Committee by one (1) more person and approve staff recommendations for appointments and include Bill Rose to expanded position. Council Member McCabe seconded. During the following discussion Council Member Carr moved to amend the motion by allowing the committee to a chose candidate to fill the expanded position. Council Member Engelbeck seconded; motion passed with Council Members Glaspell, Engelbeck, Carr and McCabe voting for and Council Member Decker abstaining. The newly appointed committee members are Cotton Moore and Scott Voight. Mayor Carter brought to the attention of the Council the time and Council Member Glaspell moved to continue the meeting past eleven o'clock p.m. Page 10 Regular Session Town Council June 17, 1997 Public Works Committee: Council Member Glaspell moved to approve staff recommendations for appointments to the Public Works Committee. Council Member Engelbeck seconded; motion passed unanimously. The newly appointed committee member is Leland Morgan. CONSENT AGENDA: ALL MATTERS LISTED UNDER AGENDA ITEM 27, CONSENT AGENDA, ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. APPROVE MINUTES OF SPECIAL TOWN COUNCIL MEETING, MAY 13, 1997. 2. APPROVE MINUTES OF JOINT PUBLIC HEARING TOWN COUNCIL MEETING/PLANNING AND ZONING COMMISSION, MAY 20, 1997. 3. APPROVE FINANCIAL REPORTS ENDING MAY 31, 1997. Council Member Decker asked for items 1 (Minutes of May 13, 1997) & 2 (Minutes of May 20, 1997) to be removed from the consent agenda for further discussion. Council Member Glaspell moved to approve item 3 (Financial Reports ending May 30, 1997). Council Member Carr seconded; motion passed unanimously. 1. APPROVE MINUTES OF SPECIAL TOWN COUNCIL MEETING, MAY 13, 1997. Page 214: Council Member Decker wanted the minutes to reflect his intent for the Town not to accept any financial responsibility. (Relating to the demolition of the house at 241 Oak Hill Dr.) APPROVE2. OF JOINTPUBLIC D ZONING COMMISSION,99 Page 11 Regular Session Town Council June 17, 1997 Page 221: Council Member Decker wanted the minutes to reflect his statement that the $500.00 per day penalty was ridiculous and he requested a grandfather clause. Page 220: Council Member McCabe stated she wants her lengthy statement included in the minutes. Council Member Glaspell moved to accept the two (2) sets of minutes as corrected. Council Member Decker seconded; motion passed unanimously. CLOSED -DOOR SESSION: TOWN COUNCIL TO CONDUCT A CLOSED SESSION IN ACCORDANCE WITH CHAPTER 551, GOVERNMENTAL CODE, VERNON'S TEXAS CODES, ANNOTATED (OPEN MEETINGS LAW). SECTION 551.071 TO RECEIVE LEGAL ADVICE. 1. TO DISCUSS POSSIBLE THREATENED OR PENDING LITIGATION IN CONNECTION WITH STREET REPAIR AS PREVIOUSLY DESIGNATED. Town Council adjourned into closed session at 11:28 p.m. RECONVENE INTO OPEN SESSION: TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE MATTERS DISCUSSED IN CLOSED SESSION PURSUANT TO AGENDA ITEM W. 1. Town Council reconvened into open session at 11:47 p.m. No action was taken. PRESENTATIONS BY COUNCIL. Council Member McCabe expressed her concerns about the house on Oak Hill and wants to move forward on its removal. She also wants information on access to the Wedding Chapel that is in Roanoke and to have this as an agenda item for July. She also wants to be kept informed of any meetings and discussions concerning the parks and schools. Council Member Engelbeck informed the Council that it is being considered by the Finance Committee to take the trash collection fees out of the tax revenues and placing it on the MUD bill on a monthly basis. The TCEDC has discussed a web -site for the Town of Trophy Club for internal messaging and external public relations. He has also noticed that the Police Department building is not completed. Police Chief Miller explained the punch list is 85% complete, and they anticipate completion in approximately eight (8) more weeks. Page 12 Regular Session Town Council June 17, 1997 Mayor Carter expressed his concern over the small satellite dish placement. He also discussed the communications tower that is to be placed on T.W. King Rd. Mayor Carter would like to draft a proclamation protesting the placement of the tower for presentation at the next Council meeting. Council Member Engelbeek wondered if the elected officials are involved in the funding for Hwy 114. Mayor Carter complimented the Police Department on how they handled the traffic during the Indy car race and Countryfest. ADJOURN: Council Member Decker moved to adjourn at 11:58 p.m. Council Member Glaspell seconded; motion passed unanimously. (Seal) r't Town Secretary 07/24/97 klg COWLES & THOMPSON 114 E. LOUISIANA ST., SUITE 200 A PROFESSIONAL CORPORATION McKINNEY, TEXAS 75069-4-463 TELEPHONE (972) 542-5000 ATTORNEYS AT LAW 901 MAIN STREET, SUITE 4000 DALLAS, TEXAS 75202-3793 TELEPHONE (214) 672-2000 JOHN M. HILL METRO (972) 263-0005 (214) 672-2170 JMMLLt3C7PCLAW.00M FAX (214} 672-2020 CHARLES SORRELLS (1925-1982) June 9, 1997 VIA TELECOPY and U.S. MAIL Ms. Karen Sadri Town Secretary Town of Trophy Club 100 Municipal Drive Trophy Club, Texas 76262 Re: Agreements with Lake Turner MUDs Dear Karen: 100 W. ADAMS AVE., SUITE 321 P.O. 80X 785 TEMPLE, TEXAS 76503-0785 TELEPHONE (254) 771-2800 ONE AMERICAN CENTER, SUITE 777 909 E.S.E. LOOP 323 TYLER, TEXAS 75701.9684 TELEPHONE (903) 581-5588 I have reviewed the proposed agreements for law enforcement services and emergency medical services between the Town and Lake Turner MUD No. 1 (it is my understanding that the proposed agreements with the other Lake Turner MUDs read the same as the agreement with MUD No. 1). The exhibits to the proposed agreements were not attached to the documents which you sent and I have not reviewed those. Below are my comments: Law Enforcement Services Amement 1. Section 2 ("Term"): Amend to read as follows: 112. Term. The term of this Agreement is from May 9, 1997 through August 31, 1997. Unless other terminated in accordance with the terms hereof, this Agreement shall thereafter automatically renew for a one year period of time bednninz September_ 1, 1997 and ending August 31, 1998. From and after August 31 1998 this Agreement -,-a-Rd shall automatically renew for successive one year terms unless termination notice is given by either party at least 30 days before the end of any the eriginal er renewal term " 3. The Agreement provides for the Town to "investigate criminal activity and to enforce the laws of this State" in the area of MUD No. 1 "in response to calls received from persons within LTMUD 1." (Section 5; see also Section 9, which provides that Trophy Club's monthly invoice is to include the costs incurred by Trophy Club for employees responding to an "emergency call"). While "patrol services" is defined in Section 3, the Agreement does not authorize Trophy Club to provide patrol services within the boundaries of MUD No. 1. Ms. Karen Sadri Page 2 June 9, 1997 4. Section 10 ("Criminal Investigation Fees"). The Agreement provides that the costs and expenses incurred by Trophy Club must be paid by MUD No. 1 within 30 days after receipt of an invoice. The previous agreement with Westlake provide for payment by Westlake within 10 days after the receipt of an invoice. 5. Section 13 ("Indemnification"). Amend the ninth line to add the word "liability" between the words "lawsuits" and "judgments". Emergency Medical Services Agreement 1. Section I. Amend by deleting the word "the" before "May 9, 1997. " 2. Section II. Amend to read as follows: "The term of this Agreement shall be from May 9, 1997 through August 31, 1997. 4 939 Unless other terminated in accordance with the terms hereof, this Agreement shall thereafter automatically renew for a oneeY ar period of time beginning September 1, 1997 and terminating August 31 1998. From and after August 31, 1998, by either- par+y , this Agreement shall automatically renew for successive one year terms a like period of Ofne. " 3. Section V. Amend the eighth and ninth lines to read as follows: '°'..Trophy Club, its agents, officers, and employees, and volunteers against and to hold Trophy Club, its agents, officers, afid employees, and volunteers harmless from, any... " Amend the fifth -to -last line to read as follows: "...or omission of Trophy Club, its agents, officers, a� employees, or volunteers... " Please give me a call if you have any questions or comments. main=#