Minutes TC 03/18/1997MINUTES OF REGULAR TOWN COUNCIL MEETING
TOWN OF TROPHY CLUB, TEXAS
MARCH 18, 1997
THE STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in a regular session Tuesday, March
18, 1997. The meeting was held within the boundaries of the Town and was open to the public.
COUNCIL MEMBERS PRESENT:
Jim Carter
Doug Glaspell
Edwin "Ed" Decker
Susan H. McCabe
Marshall Engelbeck
E. "Cotton" Moore
STAFF AND GUESTS PRESENT:
John Hill
Donna Welsh
Pauline Shaw
Bill LeGrand
David Miller
Doug Rivers
Billy Hughes
Bill Rose
Kevin Carr
Bob Clinkenbeard
Jan Clinkenbeard
STAFF MEMBERS ABSENT:
Karen Sadri
[4 f 11Cox$] 917 01:11
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Attorney
Town Manager
Planning & Zoning Administrator
Director of Public Works
Director of Public Safety
President, Laidlaw Waste Systems, Inc.
Candidate for Town Council
Candidate for Town Council
Candidate for Town Council
Resident
Resident
Town Secretary
Mayor Carter called the meeting to order at 7:00 p.m., noting a quorum was present. He then
welcomed Council Members, guests and staff.
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Town Council Meeting
March 18, 1997
INVOCATION:
An Invocation was given by Council Member Moore.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG:
The pledge of allegiance to the American and Texas Flags was led by Council Member Decker.
Mayor Carter informed everyone he was moving agenda item 5 ahead of agenda item 4.
DAVID MILLER, DIRECTOR OF THE DPS, TO ADDRESS THE COUNCIL
REGARDING THE RACE DAY TRAFFIC FLOW PLAN:
Mayor Carter asked Chief Miller to make his presentation to the Council. Chief Miller explained
the plan for traffic flow during raceway events. Chief Miller addressed the additional cost for
overtime pay to officers. Chief Miller stated that several citizen groups and the USMC had
volunteered to help with traffic control in town and on Hwy.. 114. The General in charge of the
Marines denied the request and the TCPD will have to police Hwy. 114 without their help. At
this time Westlake has not committed any funds to pay the cost of policing Hwy.. 114. Chief
Miller explained that TXDOT is letting the TCPD control the lights on Hwy. 114 and has agreed
to provide signage to help direct traffic away from Trophy Club and towards the speedway.
Mayor Carter asked the Council to decide if they were willing to expend any funds on race days
with/without Westlakes' participation.
Council Member Engelbeck pointed out that this is not an isolated incident and should not be
treated as one. He also wants the Council to look very closely at the contract with Westlake.
Following continued discussion, no further action was taken.
PRESENTATIONS BY CITIZENS:
Mayor Carter recognized Riley Mills, member Public Works committee. Mr. Mills stated that
the road bed at Trophy Wood and Indian Creek Drives is in bad condition.
Mayor Carter recognized Bill Rose, candidate for Town Council, who shared his views on the
intersection of Trophy Wood and Indian Creek Drives and the traffic flow with regards to race
days.
Mayor Carter recognized Bob Clinkenbeard, resident, who shared his opinion on the funding for
policing of Hwy. 114 and reviewing the contract with Westlake.
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Town Council Meeting
March 18, 1997
Mayor Carter recognized Jan Clinkenbeard, resident, who shared her opinions on the race day
situation. She would like to see the community "put a positive spin on these events" by using
signs to promote Trophy Club.
Mayor Carter recognized Donnie Lawrence, Supervisor of Customer Service, for the USPS
Roanoke office and resident, who shared his concerns on how the mail is going to be delivered.
Mayor Carter then asked for an articulated general consensus of the Council. Council Member
Engelbeck stated that Trophy Club has no responsibility to control the flow of traffic on Hwy.
114, only the egress/ingress for our citizens only and would like to see the use of our 12 officers
and volunteers closely monitored. Mayor Carter would like to have accurate records of all funds
expended on this event.
TOWN COUNCIL TO DISCUSS AND REVIEW THE PENDING CONTRACT FOR
TRASH REMOVAL BY LAIDLAW WASTE SYSTEMS, INC:
Mayor Carter asked Bill LeGrand to report on the pending contract with Laidlaw. Mr LeGrand
explained that it was a new two-year contract with the option to renew. He then introduced Mr.
Doug Rivers, President of Laidlaw Waste Systems, Inc. to answer questions regarding the
contract.
Following discussion, no action was taken.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING AN ANIMAL HOLDING FACILITY TO BE MAINTAINED BY THE
TOWN. (Council Member Decker):
Mayor Carter moved this item ahead on the agenda. Council Member Decker presented this item
with his comments. He then introduced Mrs. Sally Bigley, resident, who shared her views on
this item.
Following discussion, no action was taken.
TOWN COUNCIL TO CONSIDER AND ADOPT:
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
ADOPTING RULES, REGULATIONS AND STANDARDS
REGARDING FLOOD DAMAGE PREVENTION WITHIN
THE TOWN; REPEALING ORDINANCE NO. 91-02A OF THE
TOWN RELATING TO FLOOD DAMAGE PREVENTION;
PROVIDING A SAVINGS CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE.
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Town Council Meeting
March 18, 1997
Following discussion, Council Member Glaspell moved to adopt the ordinance as written.
Council Member McCabe seconded; motion passed unanimously.
TOWN COUNCIL TO CONSIDER AND ADOPT:
THE RESOLUTIONS AND BYLAWS ADOPTED BY THE BOARD
OF DIRECTORS OF THE TROPHY CLUB ECONOMIC
DEVELOPMENT CORPORATION.
Following discussion Council Member Engelbeck moved to accept the resolution and bylaws of
the TCEDC as submitted. Council Member Moore seconded; motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON THE
CONSOLIDATION OF MUNICIPALITY SIGNS AT THE FRONT ENTRANCE:
Following discussion, Council Member Glaspell moved to consolidate signs as submitted.
Council Member Engelbeck seconded; motion passed unanimously.
CONSENT AGENDA: ALL MATTERS LISTED UNDER AGENDA ITEM 10,
CONSENT AGENDA, ARE CONSIDERED TO BE ROUTINE BY THE TOWN
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A
SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
A. TOWN COUNCIL TO CONSIDER AND ADOPT:
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING ORDINANCE NO. 95-16 RELATING TO THE
CONSTRUCTION OF FENCES BY AMENDING THE DEFINITION OF
PICKET FENCE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING AN EFFECTIVE
DATE.
B. TOWN COUNCIL TO CONSIDER AND ADOPT:
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING ORDINANCE NO. 92-08 RELATING TO TRAFFIC
CONTROL AND PARKING OF MOTOR VEHICLES BY AMENDING
SECTION'7.C. RELATING TO PARKING ON UNAPPROVED
SURFACE; PROVIDING A SAVINGS CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE.
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Town Council Meeting
March 18, 1997
C. TOWN COUNCIL TO CONSIDER AND ADOPT:
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING ORDINANCE NO. 87-05 RELATING TO THE GROWTH OF
WEEDS AND GRASS WITHIN THE TOWN BY AMENDING SECTION 1
PROHIBITING THE GROWTH OF WEEDS AND GRASS TO A HEIGHT
GREATER THAN TWELVE INCHES BY DEFINING MORE
PARTICULARLY "OBJECTIONABLE OR UNSIGHTLY MATTER";
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING AN EFFECTIVE DATE.
D. TOWN COUNCIL TO VOTE BY MOTION TO APPOINT A MEMBER
OF THE TOWN COUNCIL TO SERVE A ONE YEAR TERM ON THE
ADMINISTRATIVE COMMITTEE.
E. APPROVE THE NOTES FROM THE JOINT WORKSHOPS/MEETINGS
FEBRUARY 4, 1997 AND FEBRUARY 25, 1997.
F. APPROVE THE MINUTES FOR FEBRUARY 18, 1997 MEETING.
G. APPROVE UNAUDITED FINANCIAL REPORT ENDING
FEBRUARY 28, 1997.
Council Member Glaspell asked to remove item D.
Council Member Decker asked to remove item E.
Council Member McCabe moved to accept consent agenda items A, B, C, F & G. Council
Member Glaspell seconded; motion passed unanimously.
Following discussion on consent agenda item D, Council Member McCabe recommended that
Council Member Glaspell represent the Town Council on the Administrative Committee.
Council Member Engelbeck seconded; motion passed, with Council Member Glaspell
abstaining.
During the discussion on consent agenda item E, Council Member Decker wanted stated for the
record that the minutes of February 25,1997 meeting was not a regular Council meeting and if it
were a special Council meeting, there should have been a quorum present. There wasn't, since
Council Members Decker and Moore were absent.
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Town Council Meeting
March 18, 1997
Council Member Glaspell moved to accept the minutes as written. Council Member McCabe
seconded; motion passed with Council Members Decker and Moore abstaining.
STAFF AND COMMITTEE REPORTS:
Pauline Shaw, Planning and Zoning Administrator asked for the Council's acknowledgment of
the next regular Council meeting to be a Public Hearing with the P&Z. All Council Members
acknowledged.
Bill LeGrand, Director of Public Works, reported on the progress of the work at Trophy Club and
Oakmont Drives.
Mission Statements: Donna Welsh, Town Manager, asked the Council to review the mission
statements from all the committees.
Roger Unger, District Manager, TCMUD/Ems Coordinator reported he had attended a seminar
on the privatization of EMS. He also reported that the call volume was slightly less than it was
at this time last year.
No other committee reported.
PRESENTATIONS BY COUNCIL:
Mayor Carter asked Needs Assessment Organization to develop a defined policy on gifts to
elected officials and staff.
Council Member Moore commended Mayor Carter on his letter to Mike Norman, of the Fort
Worth Star Telegram to a letter written to the paper by Eddie Gossage of the Texas Motor
Speedway.
Council Member Glaspell would like the P&Z to research the lowering of the Dam on the lake
on the west side of town. Mr. Glaspell had contacted the Corps of Engineers who said that they
do not have a major concern in lowering the dam.
Council Member Engelbeek inforined the Council that the Finance Committee accepted the
resignation of Lee Pettigrew and then filled the 3 vacant positions.
Council Member Decker confirmed that Ms. Welsh was seeking bid packages on insurance
coverages and reiterated his opinion that the coverages on the officials was inadequate.
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Town Council Meeting
March 18, 1997
Mayor Carter recognized the candidates for the Council positions: Mr. Billy Hughes, Mr. Bill
Rose, Mr. Kevin Carr and confirmed that Council Member Glaspell has filed for re-election but
Council Member Moore had not.
ADJOURN:
Council Member Glaspell moved to adjourn at 9:05 p.m. Council member McCabe seconded;
motion passed unanimously.
Town Secretary
04/04i97kig