Minutes TC 11/13/2014MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Thursday, November 13, 2014 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Thursday, November 13, 2014.
The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders
Mayor
Greg Lamont
Mayor Pro Tem, Place 5
Jim Parrow
Council Member, Place 1
Garrett Reed
Council Member, Place 2
Rhylan Rowe
Council Member, Place 3
Philip Shoffner
Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
Patricia Adams
Town Attorney
Tammy Ard
Town Secretary
April Reiling
PIO/Marketing Manager
Patrick Arata
Police Chief
Danny Thomas
Fire Chief
Matt Jones
Senior Planner
Mike Pastor
Information Technology Director
Mayor Sanders announced the date of Thursday, November 13, 2014 called the Town Council to order and
announced a quorum at 6:02 p.m.
CONVENE INTO REGULAR SESSION - START TIME— 6:02 P.M.
The Invocation was offered by Jim Thomas.
The Pledges were led by Chief Thomas.
1. Consider and take appropriate action regarding an Ordinance of the Town canvassing the returns and
declaring the results of the Special Election held on November 4, 2014, as such returns relate to the election
of One (1) Council member to Place No. 4 on the Trophy Club Town Council to fill a vacancy for the
remainder of an unexpired term; providing for the confirmation of vote tabulations; identifying the elected
official and term of office; authorizing the issuance of a certificate of election; authorizing the issuance of
the Canvass of the Special Election; and providing an effective date.
Motion made by Council Member Shoffner, seconded by Mayor Pro Tern Lamont, to approve Ordinance 2014-35
canvassing the returns and declaring the results of the Special Election held on November 4, 2014, as such returns
relate to the election of One (1) Council member to Place No. 4 on the Trophy Club Town Council to fill a vacancy
for the remainder of an unexpired term; providing for the confirmation of vote tabulations; identifying Tim Kurtz
and term expiring May 2015; authorizing the issuance of a certificate of election; authorizing the issuance of the
Canvass of the Special Election; effective immediately.
November 13, 2014 Minutes Page 1 of 83
Motion passed unanimously.
Attachment A — Executed Ordinance 2014-35
2. Oath of Office to be administered by Municipal Court Judge, Mark Chambers, and presentation of Certificate
of election from Judge Mark Chambers to incoming Council Member.
Attachment B — Oath of Office — Tim Kurtz
Attachment C — Statement of Appointed Officer — Tim Kurtz
Attachment D — Certificate of Election — Tim Kurtz
3. Remarks to and from incoming Council Member Tim Kurtz.
COUNCIL RECESSED — 6:10 P.M.
CONVENE INTO WORKSHOP SESSION START TIME — 6:15 P. M.
COUNCIL RECESSED — 6:32 P.M.
SPECIAL SESSION JOINT MEETING WITH TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ESTIMATED START
TIME - 6:30 P.M.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders
Mayor
Greg Lamont
Mayor Pro Tem, Place 5
Jim Parrow
Council Member, Place 1
Garrett Reed
Council Member, Place 2
Rhylan Rowe
Council Member, Place 3
Tim Kurtz
Council Member, Place 4
Philip Shoffner
Council Member, Place 6
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
Patricia Adams
Town Attorney
Tammy Ard
Town Secretary
April Reiling
PIO/Marketing Manager
Patrick Arata
Police Chief
Danny Thomas
Fire Chief
Matt Jones
Senior Planner
Mike Pastor
Information Technology Director
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD MEMBERS PRESENT:
Jim Moss
President
Jim Hase
Vice President
Kevin Carr
Secretary/Treasurer
Jim Thomas
Director
Neil Twomey
Director
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 STAFF PRESENT:
Jennifer McKnight District Manager
Laurie Slaght District Secretary
Pam Liston District Attorney
November 13, 2014 Minutes Page 2 of 83
CONVENE INTO JOINT SESSION -START TIME — 6.36 P.M.
President Moss asked Mayor Sanders to be the presiding officer over the joint meeting.
4. Consider and take appropriate action regarding future planning for water and wastewater infrastructure
and services including Trophy Club Municipal Utility District No. 1 and Town owned buildings and facilities
located within the Trophy Club Municipal Utility District No. 1 district boundaries, including discussion of
the terms of an Interlocal agreement.
Mayor Sanders explained he asked for this item to be placed on the agenda as the Town is planning for a new
Town Hall/PD facility (Trophy Club Town Center) and the Town plans to issue bonds to fund the development and
the ownership of infrastructure. The Council and Trophy Club Municipal Utility District No. 1 Directors discussed
various options, including what would happen if Tax Increment Reinvestment Zone (TIRZ) funds were used to pay
for infrastructure, or, if the developer funded the infrastructure. There are no plans for Trophy Club Town Center
at this time, but in the future the two entities would work together if plans were brought forward.
Discussion only, no action taken.
Consider and take appropriate action regarding disposition of all shared information technology assets
jointly owned by Town and Trophy Club Municipal Utility District No. 1.
Trophy Club Municipal Utility District No. 1 is working on separating from the previously shared information
technology assets with the Town. The Council and Trophy Club Municipal Utility District No. 1 Board reviewed a
spreadsheet of shared Town/ Trophy Club Municipal Utility District No. 1 hardware and software. A subcommittee
of the Town and Trophy Club Municipal Utility District No. 1 has agreed upon what assets each organization would
like to keep, and will divide the revenues equally from auctioning the assets that neither organization claims.
Attachment E —All shared Hardware
**MUD Director Thomas made a motion seconded by Director Twomey to divide the shared hardware cost total
cost is $39,213 divided in half $19,606.50.
Motion Passed unanimously by Trophy Club Municipal Utility District No. 1.
Original Motion
Motion made by Mayor Pro Tern Lamont seconded by Council Member Reed to pay $10,000 to Trophy Club
Municipal Utility District No. 1 to buy the hardware and software listed.
Amended Motion
Motion made by Council Member Reed seconded by Council Member Parrow to pay a total of $19,606 to Trophy
Club Municipal Utility District No. 1 to buy the hardware and software listed.
Council Member Reed amended his amended motion and Council Member Parrow agreed to amend the amended
motion to pay a total of $30,857 ($19,606 for hardware and $11,251 for software) to buy the hardware and
software listed from Trophy Club Municipal Utility District No. 1.
Substitute Motion
Motion made by Council Member Kurtz seconded by Council Member Reed to pay $19,606 to the Trophy Club
Municipal Utility District No. 1 for the hardware listed.
Motion carried 6-1-0 with Mayor Sanders, Council Member Reed, Council Member Parrow, Council Member Kurtz,
Council Member Shoffner and Council Member Rowe voting for and Mayor Pro Tem Lamont voting against.
**Motion previously passed unanimously by Trophy Club Municipal Utility District No. 1.
November 13, 2014 Minutes Page 3 of 83
Motion made by Director Thomas seconded by President Moss to establish a price of $8,710 for software. Motion
failed for lack of majority 1-4-0 with Director Thomas voting for and President Moss, Director Carr, Director Hose
and Director Twomey voting against.
Motion made by Director Carr seconded by Director Twomey to request the IT subcommittee to discuss and jointly
reach an acceptable buyout offer for the shared software and bring that agreed upon amount back to their
respective Board and Council.
Motion Passed unanimously by Trophy Club Municipal Utility District No. 1.
Motion made by Mayor Pro Tern Lamont seconded by Mayor Sanders we offer $0.00 for the software to Trophy
Club Municipal Utility District No. 1.
Motion failed 1-6-0 with Mayor Pro Tern Lamont voting for and Mayor Sanders, Council Member Reed, Council
Member Parrow, Council Member Kurtz, Council Member Shoffner and Council Member Rowe voting against.
Motion made by Mayor Sanders seconded by Council Member Shoffner to continue the IT subcommittee to
discuss and jointly reach an acceptable dollar amount for software.
Motion passed unanimously.
COUNCIL RECESSED — 8:02 P.M.
RECONVENE INTO REGULAR SESSION - START TIME — 8:12 P.M.
PUBLIC HEARING
Public hearing on a zoning change and proposed amendment to Ordinance No. 2007-15, the same amending
Ordinance No. 2000-06, the Town's Comprehensive Zoning Ordinance, by creating PD Planned Development
NO. 27, in order to increase the acreage of Neighborhood 4, the Isle of Turnberry by an approximate 0.638
acres currently zoned "CR" - Commercial Recreation to "PD-27" - Planned Development No. 27, providing
that all regulations governing PD No. 27 which are not expressly repealed shall remain in effect; providing
for amendments to Exhibit "B" Development Standards, providing for the incorporation of Exhibit "A-1" to
increase the acreage of PD No. 27; providing a penalty for violations; and providing an effective date.
Attachment F — Executed Ordinance 2014-36 P&Z
Conduct a public hearing regarding a request for approval of a residential replat for The Highlands at
Trophy Club, Neighborhood 4, The Isle of Turnberry, Lots 1-16, Block A, and Common Areas 1-4, an addition
to the Town of Trophy Club, Denton County, Texas. Located at the 2100 Block of Veranda Avenue.
CONVENE INTO PUBLIC HEARING - START TIME — 8:20 P.M.
PUBLIC HEARING - END TIME — 8:22 P.M.
Public Hearing opened and closed with no speakers.
RECONVENE INTO REGULAR SESSION - START TIME — 8:22 P.M.
WORKSHOP SESSION
(Workshop items 8, 9 & 10 moved prior to joint meeting with Trophy Club Municipal Utility District No. 1)
Discussion of agenda items posted for consideration on the Regular Session Council Agenda for November
13, 2014.
November 13, 2014 Minutes Page 4 of 83
9. Discussion of Agenda Items posted for consideration on the upcoming Regular Session Council Agenda for
the November 25, 2014 meeting.
10. Discussion of items from future agenda list:
A. Discussion regarding animal shelter long and short term facility. (11/18/2013)
Council would like to task the Animal Shelter Advisory Board with bringing back options for a long term
and short term facility and present feedback to Council. Options might include building a new facility,
attaching the shelter to the future police station or contracting out the service. Also look into potential
partnerships with other agencies.
B. Consider and take appropriate action regarding placing BNHS State Championship recognition on
elevated water storage tank. (Sanders 5/19/2014)
This item will be removed from future agenda items. Council would like to look into monument signage as
an alternative to painting on elevated water storage tanks.
C. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014)
Council directed staff to look into ordinances regarding town homes, condos and apartments in Town,
and examine possible ordinances to address issues such as safety, aesthetics and occupancy.
D. Review Trophy Club Handbook for Elected and Appointed Officials - Term Limits and other related
topics. (Rowe 7/22/2014)
Council would like to review the entire Handbook for Elected and Appointed Officials in a future
workshop.
11. Review and discussion regarding maintenance of Street Lights within the Town, including outages and other
maintenance and operational issues. (Workshop agenda item #11 was discussed prior to the public hearing.)
Town Manager Slye updated the Council regarding the number of street lights that were out (25 total), and
Oncor has been in town correcting the issue. Residents can also report street light outages through Oncor,
with a link available on the town website. The Police Department will continue on a quarterly basis to check
street lights in town and report outages.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
No citizens addressed the Council.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
12. Consider and take appropriate action regarding the minutes dated September 9, 2014.
November 13, 2014 Minutes Page 5 of 83
13. Consider and take appropriate action regarding the minutes dated October 28, 2014.
14. Consider and take appropriate action regarding financial and variance report dated October 2014.
15. Consider and take appropriate action regarding an Interlocal Agreement between the Town and Denton
County for Public Safety Application and Maintenance Support; and authorizing the Mayor or his designee
to execute all necessary documents. (For PD)
Attachment G — Executed Interlocal Agreement between the Town and Denton County for Public Safety Application
and Maintenance Support
16. Consider and take appropriate action regarding an agreement between the Town of Trophy Club and Blue
Emergency Services Team Emergency Medical Services (BEST EMS) for Medical Director for operations in
Emergency Medical Services; and authorizing the Mayor or his designee to execute all necessary documents.
Attachment H — Executed agreement between the Town of Trophy Club and Blue Emergency Services Team
Emergency Medical Services (BEST EMS) for Medical Director for operations in Emergency Medical Services
17. Consider and take appropriate action to approve a Resolution providing written consent of the Town for the
annexation of a 4.516 acre tract of land located between Parkview Drive and Trophy Club Drive at Bobcat
Boulevard, at the request of Savi Management Company seeking approval from the Town Council to
petition the Municipal Utility District for annexation into the MUD for fire services and in -district water and
wastewater services; and providing an effective date.
Attachment I — Executed Resolution 2014-47
Council Member Shoffner requested to remove agenda items 12 & 13 from the consent agenda.
Motion made by Council Member Parrow, seconded by Mayor Pro Tern Lamont, to approve the Consent items 14,
15, 16 & 17.
Motion passed unanimously.
Motion made by Council Member Shoffner seconded by Mayor Pro Tern Lamont to table agenda item 12 minutes
dated September 9, 2014 until our next scheduled meeting with the stipulation that we be provided a copy of the
signed Interlocal Agreement between the Town and Northwest Independent School District from item 5 (Interlocal
Agreement between the Town and Northwest Independent School District for School Resource Officer/Absent
Student Assistance Program services for Fiscal Year 2014-2015) and be placed in the record.
Motion passed unanimously.
Motion made by Council Member Shoffner seconded by Mayor Pro Tern Lamont to table agenda item 13 minutes
dated October 28, 2014 until our next scheduled meeting with the stipulation that we be provided a copy of the:
• Nomination that was sent to Denton County from agenda item 17
• the letter of intent that was sent to the Methodist Church from agenda item 23
and both items be placed in the record.
Motion passed unanimously.
REGULAR SESSION
18. Presentation of a Proclamation declaring November 23-29, 2014 as Childhood Cancer Awareness Week.
Attachment J — Proclamation 2014-12
November 13, 2014 Minutes Page 6 of 83
Council Member Parrow read Proclamation 2014-12 declaring November 23-29, 2014 as Childhood Cancer
Awareness Week.
Motion made by Council Member Parrow, seconded by Council Member Shoffner, to approve Proclamation 2014-
12 declaring November 23-29, 2014 as Childhood Cancer Awareness Week.
Motion passed unanimously.
19. Consider and take appropriate action regarding a zoning change and proposed amendment to Ordinance
No. 2007-15, the same amending Ordinance No. 2000-06, the Town's Comprehensive Zoning Ordinance, by
creating PD Planned Development NO. 27, in order to increase the acreage of Neighborhood 4, the Isle of
Turnberry by an approximate 0.638 acres currently zoned "CR" - Commercial Recreation to "PD-27" -
Planned Development No. 27, providing that all regulations governing PD No. 27 which are not expressly
repealed shall remain in effect; providing for amendments to Exhibit "B" Development Standards, providing
for the incorporation of Exhibit "A-1" to increase the acreage of PD No. 27; providing a penalty for
violations; and providing an effective date. (Agenda item 19 moved prior agenda item 18)
Planning and Zoning Commission Chairman Sheridan spoke on behalf of the Planning and Zoning Commission
providing an update on this item.
Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve Ordinance 2014-36 an
Ordinance of the Town of Trophy Club, Texas amending Ordinance No. 2007-15 P&Z, the same having amending
Ordinance No. 2000-06 P&Z of the Town, the Town's Comprehensive Zoning Ordinance, and having amended the
official zoning map of the Town by adopting this Ordinance to reflect changes to the boundaries of PD Planned
Development NO. 27 to increase the size of the area of land designated as Neighborhood 4, by a total of
approximate 0.638 acres formerly zoned "CR" - Commercial Recreation as more fully set forth below in Exhibit "A-
1" which will increase the total acreage of PD No. 27 from 696.9 acres to 697.538 acres.
Motion passed unanimously.
20. Consider and take appropriate action regarding a request for approval of a residential replat for The
Highlands at Trophy Club, Neighborhood 4, The Isle of Turnberry, Lots 1-16, Block A, and Common areas 1-4,
an addition to the Town of Trophy Club, Denton County, Texas. Located at the 2100 Block of Veranda
Avenue. (Agenda item 20 moved prior agenda item #18 and after agenda item 19)
Motion made by Council Member Shoff ner, seconded by Council Member Rowe, to approve a residential replat for
The Highlands at Trophy Club, Neighborhood 4, The Isle of Turnberry, Lots 1-16, Block A, and Common areas 1-4,
an addition to the Town of Trophy Club, Denton County, Texas. Located at the 2100 Block of Veranda Avenue.
Motion passed unanimously.
21. Consider and take appropriate action regarding the establishment of a policy setting the frequency of
Internet/Online and Paper updates to the Code of Ordinances of the Town.
Town Manger Slye noted the cost is $20.00 per page with a typical annual cost of updates is approximately $2,000
per year or $400 monthly. With this service, we can keep the online Code current on a monthly basis, and printed
supplements would be prepared quarterly.
Motion made by Council Member Rowe, seconded by Mayor Pro Tem Lamont, to direct staff to establish a policy
setting the frequency of Internet/Online and Paper updates to the Code of Ordinances of the Town in accordance
with the option presented here in the staff report including the monthly internet updates.
Motion passed unanimously.
November 13, 2014 Minutes Page 7 of 83
22. Consider and take appropriate action providing direction to Staff regarding the repeal or amendment of
Ordinance No. 2014-19 creating Tax Increment Reinvestment Zone No. Two, Town of Trophy Club, Texas
(TIRZ No. 2) and/or reducing, redrawing or otherwise altering the boundaries of TIRZ No. 2.
Council discussed the pros and cons of Tax Increment Reinvestment Zone No. Two.
Motion made by Mayor Pro Tern Lamont, seconded by Council Member Rowe, to repeal Ordinance No. 2014-19
creating Tax Increment Reinvestment Zone No. Two.
Motion carried 5-2-0 with Mayor Pro Tern Lamont, Council Member Reed, Council Member Rowe and Council
Member Kurtz, voting for and Mayor Sanders and Council Member Parrow voting against.
23. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2013-30 and adopting
a new resolution making annual appointments of citizens to serve on the Zoning Board of Adjustment (ZBA)
and reaffirming existing appointments; and providing an effective date.
Zoning Board of Adjustment
1. Robert Radder (2016) *newly appointed 4. Joe Hennig (2015)
2. Michael Biggs (2016) *newly appointed 5. Lou Opipare (2015)
3. Patia Boomsma (2015)
Alt. John Arnott Sr (2015) *newly appointed Alt. Jeffrey Beach (2015) *newly appointed
Alt. Flake Diane Barber (2015) *newly appointed Alt. Candice Vogt (2015) *newly appointed
Attachment K— Updated Staff Report regarding ZBA Appointments (presented at the dais)
Attachment L — Executed Resolution 2014-45
Motion made by Council Member Rowe, seconded by Mayor Pro Tern Lamont, to approve Resolution 2014-45
appointing Robert Radder (#1 expiring 2016) Michael Biggs (#2 expiring 2016) and appointing alternates of John
Arnott Sr. (expiring 2015) Flake Diane Barber (expiring 2015) Jeffrey Beach (expiring 2015) and Candice Vogt
(expiring 2015) to serve on the Zoning Board of Adjustment and reaffirming existing appointments effective
immediately.
Motion passed unanimously.
Motion made by Council Member Row to reconsider previous motion seconded by Council Member Parrow.
Motion passed unanimously.
Motion made by Council Member Rowe, seconded by Council Member Parrow, to approve Resolution 2014-45
appointing Robert Radder (#1 expiring 2016) Michael Biggs (#2 expiring 2016) and appointing alternates of John
Arnott Sr. (expiring 2015) Flake Diane Barber (expiring 2015) Jeffrey Beach (expiring 2015) and Candice Vogt
(expiring 2015) and naming Robert Radder as the chair and reaffirming existing appointments effective
immediately.
Motion passed unanimously.
24. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2014-30 appointing
citizens to serve on the Citizens Financial Advisory Board (CFAB) and adopting a new resolution to fill a
vacancy in an existing seat and to reaffirm existing appointments to the CFAB; and providing an effective
date. (Agenda item 24 moved prior to agenda item 23)
November 13, 2014 Minutes Page 8 of 83
Citizen Financial Advisory Board
1. Mike Buck (2016) 5. Kathy Carlton (2015)
2. Neil Justice (2016) *newly appointed 6. Constance "Connie" Edwards (2017)
3. Ralph Reed (2017) 7. Roger Williams (2017)
4. Robert Hillman (2017) *newly appointed
Attachment x —Resolution 2014-46
Motion made by Council Member Shoffner, seconded by Council Member Parrow, to approve Resolution 2014-46
appointing Neil Justice (# 2 expiring 2016), Robert Hillman (# 4 expiring 2017) and reaffirming existing
appointments to the CFAB.
Motion carried 6-0-0 with Mayor Sanders, Mayor Pro Tern Lamont, Council Member Parrow, Council Member
Rowe, and Council Member Shoffner, voting for and Council Member Reed abstaining.
25. Consider and take appropriate action on the Citizens Financial Advisory Boards Recommendation regarding
the Texas Municipal Retirement System. (Agenda item 25 moved prior to agenda item 23 but after agenda
item 24)
Kathy Carlton, Vice Chair of the Citizens Financial Advisory Board CFAB provided an overview of the board's
recommendation regarding the Texas Municipal Retirement System. On October 16t" CFAB met with Anthony Mills
with TMRS regarding the Town's TMRS retirement package. Retirement annuity is currently set at 70% of the
current Cost of Living Adjustment (COLA) rate, and the Town could reduce unfunded liability if the annuity rate
provided by the Town was decreased. CFAB recommends the annuity contribution rate decrease from 70% to 50%
in order reduce unfunded liability. Additionally, CFAB recommends that the Council revisit this issue annually
during the budget process to set the COLA each year.
Main Motion
Motion made by Mayor Pro Tern Lamont, seconded by Council Member Rowe, to go with plan provision number
two with a 30% repeating annuity.
Amended motion
Motion made by Mayor Sanders to go with a plan provision of 50% repeating annuity.
Motion failed for lack of a second.
Main motion
Motion carried 5-2-0 with Mayor Pro Tern Lamont, Council Member Parrow, Council Member Reed, Council
Member Kurtz and Council Member Rowe voting for and Mayor Sanders and Council Member Shoffner voting
against.
26. Town Council Liaison Updates; discussion of same.
• EDC 4B - Monday, November 3, 2014
Council Liaison - Council Member Rowe
• Citizens Financial Advisory Board - Thursday, October 30, 2014
Council Liaison - Mayor Pro Tem Lamont
No action taken, update only.
27. Town Manager Slye's update regarding the following; discussion and provide input regarding same.
• Cell Phones
• Parks and Recreation Update
November 13, 2014 Minutes Page 9 of 83
o Beck Elementary Fence Repair
o Dino Playground Grand Opening -November 22nd
• Trophy Club Magazine timeline
• Indian Creek Rehab Update
• Website search capability
• Low Cost Pet Vaccine
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
28. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council
meetings. However, a Council Member may request that an item be placed on the next regularly scheduled
meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must
comply with Charter requirements.
Items removed from 'Town Council Future Agenda Items List' as a result of agenda items on the October 28th
agenda:
Residential Property Renewal for tax incentives and grants for the recovery and renewal of existing residential
properties (Rowe 8/12/2014)
Consider and take appropriate action regarding giving direction to CFAB. (Sanders 7/22/2014)
No changes were made to the list.
EXECUTIVE SESSION
29. Pursuant to Texas Government Code, Annotated, Subchapter 551, Council will convene into closed
executive session as authorized by Section 551.072 Deliberations about Real Property to deliberate the
purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a
detrimental effect on the position of the governmental body in negotiations with a third person:
(1) Potential sites for the location of anew Police and Town Hall Facility and related negotiations
CONVENE INTO EXECUTIVE SESSION - START TIME —10:03 P.M.
RECONVENE INTO REGULAR SESSION - START TIME —10.41 P.M.
RECONVENE INTO REGULAR SESSION
30. Consider and take appropriate action regarding the Executive Session.
No action taken.
ADJOURN
Motig6 ade by Council Member
unaffirncy6sly. Meeting adjpyned at
TamJny,Ard, Tq+(�vr�Secretary
To f Tror - ub, Texas
seconded by Mayor Pro Tern Lamont, to adjourn. Motion carried
p.m. / <�
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
November 13, 2014 Minutes Page 10 of 83
ATTACHMENT A
Executed Ordinance 2014-35
November 13, 2014 Minutes Page 11 of 83
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2014-35
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
CANVASSING THE RETURNS, INCLUDING THE RETURNS OF
EARLY VOTING BALLOTS CAST IN CONNECTION
THEREWITH, AND DECLARING THE RESULTS OF THE
SPECIAL ELECTION HELD ON NOVEMBER 4, 2014, AS SUCH
RETURNS RELATE TO THE ELECTION OF (1) COUNCIL
MEMBER TO PLACE NO. 4 ON TROPHY CLUB TOWN
COUNCIL; PROVIDING FOR THE INCORPORATION OF
PREMISES; PROVIDING FOR THE CONFIRMATION OF VOTE
TABULATIONS; IDENTIFYING THE OFFICIAL ELECTED AND
TERM OF OFFICE; AUTHORIZING THE ISSUANCE OF A
CERTIFICATE OF ELECTION; AUTHORIZING THE ISSUANCE
OF THE CANVASS OF THE SPECIAL ELECTION; PROVIDING
FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, on or about August 12, 2014 the Town Council of the Town of
Trophy Club, Texas (the "Town") passed and approved Ordinance No. 2014-23
ordering a Special Election to elect one (1) Council Member to serve in Place No.
4 on the Town Council in order to fill a vacancy for the remainder of an unexpired
term; and
WHEREAS, Ordinance No. 2014-23 also ordered the appointment of a
Presiding Election Judge and an Alternate Presiding Election Judge for the
purpose of conducting such election; and
WHEREAS, the appropriate authority of the Town heretofore caused to be
posted and published, in accordance with the election laws of the State of Texas,
notice of the Special Election; and
WHEREAS, it appears that a total of 2,595 (Tarrant County 99 Denton
County 2,496) votes were cast in such election; and
WHEREAS, the Special Election was duly and legally held on November
4, 2014 in the Town and in conformity with the election laws of the State of
Texas, and the results of the Special Election, including the early voting results,
have been certified and returned to the proper judges and clerks thereof; and
WHEREAS, the official returns of the presiding judges of the Special
Election, including the returns of early voting ballots in connection therewith, as
such returns are related to the election of one (1) Council Member to Place No. 4
on the Trophy Club Town Council, have been presented to the Town Council
acting in its capacity as the Canvassing Board for the Special Election; and
ORD 2014-35 Page 1 of 4
November 13, 2014 Minutes Page 12 of 83
WHEREAS, the Town Council has considered the returns of the Special
Election as related to the election of one (1) Council Member to Place No. 4 on
the Trophy Club Town Council, including the returns of early voting ballots cast in
connection therewith; and
WHEREAS, the returns of the Special Election, including the returns of the
early voting ballots, duly and legally made, showed that each candidate for the
office of Town Council member for Place No. 4 received the following votes:
TOWN COUNCIL MEMBER FOR PLACE NO. 4 ON THE TROPHY CLUB
COUNCIL FOR A TERM EXPIRING MAY 2015
TOTAL NUMBER
TOTAL NUMBER
NAME OF
TOTAL NUMBER
OF VOTES
OF VOTES
CANDIDATE
OF EARLY VOTING
RECEIVED AT
RECEIVED
VOTES RECEIVED
POLL ON
(Totals reflects 70
ELECTION DAY
Absentee Votes Tarrant
County 2; Denton County 68)
Jeanne Buck
401
287
706
Tarrant County 12
Tarrant County 11
Tarrant County 24
Denton County 389
Denton County 276
Denton County 682
Absentee Votes Tarrant
County 1; Denton County 17
Timothy Kurtz
859
523
1,411
Tarrant County 34
Tarrant County 16
Tarrant County 50
Denton County 825
Denton County 507
Denton County 1,361
Absentee Votes Tarrant
County 0, Denton County 29
Gregory Wilson
295
160
478
Tarrant County 19
Tarrant County 5
Tarrant County 25
Denton County 276
Denton County 155
Denton County 453
Absentee Votes Tarrant
County 1; Denton County 22
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS:
Section 1. Incorporation of Premises. The above and foregoing
premises are true and correct and are incorporated into the body of this
Ordinance and made a part hereof for all purposes.
Section 2. Confirmation of Vote Tabulations. The results of the Special
Election, as related to the election of one (1) Council Member to Place No. 4 on
the Trophy Club Town Council for a term of office expiring upon the canvassing
of the May, 2015 election, and as canvassed and tabulated above, reflect the
expressed desires of the resident, qualified voters of the Town.
ORD 2014-35 Page 2 of 4
November 13, 2014 Minutes Page 13 of 83
Section 3. Elected Officials; Terms of Office. In accordance with the
canvass and tabulation of the results of the Special Election, the duly elected
Council Member for Place No. 4 elected on November 4, 2014, and the
corresponding term of office, subject to the taking of the oath of office as required
by State Law, is as follows:
OFFICE
TERM
NAME
Council Member, Place 4
Expiring May 2015
Tim Kurtz
Section 4. Issuance of Certificate of Election. The Mayor is hereby
authorized and directed to execute and deliver a Certificate of Election to the
successful candidate elected at the Special Election, as specified in Section 3
hereof.
Section 5. Issuance of Canvass of Special Election. The Mayor is
hereby authorized and directed to execute and deliver the Canvass of the
Special Election, a copy of which is attached hereto as Exhibit "A", in accordance
with the election laws of the State of Texas, and to take all other action
necessary in connection therewith.
Section 6. Engrossment and Enrollment. The Town Secretary of the
Town of Trophy Club is hereby directed to engross and enroll this Ordinance by
filing this Ordinance in the ordinance records of the Town as required in the
Town Charter.
Section 7. Effective Date. This Ordinance shall take effect from and
after its date of passage in accordance with law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy
Club, Texas, this 13th day of November, 2014.
Y
Fown Secretary
by Club, Texas
6
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
APPROVED AS TO FORM:
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
ORD 2014-35 Page 3 of 4
November 13, 2014 Minutes Page 14 of 83
Exhibit A
TOWN OF TROPHY CLUB, TEXAS
CANVASS OF SPECIAL ELECTION
I, the undersigned Mayor of the Town of Trophy Club, Texas, and
Presiding Officer of the Canvassing Authority of the Town, met on 13th day of
November, 2014 with the Town Council of the Town, sitting as the Canvassing
Board to canvass the returns of the Special Election held on November 4, 2014,
at the Trophy Club Town Hall Building, 100 Municipal Drive, Trophy Club, Texas,
as such returns related to the election of one (1) Council Member to the Town
Council for Place No. 4 for the remainder of an unexpired term.
I DO HEREBY CERTIFY that the figures on the tally sheets correspond
with the figures on the returns.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the
seal of the Town of Trophy Club, Texas to be affixed hereto, this the 13th day of
November, 2014.
-& 5� -
Mayor and Presiding Officer of
the Canvassing Authority
Trophy Club, Texas
ORD 2014-35 Page 4 of 4
November 13, 2014 Minutes Page 15 of 83
E
a
It
0
is
0
v
T
0
N
T
T
r
O
N
d'
O
L
m
.Q
E
O
Z
M cn
Z
iE O
O�
W
T
ICJ O o
N
a q T
0) V!
iII
= a
M
C R
V
U
�O
C
0
U
c
ca
L
L
c4
0 0
00
0 0
0 0
o_ o_
u n
v =-
w
m o
O -d
m
m O
_ Q
_ m
o
N U
o 0 0
C
N � N
N N
C
_
N
LO
U
FO..
v o LO
C U
N In N
� N
0 0 0
M O (MO
Y O to
C
C) LO
O
2
W
0 0 0
V M N
W
cN N
T
N V m
W
LL
o 0 0
d
(D O O
O O O
c)`o
>
Lo
d
N
c
7
O
d
U
N
M
T
Q
a
0
F
0
3
O
G
Lq
r;
M
n
CO o
V 0)
O r�
O M
� II
O
O O
T �
O LO
t T
C0
.. y
N ?
% U_
O
F-
N
cu
w
v
F-
E
`m
F-
d
E
E o
Z C
A
U
E
'O
p �
I— Z
U
C G C
c0 O V
O O m
c CDM
m O co
m ir)
0
0 0
co
O (
o
CDM
N
(D
m
C
U M
N
Cl
d
a
M
N
N
�
N
�
O
!n
>
0
0 o
a
c0
M
O V
O (D
V
O n
CO
M
�
N
O
U')
O O
m
t0
M
m
C
O
C O
a,CD
a
0
0 0
O
O M
O
O M
y
O
M
U
N
O
C_
O
d
N
O
a
r
v
d
c
0
O
U
a
aLi
0
>O >
V)
N N
N
U
> V
U
o
Q O O
CD O O
C O O
d' CC] N
LO CDO
N N
O
O m
L
O O
C
_ O
O
O_
O U
CK C
Cn U
U �
C 0..
U U
41
r..
O
N
4
O
C
O N
c >
Z
a
0.0
Q.
W
d O
(D N
E Q1
L d
U �
.� E
7 d
U o
= 4*
CL r
O�
L N
H I4-
O
3 w
c
O =
O
U
O
C
d
0
0
Cl)
L o
co N
II 4
d'
M II
Cl)
CA O
O OD
N
O v-
N O
C7 .-
O N
L N
It Cl)
N Q
w
E o
3
Z .8 a
m E
6 3
f- Z
0 o c
o
0 0°
M (Lq I
V
Cl) �
h V CO
1-
O N
N (n —
I-
N
Cl)
�
O
CD M V
m
V
N
0 0 0
C
0 0
V O (N
�
O VN
m
C,N
N (
n
r-
O Cl)
O (f)
N 1n -
M
O)
m
0 0 0
0
0 0
_ h N
� M N
(n
O m
O V
CD W c0
m
O CD
N (n —
Ih
N
m In (D
O
O V
c0 N 1-
Cl) co N
m
V
co
M
Cl (n uo
O (D M
to N CV
N V M
N N
((DD M
T
N
lqt
L
— QAAi
cu .0c
13 G
m
O O
C Z
L O
O j
Q
N� W
I.L
V
•V rr1dn�
LV
a L
m
U �
>, O
m Z
CL
LLQ T
1� O
N
O
C
O C
O
U
C
O
C
a)
0
0
Mcq
N
II �
Cl) II
m O
CDcq
� N
0 -
O -O
N
O N
LO C4
� O
47 O
>
> U
a
0 0 0 1-., 0 0
�co O N c0 O
n C? N O
N" 0? r O N
'CO N W - i2
N V
N o oo ch
0 0 0 0 0 0
M 01 c0 c0 O N
m M O co O (D
O) O O) N O
N u7 - I- N
LL7 c0 It O O
m O In O
co
a
w
E
`m
E-
E
d
K
c
0 0 0 0 0 0
N co O N O c0
(D O N M O O
N o2 to O N
(D LO M V O LO
o o cD
27 M
000
O) c0 co
� co
V CO
co o
O o
N O
N7
� N
M
co
O
co
a)
C)
(6
0-
0
N
ri
E
0
0
z
r
N
0
v
m T
N
II �
d
Cl) II
Q) (0
O �
,� N
0 o m
N p
N U
�} Cl)
T
� O
� U
w- 'C
O N
N 0
o
7
a)T
Z
@ E a
o m
F- Z
D
0
U.
.a,
>
0 0 0 0 0 0
to 4- m O
N (D fl O O M
co to O O O
N Un h N
M
to O
O N 'o7
0 0 0 0 0 0
CO N O N O CO
A M N O h
m (D (n i-: O N
N V) I- N
UO N t O
co ID
co
(D
0 0 0 0 0 0
(D (D CO m O
(D UO O
Lo (D a0 W IDoD
N n
co O M (D O m
N N E m N
O c2
d CO N
O 1 p
N �
N
0 m
T Lo
T O
C
Q
O
d �
N U
N U
U �
,= a
U U
N .
a- t5
E
M
Lf)�
M CV
I I
M II
Cl)
o O
O O
� N
r
O w
N O
Cl) T
O N
Lrj N
,t M
le
d
U
a
d
E
Cd
G
C
7
O
U
SIBIO.L
UOSI!M /JO6aJ0
Wn)l w!1
3iane auueor
C 0
0)O
L E
d �
n. E-
.O
L t2
N O
.Q1 >
_ N
O O N
H m U
C N
O
O iq
U = l6
m m U
W
0 � O N
W m U
C/ N
C O tN
N = m
m U
Q
U
C
a`
L CO
co � "t
N
N '�
CO CO
to rn m
v W ,M
N V coo
0 0
LO
It -IT
N V n
r- v
0
N f+J
N N :7
It CO N
C.
g
r ,�R
co co co
V U� ;O
_N
ch M @
V V 'F.
Cl)
co
O
O
N
N
0)
co
a_
ATTACHMENT B
Oath of Office — Tim Kurtz
November 13, 2014 Minutes Page 21 of 83
OATH OF OFFICE
In the name and by the authority of
THE STATE OF TEXAS
I, Tim Kurtz do solemnly swear (or affirm), that I will faithfully execute the duties of the
office of Town Council Place 4, of the State of Texas, and will to the best of my ability
preserve, protect, and defend the Constitution and the laws of the United States and
of this State, so help me God.
SWORN TO AND SUBSCRIBED before my by affiant on this 13th day of November,
2014.
Signature of Person Administering Oath
M"f9K`D.C-�1'4 �€
Printed Name
y`"teJ---.si':oIJJajR �1�UD Cry
Title
November 13, 2014 Minutes Page 22 of 83
ATTACHMENT C
Statement of Appointed Officer —Tim Kurtz
November 13, 2014 Minutes Page 23 of 83
STATEMENT OF APPOINTED OFFICER
(Pursuant to Texas Constitution Article XVI, sec. 1 (c), amended 2001)
I, Tim Kurtz do solemnly swear (or affirm), that I have not directly or indirectly paid,
offered, promised to pay, contributed, or promised to contribute any money or valuable thing,
or promised any public office or employment, as a reward to secure my appointment or
confirmation thereof, so help me God.
1--.12 9!��
Tim Kurtz
SWORN TO AND SUBSCRIBED before me by affiant on this 13th day of November, 2014.
al -
Signature of Person Authorized to
Administer Oaths
AAe-e- b . C14,41k A Fe- S
Printed Name
/ D , !t%G (fi/ 2 e) &-�- Ca'Jg7 -j-u -D G r
Title
November 13, 2014 Minutes Page 24 of 83
ATTACHMENT D
Certificate of Election —Tim Kurtz
November 13, 2014 Minutes Page 25 of 83
CERTIFICATE OF ELECTION
IN THE NAME AND BY THE AUTHORITY OF
TOWN OF TROPHY CLUB, TEXAS
C
WN OF
TROPHY
CLUB
THIS IS TO CERTIFY, THAT AT A SPECIAL
ELECTION HELD ON
November 4, 2014
Tim Kurtz
WAS DULY ELECTED
COUNCIL MEMBER
IN TESTIMONY WHEREOF, I HAVE HEREUNTO SIGNED MY NAME AND CAUSED
THE SEAL OF TROPHY CLUB, TEXAS TO BE AFFIXED,
THIS THE 13th DAY OF NOVEMBER 2014.
v C�
Signature of Presiding Officer of Canvassing Authority
ATTACHMENT E
All shared Hardware
November 13, 2014 Minutes Page 27 of 83
;o
w
m
0
0
P 3
-------------------------------------------------------
moo
.,00e�m
og""�o
oa
a
0
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
...
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w
_
O J
E
E
'. a
w w
w w
w w
w w
w w
w33 w
w w
w w
wg3 w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
0
w w
o m
w w
w wg3
w33 wg3
w w
w33 w
w
wg3
w w
g3
33
g3
g3
g3
3}
33w
3
>
> 2
`z c
T, >
^O
o �
n
w
w w
w w
w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w.w
w
w w
w w
w w
w w
w w
w
l'i >
a 3
n F
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
an w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w
>
a'
w w
w w
w w
w w
w w
w w
w w
0
w w
0 o
w w
w w
w w
w w
w w
w w
w w
m
w w
m m
w w
w w
w w
w w
w w
o
w w
0 0
w w
o m
w w
w w
w w
w w
m
w
5 >
0
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w
>
d
w w
w w
w w
w w
w w
w w
w w
rv$
w w
g$
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
w w
N
w w
w w
o$
w w
g
w w
o 0
w w
o m
w w
w w
w w
w
a
z z
z z
z z
z Z
z z
z z
Z Z
2 Z
Z Z
Z Z
Z Z
z Z
Z Z
Z Z
z Z
Z Z
z z
z Z
z Z
z z
z ...
zz
z z
z z
z z
z z
z z
z
0
�
z z
Z T
T Z
z z
Z z
z z
Z Z
z z
Z z
z Z
z Z
Z Z
z z
Z z
z Z
z Z
z Z
z Z
Z z
z z
z Z
Z Z
z Z
z z
z z
Z z
T T
T
a
»>
2
z}>
T
y
»}
Y}!
T
T>
T T
T T
T}
T}
Y T
T T
T}
T>}
Y
Y>
T>}>>
Y>}>>}>}>
z z
z
ma
zzoo
w
w
w
s
o
o
0
0 0
0 5
5 5>>
ww¢¢
a-
��
`- a
`�
ux
u uu
uu
x
u
a
a a
a a
m
3 3
3 3
3 3
3 3
3 3
3 3
xcxi
a
o z
a o
0 0
0 0
n
3 3
3
0
o
z
z z
z c
M o
c
0 o
y u
x
x x
Y y
u u
u
Y u
u Y
Y
x Y
Y Y
Y x
o
Y Y
Y Y
r x
>>>>>
r Y
Y
0
'off
o
cg
55550.0.
o w
.- 3
5 5
C,
z z
C,C,
z z
z I.
z z
z a
z z
a z
z z
z z
z z
z z
G,�zrczaiaaaaaa'^'^m'^riri
z z
a
a»>>>>>>>
j>
j
z z
u
z
m
GGGG
GGGGGG
z z
z z
z z
`¢ n¢
m
w
z
z
0
z z
0 0
z
o
z z
a 0
z z
0 0
z z
0 0
¢ as
00
¢
0 z
a
o
ou >
a
a g
a
g
o
0
i
mi�i�0o�om�88
F
0
rv�Hrvrvry
$ g
�age88Naaaaaaaa33
o
o
o
o
0$$
o
m
-
���°'
"�rFi-�
wuLL^�'^�'3333a333333m�'
mmmm
o i�i�3
a555s
rrii°
o
°
°ao0oaooru3
u
�'�E
00
o
< a
z
r
r
w
m
w
w z
w n
n
x x
a¢
o
w m
m
a
z z
z z
z z
w
o
o¢¢
a_
x
a a
a o
0 0
3 3
„z,
m r
r .a,
o
0 o
a m
n o
0 0
0 0
0 0
0 o
a o
s
o
a a
a b
u u
a a
u
na
n
c o
_
I
.i .r
. .i
.y .i
.i ..-i
.-i
N .i
. ..i
.y
.i
E s
Nl
a
v
..............
---
U-'
.........
--
------
§
-
;,5\§r#\\1
�----------
.....................�
--------
-
---
:mlOMUR
��------------------
....................
'
---
---------
!
. .�����,�,
......................
\\\\\)\\
----
--
--
- -
- -
-
--
----------®-.®--
,..�.,,..,
:��
...........................
§
m@����
.....................
----------
---
--------------------
,��_��A.,.........�,........,.p
----...-®------------®®---------
..Ra,a�;;;
.....................�
,�.e�,a���.........��..........�
-----®---------------®----®-----
.zzzzz+
+
d'
>.>.>.--•--___-7zZ
Z
Zzz....Z....z
•_z---+ld
ZZ
-
zzi-
-
ZZzdZZZZZZZZZ
.
§
\\)\/e
§/
\�
�
~\\)\{:!B[/)
)\§§k
§\\\§\\\§(�(\)))\/
§)9®z
„
RRR
n
nE!!`>..zzlfuaww>!
|
;a
))())81.'MM
M
�§�k)(
m
k)§299'
2
§();[!G,!§§2§2\/;;§!
MIS
e.\/(
(a
�
,
\
\§(
§;
§§!!(!....
)()!�,
))(\\
� •'
N l0
� �
!•] W
f0 1
C �
O
• C
9 p
tL M
M1 f0
1� N
M
n
S
h
a m'
o
a
N N
N N
IA N
N N
N w
N w
N .............
-
�•• N
O N
ih N
� M1^
et/
� 0
0 0
0 O
O O
O O
M M1^^
O W
F- C
C
O
o -�
o
O O
O O
O O
O O
N O
coo
0
0 o
0 o
0 O
M N
N N
N
o d
c m
N\
r-t
Ol 01
N T
d
M1 N
C
Q
Z
Q Q
Z Z
Q ry
Z
Q Q
Z Z
Q e�4
Z
ti Q
Z
Q Q
Z Z
Q Q
Z Z
Q
Z
Q Q\
Z Z
Q
Z
O N
O W
N
pp O
V O
O 00
O
p O
p O
p •y
p vl
0 0
O O
0
O tp
O O
O O
O O
O O
p 0
0 0
00 t0
•G
7
O
N h
O
h y
Q
h
r
p
'cl
lf1 N
p lLi
ry N
W V
O I�
l0
Ot C
O O
ut .i
V7
Cl ill
O M1
O W
�t1 V1
M N
I�
p 0
cr O
I� O
01 C
W
O
p N
4D O1
G
m u•+
0
ryi
a'm
,,.�vm
v
M
rotivniN
m
VF .?
YT i/}
iM1 YF
.n
vL .A
.A N
VF
N N
i/f ./}
ah N
.A .h
VI V!
m o
o v
o 0
O
O
O O.
0
0
> N
O .
N o
n m
N
oN
a
m o
o n
N N
ui ui
vi
�v
-„
� c
Na-Z
N
ri
n N
a
m
I a
ao
•� V
�
O
U} Ur
VT N
.n Vf
4F VF
VF VT
N YT
V} .h
.h
.A .R
.? V}
N N
.A Vf
D
N
a
0
U
6
N
¢
_
_
>
Y
o
C
U
Q
m
N
Z
¢
`a o
+�
"
v
O
a
H
V
❑
2
0 w
,n
w
a
d o
o�
* v
in v°1i
N m
-o `w
v
m
3
3
3=
0 3
a��
3
0 o
m 3�`
�n .•
, �
m
7
h D•
6 0�
O.
N--
3.
C
v 4
m 9
182,
m m
m
x m
u m
m>
M m"
o>
'> m
w w
~
Y
U
N
L
m
O
'_^
Q
v
O
a
a
a
o
o
m¢
O
V
2 V
O tyi
N F
U vOi
V x
V
Qw3
E
.
,o
u
m
>>
:��
WZ
w
�
zz
r
x
a
E
x�x
000
o
�w_oY
vy
aa
x aa¢¢
aa
o
>>
3 QQ
U
a a
�
Q
�U
Q C
W.
W W
rL W
E
V�i
O
p
N rl
N rl
O
~
N�
O Ih
O M
�
Y1 tll
0 0�
v1 ut
0�
O V�
0
t1� int
0 0
N
•-�
W O
N O
O
o
>
H
in
O
in
O
�r
M �n
O M1
o m
in �n
O O
�n in
M O
o do
M O
un Ln
O O
in Li
N N
W o
o o
o
O
N
M N
'i �Il
00 l0
•i .i
O rl
O ei
M N
c�-I 0
o o
o
J
O ak
t7
O :k
AV Equipment
Item #
Make
MODEL
SN
Description
Town
MUD
Shared
Orignal
Costs
Depreciated
Value
1
TOSHIBA
13A24
9443D2144D
TV
X
$ 150
$
2
MAGNAVOX
19MF33BB/27
AUTA0926002181
FLAT PANEL MONITOR
X
$ 250
$
3
SYMETRIX
421M AGC- LEVELER
117VAC
AUDIO MIXER
X
$ 550
$
4
SAMSUNG
SSC-1000
200406692X600060
VIDEO PTZ Controller
X
$ 975
$
5
HOTRONIC
AX-83q
2116
VIDEO SWITCHER
X
$ 1,500
$ -
6
SHURE
D1074221
0907040572
WIRELESS MICROPHONE RECEIVER
X
$ 350
$
7
HANNS
HW191D
745GH3XY00999
FLAT PANEL MONITOR
X
$ , 125
$
8
AVERKEY
KOC3
833152050
VIDEO SWITCH (Not Used)
X
$ 350
9
LEIGHTRONIX
LGX-ITBR-D
lOY7000184
A/V RECORDER - DRIVE RAID
X
$ 1,000
$ 200
10
LEIGHTRONIX
LGX-ITBR-D
1OY7000653
A/V RECORDER - DRIVE RAID
X
$ 1,000
$ 200
11
VIDEONICS
MXPRO
504754
VIDEO SWITCH jNot Used)
X
$ 1,500
$ -
12
SHURE
PGX14
0819050791
WIRELESS MICROPHONE RECEIVER
X
$ 500
$
13
LEIGHTRONIX
ULTRA NEXUS 2+2
OOEOFBO70AA2
A/V RECORDER - SERVER
X
$ 10,000
$
14
CROWN
XL5202
B023292
AUDIOAMP
X
$ 300
$
15
LEIGHTRONIX
PRPAIRV1.02
55559PD
A/V SWITCHER REMOTE
X
$ 130
$
16
APC
BR150OLCD
361018X58593
UPS (BACKUP POWER)
X
$ 250
$
17
KRAMER
SX1-XGA
VP-81N
VIDEOSWITCH
I X
Is 500
$
18
NEC
VT660
3100338NA
PROJECTOR(Nct Used)
X
$ 1,600
$
19
TRIPPLITE
SMART50ORTlU
9734ALCSM628400451
UPS (BACKUP POWER)
X
$ 500
20
MACKIE
1402-VLZ3
2033917AVCA0270
AUDIO MIXER Primary
X
$ 500
$ 100
21
MACKIE
1402-VLZB
WK31003
AUDIO MIXER Backup (Not Used)
X
$ Soo
$
22
LEIGHTRONIX
MINI -T-NET
OOEOFBO20426
A/VSWITCHER(Not Used)
X
$ 1,100
$
23
Da Lite
N/A
Projector Screen
X
$ 200
$
24
Viewsonic
Pro8500
Projector
X
$ 1,500
$ 600
25
Sharp
Aquos - LC-70LE650
306854298
70"TV in boardroom
X
$ 2,500
$ 2,000
26
Samsung
UN55FH6030FX2A
Z72B3CXD803510N
55" TV in boardroom
X
1
1$ 1,450
$ 1,160
27
Dell
XPS-400
TC0078
AVI Computer
X
$ 300
$ -
28
Dell
Latitude D830
TC0073
Podium Laptop (Backup)
X
$ 1,400
$
29
Apple
Apple TV
N/A
Apple TV
X
$ 100
$ 80
30
WePresent
wips1000
1305FOIE942
Wireless Presentation
X
$ 500
$ 400
31
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
32
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
33
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$
34
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$
35
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
It
Is 250
$
36
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
37
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$
38
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
39
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
40
IShur.
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
41
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$
42
Shure
Microflex MX41B d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
43
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
44
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
45
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$
46
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
47
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
48
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
49
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$
50
Shure
Microflex MX418 d/c
N/A
Gooseneck Microphones
X
$ 250
$ -
51
Samsung
PTZ Cameras
PTZ Camera
X
$ 1,650
$ -
52
Samsung
PTZ Cameras
PTZ Camera
X
$ 1,650
$ -
53
Samsung
PTZ Cameras
PTZ Camera
X
$ 1,650
$ -
54
Samsung
PTZ Cameras
PTZ Camera
X
$ 1,650
$
55
Shure
SCM820
Autoleveler
X
$ 1,850
$ 1,110
56
Shure
SCM320
Autoleveler
X
$ 1,850
$
57
IShure
SCM820
Autoleveler
X
$ 1,850
$ -
58
Altona
AT-HDCAT-4
0070284213042400028
HD video switcher
X
$ 1,100
$ 880
59
Altona
AT -Line -Pros Gent
0070270513080700038
Video switcher
X
$ 850
$ 680
60
Sony
5LV-D380P
Unknown
VHS and DVD player
X
$ 250
61
Omni Mount
19" Cabinet
N/A
19" Rack for equipment
X
$ 550
$ 440
62
RTI
Model XP6
620-2034492
Video switch Interface unit
X
$ 700
$ 560
63
RTI
RK3-V
Video switch wall mounted display
X
$ 700
$ 560
64
Pyle
PDWM8700
lVHF Microphone (8 channels)
X
$ 200
$ 160
65
J8L
Control Contractor 24C
Ceiling Mounted Speakers
X
$ 250
66
JBL
Control Contractor 24C
Ceiling Mounted Speakers
X
$ 250
67
JJBL
Control Contractor 24C
ICeiling Mounted Speakers
X
$ 250
66
JJBL
Contral Contractor 24C
ICeiling Mounted Speakers
X
$ 250
" Does not include small switches, converters, cabling, etc. "
November 13, 2014 Minutes Page 31 of 83
N
D
7
C
N
O
X
N
O
cn
CD
N
U
U
m
C
7
CD
U
Ln u
D7
C N
N C
E
O) 'p
O �
U �
� m �
U
O J DO
U
C E O 0 y N
O N U N C
C
O- T G7 0 U O
9 v),V) c ¢ u
m a� o
m c c C) m `m
> 0 0 N m 0
d¢ d d N N U
f0 J OJ N U D
N
C
D
T
7
m
0
0
C
m
m
m
L
O
C
O
N
m
a 03
m
m
ATTACHMENT F
Executed Ordinance 2014-36 P&Z
November 13, 2014 Minutes Page 33 of 83
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2014-36 P&Z
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING
ORDINANCE NO. 2007-15 P&Z (PD PLANNED DEVELOPMENT DISTRICT
NO. 27) THE SAME HAVING AMENDED 2000-06 P&Z OF THE TOWN, THE
COMPREHENSIVE ZONING ORDINANCE, AND HAVING AMENDED THE
OFFICIAL ZONING MAP OF THE TOWN, BY ADOPTING THIS ORDINANCE
TO REFLECT CHANGES TO THE BOUNDARIES OF PD PLANNED
DEVELOPMENT DISTRICT NO. 27 (PD NO. 27) TO INCREASE THE SIZE OF
THE AREA OF LAND DESIGNATED AS NEIGHBORHOOD 4 BY A TOTAL OF
0.638 ACRES FORMALLY ZONED "CR"- COMMERCIAL RECREATION AS
MORE FULLY SET FORTH BELOW IN EXHIBIT "A-1" WHICH WILL
INCREASE THE TOTAL ACREAGE OF PD NO. 27 FROM 696.9 ACRES TO
697.538 ACRES; PROVIDING FOR THE INCORPORATION OF PREMISES;
PROVIDING FINDINGS; PROVIDING FOR AMENDMENTS TO SECTION I,
"PROJECT LOCATION" AND SECTION V, "NEIGHBORHOOD
REGULATIONS" OF EXHIBIT "B", "DEVELOPMENT STANDARDS" AND TO
INCORPORATE EXHIBIT "A-1" ENTITLED "LEGAL DESCRIPTION NH 4
ADDITION"; PROVIDING THAT THE PROVISIONS OF THIS ORDINANCE
SHALL AMEND ORDINANCE NO. 2007-15 P&Z AMENDING ORDINANCE
NO. 2006-06 P&Z, THE SAME BEING THE COMPREHENSIVE ZONING
ORDINANCE OF THE TOWN AND AMENDING THE OFFICIAL ZONING
MAP OF THE TOWN AS MORE FULLY DESCRIBED BELOW; PROVIDING
THAT THE ZONING REGULATIONS CONTAINED IN ORD. NO 2007-15 ARE
APPLICABLE TO NEIGHBORHOOD 4 ("NH 4"), EXCEPT AS SPECIFICALLY
AMENDED HEREBY; PROVIDING APPLICABLE REGULATIONS;
PROVIDING FOR A ZONING MAP AMENDMENT; PROVIDING A
CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SAVINGS;
PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE
AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY
DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. (PDAMD-14-043)
WHEREAS, the Town of Trophy Club (hereinafter referred to as "Town") is a Home
Rule Municipality acting under its Charter adopted by the electorate pursuant to Article XI,
Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and
WHEREAS, the Town previously repealed Ordinance No. 2006-11 P&Z amending
Ordinance No. 2000-06 P&Z by adopting Ordinance No. 2007-15 P&Z and creating PD Planned
Development No. 27, known as The Highlands at Trophy Club (hereinafter "PD No. 27"); and
WHEREAS, after the passage of Ordinance No. 2007-15 P&Z, the owner of the land
zoned PD No. 27 (hereinafter referred to as "Land"), filed an application with the Town
requesting various amendments to PD No. 27 in order to increase the acreage of Neighborhood 4
of PD No. 27 to allow for the addition of two (2) residential lots; and
November 13, 2014 Minutes Page 34 of 83
WHEREAS, the increase to the land comprising Neighborhood 4 is more specifically
described in Exhibit "A-l" formally zoned "CR" — Commercial Recreation, a copy of which is
attached hereto and incorporated herein, and
WHEREAS, all legal notices, requirements and conditions having been complied with,
the case to amend PD No. 27 came before the Planning and Zoning Commission; and
WHEREAS, after public notices were given in compliance with State law and public
hearings were conducted, and after considering the information submitted at those public
hearings and all other relevant information and materials, the Planning and Zoning Commission
of the Town has recommended to the Town Council the adoption of the amendments to
Ordinance No. 2007-15 as set forth in this Ordinance; and
WHEREAS, after complying with all legal notices, requirements, and conditions, a
public hearing was held before Town Council at which the Town Council considered the
proposed amendments and considered, among other things, the impact of the proposed
amendments on density, the character of the land and its suitability for particular uses, with a
view of encouraging the most appropriate use of land in the Town, and does hereby find that the
rezoning approved hereby accomplishes such objectives; and
WHEREAS, the Town Council has determined that the proposed amendments to PD No.
27 as set forth herein are in accordance with the Town's Comprehensive Land Use Plan and
other ordinances relating to land use and zoning; and
WHEREAS, the Town Council has determined that there is a necessity for the
amendments to Ordinance No. 2007-15 P&Z to be approved, and the Town Council has
determined that this Ordinance No. 2014-36 P&Z amending Ordinance No. 2007-15 P&Z should
be adopted, that the proposed change is consistent with the Comprehensive Land Use Plan, and
that the terms of this Ordinance shall replace those terms contained in Ordinance No. 2007-15
P&Z that are in conflict with the amendments specifically set forth below;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated herein and
made a part hereof for all purposes.
SECTION 2.
FINDINGS
After due deliberations and consideration of the recommendation of the Planning and
Zoning Commission and the information and other materials received at the public hearing, the
Town Council has concluded that the adoption of this Ordinance is consistent with the
Comprehensive Land Use Plan and general zoning of the Town and in the best interests of the
Town of Trophy Club, Texas, and of the public health, safety and welfare.
November 13, 2014 Minutes Page 35 of 83
SECTION 3.
AMENDMENTS
A Ordinance No. 2007-15 P&Z adopting PD Planned Development District No. 27 of the
Town of Trophy Club and amending Ordinance No. 2000-06 P&Z, the same being the
Town's Comprehensive Zoning Ordinance, is hereby amended so that the following
sections shall be and read in their its entirety as follows and the remaining provisions not
expressly amended or repealed hereby shall remain in full force and effect:
1. Property Description - Exhibit "A-1": A legal description for three (3) separate
tracts of land with a cumulative acreage of approximately 0.638 acres of land added
to the area of PD Planned Development District No. 27 designated as Neighborhood
4 entitled "Legal Description NH 4 Addition" is attached hereto and incorporated
into this Ordinance as Exhibit "A-1" (hereinafter "Exhibit "A-1"). Exhibit "A-l"
contains three (3) legal descriptions and a diagram of the area designated as
Neighborhood 4 on the Concept Plan for the Land as altered by the addition of the
0.638 acres (formerly zoned CR Commercial Recreation). The addition of 0.638
acres to PD Planned Development No. 27 shall increase the total acreage of PD No.
27 to 697.538 acres.
2. Development Standards: The zoning on the Land, more particularly described in
Ordinance No. 2007-15 P&Z amending Ordinance No. 2000-06, the same being the
Comprehensive Zoning Ordinance of the Town, is zoned as PD Planned
Development District No. 27, consisting of approximately 697.538 acres of land, for
use in accordance with the requirements of this Ordinance, and all other applicable
ordinances, rules, and regulations of the Town. The development standards for PD
Planned Development District No. 27 are set forth in Exhibit `B", entitled
"Development Standards", a copy of which has been amended as set forth below and
is attached hereto and incorporated herein (hereinafter Exhibit `B"). The following
sections of Exhibit "B" are hereby amended as set forth below with all other
provisions and terms of Exhibit `B" not expressly amended hereby remaining in full
force and effect and all conflicting provisions being hereby repealed:
a. Section I, entitled "Project Location" shall be amended so that the narrative
under the map of PD-27 shall be and read in its entirety as follows:
The Highlands at Trophy Club consists of approximately 697.538 acres of land
generally to the north of Oakmont Drive, Oak Hill Drive and the Quorum
Condominiums, east of the Lakes of Subdivision and Parkview Drive, south of
the Corps of Engineer's property, and west of the Towns' eastern town limit.
b. Subsection "d", entitled "Neighborhood 4" of Section "V" entitled
"Neighborhood Regulations" is hereby repealed and a new Subsection "d"
entitled "Neighborhood 4" of Section "V" entitled "Neighborhood
Regulations" is hereby adopted and shall be and read in its entirety as follows:
November 13, 2014 Minutes Page 36 of 83
Neighborhood 4:
Neighborhood 4 shall include the following two (2) lot types:
Lot Type 1 shall be located adjacent to the Golf Course and represent
approximately 82 lots.
Lot Type 2 — Approximately 104 lots.
Add 0.638 acres to the area designated as Neighborhood 4 to add two (2)
lots, each designated as Lot Type 1. Both new lots are located within the
boundaries of Trophy Club Municipal Utility District No. 1 and are not
subject to PID assessments.
Total Number of Lots: 186
SECTION 4.
APPLICABLE REGULATIONS
In all respects the Land shall be subject to the applicable regulations contained in the
Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances and
regulations of the Town.
SECTION 5.
ZONING MAP
The Planning and Zoning Coordinator is hereby directed to mark and indicate on the
official Zoning District Map of the Town the zoning change herein made.
SECTION 6.
CUMULATIVE REPEALER
That this Ordinance shall be cumulative of all other Ordinances and shall not repeal any of
the provisions of such Ordinances except for those instances where there are direct conflicts with
the provisions of this Ordinance or as specifically provided otherwise in this Ordinance.
SECTION 7.
SAVINGS
All rights and remedies of the Town of Trophy Club, Texas, are expressly saved as to any
and all violations of the provisions of any other Ordinance affecting regulations governing and
regulating the zoning, platting, and subdivision of land which have secured at the time of the
effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both
civil and criminal, whether pending in court or not, under such Ordinances same shall not be
affected by this Ordinance but may be prosecuted until final disposition by the courts.
November 13, 2014 Minutes Page 37 of 83
SECTION 8.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance or
application thereof to any person or circumstance is held invalid or unconstitutional by a Court of
competent jurisdiction, such holding shall not affect the validity of the remaining portions of this
Ordinance, and the Town Council hereby declares it would have passed such remaining portions
of this Ordinance despite such invalidity, which remaining portions shall remain in full force and
effect.
SECTION 9.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and any
person violating or failing to comply with any provision hereof shall be fined, upon conviction, in
an amount not more than Two Thousand Dollars ($2,000.00), and a separate offense shall be
deemed committed each day or part of a day during or on which a violation occurs or continues.
SECTION 10.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the Caption,
Penalty and Effective Date of this Ordinance as required by Section 52.011 of the Texas Local
Government Code and Town Charter.
SECTION 11.
ENGROSSMENT & ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll
this Ordinance in accordance with the Town Charter and applicable law.
SECTION 12.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of adoption and publication
as provided by law, and it is so ordained.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas,
this 131" day of November, 2014.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
Effective Date: l 2 )-W/4
November 13, 2014 Minutes Page 38 of 83
ATTEST:
YArd, ToAp Secretary
of Troph lub, Texas
APPROVED TO AS FORM:
'+?] �j I 0-g2l,,
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
November 13, 2014 Minutes Page 39 of 83
ATTACHMENT G
Executed Interlocal Agreement between the Town and Denton County for Public Safety Application and
Maintenance Support
November 13, 2014 Minutes Page 40 of 83
STATE OF TEXAS
COUNTY OF DENTON
INTERLOCAL COOPERATION AGREEMENT FOR
PUBLIC SAFETY APPLICATION SUPPORT AND MAINTENANCE
This Interlocal Cooperation Agreement for Public Safety Application Support and
Maintenance, hereinafter referred to as "Agreement", is made by and between Denton County, a
political subdivision of the State of Texas, hereinafter referred to as the "County", and
Name of Agency: Town of Trophy Club - Police Department
ereinafter referred to as "Agency".
WHEREAS, County is a duly organized political subdivision of the State of Texas engaged
in the administration of county government and related services for the benefit of the citizens of
Denton County, Texas; and
WHEREAS, Agency is duly organized and operating under the laws of the State of Texas
engaged in the provision of municipal government and/or related services for the benefit of the
citizens of Agency; and
WHEREAS, County and Agency agree that the utilization of combined support and
maintenance of public safety systems will be in the best interests of both County and Agency,
WHEREAS, County and Agency desire to maximize the value in the utilized public safety
applications to improve public safety and law enforcement throughout Denton County,
WHEREAS, County and Agency mutually desire to be subject to the provisions of the
hiterlocal Cooperation Act of the V.T.C.A. Government Code, Chapter 791; and
NOW THEREFORE, County and Agency, for the mutual consideration hereinafter stated,
agree and understand as follows:
1. PURPOSE. The Denton County Department of Technology Services has the
resources to provide public safety application support service throughout Denton County.
Agency wishes to utilize County's available public safety application support services
("Services") during the term of this agreement.
2. TERM OF AGREEMENT. The term of this Agreement shall be for a one year period
beginning October 1, 2014 and ending on September 30, 2015. Agency may select the desired level
of support (either Basic or Enhanced) for each team of Agreement.
3. TERMINATION OF AGREEMENT. Either party may terminate this agreement,
with or without cause, after providing sixty (60) days written notice to the other party.
Interlocal Cooperation Agreement for 2014-15 Page 'of 6
Public Safety Application Support and Maintenance
November 13, 2014 Minutes Page 41 of 83
4. BASIC SUPPORT. Each Agency that participates in the Denton County Shared
Governance Communications & Dispatch Services System shall be eligible to receive basic
support (as defined in Exhibit "A" — Service Level Agreement) from County at no additional cost.
5. ENHANCED SUPPORT. Each Agency that participates in the Denton County
Shared Governance Communications & Dispatch Services System shall be eligible to select
optional enhanced support (as defined in Exhibit "A" — Service Level Agreement) from County.
5.1 If this Agreement is terminated prior to the expiration of the term of
Agreement, County shall send a pro -rated refund of the optional enhanced
support fees back to Agency based on the amount of time left on the
original agreement term.
5.2 In the initial term of Agreement, Enhanced Support services will begin in
January 2015 and will be pro -rated for 9 months of services. In future
years the Enhanced Support services will begin in October. Before January
2015, participating agencies will automatically receive Basic Support
services.
5.3. Agency shall pay to County the Total Amount more fully described on
Exhibit "B".
6. SOFTWARE LICENSES AND MAINTENANCE. "Software" shall be defined as
supported applications as described in Exhibit "A" — Service Level Agreement. Each Agency that
participates in the Denton County Shared Governance Communications & Dispatch Services
System shall be responsible for its own Software licenses and maintenance.
6.1. Agency is responsible for purchasing any new Software licenses required
by Agency.
6.2. Agency is responsible for payment of all maintenance fees on Software
currently in use by Agency. Payment may be made either directly to the
software manufacturer or as a reimbursement to County for maintenance
paid on Agency's behalf. Maintenance fees that are paid by County on
behalf of Agency are described in Exhibit "B". County will work with
Agency and software manufacturer to transfer Agency specific
maintenance costs to bill directly to Agency (instead of billing to County
and requiring reimbursement from Agency).
6.3 If this Agreement is terminated prior to the expiration of the term of
Agreement, maintenance fees already paid to the software manufacturer
are not eligible for refund.
7. COUNTY SERVICES AND RESPONSIBILITIES. County agrees to provide the
following services and responsibilities:
7.1 County shall provide either Basic Support Services or Enhanced Support
Services as more fully described on Exhibit "A" based on Agency's selection.
7.2 If applicable, County shall provide any mutually agreed Additional Agency
Specific Services as more fully described on Exhibit "A".
7.3 County shall have the sole discretion as to the method of providing the
Services and shall be the sole judge as to the most expeditious and effective manner of handling
and responding to service requests. County will devote sufficient time to insure the performance
of all duties and obligations set forth herein.
Interlocal Cooperation Agreement for 2014-15 Page 2 of G
Public Safety Application Support and Maintenance
November 13, 2014 Minutes Page 42 of 83
8. AGENCY RESPONSIBILITIES. Agency agrees to the following responsibilities:
8.1 Furnish County with a current list of key contacts including an IT
coordinator contact on page 1 of Exhibit "A".
8.2 Except as otherwise specifically provided by County Services and
Responsibilities (in section 7 above), Agency is responsible for the costs
and upgrades associated with maintaining all Agency computer
equipment, network equipment, and software.
8.3 Agency agrees to abide by all laws of the United States and the State of
Texas and all present or hereafter approved rules, policies and procedures
of TLETS, NLETS, TCIC, NCIC and any other system now or in the future
associated with TLETS concerning the collection, storage, processing,
retrieval, dissemination and exchange of information for criminal justice
purposes.
8.4 Agency shall select the desired level of support (either Basic or Enhanced)
on the signature page to this Agreement.
8.5 Agency is responsible for sending payments to County (Denton County
Auditor, Attn: Public Safety Application Support & Maintenance, 401 W.
Hickory St, Ste 423, Denton, TX 76201) as more fully described in Exhibit
"B" to this Agreement within 30 calendar days of approval of Agreement.
9. AGREEMENT. The parties acknowledge they have read and understand and
intend to be bound by the terms and conditions of this Agreement. This Agreement contains the
entire understanding between the parties concerning the subject matter hereof. No prior
understandings, whether verbal or written, between the parties or their agents are enforceable
unless included in writing in this agreement. This Agreement may be amended only by written
instrument signed by both parties.
10. AGREEMENT LIASONS. Each party to this agreement shall designate a Liaison to
insure the performance of all duties and obligations of the parties. The Liaison for each party
shall devote sufficient time and attention to the execution of said duties on behalf of the Party to
ensure full compliance with the terms and conditions of this Agreement.
11. ASSIGNMENT. Neither party shall assign, transfer, or sub -contract any of its rights,
burdens, duties, or obligations under this Agreement without the prior written permission of the
other party to this Agreement.
12. AGENCY LIABILITY. Agency understands and agrees that Agency, its employees,
servants, agents, and representatives shall at no time represent themselves to be employees,
servants, agents, or representatives of County. Agency shall not be required to indemnify nor
defend County for any liability arising out of the wrongful acts of employees or agents of County
to the extent allowed by Texas law.
13. COUNTY LIABILITY. County understands and agrees that County, its employees,
servants, agents, and representatives shall at no time represent themselves to be employees,
servants, agents, or representatives of Agency. County shall not be required to indemnify nor
defend Agency for any liability arising out of the wrongful acts of employees or agents of Agency
to the extent allowed by Texas law.
Interlocal Cooperation Agreement for 2014-15 page 3 of G
Public Safety Application Support and Maintenance
November 13, 2014 Minutes Page 43 of 83
14. DISPUTES/RECOURSE. County and Agency agree that any disputes or
disagreements that may arise which are not resolved at the staff level by the parties should be
referred to the Appointed Liaisons for each entity. Any further disputes arising from the failure
of either Agency or County to perform shall be submitted to mediation, with the parties splitting
the mediation fees equally. It is further agreed and understood that the scope of matters to be
submitted to dispute mediation as referenced above is limited to disputes concerning sufficiency
of performance and duty to pay or entitlement, if any, to any reduced fee or compensation. Any
other disputes or conflicts involving damages or claimed remedies outside the scope of
sufficiency of performance and compensation adjustment shall be referred to a court of
competent jurisdiction in Denton County, Texas.
15. EXHIBITS. Attached hereto, and referred to elsewhere in this Agreement are the
following Exhibits, which are hereby incorporated by reference.
Exhibit A
I Service Level Agreement v1.0
Exhibit B
I Cost Schedule for Maintenance and Enhanced Support
16. MULTIPLE ORIGINALS. It is understood and agreed that this Agreement may be
executed in a number of identical counterparts, each of which shall be deemed an original for
all purposes.
17. NOTICES. All notices, demands or other writings may be delivered by either party
by U.S. First Class Mail or by other reliable courier to the parties at the following addresses:
County:
1
Denton County Judge
Denton County Commissioners Court
110 West Hickory, Room #207
Denton Texas 76201
2
Chief Information Officer (CIO)
Denton County Technology Services
701 Kimberly Drive, Suite 285
Denton Texas 76208
3
Assistant District Attorney
Denton County Criminal District Attorney's Office
1450 E. McKinney Street, 3�d Floor
PO Box 2344
Denton Texas 76202
Name of Agency:
Contact Person
Address
City, State, Zip
Telephone
Town of Trophy Club
Patrick Arata, Police Chief
100 Municipal Drive
Trophy Club, TX 76262
682-831-4650
Interlocal Cooperation Agreement for 2014-15 Page 4 of 6
Public Safety Application Support and Maintenance
November 13, 2014 Minutes Page 44 of 83
1 S. SEVERABEM. The validity of this Agreement and any of its terms or provisions,
as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of
Texas. Further, this Agreement shall be performed and all compensation payable in Denton
County, Texas. In the event that any portion of this Agreement shall be found to be contrary to
law, it is the intent of the parties hereto that the remaining portions shall remain valid and in
full force and effect to the extent possible.
19. THIRD PARTY. This Agreement is made for the express purpose of providing
public safety application support and maintenance services, which both parties recognize to be
a governmental function. Except as provided in this Agreement, neither party assumes any
liability beyond that provided by law. This Agreement is not intended to create any liability for
the benefit of third parties.
20. VENUE. This agreement will be governed and construed according to the laws of
the State of Texas. This agreement shall be performed in Denton County, Texas.
21. WAIVER. The failure of County or Agency to insist upon the performance of any
term or provision of this Agreement or to exercise or enforce any right herein conferred, or the
waiver of a breach of any provision of this Agreement by either party, shall not be construed as
a waiver or relinquishment to any extent of either party's right to assert or rely upon any such
term or right, or future breach of such provision, on any future occasion.
22. AUTHORIZED OFFICIALS. Each party has the full power and authority to enter
into and perform this Agreement. The persons executing this Agreement represent they have
been properly authorized to sign on behalf of their governmental entity.
23. CURRENT FUNDS. All payments made by Agency to County pursuant to this
Agreement shall be from current revenues available to Agency.
Interlocal Cooperation Agreement for 2014-15 Page 5 of G
Public Safety Application Support and Maintenance
November 13, 2014 Minutes Page 45 of 83
DENTON COUNTY, TEXAS
110 West Hickory, Room #207
Denton, Texas 76201
(940)349-2820
EXECUTED duplicate originals on this
Date:
Approved as to form:
ry�
Assi nt District Att' n
Delon County Criminal District
Attorney's Office
AGENCY
Please select the desired support level:
[ x ] Basic Support
-or-
[ ] Enhanced Support
�s ���
Signature
C. Nick Sanders
Town of Trophy Club
100 Municipal Drive
Trophy Club, TX 76262
682-831-4650
EXECUTED duplicate originals on this
Date: November 13, 2014
Approved as to form:
T�h �t
Attorney for Agency
Interlocal Cooperation Agreement for 2014-15 Page G of G
Public Safety Application Support and Maintenance
November 13, 2014 Minutes Page 46 of 83
D DENTONCOUNTY-DEPARTmENToFTECHNOLOGYSERVICES
SERVICE LEVEL AGREEMENT-PUBW SAFETY AGE7JC M
Version
Version
Date
Revision / Description
1.0
10/1/2014
Initial Version
Name of "Agency"
Agency Locations
Agency Contacts
Title
Name
Email
Phone
Agreement Liason
IT Coordinator
Additional Agency Specific Services
Exhibit A - Service Level Agreement v1.0 - Public Safety Agencies
Page 1 of 11
November 13, 2014 Minutes Page 47 of 83
DENTON COUNTY-DEPARTMENTOFTECHNOLOGYSERVM
SERVICE LEVEL AGREEMENT—RJBX SAFEN AG3\am
County Contacts
Exl-WA
Title
Name
Email
Phone
Agreement Liason &
Application Support Manager
Isaac White
Isaac. White@dentoncounty.com
940-349-4357
Senior Application Support
Technician
Cathy Stanley
Cathy.Stanley@dentoncounty.com
940-349-4357
Chief Information Officer
Kevin Carr
Kevin.Carr@dentoncounty.com
940-349-4500
Deputy Chief Information Officer
Brian King
Brian.King@dentoncounty.com
940-349-4500
Technical Services Manager
Damian Van Zile
Damian.VanZile@dentoncounty.com
940-349-4357
Desktop Support Manager
Shawn Buchanan
Shawn.Buchanan@dentoncounty.com
940-349-4357
Server Manager
Ray Rose
Ray.Rose@dentoncounty.com
940-349-4357
Infrastructure Manager
Don Click
Don.Click@dentoncounty.com
940-349-4357
HELP DESK
HelpDesk@dentoncounty.com
940-349-4357
Exhibit A — Service Level Agreement v1.0 — Public Safety Agencies
Page 2 of 11
November 13, 2014 Minutes Page 48 of 83
DENfONCOUNly-DEPARTMENTCIFTECHNOLOGYSERVICES
SERVICE LEVEL AGREEMENT—Pueuc SAFEtY AG2 CEs
Table of Contents
Ew-wA
1. Service Overview...................................................................................................................................................................4
2. Service Description................................................................................................................................................................4
2.1 Assumptions......................................................................................................................................................................4
2.2 Supported Applications......................................................................................................................................................4
2.3 Available Services...............................................................................................................................................................5
3.1 County Responsibility.........................................................................................................................................................5
3.2 Agency Responsibility.........................................................................................................................................................6
4. Service Support ......................................................................................................................................................................7
4.1 Requesting Service.............................................................................................................................................................7
4.2 Hours of Coverage..............................................................................................................................................................7
4.3 Incident and Request Response and Prioritization..............................................................................................................7
4.4 Resolution..........................................................................................................................................................................7
4.5 Service Escalation...............................................................................................................................................................7
4.6 Priority Levels....................................................................................................................................................................8
4.7 Priority level Determination...............................................................................................................................................9
4.8 Service Level Measurements..............................................................................................................................................9
4.9 Scheduled Maintenance.....................................................................................................................................................9
4.10 Unscheduled Maintenance.................................................................................................................................................9
S. Customer Service Survey......................................................................................................................................................10
Exhibit A — Service Level Agreement v1.0 — Public Safety Agencies Page 3 of 11
November 13, 2014 Minutes Page 49 of 83
D DENToNCOUNTY-DEPARTMENfOFTECHNOLOGYSFRVICES
SERVICE LEVEL AGREEMENT—F'1iax S*ErrAGam
1. Service Overview
This is a Service Level Agreement ("SLA") between the Agency and the Denton County Department of
Technology Services ("DTS") to document:
EXHWA
• the technical services provided to the Agency;
• the general levels of response, availability, and maintenance associated with these services;
• the responsibilities of DTS as a provider of these services and of Agency users receiving services; and
• processes for requesting services.
2. Service Description
2.1 Assumptions
• An "Incident" is defined as any interruption in the normal functioning of a supported service or
system. Incidents that cannot be legitimately resolved within the timeframe of this SLA or that
do not have an available workaround, will become part of a Problem Management process.
• A "Request" is defined as any new service, a change to an existing service, or removal of an
existing service.
• An "Inquiry" is defined as a request for information.
• Services will be provided in adherence to any related policies, processes and procedures.
2.2 Supported Applications
The following software applications will be supported:
• SunGard MCT/MFR
• ONESolution RMS
• OpCenter
• Police2Police, Police2Citizen
• Any additional SunGard applications purchased underthe Denton County contract and made
available to other agencies.
• FIREHOUSE Software
Exhibit A — Service Level Agreement vl.0 — Public Safety Agencies
Page 4 of 11
November 13, 2014 Minutes Page 50 of 83
DTS DENToNCouN1Y-DEPARTMENroFTECHNOLOGYSERVICES
SERMCE LEVEL AGREEMENT —PUBLIC S FSY Acmes
2.3 Available Services
EKFWA
Basic Support Services: Agencies that choose the Basic Support option will be provided the following
services:
• Client support services will be provided through the software vendor.
• Remote access to county hosted systems for supported applications.
• Password resets during normal business hours.
• Software update notifications for supported applications.
• Maintenance and support of Site -to -Site connections for County owned equipment only.
• Participation in the Denton County Law Enforcement Portal (p2c.dentoncounty.com).
• Access to the OpCenter web site.
Enhanced Support Services: Agencies that choose the Enhanced Support option will be provided the
following services:
• All services provided under Basic Support Services.
• Access to Help Desk after-hours support for critical business issues.
• Software update assistance for supported applications.
• Maintenance and support of the Site -to -Site connection for both County and Agency
equipment.
• Access to Training classes for the supported applications provided by DTS as well as other DTS
training services.
Additional Services: Agencies may negotiate additional services specific to their own agency.
Additional agency specific services are included on the first page of this SLA in the "Additional Agency
Specific Services" section.
3. Roles and Responsibilities
3.1 County Responsibility
County responsibilities and/or requirements in support of this Agreement include:
• Making best efforts to resolve problems (or find workarounds) within the expected completion
times based on the priority for all incidents and requests. Completion times depend on a
number of factors including complexity, the availability of the user, access to external resources
such as software fixes, and the existence of a solution.
• Providing assistance with basic installation of software relating to the listed applications.
• Acting as the liaison with vendors or external resources for supported services.
• Maintaining and updating all county owned software and hardware required to provide Services
for the Supported Applications.
• Generating annual reports on service level performance.
• Notifying agencies of all scheduled and unscheduled maintenance via e-mail notifications from
the DTS Help Desk.
• The County is responsible for the costs and maintenance of all County computer equipment,
network equipment, and software.
• Ensuring the security of the County computer systems and network.
Exhibit A — Service Level Agreement v 1.0 — Public Safety Agencies
Page 5 of 11
November 13, 2014 Minutes Page 51 of 83
D DENTONCouNiY-DEPARTMENroFTECHNoLOGYSERVICES
SERVICE LEVEL AGREEMENT—F'uet_iC SAFOY Acmes
• Preventing unauthorized access to Agency information.
• Maintaining regular backups of files and data stored on county owned equipment.
3.2 Agency Responsibility
E*WA
Agency responsibilities and/or requirements in support of this Agreement include:
• Payment of all maintenance fees on software currently in use by the Agency.
• Payment of all support services selected by the Agency.
• Notifying the County of personnel changes in a timely manner.
• Making best effort for availability of user(s) when resolving a service related incident or request.
• Submitting requests for service to the Denton County Help Desk.
• Communicating plans, changes of needs, and problems to the County in a timely manner.
• Except as otherwise specifically provided by this SLA, the Agency is responsible for the costs and
maintenance of all Agency computer equipment, network equipment, and software.
• Ensuring all Agency owned systems meet minimum requirements for the Supported
Applications.
• Ensuring the security of the Agency computer systems and network.
• Preventing unauthorized access to County information.
• Maintaining regular backups of files and data stored on agency owned equipment.
• Designating an "Information Technology (IT) Coordinator' to ensure that these responsibilities
are carried out and to serve as the primary contact person between the agency and DTS. For
Agencies who use the SunGard RMS and/or have a Site -to -Site connection, the IT Coordinator
will also be responsible for resetting user passwords for their agency utilizing the SMS
application. Because agencies have different needs, IT resources, and levels of internal
expertise, the needs and resources of a given agency may not require the IT Coordinator to have
an extensive technical background.
Exhibit A — Service Level Agreement v1.0 — Public Safety Agencies
Page 6 of 11
November 13, 2014 Minutes Page 52 of 83
DTS DENToNCouNTY-DEPARTMENroFTECHNoLoGYSEmnm
a SERVICE LEVEL AGREEf1AENT—PLar SAFEN AGaM
4. Service Support
4.1 Requesting Service
E*WA
• Contact the Denton County Help Desk by one of the options below. In order to ensure the
fastest possible service, please do not send requests to a specific County employee. Except for
emergencies, drop -ins should be scheduled through the Help Desk.
• Phone —Call 940-349-HELP (4357)
Phone service is available during normal hours of operation. Messages left outside of normal
hours will be processed the next business day. An on -call technician will be available outside of
normal hours for emergency calls only.
• Email - Helpdesk@dentoncounty.com
E-mail requests will be processed during regular business hours. Email requests can be sent 24
hours a day, 7 days a week.
• Information Technology (IT) Coordinator
Please contact your IT Coordinator for services not listed.
4.2 Hours of Coverage
Service is available during standard operating hours of 8:00am — 5:00pm Monday — Friday, except on
County holidays.
4.3 Incident and Request Response and Prioritization
Incoming Service Requests will fall into priority levels ofCritical','Urgent','High','Medium',
'Normal' and 'Low'. These levels will be identified by type (incident, request for service or
inquiry), urgency and impact of the Service Request. If the incident cannot be resolved during
the initial call, a DTS technician will be contacted to further research the issue. For responses to
Service Requests, the goal for DTS is to respond in a timely manner.
4.4 Resolution
• DTS will use reasonable efforts to resolve Service Requests that are within the control of DTS
responsibilities. Circumstances beyond DTS control (waiting for parts, response from user, or
third party involvement) will constitute a temporary suspension of the SLA clock until
appropriate response, replacement parts or services have been received.
4.5 Service Escalation
If you are not satisfied with the level of service on a request, contact your IT Coordinator or the
Technical Services Manager of DTS. They will respond to you with the action taken or to develop
a solution that meets your needs.
Exhibit A — Service Level Agreement vl .0 — Public Safety Agencies
Page 7 of 11
November 13, 2014 Minutes Page 53 of 83
D DEHTONCoUNTY-DFPARIMENroFTECHNOLOGYSEMES
m SERVICE LEVEL AGREEMENT—Puiic SAFETY Ac'eum
4.6 Priority Levels
DTS provides service based on the following Priority Levels.
Priority Level Characteristics
E�Q-rrA
Priority Level I Expected Completion Time I Description
Incident Levels (Standard Business Hours 8am — 5pm, Monday through Friday)
Critical
8 hours
• An incident where systems are down or seriously
80% of the time.
impacted and/or products/services are unavailable.
(Continued repair until
operational)
• Normally a global issue or a large number of Agency
users are being affected.
• There is no acceptable workaround to the problem (i.e.,
the job cannot be performed in any other way).
The commitment of incident management resources is
critical.
Urgent
1 business day
• Issues affecting a large number of users
80% of the time.
• Requests that require immediate attention
High
2 business days
• The issue causes any Agency user to be unable to work
80% of the time.
or perform some significant portion of their job.
• Incidents where systems are degraded/unreliable;
performance and/or legal agreements are at risk.
• There is an acceptable and implemented workaround to
the problem (i.e., the job can be performed in some
other way).
The commitment of incident management resources is
high.
Medium
3 business days
• An incident where performance and/or legal agreements
80% of the time.
may be degraded. The actual and potential business
impact is low in terms of the user. (a few or less users
are affected)
• The issue causes a Agency user to be unable to perform
some small portion of their job, but they are still able to
complete most other tasks. May also include questions
and requests for information.
Exhibit A — Service Level Agreement v 1.0 — Public Safety Agencies
Page 8 of 11
November 13, 2014 Minutes Page 54 of 83
DTS DENroNCOUNTy-DEPARTMENToFTECHNOLOGYSERVICES
SERVICE LEVB-AGREEMENT—PueuC SAFErvAG&m
Exi-BTA
• A temporary workaround, alternative, or circumvention
is available.
There is no commitment of incident management
resources outside of business as usual.
Normal
5 business days
• An incident where performance and/or legal agreements
80% of the time.
are not at risk. The actual and potential business impact
is minimal in terms of the user.
Low
10 days
• The customer has requested a new service or
80% of the time.
information pertaining to a feature, system or service.
4.7 Priority level Determination
• Priority levels will be automatically determined by:
• Service Request Type (incident, request for service or inquiry).
• Impact (Single user, 2 -9 users or 10 or more users).
• Urgency (High — User(s) is unable to work, Medium — User's work is impacted, Low —A
workaround can be implemented or a user's ability to work is not greatly impacted.)
Priority Levels (Incidents)
Single User
2 — 9 users
10+ Users
High
High
High
Urgent
Medium
Medium
High
High
Low
Normal
Medium
Medium
4.8 Service Level Measurements
Service levels will be measured based on the overall service level targets for each agency
broken out by Priority Levels (Critical, Urgent, High, Medium, Normal, Low). These targets are
based on each priority's expected completion times. Service level reports will be run on a
yearly basis and reviewed by DTS and Agencies at that time. The minimum number of total
Service Requests required to meet the SLA percentage for a given Priority Level will be 12 or
more. If an agency has less than 12 SR's in any given priority level then the overall weighted
percentage will apply to that priority.
4.9 Scheduled Maintenance
DTS plans scheduled maintenance windows each week (usually on Thursday evenings, starting
at 7 p.m. until 7a.m., the next day) to maintain and increase the security, availability, and
performance of the network and supported applications. DTS works to minimize or avoid any
disruption to public safety agencies during the maintenance windows. Agencies will be notified
if we are aware of an anticipated interruption to public safety systems. A notification reminder
will be sent out the morning of the scheduled maintenance day with information about the
maintenance being performed.
4.10 Unscheduled Maintenance
Exhibit A — Service Level Agreement v1.0 — Public Safety Agencies
Page 9 of 11
November 13, 2014 Minutes Page 55 of 83
�TS DafmCoumy-DEPARimEwoFTECHNOLOGYSBMES
SERVICE LEVEL AGREEMENT—Puex SaFEn' AG3Nm
• Occasionally DTS may be required to interrupt services to Agency users due to unpredictable
maintenance requirements that had not been previously planned but require prompt attention
and must have action taken to allow for system restoration and protection of county resources.
When possible, email notification will be sent 24 hours, or more, prior to maintenance
specifying the work to be performed.
S. Customer Service Survey
5.1 Survey Form
• Upon closure of a Service Request, Agency employees will receive a link to the Customer
Satisfaction Survey. These surveys are important in gauging work quality within DTS and help
improve customer service.
5.2 Customer Satisfaction Survey Ratings — Detailed Definitions
Technician went beyond what was required
• Quality of work is exceptional; performance far exceeds the needed requirement to fulfill the
request.
• Quick to respond. Receptive to needs and was able to understand the request with informative
questioning.
• The resolution was much faster than expected.
• Communication was frequent throughout the entire process and updates during the progress
and upon finding a solution were completely understandable.
• Actions were taken quickly and an optimal solution was found.
• Technician showed an ability to quickly understand the request and utilized their skills to the
fullest.
• Technician went out of their way in providing support.
Fvrallant
• Quality of work is excellent and an extra effort was taken in fulfilling the request.
• Quick response in initial contact. Receptive and willing to help.
• The resolution was faster than expected.
• Technician made sure to communicate status as well as inform user of solution.
• Technician went out of their way to properly resolve the issue.
• Technician came up with a solution to allow minimal interruption to the user.
• Technician took a complete interest in helping.
Satisfied
• Quality of work is acceptable.
• Initial contact was cordial and responsive to my needs.
• Has demonstrated the ability to handle the Service Request within an appropriate timeframe.
• Communicated the status as well as resolution.
• Solution met the requirement needed to resolve the issue.
• Performed the task with the proper technical skills and expertise.
• Technician was thorough in taking care of the Service Request.
Needs Improvement
• Quality of work is poor.
Exhibit A— Service Level Agreement v1.0 —Public Safety Agencies
Page 10 of 11
November 13, 2014 Minutes Page 56 of 83
DTS DENTONCOUNTY-DEPARTMENToFTECHNOLOGYSBW ES
SERVICE LEVEL AGREEMENT—Pueuc SAFEwAcs
Ew-WA
• Access to help was time consuming.
• Technician did not demonstrate the ability to handle issue within an appropriate timeframe.
• Poor communication. Issues were not explained or understood.
• Questionable resolution.
• Technician seemed unconfident with ability.
• Lack of interest, only helpful enough to get the task completed.
Dissatisfied
• Failed to meet expectations.
• Little or no response to requests.
• Issue persists.
• Little or no communication during work being done.
• No progress was made in response to corrective action.
• There is a definite lack of ability and/or willingness.
• Technician was rude.
Not Applicable
• Question being asked does not pertain to the request.
Exhibit A — Service Level Agreement v1.0 — Public Safety Agencies
Page 11 of 11
November 13, 2014 Minutes Page 57 of 83
EXHIBIT B
FY 2015 Cost Schedule for Maintenance and Optional Enhanced Support
Trophy Club Police Department
..
Qty
Total
OSSI MCT Client for Digital Dispatch
$
110.33
10 $
1,103.30
OSSI Mobile Client Maps
$
22.23
10 � $
222.30
OSSI Client AVL Mobile License
$
16.63
6 $
99.78
OSSI - MFR Client - Racial Profiling
$
22.23
101 $
222.30
OSSI - MFR Client- Base Incident/Offense
$
110.33
10 $
1,103.30
OSSI Mobile Arrest Module
$
44.13
101 $
441.30
OSSI Accident Wizard Workstation License Client
$
25.46
6 $
152.76
OSSI - MFR Client Citation
$
73.49
8 $
587.92
OSSI - MFR Client - Accident Reporting
$
73.49
6 $
440.94
OSSI Client Base Records Management System
$
1,084.24
1 $
1,084.24
Upgrade to Site License
$
1,641.16
1 $
1,641.16
OSSI - Link Analysis Module
$
297.05
1 $
297.05
OSSI RMS Map Display and Pin Mapping License - Site
License
$
169.74
1 $
169.74
OSSI Multi -Jurisdictional RMS Option
$
46.68
1 $
46.68
OSSI Notification Module
$
190.96 I
1 $
190.96
OSSI Racial Profiling Module -Site
$
42.44
1 $
42.44
OSSI Sex Offender Module
$
127.31
1 $
127.31
OSSI Crime Analysis Module - Site License
$
106.09
1 $
106.09
OSSI Base Mobile Server Software Client
$
464.04 I
1 $
464.04
OSSI AVL Server Host License
$
334.18
1 $
334.18
OSSI Residential Security Watch Module
$
20.60
1 I $
20.60
OSSI Review Module for Field Reporting
$
343.31
1 $
343.31
OSSI's Integrated Messaging Switch Software
$
190.96
1 $
190.96
Total Maintenance Fees to be reimbursed to County
$
9,432.66
Optional Enhanced Support Fees (prorated) January -
September 2015
$
2,829.80
Total Maintenance + Optional Enhanced Support
$12,262.46
Page 1 of 1
November 13, 2014 Minutes Page 58 of 83
ATTACHMENT H
Executed agreement between the Town of Trophy Club and Blue Emergency Services Team Emergency Medical
Services (BEST EMS) for Medical Director for operations in Emergency Medical Services
November 13, 2014 Minutes Page 59 of 83
MEDICAL DIRECTOR AGREEMENT
THIS AGREEMENT is made between the City of metrics, review performance data, identify
Trophy Club Fire Department ("Agency") and opportunities for improvement, test new
BEST EMS (the "Company") set out on the signature processes, and ultimately to adopt best practices.
page of this Agreement. This Agreement is effective
as of January 1, 2015 ("Effective Date"). c. Review quality improvement and
performance reports, provided by Agency and
WHEREAS, the Company employs or contracts with identify opportunities for improvement in
physicians who are duly qualified and licensed to patient care or system design and collaborate
practice medicine in the state and has approved one of with all appropriate entities to develop an
its physicians to act as a medical director for the improvement program.;
Agency;
WHEREAS, the Company's physician has expertise
in the field of medicine, emergency medical services,
emergency medical services oversight and
administration;
WHEREAS, Agency provides emergency medical
services ("EMS"), non -emergency medical services,
mobile healthcare and other related services and
desires to obtain the services of a medical director;
WHEREAS, the Company is willing to provide the
services of a medical director to Agency for its
operations in Emergency Medical Services;
NOW THEREFORE, in consideration of the
foregoing and for other good and valuable
consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties incorporate the
above recitals and agree as follows:
Company Services. The Company shall provide
a physician to serve as the Medical Director
("Medical Director") for Agency. As of the
Effective Date, the Medical Director will be
Justin Northeim, D.O. Company will have the
right, however, to appoint any other physician as
the Medical Director in place of Justin Northeim,
D.O. in the event Justin Northeim, D.O. leaves
the Company or otherwise ceases to serve as
Medical Director. The physician at any time
serving as the Medical Director must be
reasonably acceptable to Agency and must meet
the following requirements who will fulfill the
following services to Agency:
a. Provide comprehensive medical oversight
(direct and indirect) for clinical services
delivered by Agency's personnel. Medical
Director shall participate in the implementation
of clinically sound, evidence -based expectations
for the system;
b. Provide medical oversight and guidance for
Agency's quality leadership activities through
serving as a liaison between Agency and the
local medical community, collaborating with
local designated quality organizations and/or
committees to define quality standards, identify
d. Review recorded medical oversight, control
or direction conversations (if available) to assure
appropriate clinical care and decision making by
all entities.
e. Review and respond to requests to review
high priority clinical cases within twenty-four
(24) hours of being notified;
f. Make or direct the making of such reports
and records relating to patient care as may be
required by Agency and/or regulatory bodies,
whether public or private;
g. Develop criteria for establishment and
maintenance of credentials for Agency's
emergency medical services personnel;
h. Direct, coordinate, and/or participate in
initial, ongoing and remedial education of
emergency medical services personnel in
accordance with Agency's policies;
i. Instruct and inform Agency management
and governmental boards or agencies to
summarily limit, suspend, or withdraw clinical
credentials of personnel;
j. Advise and assist in the organization in
implementation of an effective utilization review
program for Agency and perform utilization
review services;
k. Assist in the design and development of
protocols, guidelines, patient information forms,
medical record forms, and consent forms for use
in the field or for Agency purposes;
1. Undertake activities, as reasonably
requested by Agency, including but not limited
to professional contacts with physicians,
healthcare systems, public health agencies,
health plans paramedic associations, nursing
associations, governmental agencies, and state
and local medical societies in order to apprise
such individuals and groups of the nature and
availability of facilities and services of Agency
City of Trophy Club Fire Department EMS Medical Director Agreement 01/01/2015
Confidential and Proprietary
November 13, 2014 Minutes Page 60 of 83
and facilitate the exchange of information on
patient care, administration, medical policy, and
utilization review;
in. Actively participate in the professional
development of all staff in Agency and
collaborate in communicating medical
competency and expertise to the medical
community and general public. Give technical
advice and assistance as may be requested to
facilitate the evaluation, acquisition,
implementation and utilization of medical
equipment, expansion of Agency services, as
well as general strategic planning and
collaborative efforts with other healthcare
systems;
n. Authorize, supervise and approve the
purchase of necessary medications for pre -
hospital use by Agency in accordance with the
full scope of practice. Company acknowledges
and agrees that controlled medications are
specifically included within the definition of
medications covered by this agreement and
Medical Director will be responsible for
approving all local implementation plans for the
ordering, distribution and handling of controlled
substances (to include oversight and sign -off on
all controlled substance records and logs in a
timely manner) consistent with local, state &
federal requirements. Medical Director shall
maintain all appropriate state and federal
permits, registrations or licenses necessary to
prescribe controlled substances;
o. Fulfill all Medical Director Functions
including protocol development, education and
performance review associated with the
operation of any Agency communications
centers within the area;
p. Fulfill all Medical Director Functions
associated with the operation of any Agency
Inter -facility, Specialty, Mobile Integrated
Healthcare or Critical Care Transport
operations;
q. Perform any other functions associated with
the role of a medical director as may be
requested by Agency;
r. Participate in ail required activities
associated with local and/or national
accreditation processes;
s. Participate in sanctioned appropriately
research activities.
2. Time Commitment. The Medical Director shall
be expected to be available to provide the above
duties. The Company shall establish appropriate,
contact information to assure 24/7 availability of
physician consultation (including designation of
specific hospital based physicians or designated
base -station contacts authorized to provide direct
medical control).
3. Compensation. As payment for the services
rendered by Company and Medical Director,
Agency shall pay to Company the amount
$2,925.00 for services effective January 1, 2015
through September 30, 2015. Agency will make
payment to Company within thirty (30) days after
the effective date of the agreement in which
services will be rendered. Payment should be
made payable to BEST EMS and mailed to BEST
EMS, Attn: Nestor Zenarosa, 13737 Noel Rd.,
Suite 1600, Dallas, TX 75240.
4. Term. The term of this Agreement shall
commence on the Effective Date and shall be for
nine (9) months, January 1, 2015 through
September 30, 2015. The initial term shall be
referred to as the "Term".
5. Termination. This agreement may be terminated
prior to the expiration of its Term as follows:
a. Immediately by Agency upon the
suspension, revocation or restriction of Medical
Director's license to practice medicine or
dispense medications unless Company provides
a replacement Medical Director, with Agency's
approval;
b. Immediately by Agency if it determines in
its reasonable discretion that continued
provision of services by the Company and/or
Medical Director will jeopardize health or
safety; or
c. With or without cause by either party by
providing written notice of intent to terminate.
Such termination shall become effective and the
agreement shall be terminated in its entirety on
the 30'h calendar day following receipt of the
written notice of terms herein described.
Relationship. In the performance of services
under this Agreement, Company, Medical
Director and Agency shall at all times be acting
and performing as independent contractors.
Nothing contained herein shall be deemed or
construed to create any agency, partnership, joint
venture, or employer -employee relationship
between Company, Medical Director and/or
Agency. Agency shall not have direct supervision
over the manner in which Medical Director
performs medical direction services pursuant to
this Agreement. Agency shall not be responsible
for the payment of any applicable taxes or
withholdings related to Company's or Medical
City of Trophy Club Fire Department EMS Medical Director Agreement 01/01/2015
Confidential and Proprietary
November 13, 2014 Minutes Page 61 of 83
Director's services. Agency and Company agree
that all services provided hereunder shall be
provided in accordance with the terms and
conditions of standard medical protocols in the
state where the services are provided.
Right to Engage in Other Activities. Except
where a conflict of interest may exist (e.g.,
working for a competitor of Agency or working
for a governmental agency involved in oversight
of the designated Agency emergency medical
services), nothing contained herein shall be
deemed to restrict or prevent Company or
Medical Director from engaging in consultation
services or in any other business at such times,
places, and in such manner as Company shall
determine in its discretion during the Term of this
Agreement and thereafter so long as Company is
able to carry out the provisions of this
Agreement.
8. Standard of Care. Medical Director shall render
services in compliance with the accepted medical
standard of care in the community and
profession.
9. Compliance with Laws. The parties will
comply in all material respects with all applicable
federal and state laws and regulations including,
the federal Anti -kickback statute. Company and
Medical Director shall also maintain all licenses,
certifications or accreditations necessary to
provide Services hereunder.
10. Maintenance of Records. As applicable, each
party will retain books and records respecting
services rendered to patients for the time periods
required under all applicable laws (including the
requirements of the Secretary of Health and
Human Services ("HHS")) and allow access to
such books and records by duly authorized agents
of the Secretary of HHS, the Comptroller General
and others to the extent required by law. Run
reports and patient care records shall be
maintained in accordance with the requirements
of Agency and Company and shall be treated as
confidential so as to comply with all federal and
state laws and regulations regarding the
confidentiality of patient records. Each of the
parties shall have the right to obtain copies of
relevant portions of patient records maintained by
the other party to the extent necessary to defend
against legal actions taken against such party or
its physicians or employees involved in the care
of a patient.
11. Insurance. Company's professional liability
insurance covers Medical Director for services
that are provided under this Agreement.
12. Indemnity. Each party will indemnify and hold
the other harmless from and against liability
claims resulting from or alleged to result from
any negligence or willful misconduct.
13. HIPAA. Each party shall comply with the
privacy provisions of the Health Insurance
Portability and Accountability Act of 1996 and
the regulations thereunder ("HIPAA"), and with
such other requirements of HIPAA that may
become effective during the Term. All patient
medical records shall be treated as confidential so
as to comply with all state and federal laws. The
parties shall execute the Business Associate
Agreement attached as Exhibit "A".
14. Notices. Any notice required or permitted by this
Agreement shall be in writing and shall be
delivered as follows, with notice deemed given as
indicated: (a) by personal delivery, when
delivered personally; (b) by overnight courier,
upon written verification of receipt; (c) by
facsimile transmission, upon acknowledgment of
receipt of electronic transmission; or (d) by
certified or registered mail, return receipt
requested, upon verification of receipt. Notice
shall be sent to the following addresses:
If to Agency:
City of Trophy Club Fire Department
Attn: Danny Thomas, Fire Chief
100 Municipal Dr.
Trophy Club, TX 76262
If to Company:
BEST EMS
Attn: Nestor Zenarosa, M.D.
13737 Noel Rd, Suite 1600
Dallas, TX 75240
With Mandatory Copy to:
Legal Department
Envision Healthcare Corporation
6200 South Syracuse Way, Suite 200
Greenwood Village, Colorado 80111
15. Confidentiality. All information with
respect to the operations and business of a party
(including the rates charged hereunder) and any
other information considered to be and treated as
confidential by that party gained during the
negotiation or Term of this Agreement will be
held in confidence by the other party and will not
be divulged to any unauthorized person without
prior written consent of the other party, except
for access required by law, regulation and third
party reimbursement agreements.
City of Trophy Club Fire Department EMS Medical Director Agreement 01/01/2015
Confidential and Proprietary
November 13, 2014 Minutes Page 62 of 83
16. Non -Exclusion. Each party represents and
agreement between the parties with respect to the
certifies that neither it nor any practitioner who
subject matter hereof, superseding all prior oral
orders or provide Services on its behalf hereunder
or written agreements with respect thereto; (b)
has been convicted of any conduct that
may be amended only by written instrument
constitutes grounds for mandatory exclusion as
executed by both parties; (c) may not be assigned
identified in 42 U.S.C.§ 1320a-7(a). Each party
by either party without the written consent of the
further represents and certifies that it is not
other party, such consent not to be unreasonably
ineligible to participate in Federal health care
withheld; (d) shall be binding on and inure to the
programs or in any other state or federal
benefit of the parties hereto and their respective
government payment program. Each party agrees
successors and permitted assigns; (e) shall be
that if DHHS/OIG excludes it, or any of its
interpreted and enforced in accordance with the
practitioners or employees who order or provide
laws of the state where the services are rendered,
Services, from participation in Federal health
without regard to the conflict of laws provisions
care programs, the party must notify the other
thereof, and the federal laws of the United States
party within five (5) days of knowledge of such
applicable therein; (f) this Agreement may be
fact, and the other party may immediately
executed in several counterparts (including by
terminate this Agreement, unless the excluded
facsimile), each of which shall constitute an
party is a practitioner or employee who
original and all of which, when taken together,
immediately discontinues ordering or providing
shall constitute one agreement; and (g) this
Services hereunder.
Agreement shall not be effective until executed
by both parties. In the event of a disagreement
17. Miscellaneous. This Agreement (including the
between this Agreement and any Schedule
Schedules hereto): (a) constitutes the entire
hereto, the terms of this Agreement shall govern.
IN WITNESS WHEREOF, the parties have hereto
executed this Agreement.
CITY OVXROPHY CLUB NIRE DEPARTMENT
By:
Danny homas,
Date: I 0 / 29I
BEST EMS
By:_?Wl
Nestor Zenarosa, M.D., ttorney in Fact
Date:
City of Trophy Club Fire Department EMS Medical Director Agreement 01/01/2015
Confidential and Proprietary
November 13, 2014 Minutes Page 63 of 83
BUSINESS ASSOCIATE AGREEMENT
THIS AGREEMENT is made between City of Trophy
Club Fire Department ("Covered Entity") and the BEST
EMS (the "Business Associate"). This Agreement is
entered into effective January 1, 2015.
BACKGROUND
Covered Entity and Business Associate have entered into a
medical director agreement ("Services Agreement") dated
January 1, 2015 pursuant to which Business Associate
arranges for the provision of services to Covered Entity.
This Business Associate Agreement is intended as a
supplement to the Services Agreement for the purpose of
meeting the requirements of the Health Insurance
Portability and Accountability Act of 1996 ("HIPAA") for
the treatment of Protected Health Information, as defined
herein, that may be disclosed by Covered Entity to
Business Associate.
Definitions
Terms used, but not otherwise defined, in this
Agreement shall have the same meaning as given those
terms in 45 CFR 160 and 164 HIPAA Regulations; a the
Health Information Technology for Economic and Clinical
Health (HITECH) Act of 2009 and its implementing
regulations.
"Business Associate" is a person or entity that
arranges, performs, or assists in performing services on
behalf of Covered Entity and creates, receives, maintains,
or transmits protected health information for a function or
activity regulated under 45 CFR 160 and 164 HIPAA
Regulations and HITECH and its implementing regulations
including any services defined under 45 CFR 160.103 as
amended;
"Protected Health Information" ("PHI") means
information that is: (i) created or received by a Health Care
Provider, Health Plan, employer, or Health Care
Clearinghouse; (ii) relates to the past, present, or future
physical or mental health or condition of an individual; the
provision of Health Care to an individual; or the past,
present, or future Payment for the provision of Health Care
to an individual; (iii) that identifies the individual or with
respect to which there is a reasonable basis to believe the
information can be used to identify the individual.
2. Obligations and Activities of Business
Associate
(a) Business Associate agrees not to use or
disclose PHI other than as permitted or required by this
Agreement or as Required by Law. In addition, the uses,
disclosures or requests for PHI described herein shall be, to
the extent practicable, limited to a Limited Data Set or the
minimum necessary to accomplish the intended purpose of
such use, disclosure or request. Further, Business Associate
shall not use or disclose PHI in any manner that would
constitute a violation of the HIPAA regulations or the
HITECH Act if so used by Covered Entity.
(b) Business Associate agrees to use
appropriate safeguards to prevent use or disclosure of the
PHI other than as provided for by this Agreement.
(c) Business Associate agrees to mitigate,
to the extent practicable, any harmful effect that is known
to Business Associate of a use or disclosure of PHI by
Business Associate in violation of the requirements of this
Agreement.
(d) Business Associate agrees to report to
Covered Entity any use or disclosure of the PHI not
provided for by this Agreement of which it becomes aware.
(e) Business Associate agrees to ensure
that any agent, including a subcontractor, to whom it
provides PHI received from, or created or received by
Business Associate on behalf of Covered Entity, agrees in
writing to the same restrictions and conditions that apply
through this Agreement to Business Associate with respect
to such information.
(f) Business Associate agrees to provide
access, within 10 (ten) days, to PHI in a Designated Record
Set, to Covered Entity or, as directed by Covered Entity, to
an Individual in order to meet the requirements under 45
CFR 164.524.
(g) Within ten (10) days of a request from
Covered Entity, Business Associate agrees to make any
amendment(s) to PHI in a Designated Record Set that the
Covered Entity directs or agrees to pursuant to 45 CFR
164.526 at the request of Covered Entity or an Individual., .
(h) Business Associate agrees to make
internal practices, books, and records, including policies
and procedures and PHI, relating to the use and disclosure
of PHI received from, or created or received by Business
Associate on behalf of, Covered Entity available to the
Covered Entity, or to the Secretary, in a timely manner or
as designated by the Secretary, for purposes of the
Secretary determining Covered Entity's compliance with
the Privacy Rule.
(i) Business Associate agrees to document
such disclosures of PHI and information related to such
disclosures as would be required for Covered Entity to
respond to a request by an Individual for an accounting of
disclosures of PHI in accordance with 45 CFR 164.528.
6) Business Associate agrees to provide to
Covered Entity or an Individual, within ten (10) days of a
request, information collected in accordance with Section 2
(i) of this Agreement, to permit Covered Entity to respond
5
City of Trophy Club Fire Department Business Associate Agreement 01/01/2015
November 13, 2014 Minutes Page 64 of 83
BUSINESS ASSOCIATE AGREEMENT
to a request by an Individual for an accounting of
disclosures of PHI in accordance with 45 CFR 164.528.
(k) Business Associate agrees to establish
and maintain appropriate administrative, physical and
technical safeguards that reasonably and appropriately
protected the confidentiality, integrity and availability of
electronic PHI. Business Associate will follow generally
accepted system security principles and the requirements of
the final HIPAA rule pertaining to the security of health
information ("the Security Rule", published at 45 CFR
Parts 160 — 164), and be in compliance with all
requirements of the HITECH Act related to security and
applicable as if Business Associate were a "covered entity,"
as such term is defined in HIPAA.
(1) Business Associate agrees to ensure
that any agent, including a subcontractor, to whom it
provides electronic PHI agrees, in writing, to implement
reasonable and appropriate safeguards to protect that
information.
(m) Business Associate agrees to report any
security breach of which it becomes aware to Covered
Entity without unreasonable delay, but no later than 30
days after discovery of the breach. For purposes of this
agreement, a "security breach" means the attempted or
successful unauthorized access, use, disclosure,
modification, or destruction of information or interference
with system operations. Further, this includes a breach of
unsecured PHI as defined by the implementing regulations
of the HITECH Act as of their effective date.. This does
not include trivial security incidents that occur on a daily
basis, such as scans, "pings", or unsuccessful attempts to
penetrate computer networks or servers maintained by
Business Associate.
Prohibited Use and Disclosure
(a) Except as otherwise described herein,
the Business Associate agrees not to use or disclose any
patient information for any purpose other than a purpose
expressly approved by Covered Entity. The Business
Associate understands that it is not authorized to disclose
any information related to patient information to anyone
outside Covered Entity, unless otherwise expressly
approved by Covered Entity. Business Associate shall not
receive any direct or indirect remuneration for PHI except
as would be permitted by this Agreement and 45 CFR 160
and 164 HIPAA Regulations and HITECH and its
implementing regulations. Business Associate understands
it is subject to all civil and criminal penalties for violations
of the Privacy Rule and Security Rule.
4. Specific Use and Disclosure Provisions
(a) Except as otherwise limited in this
Agreement, Business Associate may use PHI for the proper
management and administration of the Business Associate
or to carry out the legal responsibilities of the Business
Associate.
(b) Except as otherwise limited in this
Agreement, Business Associate may disclose PHI for the
proper management and administration of the Business
Associate, provided that disclosures are required by law, or
Business Associate obtains reasonable assurances from the
person to whom the information is disclosed that it will
remain confidential and used or further disclosed only as
required by law or for the purpose for which it was
disclosed to the person, and the person notifies the Business
Associate of any instances of which it is aware in which the
confidentiality of the information has been breached.
(c) Except as otherwise limited in this
Agreement, Business Associate may use PHI to provide
Data Aggregation services to Covered Entity as permitted
by 42 CFR 164.504(e)(2)(i)(B).
(d) Business Associate may use PHI to
report violations of law to appropriate Federal and State
authorities consistent with § 164.5026) (1) and 164.504(e).
5. Obligations of Covered Entity
(a) Covered Entity shall notify Business
Associate of any limitations in its notice of privacy
practices of Covered Entity in accordance with 45 CFR
164.520, to the extent that such limitation may affect
Business Associate's use or disclosure of PHI.
(b) Covered Entity shall notify Business
Associate of any changes in, or revocation of, permission
by Individual to use or disclose PHI, to the extent that such
changes may affect Business Associate's use or disclosure
of PHI.
(c) Covered Entity shall notify Business
Associate of any restriction to the use or disclosure of PHI
that Covered Entity has agreed to in accordance with 45
CFR 164.522 to the extent that such restriction may affect
Business Associate's use or disclosure of PHI.
6. Permissible Requests by Covered Entity
Covered Entity shall not request Business
Associate to use or disclose PHI in any manner that would
not be permissible under the Privacy Rule if done by
Covered Entity, except in connection with Data
Aggregation or management and administrative activities
of Business Associate otherwise permitted under this
Agreement.
Term and Termination
(a) Term. This Agreement shall be
effective as of the date first written above and shall
6
City of Trophy Club Fire Department Business Associate Agreement 01/01/2015
November 13, 2014 Minutes Page 65 of 83
BUSINESS ASSOCIATE AGREEMENT
terminate only upon termination of the agreed upon
Services Agreement.
(b) Termination for Cause. Upon Covered
Entity's knowledge of a material breach by Business
Associate, Covered Entity shall provide an opportunity for
Business Associate to cure the breach or end the violation.
Covered Entity may terminate this Agreement and the
Services Agreement if Business Associate does not cure the
breach or end the violation within the time specified by
Covered Entity. If Business Associate has breached a
material term of this Agreement and cure is not possible,
Covered Entity may immediately terminate this Agreement
and the Services Agreement.
8. Effect of Termination
(a) Except as provided in paragraph (2) of
this section, upon termination of this Agreement, for any
reason, Business Associate shall return or destroy all PHI
received from Covered Entity, or created or received by
Business Associate on behalf of Covered Entity. This
provision shall apply to PHI that is in the possession of
subcontractors or agents of Business Associate. Business
Associate shall retain no copies of the PHI.
(b) In the event that Business Associate
determines that returning or destroying the PHI is not
feasible, Business Associate shall provide to Covered
Entity notification of the conditions that make return or
destruction infeasible. Upon mutual agreement of the
Parties that return or destruction of PHI is infeasible,
Business Associate shall extend the protections of this
Agreement to such PHI and limit further uses and
disclosures of such PHI to those purposes that make the
return or destruction, for so long as Business Associate
maintains such PHI.
Miscellaneous
(a) Regulatory References. A reference in
this Agreement to a section in the Privacy Rule or Security
Rule means the section as in effect or as amended.
(b) Amendment. The Parties agree to take
such action as is necessary to amend this Agreement from
time to time as is necessary for Covered Entity to comply
with the requirements of the Privacy Rule, Security Rule
and the Health Insurance Portability and Accountability
Act, Public Law 104-191.
(c) Survival. The respective rights and
obligations of Business Associate under Section 8 of this
Agreement shall survive the termination of this Agreement.
(d) Interpretation. Any ambiguity in this
Agreement shall be resolved in favor of a meaning that
permits Covered Entity to comply with the Privacy Rule or
Security Rule.
IN WITNESS WHEREOF, the Covered Entity and Business Associate have executed this Agreement effective as of
the day and year first above written.
"Covered Entity"
By: 6�7—::, "
Y
Print Name: C.Nick Sanders
Print Title:
Date:
"Business As
By.
Print Name: Nestor Zenarosa, M.D.
Print Title: Attorney in Fact
Date:
7
City of Trophy Club Fire Department Business Associate Agreement 01/01/2015
1 1 12y /ZO1L4
November 13, 2014 Minutes Page 66 of 83
ATTACHMENT I
Executed Resolution 2014-47
November 13, 2014 Minutes Page 67 of 83
TOWN OF TROPHY CLUB � ORIGINAL
RESOLUTION NO. 2014-47
A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS
PROVIDING THE WRITTEN CONSENT OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB TO THE INCLUSION OF AN
APPROXIMATE 4.5161 ACRE TRACT OF LAND SITUATED IN THE J.
HENRY SURVEY, ABSTRACT NO. 529, DENTON COUNTY, TEXAS,
AND BEING ALL OF THAT CERTAIN TRACT OF LAND, CONVEYED
BY DEED TO SAVI MANAGEMENT COMPANY RECORDED IN
COUNTY CLERK'S FILE NO. 2011-93004, REAL PROPERTY
RECORDS, DENTON COUNTY, TEXAS LOCATED WITHIN THE
CORPORATE LIMITS OF THE TOWN OF TROPHY CLUB, TEXAS AND
BEING MORE FULLY DESCRIBED IN EXHIBIT "A" HERETO ("THE
PROPERTY") TO BE ANNEXED INTO AND THEREAFTER INCLUDED
WITHIN THE BOUNDARIES OF TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, pursuant to Chapter 54 of the Texas Water Code, at the request of
SAVI Management Company, the owner, (hereinafter the "Landowner") of an
approximate 4.5161 acre tract of land situated in the J. Henry Survey, Abstract Number
529, Denton County, Texas, and located within the corporate limits of the Town of
Trophy Club, Texas as more particularly described in Exhibit "A", (hereinafter the
"Property") a copy of which is attached hereto and incorporated herein, have filed a
petition to the Town of Trophy Club seeking the written consent of the Town Council to
the annexation of the Property into the boundaries of Trophy Club Municipal Utility
District No. 1 (hereinafter "MUD1"), a copy of the Landowner's petition is attached hereto
and incorporated herein as Exhibit "B"; and
WHEREAS, because the Property is located within the Town's corporate limits,
Section 54.016 of the Texas Water Code requires that MUD1 obtain the written consent
of the Town prior to the annexation of the Property into MUD1; and
WHEREAS, there is no work to be done by the District relative to water and
wastewater infrastructure; however, the District will provide needed firefighting services
to the Property; and
WHEREAS, the cost of the proposed development of the Property is estimated at
approximately $3,000,000; and
WHEREAS, the Town Council of the Town of Trophy Club determines it
appropriate to adopt this Resolution authorizing consent to the inclusion of the Property
into MUD1.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the matters set forth in the preamble hereof are true and
correct and are hereby adopted.
Section 2. That the Town Council of the Town of Trophy Club hereby finds
that Landowner has complied with all legal requirements to request consent to
Page 1 of 8
November 13, 2014 Minutes Page 68 of 83
annexation of the Property and hereby specifically gives its written consent, as required
by Section 54.016 of the Texas Water Code, to the inclusion of the Property identified in
Exhibit "A", within MUD1 as requested in the Landowner's Petition, Exhibit "B".
Section 3. That this Resolution shall become effective from and after its date
of passage in accordance with law.
Passed and adopted by the Town Council of the Town of Trophy Club, Texas,
this the 13`h day of November, 2014.
ATTEST:
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
APPROVED AS TO FORM:
A IWj
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Page 2 of 8
November 13, 2014 Minutes Page 69 of 83
EXHIBIT "A"
LEGAL DESCRIPTION
4.5161 ACRES
Page 3 of 8
November 13, 2014 Minutes Page 70 of 83
"LEGAL DESCRIPTION"
WHEREAS SAVI MANAGEMENT COMPANY Is the owner of all the certain lot, tract or parcel of land situated In the J, Henry
Survey, Abstract Number 529 In the Town of Trophy Club, Denton County, Texas and being all of a called 4,5161 acre tract of
land of land described In a deed to Savl Management Company, as recorded In County Clerk File Number 2011-93004, Real
Property Records, Denton County, Texas, the subject tract being more particularly described as follows:
BEGINNING at a capped Iron rod set in the South line of Bobcat Boulevard for the Northwest corner of the herein described
tract, the Northwest comer of said 4,5161 acre tract and the most Northerly Northeast corner of Lot 1 In Block 1 of
Independence Park East, an addition to the Town of Trophy Club according to the plat thereof recorded in Document Number
2011-53, Plat Records. Denton County, Texas;
THENCE South 77 degrees 29 minutes 10 seconds East with the South line of said Boulevard and the North line of said 4,5161
acre tract, a distance of 400.25 feet to a capped Iron rod set at the beginning of a curve to the right having a radius of 993.00
feet and a chord be;lring and distance of South 72 degrees 39 minutes 25 seconds East, 167.15 feet;
THENCE Southeasterly with the arc of said curve, the South line of said Boulevard and the North line of said 4,5161 acre tract,
an arc distance of 167.34 feet to a capped Iron rod set for the Northeast corner thereof and the Northwest corner of Lot 1 In
Block 1 of Trophy Club Drive Church Addlllon, an addition to the Town of Trophy Club according to the plat thereof recorded in
Document Number 2012-219. Plat Records, Denton County, Texas;
THENCE South 20 degrees 42 minutes 53 seconds West with the West line thereof and the East line of said 4.5161 acre tract,
a distance of 461.26 feet to a 518- iron rod found for an angle point In said line:
THENCE South 65 degrees 33 minutes 35 seconds West with the West line of said Lot 1 and the East line of said 4.516.1 acre
tract, a distance of 140,13 feet to a capped Iron rod set for the most Southerly corner thereof, the most Westerly Northwest
corner of said Lot 1 and being In an East line of said Lot 1 of Independence Park East:
THENCE North 00 degrees 30 minutes 56 seconds West with an East line thereof and a West line of said 4.5161 acre tract, a
distance of 250.15 feel to a capped Iron rod found for an Inner ell corner thereof and the most Easterly Northeast corner of said
Lot 1:
THENCE South 89 degrees 31 minutes 54 seconds West with a North line thereof and a South line of said 4.5161 acre tract, a
distance of 253,88 feel to a capped Iron rod set for the most Westerly Southwest corner thereof and an inner ell corner of said
Lot 1:
THENCE North 00 degrees 31 minutes 17 seconds West with an East line thereof and a West line of said 4.5161 acre tract, a
distance of 377.92 feet to the PLACE OF BEGINNING and enclosing 4.52 acres of land more or less.
Page 4 of 8
November 13, 2014 Minutes Page 71 of 83
EXHIBIT "B"
PETITION TO ANNEX CERTAIN LAND INTO TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1
Page 5 of 8
November 13, 2014 Minutes Page 72 of 83
PETITION TO ANNEX CERTAIN LAND INTO
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
STATE OF TEXAS §
COUNTY OF DENTON §
TO THE HONORABLE MAYOR AND TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS:
The undersigned ("Petitioner") is the owner of title to land more particularly described
in the attached Exhibit 1 (the "Property") which is located within Denton County, Texas. Acting
pursuant to provisions of Chapter 54, Texas Water Code, the undersigned respectfully petitions
the Town Council of the Town of Trophy Club, Texas for its written consent for the annexation
of the Property into the Trophy Club Municipal District No. I (the "District") and would
respectfully show the following:
I.
The Property proposed o be included within the Trophy Club Municipal Utility District
No. I contains approximately4,97' acres of land, more or less, situated in Denton County,
Texas. The Property lies wholly within the incorporated limits of the Town of Trophy Club.
II.
Petitioner is the sole owner of the Property.
The Property currently receives water and wastewater service from the District through
consent of the Town Council. At the present time, the property does not receive fire services
from the District and annexation would allow the District to provide this service.
IV.
For the following reasons, there is a necessity for the above -described work: the area
proposed to be within the District is urban in nature, is within. the Fort Worth/Dallas
Metropolitan Complex. There is not presently available within the area fire fighting services.
The health and welfare of the present and future users of the area and of territory adjacent
thereto require fire services. A public necessity therefore exists for the annexation of the
property into the District in order to provide for fire services to protect the public health and
welfare of the community.
Page 6 of 8
November 13, 2014 Minutes Page 73 of 83
THEREFORE, the Petitioner respectfully requests consent to the annexation of the
Property into the District.
RESPECTFULLY SUBMITTED this Z /l..day of o -'2014.
MAW A-e
PROP OWN R�AL NAME
By. r-S --T) "i
SIGNATtV OF PROPERTY OWNER
Title: M a
TITLE
STATE OF TEXAS §
COUNTY OF DENTON §
Before me, the undersigned authority, on this day personally appeared Sfl rt1JJ7" `J- S M
of EA V t - , known to me to be the person and officer whose name is
subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for
the purposes and consideration therein expressed, as the act and deed of said 3,1 vs 144UA66/nz-,P
and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this th 2--*tday of 0 Cjo �✓
2014.
Seal Notary, State of Texas
Cej�-1
OOmprak2ah T Goyal My Commbabn Expos
12/20/2017
Page 7 of 8
November 13, 2014 Minutes Page 74 of 83
EXHIBIT "1"
WHEREAS SAVI MANAGEMENT COMPANY Is the owner of all the certain lot, tractor parcel of land slluated In the J. Henry
Survey, Abstract Number 529 In the Town of Trophy Club, Denton County, Texas and being all of a called 4,5161 acre tract of
land of land described In a deed to Savl Management Company, as recorded In County Clerk File Number 2011-93004, Real
Property Records, Denton County, Texas, the subject tract being more particularly described as follows;
BEGINNING at a capped Iron rod set in the South line of Bobcat Boulevard for the Northwest corner of the herein described
tract, the Northwest comer of said 4,5161 acre tract and the most Northerly Northeast corner of Lot 1 In Block 1 of
Independence Park East, an addition to the Town of Trophy Club according to the plat thereof recorded In Document Number
2011-53, Plat Records, Denton County, Texas;
THENCE South 77 degrees 29 minutes 10 seconds East with the South line of said Boulevard and the North line of said 4,5161
acre tract, a distance of 400.25 feet to a capped Iron rod set at the beginning of a curve to the right having a radius of 993.00
feet and a chord bearing and distance of South 72 degrees 39 minutes 25 seconds East, 167.15 feet;
THENCE Southeasterly with the arc of said curve, the South line of said Boulevard and the North line of said 4,5161 acre tract,
an arc distance of 167.34 feet to a capped Iron rod set for the Northeast corner thereof and the Northwest comer of Lot 1 In
Block 1 of Trophy Club Drive Church Addition, an addition to the Town of Trophy Club according to the plat thereof recorded in
Document Number 2012-219, Plat Records, Denton County, Texas;
THENCE South 20 degrees 42 minutes 53 seconds West with the West line thereof and the East line of said 4.5161 acre tract,
a distance of 461.26 feet to a 5/8" iron rod found for an angle point In said line;
THENCE South 65 degrees 33 minutes 35 seconds West with the West line of said Lot 1 and the East line of said 4.5161 acre
tract, a distance of 140.13 feel to a capped Iron rod set for the most Southerly comer thereof, the most Westerly Northwest
comer of said Lot 1 and being In an East line of said Lot 1 of Independence Park East;
THENCE North 00 degrees 30 minutes 56 seconds West with an East line thereof and a West line of said 4.5161 acre tract, a
distance of 250.15 feet to a capped Iron rod found for an inner ell comer thereof and the most Easterly Northeast corner of said
Lot 1;
THENCE South 89 degrees 31 minutes 54 seconds West with a North line thereof and a South line of said 4.5161 acre tract, a
distance of 253.88 feet to a capped Iron rod set for the most Westerly Southwest comer thereof and an inner ell comer of said
Lot 1;
THENCE North 00 degrees 31 minutes 17 seconds West with an East line thereof and a West line of said 4.5161 acre tract, a
distance of 377.92 feel to the PLACE OF BEGINNING and enclosing 4.52 acres of land more or less.
Page 8 of 8
November 13, 2014 Minutes Page 75 of 83
ATTACHMENT J
Proclamation 2014-12
November 13, 2014 Minutes Page 76 of 83
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO 2014-12
PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ESTABLISHING THE WEEK OF NOVEMBER
23-29, 2014 AS CHILDHOOD CANCER AWARENESS WEEK IN
TROPHY CLUB.
WHEREAS, the American Cancer Fund for Children and Kids Cancer
Connection report cancer is the leading cause of death by disease among U.S. children
between infancy and age 15. This tragic disease is detected in more than 15,000 of our
country's young people each and every year.
WHEREAS, one in five of our nation's children loses his or her battle with cancer.
This includes over 250 children from Texas in the next year. Many infants, children and
teens will also suffer from long-term effects of comprehensive treatment, including
secondary cancers; and
WHEREAS, founded over twenty years ago by Steven Firestein, a member of
the philanthropic Max Factor family, the American Cancer Fund for Children, Inc. and
Kids Cancer Connection, Inc. are dedicated to helping these children and their families;
and
WHEREAS, the American Cancer Fund for Children and Kids Cancer
Connection provide a variety of vital patient psychosocial services to children
undergoing cancer treatment at Children's Medical Center in Dallas, Cook Children's
Hospital in Ft. Worth, as well as participating hospitals throughout the country, thereby
enhancing the quality of life for these children and their families; and
WHEREAS, the American Cancer Fund for Children and Kids Cancer
Connection also sponsor Courageous Kid Recognition Award ceremonies, community
Get Well cards and hospital celebrations in honor of a child's determination and bravery
to fight the battle against childhood cancer.
THEREFORE, I C. Nick Sanders, Mayor of the Town of Trophy Club, Texas, in
recognition of this event do hereby proclaim the week of November 23-29, 2014, as
CHILDHOOD CANCER AWARENESS WEEK
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas this 13th day of November 2014.
/b
C. Nick Sanders, Mayor Tam.m Ard, Town Secretary
Town of Trophy Club, Texas Tow of Trophy Club, Texas
November 13, 2014 Minutes Page 77 of 83
ATTACHMENT K
Updated Staff Report regarding ZBA Appointments (presented at the dais)
November 13, 2014 Minutes Page 78 of 83
TOWN OF
* TROPHY CLUB (Ckk 0100 Municipal Drive .Trophy Club, Texas 76262
To: Mayor and Town Council
From: Matt Jones, Senior Planner
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: ZBA Board appointments
Town Council Meeting, Thursday, November 13, 2014
Agenda Item:
Consider and take appropriate action regarding a Resolution repealing Resolution No. 2013-30
appointing a new resolution making annual appointments of citizens to serve on the Zoning
Board of Adjustments (ZBA) and to reaffirming existing appointments; and providing an
effective date.
Explanation:
On November 11, 2014, the Zoning Board of Adjustments (ZBA) met to interview prospective
candidates for two (2) vacancies.
Attachments:
• Applications for six (6) candidates:
o John Arnott Sr.
o Flake Diane Barber
o Jeffrey Beach
o Michael Biggs
o Robert Radder
o Candice Vogt
• Resolution 2014-45
Town Council Goals:
® Goal #1: Safe and secure community.
❑ Goal #2: Business -Friendly Economic Development
® Goal # 3: Strong Partnerships and Community Involvement
❑ Goal #4: Healthy, Picturesque, and Environmentally Sound
❑ Goal #5: Financial and Operational Stewardship
Page 1 of 2
November 13, 2014 Minutes Page 79 of 83
Recommendation:
The Board recommends approval of Resolution 2014-45 making annual appointments of Robert
Radder (#1 expiring 2016) and Michael Biggs (#2 expiring 2016) and John Arnott Sr. (expiring
2015), Flake Diane Barber (expiring 2015), Jeffrey Beach (expiring 2015) and Candice Vogt
(expiring 2015) to serve as alternates to serve on the Zoning Board of Adjustments (ZBA).
Page 2 of 2
November 13, 2014 Minutes Page 80 of 83
ATTACHMENT L
Executed Resolution 2014-45
November 13, 2014 Minutes Page 81 of 83
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2014-45
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS REPEALING RESOLUTION 2013-22 AND
ADOPTING A NEW RESOLUTION MAKING ANNUAL APPOINTMENTS
AND REAFFIRMING EXISTING APPOINTMENTS TO THE ZONING
BOARD OF ADJUSTMENT; PROVIDING FOR THE APPOINTMENT OF
CITIZEN VOLUNTEERS TO SERVE ON THE ZONING BOARD OF
ADJUSTMENT AND DESIGNATING TERMS OF SERVICE;
DESIGNATING A PERSON TO SERVE AS CHAIR OF THE
COMMISSION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Town of Trophy Club, Texas, benefits by having its citizens
involved in local government through service on Boards and Commissions; and
WHEREAS, the Trophy Club Town Council is charged with the responsibility of
making appointments to the Boards, Commissions and Corporations serving the Town
whose terms are expiring and to replace members who have resigned; and
WHEREAS, on September 23, 2013, the Town Council of the Town of Trophy
Club adopted Resolution No. 2013-22, repealing that portion of Section 2 of Resolution
No. 2012-33 appointing citizens to serve on the Zoning Board of Adjustment for the
2013-2014 fiscal year and reaffirming the appointments of other previously appointed
citizens; and
WHEREAS, the Town Council generally takes action in September of each year
to appoint residents to serve on various Town Board, Commission and Corporation
seats; and
WHEREAS, by passage of this Resolution, the Town Council hereby finds it
appropriate to repeal Resolution No. 2013-22 and to adopt this Resolution making new
citizen volunteer appointments and reaffirming current appointments to serve on the
Zoning Board of Adjustment as well as designating a member of the Commission to
serve as Chair.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the foregoing recitals are incorporated herein as if written word
for word.
Section 2, That the Town Council hereby repeals Resolution No. 2013-22
and adopts this Resolution to appoint and to reaffirm, as applicable, the following
individuals to serve on the Zoning Board of Adjustment and to designate a Chair to
RES 2014-45
Page 1 of 2
November 13, 2014 Minutes Page 82 of 83
serve on the Commission with respective terms of service ending on September 30 of
the year specified below for each individual:
Zoning Board of Adjustment
1.
Robert Radder (2016)
4. Joe Hennig (2015)
2.
Michael Biggs (2016)
5. Lou Opipare (2015)
3.
Patia Boomsma (2015)
Alt.
John Arnott Sr. (2015)
Alt. Jeffrey Beach (2015)
Alt.
Flake Diane Barber (2015)
Alt. Candice Vogt (2015)
Section 3. This Resolution shall take effect from and after its date of passage
in accordance with law.
PASSED and APPROVED by the Town Council of the Town of Trophy Club,
Texas on this 13th day of November, 2014.
A
0
Y
..f4
TamYhy Ard,( own Secretary
Town of Trophy Club, Texas
RES 2014-45
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
APPROVED AS TO FORM:
Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas
Page 2 of 2
November 13, 2014 Minutes Page 83 of 83