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Minutes TC 08/03/1999PAGE 2 WORKSHOP/COUNCIL MEETING AUGUST 3, 1999 Donna Welsh, Town Manager, requested that each person fax in their special projects so that these may be included in the packet for the next meeting on August 17. Mr. Buxton stated that if individuals wanted to bring their special projects in, he would be glad to discuss it with them. Mayor Engelbeck talked about the Roanoke Library. Mayor Engelbeck states that the City cannot afford to contribute any more to the Library and suggests user fees. Richard Hobday made a presentation with an overhead. In conclusion, three things need to be considered: 1) think about revenue; 2) what is the appropriate mix of revenue and capital; and 3) how do you get the sustained force to fund the vision? The next meeting will be August 17 to file the budget. A public hearing on the budget will be held on August 31, and September 14th. The budget and tax rate is to be adopted on September 21, 1999. DISCUSSION OF REGULAR AGENDA ITEMS Regular agenda items were discussed. ITEMS OF INTEREST TO THE COUNCIL No items of interest were discussed. ADJOURN WORKSHOP SESSION: The workshop closed at 7:18 p.m. AGENDA COUNCIL MEMBERS PRESENT: Marshall Engelbeck Mayor Ben Brewster Mayor Pro Tern Susan Edstrom Council Member Scott Smith Council Member Barb Tweedie Council Member STAFF AND GUEST(S) PRESENT: Donna Welsh Town Manager Diane Cockrell Town Secretary Jim Buxton Finance Director Cathy Morgas Planning Director Bill LeGrand Public Works Director Barbara Allen Court Administrator David Miller Director of DPS Lance VanZant Town Attorney Richard Hayes Town Attorney MINUTES OF BUDGET WORKSHOP/ REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB AUGUST 3, 1999 STATE OF TEXAS § COUNTY OF DENTON The Town Council of the Town of Trophy Club met in regular session on Tuesday, August 3, 1999. The meeting was held within the Town and was open to the public. COUNCIL MEMBERS PRESENT: Marshall Engelbeck Ben Brewster Susan Edstrom Scott Smith Barb Tweedie STAFF AND GUESTS PRESENT: Donna Welsh Diane Cockrell Jim Buxton Cathy Morgas FINANCE COMMITTEE MEMBERS PRESENT: Richard Hobday John Harbin Todd Mayfield John D. (Dave) Robison Gary Tomlin Mayor Mayor Pro Tem Council Member Council Member Council Member Town Manager Town Secretary Finance Director Planning Director Committee Member Committee Member Committee Member Committee Member Committee Member WORKSHOP SESSION CALL TO ORDER AND ANNOUNCE A QUORUM. Mayor Engelbeck called the workshop to order at 6:08 p.m., noting a quorum was present. BUDGET WORKSHOP WITH FINANCE COMMITTEE TO DISCUSS FISCAL YEAR 1999- 2000 PRELIMINARY BUDGET Todd Mayfield acted as Chairman in David Neal's absence. Jim Buxton, Finance Director, explained an overhead. Current revenues, expenditures, revenues over expenses, capital items, and revenues under expenses were discussed. Mayor Engelbeck would like to recommend a 5%, 10% and 15% budget cut; then rank small budget items 1-5, and come in with a briefing on how these items were ranked. Large budget items could be ranked and discussed the same way. PAGE 3 WORKSHOP/COUNCIL MEETING AUGUST 3, 1999 CALL TO ORDER AND ANNOUNCE A QUORUM: The meeting was called to order by Mayor Engelbeck at 7:33 p.m., noting that a quorum was present. INVOCATION: The invocation was given by John Carter. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TEXAS FLAGS: The pledges were led by Barry Huizenga. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE CO UNCIL IS NOT PERMITTED TO TAKE ACTION ON ANY PRESENTATION MADE TO THE CO UNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATION ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS: No presentations were made. PRESENTATION BY COUNCIL: Mayor Engelbeck presented former Council Member Kay Pratt with a commemorative clock in appreciation for her service to the Town. Ms. Pratt stated that she was very touched and that she enjoyed the year on the Council. Her only regret is that she didn't get to resolve as much as she wanted due to her illness. And for all of those who offered up their prayers and their good wishes, she truly appreciates it, and don't stop. A. P14-ESENTATION TO GENE HILL FOR DEDICATION AND SERVICE TO THE TOWN IN THE PRODUCTION OF THE CITY NEWSLETTER: Mayor Engelbeck presented a plaque to Gene Hill in appreciation for his long service as the editor of the Town newspaper. Mayor Engelbeck asked Mr. Hill to volunteer as a member of the Newsletter Editorial Board. TOWN COUNCIL TO OBSERVE PRESENTATION REGARDING THE 1999 KALEIDOSCOPE OF HOMES. (COUNCIL MEMBER BARB TWEEDIE): John Harbin gave a presentation on the Kaleidoscope of Homes. Mr. Harbin explained the dates of the Kaleidoscope, traffic control, street closures, etc. The Kaleidoscope of Homes will be held September 4 through September 26 (closed Tuesdays), and will benefit the Ronald McDonald House. The Kaleidoscope is expected to draw 50,000 people. Mayor Pro Tem Brewster asked Mr. Harbin about the status of the clock tower. The clock tower will be up, landscape in and ready for the clocks to be installed in time for the show. The clocks will be delivered during the show. PAGE 4 WORKSHOP/COUNCIL MEETING AUGUST 3, 1999 Mr. Harbin explained the security of the area using fencing. Cathy Morgas, Planning Director, stated that the fence issue will be on the August 17, 1999 agenda. TOWN COUNCIL TO CONSIDER ADOPTING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS RECOMMENDING DISAPPROVAL OF THE PROPOSED HOME RULE CHARTER SCHEDULED TO BE ON THE AUGUST 14, 1999 BALLOT: Mayor Pro Tem Brewster read the resolution The following citizens spoke regarding the resolution: Jody Ashby, 4 Mesa Verde Peter Combs, 32 Sonora Dr Jim Budarf, 547 Indian Creek Fred Allen, 1022 Trophy Club Dr. Wayne Obermeier, 207 Oakmont Drive Dave Robison, 2 Cricket Ct Pete Stebbins, 2 Timberline, Ct Barry Huizenga, 208 Pebble Beach Bill Lewis, 6 Timberline Ct. Connie White, 119 Trophy Club Harry Dayton, 103 Fairway Village Dave Edstrom, 269 Oak Hill Drive John Taber, 505 Indian Creek Dr. Don Cotton 538 Timber Ridge Linda Mills, 113 Seminole Drive Pearl O. Ford, 2 Spring Creek Ct. Gary Tomlin, 208 Fresh Meadow Walter Fitzpatrick, 7 Creek Mere Mayor Pro Tem Brewster asked the Town Attorney on the legality of this resolution. Lance Van Zant, Town Attorney, stated that there is nothing to prohibit a vote on such a resolution. Mayor Pro Tem Brewster made the motion to approve the resolution. Council Member Edstrom seconded. After further discussion, the motion passed by a vote of two to one, with Mayor Pro Tem Brewster and Council Member Edstrom voting for, with Council Member Smith voting against. Council Member Tweedie abstained. TOWN COUNCIL TO CONSIDER ADOPTING AN ORDINANCE REVISING THE MUNICIPAL COURT BUILDING SECURITY FUND: Barbara Allen, Court Administrator, introduced the ordinance. Council Member Tweedie moved to approved the ordinance. Mayor Pro Tem Brewster seconded, motion passed unanimously. TOWN COUNCIL TO CONSIDER ADOPTING AN ORDINANCE RELATING TO TRAFFIC AND STREET CONTROL AND PROVIDING REGULATIONS AS FOLLOWS: PROVIDING FOR A MAXIMUM RATE OF SPEED FOR VEHICLES OF THIRTY (30) MILES PER HOUR WITHIN THE TOWN AND TWENTY (20) MILES PER HOUR WITHIN A CERTAIN DISTANCE OF SCHOOLS; PROVIDING FOR THE POSTING OF SPEED LIMIT AND SCHOOL ZONE SIGNS; DESIGNATING STOP INTERSECTIONS WITHIN THE TOWN; PROVIDING FOR THE POSTING OF STOP SIGNS; REGULATING THE CONSTRUCTION OF STRUCTURES WHICH MIGHT IMPACT VISIBILITY ON THE ROADWAY; PROVIDING PARKING REGULATIONS; PROHIBITING THE PARKING OF MOTOR VEHICLES ON PUBLIC HIGHWAYS, STREETS AND OTHER RIGHTS-OF-WAY BETWEEN THE HOURS OF 3 A.M. AND 5 A.M. EACH DAY; PROVIDING REGULATIONS FOR OVERWEIGHT VEHICLES; PROVIDING FOR PERMITS; PROVIDING FOR WEIGHTS OF LOADS; PROVIDING FOR THE WEIGHING OF LOAD VEHICLES BY POLICE OFFICERS; PAGE 5 WORKSHOP/COUNCIL MEETING AUGUST 3, 1999 PROVIDING FOR PROCEDURES FOR THE TRANSPORTATION OF SOLID WASTE; PROVIDING PROCEDURES FOR THE TRANSPORTATION OF READY MIXED CONCRETE; PROVIDING THAT THIS ORDINANCES SHALL BE CUMULATIVE OF ALL OTHER ORDINANCES AFFECTING SPEED OF MOTOR VEHICLES, TRAFFIC CONTROL DEVICES, OBSTRUCTION OF VIEW, PARKING AND OVERWEIGHT VEHICLES EXCEPT TO THE EXTENT OF CONFLICT HEREWITH; PROVIDING A SAVINGS CLAUSE; REPEALING ORDINANCE NOS. 94-14, 95-02, 96-03, 96-15, 96-18, 97-07, AND 92-08 FOR THE PURPOSE OF COMBINING THE SAID ORDINANCES HEREIN WITHOUT SUBSTANTIVE CHANGE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A GENERAL PENALTY OF NOT LESS THAN ONE DOLLAR ($1.00) NOR MORE THAN TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE, UNLESS SPECIFICALLY PROVIDED FOR OTHERWISE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING AN EFFECTIVE DATE: Cathy Morgas, Planning Director, explained the changes in this Ordinance. Council Member Smith made the motion to approved the ordinance. Mayor Pro Tem Brewster seconded, motion passed unanimously. TOWN COUNCIL TO CONSIDER RESOLUTION ACCEPTING THE DEDICATION OF DRAINAGE EASEMENTS FROM THE DEVELOPER OF THE ESTATES OF HOGAN'S GLEN, THE ESTATES OF HOGAN'S GLEN PHASE 11 AND THE ENCLAVE AS MEETING THE REQUIREMENTS OF ORDINANCES 94-01; AND PROVIDING AN EFFECTIVE DATE: Cathy Morgas, Planning Director, explained that the Parkland Ordinance addressed drainage through open space. If this Ordinance is passed, the developer (Beck Properties) would receive credit for parkland. Billy Hughes, Parks and Recreation Chairman, stated that this item will be on the next Parks and Recreation committee meeting agenda. Mayor Pro Tem Brewster made the motion to table until the August 17, 1999 Council meeting. Council Member Edstrom seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RECOMMENDATION FROM THE PLANNING AND ZONING COMMISSION REGARDING ACCEPTING THE LOCATION OF THE CLOCK TOWER AS PROPOSED BY THE PROPERTY OWNER AND THE EASEMENT FOR THE SAME: Council Member Smith made the motion to accept the location of the clock tower and to incorporate the dedication of the easement. Council Member Edstrom seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RECOMMENDATION FROM THE PLANNING AND ZONING COMMISSION TO ACCEPT FINAL PLAT FOR PD # 21 (THE PLAZA AT TROPHY CLUB): Gene Hill explained that Planning and Zoning offered this PD #21 to be approved as recommended. Mayor Pro Tem Brewster made the motion to accept the final plat. Council Member Edstrom seconded; motion passed unanimously. PAGE 6 WORKSHOP/COUNCIL MEETING AUGUST 3, 1999 TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RECOMMENDATION FROM THE PLANNING AND ZONING COMMISSION REGARDING THE REQUEST FOR WAIVER TO FENCE ORDINANCE #99-01 FROM: A. 301 MADELINE COVE (PLANTATION HOMES) B. 201 PARKVIEW DRIVE (HIGHLAND HOMES) C. 507 BRIARWOOD COURT (DREES HOMES) Gene Hill, Planning and Zoning Commissioner, explained the requests for fence waivers. P&Z recognizes an adverse economic hardship for the owners at 301 Madeline Cove. In regards to the fence at 201 Parkview Drive, this was an administrative error and will incur adverse economic hardships on property owner if they are required to move the fence. The property owner at 507 Briarwood Court has been informed of the possibility of the requirement of having to move the fence. P&Z recommends that the fence at 507 Briarwood Court be moved to the correct position. Council Member Tweedie moved to approve the variances on 301 Madeline Cove and 201 Parkview Drive. Council Member Edstrom seconded; motion passed unanimously. The following individual spoke on this subject: John Slates, 1601 Elm Street, Suite 3000, Highland Homes Mayor Pro Tem Brewster made the motion to accept the P&Z recommendation to require the property owners at 507 Briarwood Court to move fence to the correct position. Council Member Edstrom seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING FENCE ORDINANCE. (COUNCIL MEMBER SUSAN EDSTROM): Council Member Edstrom stated that Cathy Morgas and herself are looking at procedures and the possibility of issuing citations and being aggressive on prosecution. No action taken at this time. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING LANDSCAPE MAINTENANCE CONTRACT WITH JASPER HAYES: Bill LeGrand, Public Works Director, explained that we are not ready to bring the landscape maintenance inhouse. He asked that the contract be approved for five years with the stipulation that it can be cancelled as in the previous contract with 30 days' notice. Council Member Smith made the motion to table until the August 17, 1999 meeting in order to receive backup for the termination clause. Council Member Tweedie seconded; motion passed unanimously. TOWN COUNCIL TO HEAR PRESENTATION AND TAKE APPROPRIATE ACTION REGARDING THE TOWN LOGO: Council Member Smith moved to approve the logo with the proper flag etiquette. The American Flag will be placed on the left and the Texas Flag on the Right. Council Member Tweedie seconded. Motion passed unanimously. PAGE 7 WORKSHOP/COUNCIL MEETING AUGUST 3, 1999 CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY: A. MINUTES OF JULY 20, 1999, JOINT WORKSHOP/COUNCIL MEETING: Council Member Tweedie moved to approve the consent agenda. Mayor Pro Tem Brewster seconded; motion passed by a vote of three to zero with Council Member Smith abstaining. STAFF REPORTS: Bill LeGrand, Public Works Director, reported that sidewalks have been started on Skyline and the cleanup has also began. Mr. LeGrand has one item of concern. Our specs require the contractor to seal the joints with a silicone sealant; however the concrete has to dry for at least 24 hours before the sealant is applied. The silicone sealant is to be tentatively set to be applied on August 16, 17 and 18, 1999. All homeowners will be notified in order that watering may be curtailed so this may be done. Diane Cockrell, Town Secretary, gave the deadline for the next Council agenda. There was also discussion of discontinuing the meals before the Council meetings due to budget restraints and there will be no meals at future workshops. Gene Hill, Corp of Engineers, reported on a meeting with Cathy Morgas, the Grapevine Public Works Department and two engineers representing the Opry Land project regarding the removal of trees on the corp property and tree mitigation along Marshall Branch. Fred Allen, CIA, reported that hopefully the pool will be open weekends through Labor Day. Donna Welsh, Town Manager, has a meeting with Southlake at 4:00 p.m. on Thursday. It looks like Southlake wants to work with the Town regarding the TW King closure. COUNCIL PRESENTATIONS: Council Member Susan Edstrom reported that the video film shoot will start Thursday morning. Mayor Pro Tem Brewster, liaison to the Finance Committee, commended the Committee for the three year model that was presented at the workshop. It will help us move into the future. ADJOURN: Council Member Edstrom made the motion to adjourn at 9:58 p.m. Council Member Smith seconded; motion passed unanimously. Mayor, Town of Trophy Cl b, Texas Towr_ Secretary, TO#n of Ti onby Club, Texas