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Minutes TC 02/16/1999MINUTES OF THE REGULAR TOWN COUNCIL MEETING/ FOR THE TOWN OF TROPHY CLUB FEBRUARY 16, 1999 STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club met in regular session on Tuesday, February 16, 1999. The meeting was held within the Town and was open to the public. COUNCIL MEMBERS PRESENT: Marshall Engelbeck Mayor Pro Tem Kevin Carr Council Member Susan H. McCabe Council Member (arrived at 7:12) Ben Brewster Council Member COUNCIL MEMBERS ABSENT: Kay Pratt Council Member STAFF AND GUESTS PRESENT: Donna Welsh Town Manager Diane Cockrell Town Secretary Cathy Morgas Planning Director Bill LeGrand Director of Public Works David Miller Director of Department of Public Safety REGULAR SESSION CALL TO ORDER AND ANNOUNCE A QUORUM. Mayor Pro Tem Engelbeck called the meeting to order at 7:03 p.m., noting that a quorum was present. I MYSTWE K1101 David Miller, Chief DPS, gave the invocation. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TEXAS FLAGS. Council Member Brewster led the pledges. Page 2 Town Council February 16, 1999 CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ONANY PRESENTATIONMADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATION ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. No citizen presentations were made at this time. PRESENTATION TO COUNCIL: A. MARCUS CABLE TO PRESENT "PLAN" FOR SWITCH OVER OF RESIDENTIAL SERVICE TO FIBER OPTICS. Farrell Mosely of Marcus Cable presented the plan that they are working with the city. Marcus is going to a phase approach; do the central portion of Trophy Club first, the western portion second and the eastern portion third. A letter was sent to all the residents of Trophy Club with a coupon for $5 off for the customer to use. It also included a free pay-per-view movie. The second piece to go out will be a tri -fold which will be out simultaneously with the back half to be left on the customer's door. This has specific information on channel lineup, pricing, etc. The back half has information on how to get the terminal exchanged, whom to contact, and will have specific phone numbers. Post cards will also be sent out to ensure that customers get the information. Mr. Mosely stated that the terminals will be discounted after the first terminal. The first terminal will cost $3.43, the second - $2.43, and the third - $1.43. Billing on the terminals will not occur until the April billing cycle. Marcus will not alter any terminal rates until 2001. CITIZEN PRESENTATIONS: Deborah Holsworth, 1110 Trophy Club Drive. Pearl Ford, 2 Spring Creek Court. TOWN COUNCIL TO DISCUSS AND ADOPT AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS CALLING A GENERAL ELECTION TO BE HELD ON MAY 1, 1999, FOR THE PURPOSE OF ELECTING A MAYOR FOR A TWO (2) YEAR TERM AND TWO (2) COUNCIL MEMBERS FOR TWO (2) YEAR TERMS EACH; DESIGNATING A POLLING PLACE WITHIN THE TOWN; APPOINTING A PRESIDING ELECTION JUDGE AND AN ALTERNATE PRESIDING ELECTION JUDGE; ESTABLISHING OTHER PROCEDURES FOR THE CONDUCT OF THE ELECTION; ESTABLISHING A DATE FOR CANVASSING RETURNS; AND PROVIDING AN EFFECTIVE DATE. Council Member Brewster moved to adopt the ordinance. Council Member McCabe seconded; motion passed unanimously. Page 3 Town Council February 16, 1999 TOWN COUNCIL TO DISCUSS AND ADOPT AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS AN ORDINANCE APPROVING RATE SCHEDULES FOR TEXAS UTILITIES ELECTRIC COMPANY, PROVIDING AN EFFECTIVE DATE THEREFORE, PROVIDING CONDITIONS UNDER WHICH SUCH RATE SCHEDULES MAY BE CHANGED, MODIFIED, AMENDED OR WITHDRAWN, FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW, AND DECLARING AN EMERGENCY. James Johnson, Texas Utilities representative, addressed the Council. Council Member McCabe moved to bring this agenda item to the floor for discussion with a second by Council Member Brewster. Motion passed unanimously. Council Member McCabe moved to approve the Ordinance with Mayor Pro Tem Engelbeck making an amendment to add a 60 day provision for people to change their minds and for the Town to notify citizens in the newsletter. Council Member Brewster seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, TO ACCEPT AN INTERLOCAL AGREEMENT WITH THE COUNTY OF DENTON, TEXAS FOR RENTAL OF VOTING MACHINE EQUIPMENT. Council Member McCabe made the motion to adopt the resolution. Council Member Carr seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING TEMPORARY SIGN PERMIT WAVIER REQUESTED FROM PLANTATIONS APARTMENTS IN TROPHY CLUB. Gene Hill, Planning and Zoning Commissioner, addressed the Council. Jill Walton, Manager, Plantations at Trophy Club, presented her request to the Council. Council Member McCabe made a motion to approve the waiver with a 45 -day time limit. Council Member Brewster seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION IN CONJUNCTION WITH THE COMMUNITY IMPROVEMENT ASSOCIATION AND FOR THE ENFORCEMENT ORDINANCES AND DEED RESTRICTIONS. Pearl Ford, President of the Community Improvement Association, discussed this with the Council. This item will be referred to staff at a workshop. Page 4 Town Council February 16, 1999 TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING INFORMATION RECEIVED FROM THE ADMINISTRATIVE COMMITTEE REGARDING EMPLOYEE SALARY AND BENEFITS STUDY FROM RAY & ASSOCIATES. Mayor Pro Tem Engelbeck evaluated the report regarding the pay scale for employee positions. This will be discussed further in a joint workshop on March 2 to discuss this action with MUD board. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING CONTINUATION OF THE FRANCHISE AGREEMENT WITH MARCUS CABLE. (MAYOR PRO TEM ENGELBECK) City Attorney Pam Liston stated she has started communication with Marcus Cable regarding this item. Council Member Carr motioned to bring to the floor for discussion; Council Member Brewster seconded. Mayor Pro Tem Engelbeck made the motion to send a letter to Marcus stating again our concern on their lack of progress on providing service criteria between now and six months, and that we will be evaluating them during the six months time. Council directed a letter be written by City Attorney Pam Liston, with input by Bill LeGrand, Public Works Director. Council Member Carr seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING TRENDS IN COMMUNICATION AS RELATED TO FRANCHISE AGREEMENTS. Cathy Morgas, Planning Director, gave a presentation on trends in communications as related to franchise agreements. It was suggested that a task force be established to study this report. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING MAYOR PRO TEM ENGELBECK BEING ON THE FOLLOWING COMMITTEES: (COUNCIL MEMBER CARR) A. ECONOMIC DEVELOPMENT CORPORATION B. ADMINISTRATIVE C. FINANCE Mayor Pro Tem stated for the record, that "since it was such a short period of time since the resignation of Mayor Carter, that he thought it should stay the way it was." After much discussion, the consensus of the Council is to continue as is until after the election. STAFF AND COMMITTEE REPORTS. Cathy Morgas, Planning Director, reported on Track 1 of The Village - elevations are not in accordance with the site plan. Stone issues will be corrected from three-fourths stucco to 3/4 stone. Mayor Pro Tem had questions regarding people moving into The Lakes and their CIA fee, homeowners fee, etc. That is currently being addressed. Homeowners who have problems have been approached and the explanations given. Council Member Brewster had a question regarding the roof of The Village. The roof will be the same as approved. For the record, the roof was Page 5 Town Council February 16, 1999 originally set to be green, but the Council complained and it was changed. Council Member Carr stated that just for the record he asked Donna Welsh to look around to see if there is any procedure or chemical to mature (age) the roof. Ms. Morgas also reported on a discussion with Marge Carpenter on the landscaping and water standing on Trophy Club Drive issues. Texas National Bank sent a letter stating that come spring they would resolve all their issues. All landscaping issues at the Tetco Station will be done when the car wash comes in. Bill LeGrand reported that reconstruction is starting on Skyline Drive. Roger Unger, MUD District Manager, sent two Chief Officers to the memorial of the two firefighters that were killed yesterday. He has a trip scheduled to Indianapolis next month to get a first hand look at some of the ambulance products. Trophy Club will keep the old products (ambulance) for back-to-back calls. Mr. Unger also reported that water sales are ahead of last year. David Miller, Chief of DPS, reported that the firefighter funerals are to be held Thursday, Friday and Saturday and requested that the city flags fly at half-mast until late afternoon on Saturday. Representatives from the DPS11 be attending the funerals. Gene Hill, Chairman, reported that the Task Force on the Corp of Engineers Property, has referred the architectural plans to the parks and recreation committee for their review. Soon they will have some information on what might be feasible in the next five years. The next meeting is on March 5. Terry Christlieb, Economic Development Corporation, reported on current projects for funding, i.e., clock tower at entrance, playground at Lakeview Elementary. The members of the Committee are interested in a new project, which involves contacting businesses, commercial entities and potential business organizations which might benefit the Town. They would like the Council's permission to do this project. Council Member Carr doesn't feel the PR committee should make the initial contacts, EDC would do that. But both committees could work together. When the Committees put together a group of businesses, perhaps the EDC, PR or other citizens make these contacts. Finance department asked for direction on the five-year plan. Donna Welsh, Town Manager, reported on a meeting she had with Cathy Morgas, Planning Director, and Stan McClure who is marketing the 16 acres on Hwy 114. She also stated the need to meet with Westlake for partnering with them for emergency services as well as other services. PRESENTATIONS BY COUNCIL. Council Member McCabe would like to take appropriate action on the next agenda regarding property between the new schools. Page 6 Town Council February 16, 1999 Council Member Brewster agrees with the concerns of Council McCabe regarding the land between the schools. Bill LeGrand was directed by Council to bring numbers of the cost of the clean up. Council Member Carr stated that there were record signups for baseball. Soccer has also had a very good signups. Council Member Brewster stated that his view of the loop road should help generate cash to help fund projects such as new baseball fields, and take the mystery out of how to pay for projects. He is looking forward to the finance committee's work to bring back a model for the five-year plan for the Council's consideration. Gy11Z�11.7►� Council Member McCabe moved to adjourn at 9:55 p.m. Council Member Carr seconded; motion passed unanimously. Mayor Pro Tem l (Seal) Town Secretary M21699JH