Minutes TC 07/20/1999MINUTES OF BUDGET WORKSHOP/PUBLIC HEARING/
REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUI3
JULY 20, 1999
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club met in regular session on Tuesday, July 20, 1999. The
meeting was held within the Town and was open to the public.
COUNCIL MEMBERS PRESENT:
Marshall Engelbeck
Ben Brewster
Susan Edstrom
Barb Tweedie
COUNCIL MEMBERS ABSENT:
Scott Smith
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Cathy Morgas
Jim Buxton
Bill LeGrand
Barbara Allen
David Miller
Roger Unger
FINANCE COMMITTEE PRESENT:
John Harbin
Richard Hobday
David Neal
Dave Robison
Penny Wilson
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Planning Director
Finance Director
Public Works Director
Court Administrator
Director of DPS
MUD Manager
Committee Member
Committee Member
Committee Chairman
Committee Member
Committee Member
WORKSHOP SESSION
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Engelbeck called the workshop to order at 6:02 p.m.
Page 2 Regular Town Council Meeting July 20, 1999
BUDGET WORKSHOP WITH FINANCE COMMITTEE TO DISCUSS FISCAL YEAR 1999-
2000 PRELIMINARY BUDGET
Jim Buxton made a presentation of each line item showing an increase of at least ten thousand dollars and
had a hand out of a Budget Recap. There was a handout show costs for "New Employees". The
Administrative budget was reviewed first. The Public Works budget was reviewed with the new
employees detail being explained because of the large increase. Discussed moving trash service charges
from being paid by Town revenues and to bill the residents directly. Discussed the jump of $31,000 in the
landscape maintenance line item, and it was explained that the Town will be doing extra mowing and
extra plantings. Three of the eight school zone lights have been donated and the budget reflects the lights.
Discussed the ratio of employees to number of residents. Discussed a cash flow projection when
currently platted lots (that we are presently using fees from building permits) cease to exists. Mayor Pro
Tem Brewster asked the finance committee for a cash flow projection for five years- called the tight belt
asphalt model. Also, he asked them to go with a five year projection (to achieve no debt) to include the
projects listed with a five year road maintenance. The next budget meeting will be August 3, 1999.
DISCUSSION OF REGULAR AGENDA ITEMS
None discussed.
ITEMS OF INTEREST TO THE COUNCIL
No items of interest were presented to the Council.
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Mayor Engelbeck adjourned the workshop at 7:32 p.m.
AGENDA
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Engelbeck called the regular meeting to order at 7:40 p.m., noting that a quorum was present.
INVOCATION.
Commissioner Jim Carter gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS:
Gene Hill, Planning and Zoning Commissioner, led the pledges.
Council Member Tweedie made a motion to move Commissioner Carter's presentation to the next agenda
item. Mayor Pro Tem Brewster seconded; motion passed unanimously.
Page 3 Regular Town Council Meeting July 20, 1999
TOWN COUNCIL TO OBSERVE A PRESENTATION FROM COMMISSIONER JIM CARTER
REGARDING COUNTY DISPATCH AND COUNTY INITIATED ROAD IMPROVEMENTS:
Commissioner Carter gave a presentation making five points that surfaced while he was running for
Commissioner: 1) County to keep taxes low - there will be no County increases this year; 2) Safe roads -
there was a bond issue that passed in January that allowed 1.5 million for Marshall Creed Road — an
engineering study has been performed on Marshall Creek Road. There will not be additional funds spent
regarding the Highway 114 interchange — he offered to match funds spent by the three Towns with
County funds; 3) County government to be friendly — County employee personnel policies have been
revised; 4) Sensible economic growth — we are creating jobs and services that bring people from outside
of our County to our area, gave examples in Denton County north of Trophy Club; 5) To be safe, police
security — the County is going to increase facilities to house more prisoners, he wants inmates to perform
work. Commissioner Carter has an open door policy or call with questions at 940-565-8696.
Commissioner Carter also addressed County Dispatch. There is now a Citizen's Advisory Committee that
is reviewing the communications services being provided without charge by the County.
PUBLIC HEARING
TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS TO CONDUCT A PUBLIC
HEARING REGARDING THE FOLLOWING:
TOWN COUNCIL TO CONSIDER A RESOLUTION OF THE TOWN OF
TROPHY CLUB, TEXAS, DESIGNATING CERTAIN OFFICIALS AS BEING
RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF OF THE TOWN OF
TROPHY CLUB IN DEALING WITH THE TEXAS PARKS AND WILDLIFE
DEPARTMENT, HEREINAFTER REFERRED TO AS "DEPARTMENT", FOR
THE PURPOSE OF PARTICIPATING IN THE TEXAS RECREATION AND
PARKS ACCOUNT GRANT PROGRAM, HEREINAFTER REFERRED TO AS
THE "PROGRAM"; CERTIFYING THAT THE TOWN OF TROPHY CLUB
MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE
PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL
USES:
Mayor Pro Tem Brewster moved to open the public hearing. Council Member Tweedie
seconded; motion passed unanimously. Held public hearing.
TOWN COUNCIL TO ADJOURN PUBLIC HEARING AND CONVENE INTO REGULAR
SESSION:
Mayor Pro Tem Brewster moved to close the public hearing and convene into regular session. Council
Member Tweedie seconded; motion passed unanimously.
Page 4 Regular Town Council Meeting July 20, 1999
TOWN COUNCIL TO OBSERVE A PRESENTATION FROM TERRY CHRISTLIEB,
PRESIDENT, ECONOMIC DEVELOPMENT CORPORATION, OUTLINING THE EDC'S
PLANS AND STRATEGY FOR THE UPCOMING YEAR AND A PROGRESS REPORT ON
WORKING WITH THE PUBLIC RELATIONS COMMITTEE:
Mr. Christlieb outlined the EDC's fiscal year 1999-2000 budget. It appears that since the Country Club
has been closed that the lack of sales tax revenue has hurt the EDC's funds. There have not been any
promises made for specific Public Relation requests. EDC has determined that they should aid in
attracting commercial development. It was recommended that a Planning and Zoning member be present
when EDC talks to a developer so that if questions arise in regard to P&Z the questions can be answered
then.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA.
THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON ANY PRESENTATION MADE TO
THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA.
THE COUNCIL WILL HEAR PRESENTATION ON SPECIFIC AGENDA ITEMS PRIOR TO
THE COUNCIL ADDRESSING THOSE ITEMS:
There were no citizen presentations.
TOWN COUNCIL TO ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
CREATING A MUNICIPAL COURT TECHNOLOGY FUND; PROVIDING PROCEDURES
FOR COLLECTION AND ADMINISTRATION OF THE FUND; PROVIDING A SAVINGS
CLAUSE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES OF THE TOWN OF TROPHY CLUB, TEXAS; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE:
Barbara Allen, Court Administrator, gave a presentation regarding State Law that will allow this tax to be
collected on citations issued after September 1, 1999. Council Member Tweedie made a motion to
approve the Ordinance. Council Member Edstrom seconded; motion passed unanimously.
TOWN COUNCIL TO CONSIDER AN ORDINANCE AMENDING ORDINANCE NO. 88-27, AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS GOVERNING AND
REGULATING NOISE NUISANCES BY CLARIFYING THE EXEMPTION LANGUAGE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING
FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE:
Council Member Tweedie made a motion to amend Ordinance 88-27 Section 3 to delete the last sentence
and replace with: "Town Planning Director" shall have the authority to grant an exemption not to exceed
three months and to also replace "Town Secretary" with the "Town Planning Director" throughout the
ordinance. Council Member Brewster seconded the motion. Council Member Susan Edstrom amended
the motion to 45 days. The amendment died for lack of a second. A vote was taken on the original
motion. The motion passed by a vote of two to one with Mayor Pro Tem Brewster and Council Member
Tweedie voting for and Council Member Edstrom voting against. The clarification of the Ordinance will
allow the Planning Director to grant a wavier and to allow John Harbin, of Beck Properties, to work
through September to prepare for Kaleidoscope.
Page 5 Regular Town Council Meeting July 20, 1999
TOWN COUNCIL TO CONSIDER A RESOLUTION OF THE TOWN OF TROPHY CLUB,
TEXAS, DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING
FOR, AND ON BEHALF OF THE TOWN OF TROPHY CLUB IN DEALING WITH THE
TEXAS PARKS AND WILDLIFE DEPARTMENT, HEREINAFTER REFERRED TO AS
"DEPARTMENT", FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS RECREATION
AND PARKS ACCOUNT GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE
"PROGRAM"; CERTIFYING THAT THE TOWN OF TROPHY CLUB MATCHING SHARE IS
READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR PERMANENT
PUBLIC PARK AND RECREATIONAL USES:
Bill LeGrand, Public Works Director, explained that if this Ordinance is approved Donna Welsh, Town
Manager, will be able to sign on behalf of the Town in dealing with the Texas Parks and Wildlife
Department. Council Member Brewster made a motion to approve the resolution as written. Council
Member Edstrom seconded; the motion passed unanimously.
TOWN COUNCIL TO ADOPT A RESOLUTION - AN AGREEMENT BETWEEN THE TOWN
OF TROPHY CLUB, TEXAS, AND THE COUNTY OF DENTON, TEXAS FOR RENTAL OF
VOTING MACHINE EQUIPMENT, PROVIDING A SEVERABILITY CLAUSE; PROVIDING
AN EFFECTIVE DATE:
Council Member Brewster made a motion to approve the resolution as written. Council Member Edstrom
seconded; motion passed unanimously.
TOWN COUNCIL TO OBSERVE PRESENTATION REGARDING THE 1999 KALEIDOSCOPE
OF HOMES. (COUNCIL MEMBER BARB TWEEDIE):
Council Member Tweedie made a motion to continue to next meeting. Council Member Edstrom
seconded; motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
AUTHORIZATION OF FUNDS TO THE UTILITY FRANCHISE TASK FORCE:
Council Member Brewster made a motion to approve taking the $10,500 from the current budget.
Council Member Tweedie seconded; motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
PARKING LOT LIGHT POLES. (COUNCIL MEMBER EDSTROM):
Council Member Edstrom asked that the Planning and Zoning Commission consider what the surrounding
towns are doing to lower the light poles and candle light studies.
Gene Hill, 11 Cypress Court (Planning and Zoning Commissioner) addressed the Council. The Planning
and Zoning Commission will investigate this subject.
Page 6 Regular Town Council Meeting July 20, 1999
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
COUNCIL PROCEDURES FOR COUNCIL MEETINGS AND AGENDA ITEMS:.
Tiffany Haertling, Town Attorney, recommended that the Council wait until after the Home Rule
election. She recommends that to bring an agenda item back to the agenda that did not pass it would take
a request by a Council member that opposed the item. Requests by council members to the attorney for an
Ordinance will be added as an agenda item before the Ordinance is drafted.
Mayor Pro Tem Brewster made a motion to continue until first meeting in September seconded by
Council Member Tweedie; motion passed unanimously.
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY:
A. MINUTES OF JUNE 29, 1999, JOINT WORKSHOP
B. MINUTES OF JULY 6, 1999
C. FINANCIAL REPORTS ENDING JUNE, 1999
Council Member Brewster made a motion to approve the consent agenda. Council Member Edstrom
seconded; motion passed unanimously.
STAFF REPORTS:
Donna Welsh, Town Manager, updated the Council on the potential closing of T.W. King at the Sabre
Development. We are getting engineers and planners together from Trophy Club, Westlake and
Southlake. Southlake is going to work with us on this.
Cathy Morgas informed the Council that the Tetco Mobil will be putting up a banner on the car wash for
less than four weeks. She will continue to push the contractor to complete the construction on Skyline by
the completion date of August 26`x'. The traffic study regarding the closing of T.W. King showed that on
June 15`h, 2,228 vehicles were counted as coming in to our Town. The Tom Thumb development
requested that the baseball fence be removed. She recommends that we let them take the fence down. The
soccer association has requested to put up signs on Saturdays during their soccer season. She will allow it
and showed an example. She also asked that the Council address this soon for sponsor signs for the
baseball fields for the future. Tiffany Haertling recommended that the sign ordinance be very specific.
Bill LeGrand, Public Works Director, will be bringing the Landscape Contract for renewal. Trinity Waste
will be coming for an increase and the curb repair contract will be on the Council's agenda. Roanoke has
started on the drainage construction behind the schools.
Mayor Pro Tem Brewster recommended a newspaper story on "before and after" regarding the Skyline
project.
Mr. Richard Hobday updated the Council on the Utility Franchise Task Force
Page 7 Regular Town Council Meeting July 20, 1999
Fred Allen, President of the Community Improvement Association, explained the purpose of the CIA and
the four things they do. 1) They collect the CIA dues; 2) They regulate the deed restrictions and
covenants to the properties; 3) Manage and administer the pool during the summer. Mr. Allen asked that
for the record that Patti Spinelli and Denise Hobday are doing an excellent job keeping the pool clean.
The fourth thing they do is mow the berms along Highway 114. Recently a wall was built along Highway
114 and this has caused problems. The CIA wants to deed the property to the Town and give it to the
residents so they have larger lots and they can maintain the property. As it is now, the CIA cannot get
access to the property to maintain it.
COUNCIL PRESENTATIONS:
Mayor Pro Tem Brewster raised the question as we move toward a joint DPS with Westlake, the Fire
Chief has been doubling as Fire Chief and Information System Officer. He feels that the Council needs to
consider a committee for the Information Systems to look into the future and smooth the way. Member
Edstrom shared that she has initiated this venture a couple of meetings ago. Council Member Edstrom is
working on procedures for this committee.
ADJOURN:
Council Member Edstrom made a motion to adjourn at 10:13 p.m. Council Member Tweedie seconded;
the motion passed unanimously.
Mayor; T,own of Trophy Chub; Texas
Town Secretary, own of Trophy Club, Texas