Loading...
Minutes TC 07/20/1999MINUTES OF BUDGET WORKSHOP/PUBLIC HEARING/ REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUI3 JULY 20, 1999 STATE OF TEXAS § COUNTY OF DENTON § The Town Council of the Town of Trophy Club met in regular session on Tuesday, July 20, 1999. The meeting was held within the Town and was open to the public. COUNCIL MEMBERS PRESENT: Marshall Engelbeck Ben Brewster Susan Edstrom Barb Tweedie COUNCIL MEMBERS ABSENT: Scott Smith STAFF AND GUEST(S) PRESENT: Donna Welsh Diane Cockrell Cathy Morgas Jim Buxton Bill LeGrand Barbara Allen David Miller Roger Unger FINANCE COMMITTEE PRESENT: John Harbin Richard Hobday David Neal Dave Robison Penny Wilson Mayor Mayor Pro Tem Council Member Council Member Council Member Town Manager Town Secretary Planning Director Finance Director Public Works Director Court Administrator Director of DPS MUD Manager Committee Member Committee Member Committee Chairman Committee Member Committee Member WORKSHOP SESSION CALL TO ORDER AND ANNOUNCE A QUORUM. Mayor Engelbeck called the workshop to order at 6:02 p.m. Page 2 Regular Town Council Meeting July 20, 1999 BUDGET WORKSHOP WITH FINANCE COMMITTEE TO DISCUSS FISCAL YEAR 1999- 2000 PRELIMINARY BUDGET Jim Buxton made a presentation of each line item showing an increase of at least ten thousand dollars and had a hand out of a Budget Recap. There was a handout show costs for "New Employees". The Administrative budget was reviewed first. The Public Works budget was reviewed with the new employees detail being explained because of the large increase. Discussed moving trash service charges from being paid by Town revenues and to bill the residents directly. Discussed the jump of $31,000 in the landscape maintenance line item, and it was explained that the Town will be doing extra mowing and extra plantings. Three of the eight school zone lights have been donated and the budget reflects the lights. Discussed the ratio of employees to number of residents. Discussed a cash flow projection when currently platted lots (that we are presently using fees from building permits) cease to exists. Mayor Pro Tem Brewster asked the finance committee for a cash flow projection for five years- called the tight belt asphalt model. Also, he asked them to go with a five year projection (to achieve no debt) to include the projects listed with a five year road maintenance. The next budget meeting will be August 3, 1999. DISCUSSION OF REGULAR AGENDA ITEMS None discussed. ITEMS OF INTEREST TO THE COUNCIL No items of interest were presented to the Council. IT[�L�11I7►`��.iL�7 7:(.'� [�7 �.Y�i.Y.y [�7`►I Mayor Engelbeck adjourned the workshop at 7:32 p.m. AGENDA CALL TO ORDER AND ANNOUNCE A QUORUM. Mayor Engelbeck called the regular meeting to order at 7:40 p.m., noting that a quorum was present. INVOCATION. Commissioner Jim Carter gave the invocation. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS: Gene Hill, Planning and Zoning Commissioner, led the pledges. Council Member Tweedie made a motion to move Commissioner Carter's presentation to the next agenda item. Mayor Pro Tem Brewster seconded; motion passed unanimously. Page 3 Regular Town Council Meeting July 20, 1999 TOWN COUNCIL TO OBSERVE A PRESENTATION FROM COMMISSIONER JIM CARTER REGARDING COUNTY DISPATCH AND COUNTY INITIATED ROAD IMPROVEMENTS: Commissioner Carter gave a presentation making five points that surfaced while he was running for Commissioner: 1) County to keep taxes low - there will be no County increases this year; 2) Safe roads - there was a bond issue that passed in January that allowed 1.5 million for Marshall Creed Road — an engineering study has been performed on Marshall Creek Road. There will not be additional funds spent regarding the Highway 114 interchange — he offered to match funds spent by the three Towns with County funds; 3) County government to be friendly — County employee personnel policies have been revised; 4) Sensible economic growth — we are creating jobs and services that bring people from outside of our County to our area, gave examples in Denton County north of Trophy Club; 5) To be safe, police security — the County is going to increase facilities to house more prisoners, he wants inmates to perform work. Commissioner Carter has an open door policy or call with questions at 940-565-8696. Commissioner Carter also addressed County Dispatch. There is now a Citizen's Advisory Committee that is reviewing the communications services being provided without charge by the County. PUBLIC HEARING TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS TO CONDUCT A PUBLIC HEARING REGARDING THE FOLLOWING: TOWN COUNCIL TO CONSIDER A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS, DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF OF THE TOWN OF TROPHY CLUB IN DEALING WITH THE TEXAS PARKS AND WILDLIFE DEPARTMENT, HEREINAFTER REFERRED TO AS "DEPARTMENT", FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS RECREATION AND PARKS ACCOUNT GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE TOWN OF TROPHY CLUB MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES: Mayor Pro Tem Brewster moved to open the public hearing. Council Member Tweedie seconded; motion passed unanimously. Held public hearing. TOWN COUNCIL TO ADJOURN PUBLIC HEARING AND CONVENE INTO REGULAR SESSION: Mayor Pro Tem Brewster moved to close the public hearing and convene into regular session. Council Member Tweedie seconded; motion passed unanimously. Page 4 Regular Town Council Meeting July 20, 1999 TOWN COUNCIL TO OBSERVE A PRESENTATION FROM TERRY CHRISTLIEB, PRESIDENT, ECONOMIC DEVELOPMENT CORPORATION, OUTLINING THE EDC'S PLANS AND STRATEGY FOR THE UPCOMING YEAR AND A PROGRESS REPORT ON WORKING WITH THE PUBLIC RELATIONS COMMITTEE: Mr. Christlieb outlined the EDC's fiscal year 1999-2000 budget. It appears that since the Country Club has been closed that the lack of sales tax revenue has hurt the EDC's funds. There have not been any promises made for specific Public Relation requests. EDC has determined that they should aid in attracting commercial development. It was recommended that a Planning and Zoning member be present when EDC talks to a developer so that if questions arise in regard to P&Z the questions can be answered then. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON ANY PRESENTATION MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATION ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS: There were no citizen presentations. TOWN COUNCIL TO ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, CREATING A MUNICIPAL COURT TECHNOLOGY FUND; PROVIDING PROCEDURES FOR COLLECTION AND ADMINISTRATION OF THE FUND; PROVIDING A SAVINGS CLAUSE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES OF THE TOWN OF TROPHY CLUB, TEXAS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE: Barbara Allen, Court Administrator, gave a presentation regarding State Law that will allow this tax to be collected on citations issued after September 1, 1999. Council Member Tweedie made a motion to approve the Ordinance. Council Member Edstrom seconded; motion passed unanimously. TOWN COUNCIL TO CONSIDER AN ORDINANCE AMENDING ORDINANCE NO. 88-27, AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS GOVERNING AND REGULATING NOISE NUISANCES BY CLARIFYING THE EXEMPTION LANGUAGE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE: Council Member Tweedie made a motion to amend Ordinance 88-27 Section 3 to delete the last sentence and replace with: "Town Planning Director" shall have the authority to grant an exemption not to exceed three months and to also replace "Town Secretary" with the "Town Planning Director" throughout the ordinance. Council Member Brewster seconded the motion. Council Member Susan Edstrom amended the motion to 45 days. The amendment died for lack of a second. A vote was taken on the original motion. The motion passed by a vote of two to one with Mayor Pro Tem Brewster and Council Member Tweedie voting for and Council Member Edstrom voting against. The clarification of the Ordinance will allow the Planning Director to grant a wavier and to allow John Harbin, of Beck Properties, to work through September to prepare for Kaleidoscope. Page 5 Regular Town Council Meeting July 20, 1999 TOWN COUNCIL TO CONSIDER A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS, DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF OF THE TOWN OF TROPHY CLUB IN DEALING WITH THE TEXAS PARKS AND WILDLIFE DEPARTMENT, HEREINAFTER REFERRED TO AS "DEPARTMENT", FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS RECREATION AND PARKS ACCOUNT GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE TOWN OF TROPHY CLUB MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES: Bill LeGrand, Public Works Director, explained that if this Ordinance is approved Donna Welsh, Town Manager, will be able to sign on behalf of the Town in dealing with the Texas Parks and Wildlife Department. Council Member Brewster made a motion to approve the resolution as written. Council Member Edstrom seconded; the motion passed unanimously. TOWN COUNCIL TO ADOPT A RESOLUTION - AN AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS, AND THE COUNTY OF DENTON, TEXAS FOR RENTAL OF VOTING MACHINE EQUIPMENT, PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE: Council Member Brewster made a motion to approve the resolution as written. Council Member Edstrom seconded; motion passed unanimously. TOWN COUNCIL TO OBSERVE PRESENTATION REGARDING THE 1999 KALEIDOSCOPE OF HOMES. (COUNCIL MEMBER BARB TWEEDIE): Council Member Tweedie made a motion to continue to next meeting. Council Member Edstrom seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AUTHORIZATION OF FUNDS TO THE UTILITY FRANCHISE TASK FORCE: Council Member Brewster made a motion to approve taking the $10,500 from the current budget. Council Member Tweedie seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING PARKING LOT LIGHT POLES. (COUNCIL MEMBER EDSTROM): Council Member Edstrom asked that the Planning and Zoning Commission consider what the surrounding towns are doing to lower the light poles and candle light studies. Gene Hill, 11 Cypress Court (Planning and Zoning Commissioner) addressed the Council. The Planning and Zoning Commission will investigate this subject. Page 6 Regular Town Council Meeting July 20, 1999 TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING COUNCIL PROCEDURES FOR COUNCIL MEETINGS AND AGENDA ITEMS:. Tiffany Haertling, Town Attorney, recommended that the Council wait until after the Home Rule election. She recommends that to bring an agenda item back to the agenda that did not pass it would take a request by a Council member that opposed the item. Requests by council members to the attorney for an Ordinance will be added as an agenda item before the Ordinance is drafted. Mayor Pro Tem Brewster made a motion to continue until first meeting in September seconded by Council Member Tweedie; motion passed unanimously. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY: A. MINUTES OF JUNE 29, 1999, JOINT WORKSHOP B. MINUTES OF JULY 6, 1999 C. FINANCIAL REPORTS ENDING JUNE, 1999 Council Member Brewster made a motion to approve the consent agenda. Council Member Edstrom seconded; motion passed unanimously. STAFF REPORTS: Donna Welsh, Town Manager, updated the Council on the potential closing of T.W. King at the Sabre Development. We are getting engineers and planners together from Trophy Club, Westlake and Southlake. Southlake is going to work with us on this. Cathy Morgas informed the Council that the Tetco Mobil will be putting up a banner on the car wash for less than four weeks. She will continue to push the contractor to complete the construction on Skyline by the completion date of August 26`x'. The traffic study regarding the closing of T.W. King showed that on June 15`h, 2,228 vehicles were counted as coming in to our Town. The Tom Thumb development requested that the baseball fence be removed. She recommends that we let them take the fence down. The soccer association has requested to put up signs on Saturdays during their soccer season. She will allow it and showed an example. She also asked that the Council address this soon for sponsor signs for the baseball fields for the future. Tiffany Haertling recommended that the sign ordinance be very specific. Bill LeGrand, Public Works Director, will be bringing the Landscape Contract for renewal. Trinity Waste will be coming for an increase and the curb repair contract will be on the Council's agenda. Roanoke has started on the drainage construction behind the schools. Mayor Pro Tem Brewster recommended a newspaper story on "before and after" regarding the Skyline project. Mr. Richard Hobday updated the Council on the Utility Franchise Task Force Page 7 Regular Town Council Meeting July 20, 1999 Fred Allen, President of the Community Improvement Association, explained the purpose of the CIA and the four things they do. 1) They collect the CIA dues; 2) They regulate the deed restrictions and covenants to the properties; 3) Manage and administer the pool during the summer. Mr. Allen asked that for the record that Patti Spinelli and Denise Hobday are doing an excellent job keeping the pool clean. The fourth thing they do is mow the berms along Highway 114. Recently a wall was built along Highway 114 and this has caused problems. The CIA wants to deed the property to the Town and give it to the residents so they have larger lots and they can maintain the property. As it is now, the CIA cannot get access to the property to maintain it. COUNCIL PRESENTATIONS: Mayor Pro Tem Brewster raised the question as we move toward a joint DPS with Westlake, the Fire Chief has been doubling as Fire Chief and Information System Officer. He feels that the Council needs to consider a committee for the Information Systems to look into the future and smooth the way. Member Edstrom shared that she has initiated this venture a couple of meetings ago. Council Member Edstrom is working on procedures for this committee. ADJOURN: Council Member Edstrom made a motion to adjourn at 10:13 p.m. Council Member Tweedie seconded; the motion passed unanimously. Mayor; T,own of Trophy Chub; Texas Town Secretary, own of Trophy Club, Texas