Minutes TC 07/06/1999MINUTES OF THE
TOWN COUNCIL WORKSHOP
JOINT PUBLIC HEARING & JOINT PUBLIC SESSION
WITH PLANNING & ZONING COMMISSION/
REGULAR TOWN COUNCIL MEETING/
FOR THE
TOWN OF TROPHY CLUB
JULY 6, 1999
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club met in regular session on Tuesday, July 6, 1999.
The meeting was held within the Town and was open to the public.
COUNCIL MEMBERS PRESENT:
Marshall Engelbeck
Ben Brewster
Susan Edstrom
Scott Smith
Barb Tweedie
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Cathy Morgas
David Miller
Bill LeGrand
Roger Unger
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Planning Director
Director of DPS
Director of Public Works
Municipal Utilities District Manager
PLANNING AND ZONING COMMISSION MEMBERS PRESENT:
Mike Hamper
Chairman
Gene Hill
Commissioner
David Schaaf
Commissioner (arrived at 7:39 p.m.)
Rick Gilliland
Commissioner (left at 9:00 p.m.)
Donald Cotton
Commissioner
Clayton Reed
Commissioner
Roger Williams
Commissioner
Dan Boutwell
Town Planner
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Engelbeck called the workshop to order at 6:42 p.m., noting that a quorum was present.
Page 2 Town Council/P&Z Joint Public Session July 6, 1999
DISCUSSION OF REGULAR AGENDA ITEMS:
Discussion was held on the joint public hearing agenda item regarding the color of the roof.
Developer will work with Town on this project. Cathy Morgas, Planning Director, made the
recommendation that when the short form plat is presented, they can also present the roofing
material to the P&Z and then to the Council and then a decision can be made. Questions have
been raised if more than shrubbery can be used as a screen against this property.
Council Member Edstrom passed pictures of light poles of a Winn Dixie in Flower Mound and
she expressed her concern for the need of 25 -foot light poles.
Regular agenda items were then discussed
ITEMS OF INTEREST TO THE COUNCIL:
None at this time.
ADJOURN WORKSHOP SESSION:
JOINT PUBLIC HEARING
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Engelbeck called the meeting to order at 7:30 p.m., noting that a quorum was present.
A. TOWN COUNCIL:
Town Council members present were Mayor Marshall Engelbeck, Mayor Pro Tem Ben Brewster,
Council Members Susan Edstrom, Scott Smith, and Barb Tweedie.
B. PLANNING AND ZONING COMMISSION:
Planning and Zoning Commission members present were Mike Hamper, Gene Hill, David Schaaf
(arrived at 7:39 p.m.), Rick Gilliland (left meeting at 9:00 p.m.), Donald Cotton, Clayton Reed,
Roger Williams, and Town Planner, Dan Boutwell.
INVOCATION:
Roger Unger, Municipal Utilities District Manager, gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG:
Bryan Phillips, Fire Inspector, led the pledges.
Page 3 Town Council/P&Z Joint Public Session July 6, 1999
TOWN COUNCIL TO OPEN JOINT PUBLIC HEARING WITH THE PLANNING AND
ZONING COMMISSION:
Mayor Pro Tem Brewster moved to open the joint public hearing with the P&Z. Council Member
Smith seconded; motion passed unanimously.
PLANNING AND ZONING COMMISSION TO OPEN JOINT PUBLIC HEARING WITH
THE TOWN COUNCIL:
Commissioner Hill moved to open the joint public hearing with the Town Council.
Commissioner Williams seconded; motion passed unanimously.
TOWN COUNCIL TO CONDUCT A PUBLIC HEARING JOINTLY WITH THE
PLANNING AND ZONING COMMISSION RELATIVE TO THE FOLLOWING:
A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING ORDINANCE NO. 98-29 OF THE TOWN, THE SAME
BEING THE COMPREHENSIVE ZONING ORDINANCE, BY
AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY
CHANGING THE ZONING ON A CERTAIN TRACT OF LAND
DESCRIBED AS A 13.97 ACRE TRACT OF LAND FROM ITS
CURRENT ZONING OF COMMERCIAL -GENERAL TO PD PLANNED
DEVELOPMENT #21 FOR PROFESSIONAL, BUSINESS AND RETAIL
USES; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED
IN ACCORDANCE WITH THE REQUIREMENTS OF THE
COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER
APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE
ZONING MAP SHALL REFLECT THE PD PLANNED DEVELOPMENT
#21 ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING
A SAVINGS CLAUSE; PROVIDING A PENALTY NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH
OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION
OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE;
AND PROVIDING AN EFFECTIVE DATE:
Held public hearing.
The following citizens addressed the Council:
Don Plowman, 11 Crooked Creek Ct
Terry Finnigan, 4 Round Rock Ct
Bart McKay, 6 Round Rock Ct.
TOWN COUNCIL TO CLOSE THE JOINT PUBLIC HEARING AND/OR CONTINUE
TO A DATE CERTAIN:
Mayor Pro Tem Brewster moved to close the joint public hearing with P&Z. Council Member
Edstrom seconded; motion passed unanimously.
Page 4 Town Council/P&Z Joint Public Session July 6, 1999
PLANNING AND ZONING COMMISSION TO CLOSE JOINT PUBLIC HEARING
AND/OR CONTINUE TO A DATE CERTAIN:
Commissioner Hill made the motion to close the joint public hearing with Town Council.
Council Member Reed seconded; motion passed unanimously.
TOWN COUNCIL AND PLANNING AND ZONING COMMISSION TO CONVENE
INTO A JOINT SESSION:
JOINT SESSION AGENDA:
TOWN COUNCIL TO OPEN JOINT SESSION WITH THE PLANNING AND ZONING
COMMISSION:
Council Member Barb Tweedie moved to open joint session with the P&Z. Mayor Pro Tem
Brewster seconded; motion passed unanimously.
PLANNING AND ZONING COMMISSION TO OPEN JOINT SESSION WITH THE
TOWN COUNCIL:
Commissioner Williams made the motion to open joint session with Town Council.
Commissioner Gilliland seconded; motion passed unanimously.
TOWN COUNCIL TO CONSIDER A RECOMMENDATION FROM THE P&Z AND
TAKE APPROPRIATE ACTION REGARDING:
A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING
ORDINANCE NO. 98-29 OF THE TOWN, THE SAME BEING THE
COMPREHENSIVE ZONING ORDINANCE, BY AMENDING THE OFFICIAL
ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN
TRACT OF LAND DESCRIBED AS A 13.97 ACRE TRACT OF LAND FROM
ITS CURRENT ZONING OF COMMERCIAL -GENERAL TO PD PLANNED
DEVELOPMENT #21 FOR PROFESSIONAL, BUSINESS AND RETAIL USES;
PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN
ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE
ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF
THE TOWN; PROVIDING THAT THE ZONING MAP SHALL REFLECT THE
PD PLANNED DEVELOPMENT #21 ZONING DISTRICT FOR THE SUBJECT
PROPERTY; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS
OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE:
Commissioner Hill explained this agenda item to the Council and the audience.
Commissioner Hill moved to recommend to the Council the rezoning of this site and to adopt the
ordinance with modifications as discussed (modifications are attached to these minutes).
Commissioner Reed seconded; motion passed with Commissioners Schaaf and Gilliland
abstaining.
Page 5 Town Council/P&Z Joint Public Session July 6, 1999
Town Council discussed this agenda. Questions were raised regarding the roofing materials. The
developer has agreed to bring different materials and colors to the P&Z for recommendation to
the Council for selection. Mayor Pro Tem Brewster recommended that the P&Z review the
colors that are available, and offer up a couple of choices to the Council's review and approval.
Commissioner Rick Gilliland left the meeting at 9:00 p.m.
Council Member Smith commended the P&Z for the way they have handled this item. He wants
some clarification on the height of effective screening, perhaps a combination of shrubs and trees.
The developer offered to meet with the Beautification Committee regarding this concern.
More questions were raised on the height of the lighting poles. Chief of Police David Miller
stated from a crime prevention standpoint, the safest parking lot you can design is the best lit
parking lot, so it can be easily seen from the street, and easily patrolled. If you go with shorter
light fixtures, say 25 -foot fixtures, it reduces the peripheral of the light and the candle watt ability
of the light, which would mean that more light fixtures would have to be added to obtain a good
visibility of the parking lot. Council Member Edstrom has some concerns on this item and has
talked to the store managers of Winn Dixie and Tom Thumb in Flower Mound. They have had
no increased problems with the 25 -foot light poles. She could like Trophy Club to take a look at
what surrounding towns are doing in regards to light poles and perhaps get something in place
that will be better that what other town have, or meet it. The developer discussed the 30 -foot pole
concern. They always put shields on taller poles to prohibit the overspray of light to adjacent
property. You get less spread of the light on the lower poles, but less reflection of the light off
the concrete pavement. They have not enjoyed a lot of success with the 25 -foot poles in shopping
centers. They would strongly recommend that Trophy Club not go below the 30 -foot pole.
Council Member Edstrom requested that the PD state that the foot candles would be shielded.
Gary Teague of Teague, Nall and Perkins (town engineering firm) answered questions regarding
the flood plain issue. The developer's engineer will be required to submit a detailed analysis of
the impact of the work scheduled. Federal law prohibits raising the elevation of the flood plain in
excess of 12 inches. If elevation is being raised, it has to be submitted to FEMA and it will
change the flood plain map. This study will be an official part of this plan. Mr. Teague
addressed the issue of traffic on Trophy Lake Drive. A traffic analysis has been done and is
currently being evaluated.
Cathy Morgas, Planning Director, reviewed how the PD will be enforced. A meeting was held
with the project manager and he will follow the PD to the letter. Once construction drawings are
received, a preliminary meeting that will be held that will include the Town Planner, Inspector,
Fire Chief, Water/wastewater Superintendent and the Town Engineer to go over these drawings
so that any additions in the PD will be addressed. Further meetings will be ongoing. No permits
will be allowed to be pulled until the final plat has been filed and construction drawings
approved. However, grating will be allowed.
Mayor Pro Tem Brewster made the motion to approve the recommendation. Council Member
Smith seconded. The Town Attorney questioned what they are approving as several items were
changed and discussed. If the Ordinance is to be approved, specific wording needs to be a part of
the ordinance to make it enforceable. Mayor Pro Tem Brewster withdrew his motion.
Council Member Brewster made the motion to accept the recommendation from P&Z to adopt the
ordinance with changes as shown on next page. Council Member Smith seconded; motion
passed. These changes will be a part of these minutes.
ADDENDUMS TO PLANNED DEVELOPMENT #21
July 6, 1999
The following changes to Planned Development #21 were approved;
Change all wording references to `owner', `developer', `developer/applicant' and
`owner/developer' to read `developer/owner'.
2. Referencing Exhibit B — PD Site Plan (SP -26): remove the second `G' notation at the
upper right hand corner of the grocery store site.
Referencing Exhibit B — PD Site Plan (SP -26): provide 2 additional landscaped
islands to the first two sided parking aisle facing Trophy Lake Drive.
4. Page 2, A. L(c)(ii) —under permitted uses change Laundry and Dry Cleaning to read
Laundry and Dry Cleaning (Limited to pickup and drop off only).
5. Page 2, A. L(c) —add (iii) Outdoor pay phones shall not be permitted.
6. Page 2, A. L(d) — remove in its entirety. Renumbering will need to be completed.
7. Page 3, A. L(g)(viii) Height — Add the following verbiage to the end of the paragraph,
"Building and/or structure heights shall be measured from the adjacent finished
sidewalk elevation."
8. Page 3, A. L(h) Parking, loading regulations — Fourth sentence should read
"Landscaped islands shall, on an overall site plan average, be provided for every
twelve (12) parking spaces.
9. Page 4, B. l — Paragraph should be removed in its entirety. Renumbering will need to
be completed.
10. Page 4, B.2.(e) — Last sentence, last three words (Landscape Concept Plan) should be
changed to read Landscape Plan (LP -1).
11. Page 4, B.2.(f) — First sentence should read, -"In addition, off-site landscaping shall be
installed as a part of this development, and in the initial stage of this development, in
the west right-of-way of Trophy Lake Dr. extending from Village Trail Drive to
Shasta Drive.
12. Page 4, B.2.(f) — End of paragraph (f) should read "A total of fifty-seven (57) trees
shall be planted between and adjacent to Paint Rock Court and Round Rock Court."
13. Page 4, B.2.(f)(1) — End of the paragraph (1) add the following "Effective height of
combined screening shall be six (6) feet measured from the top of curb on Trophy
Lake Drive."
14. Page 4, 13 2.(f)(1) — Second new sentence at the end of paragraph (1) to read
"Screening for Paint Rock Court and Round Rock Court each shall consist of sixty
(60) lineal feet of shrubbery and decorative masonry wall with five -gallon, container -
grown, Nellie R. Stevens holly planted three (3) feet on center. Decorative masonry
wall, when used, shall not exceed fifteen (15) feet in length."
15. Page 4, 13 2.(f)(2) — Second line change the word "rear" to read "side" property lines.
16. Page 4, 132(t)(2) — Second sentence is to be removed in its entirety.
17. Page 5, B.2. — add subsection (g) and it should read "The caliper of a tree is defined
as the diameter of the tree trunk as measured at a point twelve (12) inches above the
finished grade in accordance with standard nursery practice."
18. Page 5, B.2.(f)(3)— add to the end of the paragraph the following: "The irrigation for
the off-site landscaping shall after the initial installation be the responsibility of the
Town of Trophy Club."
19. Page 5, B.S. — The last sentence should read "Alternate materials may be used if
approved by Planning and Zoning Commission."
20. Page 5, B.S. — Add this wording following the last sentence, "Color selection for roof
material shall be approved by the Town Council upon recommendation from the
Planning and Zoning Commission prior to issuing of the building permit."
21. Page 6, B.7. Lightintn
g — Pole height to be 30 feet; concrete bases to be 24"; 12 feet
ornamental street lights.
22. Page 6, B.7. Lighting - Concrete bases to be 24".
23. Page 6, B.7. Lighting - 12 feet ornamental street lights.
24. Page 6, B.7. Li htin - Add the following wording to the end of the paragraph,
"Perimeter lights will be shielded to minimize overspill."
25. Page 6, B.8.a. — Third line down delete the word "adjacent". Change the third line to
read, "finish grade of the adjacent concrete curb within the highway right-of-way,
twelve (12) feet in length ............."
26. Page 6, B.8.c. — Second line should read " ..... character so as to complement the
project and conform to Town standards."
2
27. Page 7, B.B. — Add subsection g. and it should read as follows, "This planned
development shall provide two (2) illuminated school crossing signs on Trophy Lake
Drive in the vicinity of Village Trail at locations to be determined by the Director of
Public Safety of the Town of Trophy Club."
28. Page 7, B.10. Final Site Plan - Delete the word "request".
29. Page 7, B.13. Mechanical and electrical equipment - Change the word "minimum" in
the second line to read "minimize."
30. Page 7, B. — Add a paragraph 15 and it should read, "On all building elevations, the
tenant signs shown are included for purposes of illustration only and, with the
exception of Tom Thumb Grocery, are not intended to identify a specific tenant.
31. Add a paragraph 16 and it should read, "Traffic impact analysis will be subject to the
approval of the Town Engineer prior to the issuance of building permits."
3
Page 6 Town Council/P&Z Joint Public Session July 6, 1999
TOWN COUNCIL TO ADJOURN JOINT PUBLIC SESSION WITH THE PLANNING
AND ZONING COMMISSION:
Mayor Pro Tem Brewster moved to close the joint public session with the P&Z. Council Member
Tweedie seconded; motion passed unanimously.
PLANNING AND ZONING COMMISSION TO ADJOURN JOINT PUBLIC SESSION
WITH TOWN COUNCIL:
Commissioner Hamper moved to adjourn joint public session with Town Council. Commissioner
Cotton seconded; motion passed unanimously.
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION:
Council Member Edstrom made the motion to convene into regular session. Council Member
Smith seconded; motion passed.
REGULAR SESSION.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO
ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON
THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ONANY
PRESENTA TION MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM
NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATION ON
SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE
ITEMS:
Mr. Don Cotton, 538 Timber Ridge addressed the Council regarding the Roanoke Library.
TOWN COUNCIL TO ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB,
TEXAS AMENDING ORDINANCE 98-17 WHICH IN PERTINENT PART ADOPTED
THE UNIFORM FIRE CODE; PRESCRIBING REGULATIONS GOVERNING
CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE, HAZARDOUS
MATERIALS OR EXPLOSIONS; PROVIDING FOR THE ISSUANCE OF PERMITS
FOR HAZARDOUS USES OR OPERATIONS; ESTABLISHING A BUREAU OF FIRE
PREVENTION AND PROVIDING OFFICERS THEREFOR; DEFINING THE POWERS
AND DUTIES OF THE BUREAU OF FIRE PREVENTION; AMENDING PERTINENT
PROVISIONS OF THE EXISTING UNIFORM FIRE CODE; PROVIDING FOR AN
APPEALS PROCESS; PROVIDING A PROCESS FOR A COMMITTEE TO REQUIRE
PERMITS; PROVIDING FOR PENALTIES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING A
PUBLICATION CLAUSE; PROVIDING AN EFFECTIVE DATE:
Bryan Philips, Fire Inspector, gave presentation regarding fire code changes. Mayor Pro Tem
Brewster made the motion to approve the ordinance. Council Member Edstrom seconded. After
further discussion, Mayor Pro Tem Brewster amended his motion to include the two
administrative changes as noted. Council Member Edstrom seconded the amendment; motions
passed unanimously.
Page 7 Town Council/P&Z Joint Public Session July 6, 1999
TOWN COUNCIL TO ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB,
TEXAS, AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE
TOWN OF TROPHY CLUB AND IMAJINATIVE PRODUCTIONS FOR THE PURPOSE
OF PRODUCING CUSTOM OR COMMERCIAL VIDEO PROGRAMS; AND
PROVIDING AN EFFECTIVE DATE:
Bonita Turner, Public Relations Committee, gave a presentation on the production of the video.
Council Member Tweedie made the motion to adopt the resolution. Council Member Edstrom
seconded; motion passed unanimously.
TOWN COUNCIL TO ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB,
TEXAS, ORDERING THE CITY SECRETARY TO MAIL COPIES OF THE PROPOSED
HOME RULE CHARTER TO THE TOWN'S REGISTERED VOTERS, AND
PROVIDING AN EFFECTIVE DATE:
Mayor Pro Tem moved to adopt the resolution. Council Member Tweedie seconded; motion
passed by a vote of three to one with Council Members Tweedie, Edstrom and Brewster voting
for and Council Member Smith voting against.
At this time Council Member Tweedie made the motion to return to Item No. 12. Council
Member Edstrom seconded; motion passed unanimously.
TOWN COUNCIL TO ADOPT A RESOLUTION OF THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, FORMALLY ACCEPTING THE DEDICATION
OF PARK LAND FROM BECK PROPERTIES, INC., FOR PARKING IN HARMONY
PARK, AND PROVIDING AN EFFECTIVE DATE:
Diane Cockrell, Town Secretary, explained this item. In February, 1998, this item was on the
agenda. It did not include a resolution and wording on the agenda item did not include the word
that the Council would "accept" the property. The property in question is currently being used for
parking at Harmony Park. Council Member Edstrom made the motion to adopt the resolution.
Council Member Tweedie seconded; motion passed unanimously
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RECOMMENDATION FROM PLANNING AND ZONING REGARDING A REQUEST
OF WAIVER TO FENCE ORDINANCE NO. 99-01 BY HIGHLAND HOMES FOR THE
FOLLOWING ADDRESSES:
A.
115 LAKESHORE DRIVE
B.
217 DURANGO DRIVE
C.
202 PARKVIEW DRIVE
D.
1 LAKEVIEW DRIVE
E.
8 LAKEVIEW DRIVE
Mr. Gene Hill, P&Z Commissioner, explained that these fences were built within the property
line but encroached on right-of-ways. The request for waiver is to save the homeowners
considerable expense if they have to move their fences.
Page 8 Town Council/P&Z Joint Public Session July 6, 1999
The following individual spoke on this subject:
John Slate, 1601 Elm Street, Suite 3000, Dallas
Council Member Smith made the motion to accept the recommendation from P&Z to grant a
request of waiver to the fence ordinance No. 99-01. Council Member Tweedie seconded; motion
passed by a three to one vote with Council Members Smith, Tweedie and Edstrom voting for and
Mayor Pro Tem Brewster voting against.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
THE EXPENDITURE OF MONEY BY THE UTILITY FRANCHISE TASK FORCE
AND/OR ATTORNEY THAT WILL ALLOW FOR THE DEVELOPMENT OF A
UTILITY CONSTRUCTION PERMIT ORDINANCE AND THE DEVELOPMENT OF
RULES AND REGULATIONS ON THE METHODS TO CONDUCT BUSINESS BY ANY
UTILITY FRANCHISER IN THE TOWN OF TROPHY CLUB:
Mr. Richard Hobday, Chairman of the Utility Task Force, explained this item. The Task Force is
asking for approval to expend up to $10,000 in the development of ordinances and rules and
regulations.
At 11:02 p.m., Mayor Pro Tem Brewster made the motion to continue the Council meeting until
12:00 midnight. Council Member Edstrom seconded; motion passed unanimously.
Mr. Hobday continued to explain that we need to start working with the PUC and need to do what
the law requires. Mayor Pro Tem Brewster made the motion to approve the expenditure of
$2,000 until the July 20 Council meeting. Council Member Edstrom seconded; motion passed
unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
GIVING TO THE UTILITY FRANCHISE TASK FORCE, PLANNING DIRECTOR, OR
TOWN ATTORNEY THE AUTHORIZATION TO PROCEED IN THE NEGOTIATIONS
WITH CHARTER COMMUNICATIONS CABLE FRANCHISE AGREEMENT:
Richard Hobday explains that someone would be empowered to speak to Charter
Communications in order to bring the findings back to the Council. This group needs
representation from all three groups. This group would consist of Cathy Morgas, Richard
Hobday and Tiffany Haertling. Mayor Pro Tem Brewster moved to grant authority to the
negotiation team comprised of Cathy Morgas, Richard Hobday, and Tiffany Haertling to proceed
in the negotiations with Charter Communications. Council Member Edstrom seconded; motion
passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
APPOINTMENT OF THE FOLLOWING INDIVIDUAL TO THE PARKS AND
RECREATION COMMITTEE:
A. JULIE CHAMBERS, 112 PANORAMA COURT
Page 9 Town Council/P&Z Joint Public Session July 6, 1999
Mayor Pro Tem Brewster made the motion to appoint Julie Chambers to the Parks and Recreation
Committee. Council Member Tweedie seconded; motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
THE APPOINTMENT OF MEMBERS TO THE CORPORATIONS, COMMISSIONS,
AND COMMITTEES:
Council Member moved to appoint Billy Hughes, Jan Suess, and Bill Matthai to the Parks and
Recreation Committee. Billy Hughes is to continue as Chairman. These appointments will leave
two vacancies on the Committee. Council Member Edstrom seconded; motion passed
unanimously.
Council Member Tweedie moved to reappoint the entire Public Safety Committee with Cotton
Moore as Chairman. Council Member Smith seconded; motion passed unanimously.
Council Member Smith made the motion to reappoint Nestor Karlis, Tom Dyer, Kyle Duininck,
Riley Mills, and Robert Tate to the Public Works Committee. Mayor Pro Tem Brewster
seconded; motion passed unanimously.
Mayor Pro Tem Brewster made the motion to reappoint the Finance Committee with James
Buxton as the staff liaison and David Neal as Chairman. Council Member Tweedie seconded;
motion passed unanimously.
Council Member Susan Edstrom moved to reappoint members to the Public Relations
Committee, with Pam Irwin as Chairman. Council Member Smith seconded; motion passed
unanimously.
No action taken on the Economic Development Corporation.
Mayor Pro Tem Brewster moved to reappoint Pearl Ford to the Zoning Board of Adjustment to a
term ending June, 2001. This board is short two alternates. Staff liaison is to be Kristi
McPherson. Council Member Smith seconded; motion passed.
Mayor Pro Tem Brewster made the motion to continue the Planning and Zoning Commission to
the July 20 meeting. Council Member Edstrom seconded; motion passed unanimously.
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM
ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF
THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY:
A. MINUTES OF JUNE 15, 1999 MEETING:
Council Member Edstrom made the motion to approve the consent agenda. Council Member
Tweedie seconded; motion passed unanimously.
Page 10 Town Council/P&Z Joint Public Session July 6, 1999
STAFF AND COMMITTEE REPORTS:
No staff or committee reports at this time.
PRESENTATIONS BY COUNCIL:
Council .Member Smith expressed concern over an agenda item he requested being pulled from
the Agenda by Mayor Engelbeck.
Mayor Engelbeck explained that he has the authority to approve or disapprove items being placed
on the agenda. He exercised that authority because he felt that misinformation has the Town
upset, that action to appoint is a legal action.
Tiffany Haertling stated that normally written procedures dictate how you govern. There is a rule
under Robert Rules of Order that basically says that if you make a motion and it fails, you can't
remake that motion. Somebody who voted against it has to remake the motion. If for some
reason, discussion was held after the fact, and that person changes their mind, they can then
remake the motion.
Information will be gathered from other cities as to procedures that they follow and will be
included in the next packet.
ADJOURN.
Mayor Pro Tem Brewster made the motion to adjourn at 12:00 midnight. Council Member
Edstrom seconded; motion passed unanimously.
r
Mayor, Town of Troph Club, Texas
Town Secretary, Town of Trophy Club, Texas