Minutes TC 06/29/1999 - Budget WorkshopMINUTES OF
TOWN COUNCIL/FINANCE COMMITTEE BUDGET WORKSHOP
FOR THE TOWN OF TROPHY CLUB
JUNE 29, 1999
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council and Finance Committee of the Town of Trophy Club met in workshop
session, Tuesday, June 29, 1999. The meeting was held within the Town and was open to the
public.
COUNCIL MEMBERS PRESENT:
Ben Brewster
Susan Edstrom
Scott Smith
Barb Tweedie
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Jim Buxton
Cathy Morgas
Bill LeGrand
Roger Unger
Mayor Pro Tem
Council Member
Council Member
Council Member
Town Manager
Town Manager
Finance Director
Planning Director
Director of Public Works
Municipal Utility District Manager
FINANCE COMMITTEE MEMBERS PRESENT:
Richard Hobday
Penny Wilson
John Harbin
David Neal
John D. (Dave) Robison
Gary Tomlin
Chairman
Committee Member
Committee Member
Committee Member
Committee Member
Committee Member
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Pro Tem Brewster called the meeting to order at 7:31 p.m. noting a quorum was
present.
Page 2 Joint Workshop June 29, 1999
BUDGET WORKSHOP WITH FINANCE COMMITTEE TO DISCUSS FISCAL
YEAR 1999-2000 PRELIMINARY BUDGET
The DPS budget is not included in this budget. The new DPS Board is working on that
budget for the joint operation of Trophy Club and Westlake, and that budget should be
presentable the third week in July.
Mayor Pro Tem. Brewster stated: that Mayor Engelbeck asked that the staff to prepare this
preliminary budget without consideration of the loop road. There will be no loop road
impact in this first cut. He asked that staff start working on a preliminary budget impact
statement considering the possibility of the Home Rule Charter passing and what possible
impact that might have on the Town's budget and the MUD's budget.
Jim Buxton passed out a recap sheet and gave a presentation. Mr. Buxton wanted to
make sure the Council and the Finance Committee is aware that basically the budget they
are working on right now had three major forces driving the budget: Council,
Committees, and growth of Trophy Club. He pointed out his approach to the budget. He
feels it is not his position in this first time through to cut any of the budget; it is his job to
present to the Council and the Finance Committee all of the requests so that a
combination of the Council, the Staff, and the Finance Committee can make a decision as
to what gets funded or not. Everything that has been requested is in this preliminary
budget. There are some big numbers in this budget. Personnel costs are going to be up
substantially this year, because of the study done by Ray and Associates, and this budget
is based on that, along with a 3% increase in salaries.
Some numbers that are not going to be seen the Interest and Sinking Fund in this
preliminary budget area are allocations of approximately $14,000 of the Interest and
Sinking (IS) budget to the DPS, so that will be a reduction in the administrative costs on
that budget; and we have allocated about $61,000 of administrative salaries to the DPS.
Mr. Buxton reported the handout explains the items that have a substantial increase,
usually $500 or more, over last year's budget.
Roger Unger, MUD Manager, was asked to give an impact statement of separating the
Town and the MUDS if the Home Rule Charter passes. The Town would retain the Town
Manager, Volunteer Coordinator, Director of Finance, Town Secretary, the joint
Receptionist that would also be your permit clerk and your public works secretary, one
administrative assistant, human resources, and one assistant finance/bookkeeper for a cost
of $377,743, as stand alone. Currently, to perform those same functions, we have
$265,861 in the budget shown tonight. In the Public Works Department, the Town would
retain the engineer, senior inspector, inspector, code enforcer, labor and a P&Z
coordinator for a cost of $233,500. Currently in the budget shown tonight, that was
$189,636. Information Systems would increase to $20,000. If the MUDs elect to
withdraw, total increase for the City would be approximately $175,746, using this
scenario.
Page 2 Joint Workshop June 29, 1999
On the MUD's side, the MUD would retain Manager, the Assistant Manager, current
bookkeeper, current water billing clerk, current receptionist in this building. We would
be required to hire a human resource/records management person (combined) and we
would retain one administrative assistant as well for a total cost of $258, 788 versus the
$184,215 shown in the current budget for a net increase of $94, 573. We are looking at
$135,000 joint costs to separate the MUD and the City, personnel salaries expense only.
There will be some additional expenses that will come to light as we work through the
budget.
ADJOURN WORKSHOP SESSION
Council Member Barb Tweedie made the motion to close the meeting. Council Member
Susan Edstrom seconded; motion passed unanimously.
Mayor Pro Tem, Town of Trophy Club
Town Secretary,rlown of Trophy Club