Minutes TC 05/11/1999 - Special SessionMINUTES OF THE WORKSHOP/
SPECIAL TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
MAY 11, 1999
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club met in Special session Tuesday, May 11, 1999. The
meeting was held within the Town and was open to the public.
COUNCIL MEMBERS PRESENT:
Marshall Engelbeck
Mayor
Ben Brewster
Council Member
Susan McCabe
Council Member
Scott Smith
Council Member
Barb Tweedie
Council Member
STAFF AND GUESTS PRESENT:
Donna Welsh
Town Manager
Diane Cockrell
Town Secretary
Jim Buxton
Financial Director
Bill LeGrand
Public Works Director
Roger Unger
MUD Manager
WORKSHOP SESSION.
CALL TO ORDER AND ANNOUNCE A QUORUM FOR WORKSHOP.
The workshop was called to order at 6:35 p.m., noting a quorum was present.
STAFF TO UPDATE TOWN COUNCIL ON VARIOUS PROJECTS.
Mayor Engelbeck stated that the purpose of the workshop was to discuss various projects in relationship
to the budget. The staff was asked at the last Council meeting to bring budget costs for the following to
the Council: 1) beautification financing and the Town's contribution of $30,000; 2) ball fields between
the two schools; and 3) the requirement for engineering studies related to the lease of the Corps of
Engineer's land.
Donna Welsh, Town Manager, gave a presentation on projects requested by committees and task forces.
She gave the Council a list of projects and capital costs that will be coming to the Council for
consideration in the very near future.
Jim Buxton, Finance Director, gave the Council a quick overview of where the Town stands financially.
Total projected revenues for fiscal year 98-99 are expected to be about $2,808,675.
Page 2 Workshop/Special Council Meeting May 11, 1999
Donna Welsh asked the Council for a workshop to prioritize before going into the budget process. This
meeting was to show the Council what was being anticipated in the future and the need for future budget
workshop planning. Staff is trying to alert Council of future costs. Staff needs direction on the ball field
project in order to complete the fields in the next few years.
Gene Hill stated that there are two primary things that cost money on the Corps of Engineer's project: 1)
survey of metes and bounds of the property, and 2) conduct environmental impact and archeological
studies that are required. Two estimates on these projects run about $83,000 total, which is about
$19,000 to do the metes and bounds and approximately $58,000 for the environmental and archeological
studies.
Bill LeGrand stated it would cost approximately $60,000 to get the dirt work and irrigation done on the
ball fields to get the work underway.
The following individuals spoke on non -agenda items:
Billy Hughes, 216 Iverness, ball fields
Bill Matthai, 500 Indian Creek, ball fields
Bob Martin, 3 Brookfield, ball fields
ADJOURN WORKSHOP
SPECIAL MEETING
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Engelbeck called the meeting to order at 7:45 p.m., noting a quorum was present.
INVOCATION.
Jean Carter gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG.
Scott Smith led the pledges.
TOWN COUNCIL WILL APPOINT AN INDIVIDUAL TO FILL VACANCY ON TOWN
COUNCIL FOR UNEXPIRED TERM ENDING MAY, 2000.
The following individuals spoke on this subject:
Beth Ann Gregory, 205 Pebble Beach
Dave Edstrom, 269 Oak Hill Drive
Jodi Ashby, 4 Mesa Verde Court
Dave Robison, 2 Crickett Court
Gary Lambert, 11 Salida
Jean Carter, 204 Fresh Meadow Drive
Pete Reincke, 3 Colonial Court
Carol Cotton, 11 Overhill Drive
Linda Mills, 113 Seminole Drive
Bill Lewis, 6 Timberline Court
Pam Irwin, 543 Indian Creek Drive
Carol Brown, 6 Greenleaf Drive
Kathy Cloud, 3 Timberline Drive
Riley Mills, 113 Seminole Drive
Barry L. Huizenga, 208 Pebble Beach Drive
Page 3 Workshop/Special Council Meeting May 11, 1999
Susan McCabe made the motion that the Council follow the proclamation and appoint the third highest
vote getter to the vacancy. Ben Brewster seconded. After discussion, Susan McCabe made an
amendment to her original motion to appoint Susan Edstrom as individual to fill the open Council seat;
Council Member Brewster seconded the amendment. The motion as amended passed by a vote of 3 to
one with Council Members Brewster, McCabe, and Tweedie voting for and Council Member Smith
voting against.
ADJOURNMENT.
Council Member Barb Tweedie moved to adjourn at 9:43 p.m. Council Member McCabe seconded;
motion passed unanimously.
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TOWN SECRETARY