Minutes TC 05/04/1999REGULAR TOWN COUNCIL MEETING
MINUTES FOR THE
TOWN OF TROPHY CLUB
MAY 4, 1999
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club met in regular session on Tuesday, May 4, 1999. The
meeting was held within the Town and was open to the public.
COUNCIL MEMBERS PRESENT:
Marshall Engelbeck
Kevin Carr
Ben Brewster
COUNCIL MEMBERS ABSENT:
Kay Pratt
Susan B. McCabe
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Cathy Morgas
David Miller
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Planning Director
Director of DPS
Mayor Pro Tem Engelbeck called the meeting to order at 7:31 p.m., noting that a quorum was present.
INVOCATION.
Jimmy McCloud gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
Bill Lewis led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA.
THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON ANY PRESENTA TION MADE TO
THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE
COUNCIL WILL HEAR PRESENTATION ON SPECIFIC AGENDA ITEMS PRIOR TO THE
COUNCIL ADDRESSING THOSE ITEMS.
No citizen presentations at this time.
Page 2 Regular Town Council Meeting May 4, 1999
TOWN COUNCIL TO CONSIDER ADOPTION OF RESOLUTIONS TO APPOINT THE
FOLLOWING TOWN OFFICIALS:
A. RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, APPOINTING BARBARA S. ALLEN AS THE MUNICIPAL COURT CLERK
OF THE TOWN; AND PROVIDING AN EFFECTIVE DATE.
Council Member Brewster moved to approve the resolution appointing Barbara S. Allen as the Municipal
Court Clerk. Council Member Carr seconded; motion passed unanimously.
B. RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS, REAPPOINTING MARK
CHAMBERS AS THE REGULAR MUNICIPAL COURT JUDGE OF THE TOWN;
APPROVING A COMPENSATION AGREEMENT BY AND BETWEEN THE TOWN
AND MARK CHAMBERS; AND PROVIDING AN EFFECTIVE DATE.
Mayor Pro Tem Engelbeck moved to approve the resolution appointing Mark Chambers as the regular
Municipal Court Judge. Council Member Brewster seconded; motion passed unanimously.
C. RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING ERIC
RANSLEBEN AS AN ALTERNATE MUNICIPAL COURT JUDGE OF THE TOWN;
APPROVING A COMPENSATION AGREEMENT BY AND BETWEEN THE TOWN
AND ERIC RANSLEBEN; AND PROVIDING AN EFFECTIVE DATE.
Council Member Carr moved to approve the resolution appointing Eric Ransleben as an alternate
Municipal Court Judge. Council Member Brewster seconded; motion passed unanimously.
D. TOWN COUNCIL TO APPROVE A RESOLUTION OF THE TOWN OF TROPHY
CLUB, TEXAS, APPOINTING DON R. WHITE, JR., AS LEAD PROSECUTING
ATTORNEY OF THE TOWN; APPOINTING TIFFANY L. HAERTLING, PAIGE D.
SCHERR, STEVEN S. POSTON, AND LANCE VANZANT AS ASSISTANT
PROSECUTING ATTORNEYS OF THE TOWN; AND PROVIDING AN EFFECTIVE
DATE.
Council Member Brewster moved to approve the resolution as read. Council Member Carr seconded;
motion passed unanimously.
Oaths of Office were given to Mark Chambers and Eric Ransleben by Diane Cockrell, Town Secretary.
Oaths of Office were given to the prosecuting attorneys by Diane Cockrell, Town Secretary.
TOWN COUNCIL TO DISCUSS AND TAKE ACTION ON PUBLIC RELATIONS
"BEAUTIFICATION" COMMITTEE REQUEST FOR $30,000 FROM 1998-1999 FUNDS.
Barb Tweedie presented the background on the project.
John Harbin gave a presentation showing the beautification plan for both entrances off of Highway 114.
Page 3 Regular Town Council Meeting May 4, 1999
All four entrances at build out will have the same design. Trophy Club Drive entrance will have an area
to turn into future development (Town Center) and the clock tower will be a part of this entrance. The
stone style has been retained throughout the development of the entrances. The plan is to have the whole
section of Trophy Club along Highway 114 appeal to everyone and to accent the development of
Westlake. The total project cost is $300,000, if the Council graciously supports this project, $200,000
has been raised; and plans are in place to raise more.
The following individuals spoke on this subject:
Terry Christlieb, 43 Cimarron
Bart McKay, 6 Round Rock Court
Council Member Brewster moved to approve this request for $30,000. Mayor Pro Tem Engelbeck
seconded; motion passed unanimously.
TOWN COUNCIL TO HEAR UPDATE ON MAINTENANCE OF THE POND AT TROPHY
CLUB COUNTRY CLUB AND TAKE APPROPRIATE ACTION, IF NECESSARY.
Larry Hayes reported on the survey that had been completed. They found some property that was thought
to belong to the Town actually belongs to the Country Club, and property that was thought to belong to
the Country Club belongs to the Town. Three more stakes need to be found and then the Country
Club can then make sure what property they need to maintain. The pond aeration system came in and the
Country Club will begin installation.
The following individual spoke on the subject:
Mike Strung, 261 Oak Hill Drive
It was the consensus of the Council to bring this item back to the agenda for the first meeting in June.
TOWN COUNCIL TO ADDRESS AND TAKE APPROPRIATE ACTION TO APPROVE
DISBURSEMENT OF FUNDS FOR THE PRELIMINARY STUDIES ON THE CORPS OF
ENGINEER PARK PROJECT.
Mayor Pro Tem Engelbeck requested that this item be combined with Agenda Item 49.
Donna Welsh, Town Manager, reported on the preliminary estimates on the ball field with a trail system
at a cost of $945,000. Donna Welsh requested that the Council have a workshop on this item. Council
Member Brewster made the motion to table this item and have a workshop on Tuesday, May 11, 1999 at
7:00 p.m. Council Member Carr seconded; motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION DIRECTING TOWN
STAFF TO GO FORWARD ON DEVELOPING BALL FIELDS. (COUNCIL MEMBER CARR).
Council Brewster made the motion to table this item and have a workshop on these items on Tuesday,
May 11, 1999 at 7:00 p.m. Council Member Carr seconded; motion passed unanimously.
Pct. No. Authority conducting election
(Num. de Pct.) (Autaridad admenistrando la election)
RETURN SIMET ' Xoalvel � ,8
(PAGLVA DE DATOS SOBRE Date of Election Type of Election
EL RESULTADO DE LA ELECCION) (Fecha de la Election) (Tipp de Election)
.S� �9 9 1Z1 s n i_ it 0
Name of candidate (or "For - and "Against")
Nom
(bre del candianta) (a "A favor de•• y ',Ea contra de'•)
Office Sought or Proposition
(Puerta a tcial solicitado o Pro osic%n
f P )
No. of voles received
(Num. de Palos recibidas)
� s
COCLr✓ B --
3 � 8
4 o Z
U��
Cou,vG.L c�
2.58
► SO
Total number of voters who voted as indicated by poll list.
Alec-it4an Da--fEazly
(Numera total de votantes que votnron segun la lista de vatu ter.) i T � 3_......_� p/C) -t- —777 _ 1113
1. the undersigned. the presiding judge for the above described election held at the above designated election precinct, do hereby certify that the above return
is a true and correct return for said election.
( Yo. el ahajo firmado juez presidente de la election senalada arriba que se !levo a cabo en el precinto electoral designado arriba• par to presente cerrtifico que los
datos de arriba son los resultadas verdaderos y correcros de dicha election.) -7 fQ �q j sit rY GI i�OT{/'S d,La $3
DATED this the / day of e� I9 � _ �P�i vX ' �v�ar4d� �O a00
(PECIIADAcstcdim do • iq �jP J �• ��
Prestdmgg g Judge
(Jue: Presidente)
Page 4 Regular Town Council Meeting May 4, 1999
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. MINUTES OF THE APRIL 6, 1999
B. FINANCIAL REPORTS ENDING FEBRUARY, 1999
C. FINANCIAL REPORTS ENDING MARCH, 1999
Council Member Brewster moved to approve the consent agenda. Council Member Carr seconded;
motion passed unanimously.
TOWN COUNCIL TO APPROVE AN ORDINANCE OF THE TOWN OF TROPHY CLUB,
TEXAS, CANVASSING THE RETURNS, INCLUDING THE RETURN OF EARLY VOTING
BALLOTS CAST IN CONNECTION THEREWITH, AND DECLARING THE RESULTS OF
THE GENERAL ELECTION HELD ON MAY 1, 1999, FOR THE PURPOSE OF ELECTING
THE MAYOR AND TWO (2) COUNCIL MEMBERS FOR TWO (2) YEAR TERMS EACH;
AUTHORIZING ISSUANCE OF CERTIFICATES OF ELECTION; AUTHORIZING ISSUANCE
OF CANVASS OF GENERAL ELECTION; PROVIDING AN EFFECTIVE DATE.
Mayor Pro Tem Engelbeck read the results of the May 1, 1999 election.
Council Member Carr moved to approve the Ordinance canvassing the returns of the election held on
May 1, 1999. Council Member Brewster seconded; motion passed unanimously.
OATH OF OFFICE TO BE ADMINISTERED TO THE INCOMING COUNCIL MEMBERS.
Municipal Court Judge Mark Chambers administered the Oaths of Office to incoming Mayor Marshall
Engelbeck and incoming Council Members Barb Tweedie and Scott Smith.
COUNCIL PRESENTATIONS
Pearl Ford expressed her thanks not only to Kevin Carr for all of his work, but also to Kay Pratt, who has
made a outstanding job in trying to make all these meetings even with her health problems. She
appreciates all their work.
Commissioner Carter wanted to let Kevin Carr know that he appreciates the very important things Kevin
did for the youth of our community . He hopes Kevin stays involved in the that activity as he moves into
other areas of his life. He also expressed his appreciation for Kay Pratt. She is one of the most
courageous people he has ever met; she has really worked extremely hard at times when it was very
difficult for her. In his view, she showed more courage and stood up for the right things in this
community and lie appreciates that.
Page 5 Regular Town Council Meeting May 4, 1999
Commissioner Carter is also looking forward to working with Scott Smith because he brings a different
perspective to the Council; and to Barb, he has known her a long time and they have done many
community things together and she is one of the special women in this community and he looks forward
to her being on the Council. Commissioner Carter also readily looks forward to Marshall Engelbeck
being at the helm of this Town and he is delighted to see him in this position.
Mayor Engelbeck sincerely expressed hope that Kevin Carr stays involved and he thanked him for his
hard work on the Council. Mayor Engelbeck also asked that we think of the transition between Council,
Citizens, NISD and staff to work in conjunction with developers to build on the foundation set by our
forefathers. Our forefathers built a great foundation and now we can build on that foundation. Let's
forget individuals and start thinking about the interest of the Town. The other point Mayor Engelbeck
made is to remind the new members of the Council not to take themselves too seriously. Also the at next
meeting we will be establishing liaisons to the committees, i.e., Finance and Economic Development.
Traditionally we have had one person be on both of those in order to have a tie between the town funds
and the Economic Development Corporation funds. Public Relations will be vacant. Barbara Tweedie
has done an excellent job with this committee. There are some serious issues in Public Safety and we
need to activate this committee. Public Works has some funding restraints and we need to budget for
repair of the streets. Parks and Recreation concerns include moving faster to balance the distribution of
parks throughout Town. The Mayor Pro Tem will also be appointed at the next Council meeting.
Council Member Brewster would like to welcome Barb Tweedie and Scott Smith. He also thanked Kevin
Carr for his participation on the Council.
Former Council Member Carr wanted to thank Donna Welsh and staff for their support for the last two
years. Special thanks to DPS Chief Miller and staff for their great service. He wishes Barb Tweedie and
Scott Smith all the best. He has enjoyed working with Mayor Engelbeck. He also thanked Jim Carter,
and the Council is fortunate to have Council Member Brewster.
Barb Tweedie wants to stay in touch with former Council Member Carr and appreciated his help.
Scott Smith hoped he would have gotten to vote on something tonight. There hasn't been representation
on the Town Council from the west side of Town and he is glad he can be a part of the Council. He
wanted to thank everyone who helped him in his campaign and who voted for him. Now he is ready to
work for the Town.
STAFF REPORTS
Donna Welsh, Town Manager, thanked Kevin Carr for all his work with the staff and for his work with
the kids of the Town. She welcomed Barb Tweedie and Scott Smith to the Council.
Diane Cockrell, Town Secretary, stated that Kevin was a challenge; however, he made everyone do their
jobs and made everyone think. She also welcomed Barb Tweedie and Scott Smith.
Cathy Morgas, Planning Director, would like to welcome Barb Tweedie and Scott Smith. She is going to
miss Kevin and the opportunities to have a few challenging sessions with him.
Tiffany Haerthng, Town Attorney, reported on a seminar that the attorney firm is holding for new Council
members and would like to see Barb Tweedie and Scott Smith there.
Page 6 Regular Town Council Meeting May 4, 1999
David Miller, DPS Chief, welcomed the new council members and he looks forward to working with
them during the next couple of years. He congratulated the Mayor and looks forward to continue working
with him. He is going to miss working with Kevin Carr and called hien a true professional.
Chief Miller also gave the Council a copy of a hand out that was given to residents on Timber Ridge,
Skyline, and Overhill so that the residents would know our plan of action in regards to emergency service
to the residents of the construction area.
Roger Unger, MUD Manager, also wanted Kevin to know he enjoyed working him. He is glad to have
Barb Tweedie and Scott Smith on board, and encourages them to ask him any questions they may have.
There is a ineeting tomorrow between Westlake and Trophy Club and their goal is to have the DPS
contract on the agenda and approved by all the elected bodies by the end of June, so they can formerly
prepare the budgets. We plan to have an official signing event sometime early in October.
Donna Welsh, Town Manager, recognized Dave Robison and Jim Budarf, Kevin Carr and Mayor
Engelbeck who worked with Westlake on this contract. Westlake is ready to go on this contract.
Mayor Engelbeck made the motion to adjourn at 9:10 pan.. Council Member Brewster seconded; motion
passed unanimously.
R
MAYOR
TOWN SF-CRETARY r