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Minutes TC 10/19/1999MINUTES OF REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB OCTOBER 19, 1999 AGENDA STATE. OF TEXAS COUNTY OF DENTON § The Town Council of the Town of Trophy Club, Texas met in regular session on Tuesday, October 19, 1999. The meeting was held within the boundaries of the Town and was open to the public. COUNCIL MEMBERS PRESENT: Ben Brewster Mayor Pro Tem Susan Edstrom Council Member Scott Smith Council Member Barb Tweedie Council Member COUNCIL MEMBERS ABSENT: Marshall Engelbeck Mayor STAFF MEMBERS AND GUEST(S) PRESENT Donna Welsh Town Manager Diane Cockrell Town Secretary Jerri Hill Administrative Assistant Cathy Morgas Planning Director David Miller Police Chief Jim Buxton Finance Director Bill LeGrand Public Works Director Lance Vanzant Town Attorney CALL TO ORDER AND ANNOUNCE A QUORUM. Mayor Pro Tem Brewster called the meeting to order at 7:30 p.m., noting a quorum was present. INVOCATION. David Miller; Chief of the Department of Public Safety, gave the invocation. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TEXAS FLAG. Diane Cockrell, Town Secretary, led the pledges. Page 2 Regular Meeting October 19, 1999 CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATION MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATION ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. No citizen presentations made at this time. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING THE TAX ROLL OF THE DENTON CENTRAL APPRAISAL DISTRICT; PROVIDING AN EFFECTIVE DATE. Jim Buxton, Finance Manager, explained this item. Council Member Smith moved to approve the resolution as written. Council Member Tweedie seconded; passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS REQUIRING THAT OPERATORS OF CABLE SERVICES PAY A MINIMUM FEE OF FIVE PERCENT (5%) OF THE ANNUAL GROSS REVENUE OF THE CABLE SYSTEM. Cathy Morgas, Planning Director, explained this item. Council Member Edstrom moved to approved the resolution. Council Member Tweedie seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION SUPPORTING THE INTRODUCTION AND PASSAGE OF LEGISLATION WHICH MODIFIES THE REQUIREMENTS FOR AUTHORIZING THE HOLDING OF A CITYWIDE LOCAL OPTION ELECTION TO ALLOW A CITY LOCATED IN MORE THAN ONE COUNTY THE ABILITY TO HOLD A LOCAL OPTION ELECTION AND ENCOURAGING THE TEXAS MUNICIPAL LEAGUE TO SUPPORT THIS INITIATIVE. Donna Welsh, Town Manager, explained this resolution. Trophy Club is joining 105 cities to send this resolution to the Texas Municipal League. Council Member Edstrom moved to approve the resolution; Council Member Smith seconded. After discussion, motion passed by a vote of three to zero with Mayor Pro Tem Brewster, Council Members Edstrom and Smith voting for and Council Member Tweedie abstaining. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS DESIGNATING THE TOWN SECRETARY AS ARCHIVIST FOR THE TROPHY CLUB CLOCK TOWER TIME CAPSULE; AND PROVIDING AN EFFECTIVE DATE. (COUNCIL MEMBER EDSTROM) Council Member Edstrom explained this item. Council Member Edstrom moved to approve the resolution handed out to the Council. Council Member Tweedie seconded; motion passed unanimously. TOWN COUNCIL TO HEAR A PRESENTATION ON THE NEWLY DEVELOPED TOWN VIDEO AND THE TOWN BROCHURES. Page 3 Regular Meeting October 19, 1999 Pam Irwin and Bonita Turner, Public Relations Committee, gave a report of the town video and the town brochure. A copy of the video was played for the Council. One hundred fifty copies will be made available and may be purchased for $15 each. TOWN COUNCIL TO HEAR A REQUEST FOR A VARIANCE FROM NANCY BALLARD, 2 PAGOSA COURT, FOR EXISTING ABOVE GROUND POOL, AND TAKE APPROPRIATE ACTION. Nancy Ballard gave a report to the Council and presented pictures of the pool. Ms. Ballard reported that she purchased this house because it had a pool and was unaware that this pool was not allowed in Trophy Chub. Cathy Morgas, Planning Director, gave an explanation of research that she had done and staff recommends not to approve the variance. After further discussion, Council Member Edstrom moved to postpone to the next meeting; seconded by Council Member Smith. The motion passed by a vote of three to zero with Council Members Edstrom, Smith and Tweedie voting for and Mayor Pro Tem Brewster abstaining. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST BY THE ECONOMIC DEVELOPMENT CORPORATION TO BEGIN THE PROCESS TO ADD '/2 CENT TO THEIR SALES TAX RATE AND TO ADD TO THE ELECTION BALLOT AT THE FIRST OPPORTUNITY. Terry Christlieb, Chairman of the Economic Development Committee, gave an overview of this request. The Economic Development Corporation voted unanimously to bring this to the Council; this is a great way to bring additional revenue to the Town. Consensus of the Council is to call an election for the May election and for legal Counsel to draft the appropriate ordinance. TOWN COUNCIL TO HEAR A PRESENTION FROM WILLIAM MATTHAI ON THE 2012 OLYMPICS. Bill Matthai gave a presentation on the 2012 Olympics and the opportunity to bring fiords into the Trophy Club area to assist in the development of recreation facilities in the Town. TOWN COUNCIL TO HEAR A PRESENTATION FROM THE BEAUTIFICATION COMMITTEE ON THE BEAUTIFICATION OF THE WEST ENTRANCE. Pam Irwin, Beautification, presented the report on the beautification on the west entrance. The information sign will be erected by early next week. The goal is to have everything, including beautification on the West entrance and the clock tower, done by the Friday, December 3, 1999 dedication ceremony, which will include a Christmas light display. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE APPOINTMENT OF COUNCIL MEMBER SUSAN EDSTROM AS COUNCIL LIAISON TO THE INFORMATION SERVICES/INFORMATION TECHNOLOGY COMMITTEE. Council Member "Tweedie made the motion to appoint Council Member Edstrom as Council liaison to the Information Services/Information Technology Committee. Council Member Smith seconded; motion passed unanimously. Page 4 Regular Meeting October 19, 1999 TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE APPOINTMENT OF MEMBERS TO THE INFORMATION SERVICES/INFORMATION 1 V 1XG off Council Member Edstrom explained that we had previously appointed six members to this Committee and we have received four more applications. Committee members were to contact the applicants. Council Member Edstrom moved to request that Council appoint Douglas Welling to this committee. Council Member Smith seconded; motion passed unanimously. Council Member Edstrom thanked all the individuals that have applied. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. A. MINUTES DATED SEPTEMBER 21, 1999 B. MINUTES DATED OCTOBER 5, 1999 Council Member Edstrom moved to remove the minutes of October 5. Council Member Tweedie seconded. After discussion, Council Member Edstrom withdrew her motion; Tweedie withdrew her second. Council Member Smith moved to approve the consent agenda as written. Tweedie seconded; motion passed unanimously. REPORTS AND COMMENTS A. STAFF David Miller, Director of Public Safety, reported that the race weekend went very well. Jim Buxton, Finance Director, reported that the Town is getting ready for the audit. Diane Cockrell, Town Secretary, reported on early voting. Bill LeGrand, Public Works Director, stated that curb and street repairs have started. Skyline Drive project is winding down. The project will be finished out by staff and contractors — target date to be the next 30 days. Cathy Morgas reported that John Harbin will be presenting Phase 3 of Hogan's Glen this Thursday. Willow Heights will be presented soon. Ms. Morgas also informed Council about code enforcement in the Town. Town & Staff has received a lot of negative feedback on code enforcement. She wanted to state that the code enforcement officer is out there doing a good job and is trying to get a decent handle on the code enforcement issue. Page 5 Regular Meeting October 19, 1999 B. COMMITTEES Pearl Ford, Board of Adjustment, explained the 25 -foot easement and the variance for the block of homes was done properly. As a CIA member, the deed restrictions that the Town incorporated in the ordinance stated that above ground pools were not allowed in the Town. Previously two above ground pools have been removed. C. TOWN COUNCIL Council Member Tweedie reported on Teen Court. Jodi Ashby was elected secretary of the organization and Jodi Ashby and herself are excited about being part of this and are looking forward to attending these meetings. Tiffany Haertling, Town Attorney, offered their firm's services as judges. Council Member Edstrom stated that at Monday night' Beautification meeting, the beautification of Trophy Lake Drive will be discussed. EXECUTIVE SESSION: PURSUANT TO THE TEXAS GOVERMENT CODE, ANNOTATED, SUBCHAPTER 551 SECTIONS 551-071 — 551.075 A. SECTION 551.071: DISCUSSION WITH ATTORNEY RELATIVE TO PENDING OR CONTEMPLATED LITIGATION. 1. CAUSE NO. 99-10759-16 JANICE LOWRY-BROWN VS. JEFFREY ANDREW DICKSON AND THE CITY OF TROPHY CLUB TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING EXECUTIVE SESSION. A. CAUSE NO. 99-10759-16 JANICE LOWRY-BROWN VS. JEFFREY ANDREW DICKSON AND THE CITY OF TROPHY CLUB Reconvened at 9:37 p.m. No action taken. ADJOURN. Council Member Edstrom moved to adjourn at 9:37 p.m. Council Member Tweedie seconded; motion passed unanimously. Mayor, Town of Trophy Club, Texas Town Secretary, I`own of Trophy Club, Texas