Minutes TC 10/19/1999MINUTES OF REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
OCTOBER 19, 1999
AGENDA
STATE. OF TEXAS
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas met in regular session on Tuesday, October 19,
1999. The meeting was held within the boundaries of the Town and was open to the public.
COUNCIL MEMBERS PRESENT:
Ben Brewster
Mayor Pro Tem
Susan Edstrom
Council Member
Scott Smith
Council Member
Barb Tweedie
Council Member
COUNCIL MEMBERS ABSENT:
Marshall Engelbeck Mayor
STAFF MEMBERS AND GUEST(S) PRESENT
Donna Welsh
Town Manager
Diane Cockrell
Town Secretary
Jerri Hill
Administrative Assistant
Cathy Morgas
Planning Director
David Miller
Police Chief
Jim Buxton
Finance Director
Bill LeGrand
Public Works Director
Lance Vanzant
Town Attorney
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Pro Tem Brewster called the meeting to order at 7:30 p.m., noting a quorum was present.
INVOCATION.
David Miller; Chief of the Department of Public Safety, gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TEXAS FLAG.
Diane Cockrell, Town Secretary, led the pledges.
Page 2 Regular Meeting October 19, 1999
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA.
THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY
PRESENTATION MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT
LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATION ON SPECIFIC
AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
No citizen presentations made at this time.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING THE TAX ROLL
OF THE DENTON CENTRAL APPRAISAL DISTRICT; PROVIDING AN EFFECTIVE DATE.
Jim Buxton, Finance Manager, explained this item. Council Member Smith moved to approve the
resolution as written. Council Member Tweedie seconded; passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS
REQUIRING THAT OPERATORS OF CABLE SERVICES PAY A MINIMUM FEE OF FIVE
PERCENT (5%) OF THE ANNUAL GROSS REVENUE OF THE CABLE SYSTEM.
Cathy Morgas, Planning Director, explained this item. Council Member Edstrom moved to approved the
resolution. Council Member Tweedie seconded; motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION SUPPORTING THE INTRODUCTION AND PASSAGE OF LEGISLATION
WHICH MODIFIES THE REQUIREMENTS FOR AUTHORIZING THE HOLDING OF A
CITYWIDE LOCAL OPTION ELECTION TO ALLOW A CITY LOCATED IN MORE THAN
ONE COUNTY THE ABILITY TO HOLD A LOCAL OPTION ELECTION AND
ENCOURAGING THE TEXAS MUNICIPAL LEAGUE TO SUPPORT THIS INITIATIVE.
Donna Welsh, Town Manager, explained this resolution. Trophy Club is joining 105 cities to send this
resolution to the Texas Municipal League. Council Member Edstrom moved to approve the resolution;
Council Member Smith seconded. After discussion, motion passed by a vote of three to zero with Mayor
Pro Tem Brewster, Council Members Edstrom and Smith voting for and Council Member Tweedie
abstaining.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS DESIGNATING THE TOWN
SECRETARY AS ARCHIVIST FOR THE TROPHY CLUB CLOCK TOWER TIME CAPSULE;
AND PROVIDING AN EFFECTIVE DATE. (COUNCIL MEMBER EDSTROM)
Council Member Edstrom explained this item. Council Member Edstrom moved to approve the
resolution handed out to the Council. Council Member Tweedie seconded; motion passed unanimously.
TOWN COUNCIL TO HEAR A PRESENTATION ON THE NEWLY DEVELOPED TOWN
VIDEO AND THE TOWN BROCHURES.
Page 3 Regular Meeting October 19, 1999
Pam Irwin and Bonita Turner, Public Relations Committee, gave a report of the town video and the town
brochure. A copy of the video was played for the Council. One hundred fifty copies will be made
available and may be purchased for $15 each.
TOWN COUNCIL TO HEAR A REQUEST FOR A VARIANCE FROM NANCY BALLARD, 2
PAGOSA COURT, FOR EXISTING ABOVE GROUND POOL, AND TAKE APPROPRIATE
ACTION.
Nancy Ballard gave a report to the Council and presented pictures of the pool. Ms. Ballard reported that
she purchased this house because it had a pool and was unaware that this pool was not allowed in Trophy
Chub. Cathy Morgas, Planning Director, gave an explanation of research that she had done and staff
recommends not to approve the variance. After further discussion, Council Member Edstrom moved to
postpone to the next meeting; seconded by Council Member Smith. The motion passed by a vote of three
to zero with Council Members Edstrom, Smith and Tweedie voting for and Mayor Pro Tem Brewster
abstaining.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
REQUEST BY THE ECONOMIC DEVELOPMENT CORPORATION TO BEGIN THE
PROCESS TO ADD '/2 CENT TO THEIR SALES TAX RATE AND TO ADD TO THE
ELECTION BALLOT AT THE FIRST OPPORTUNITY.
Terry Christlieb, Chairman of the Economic Development Committee, gave an overview of this request.
The Economic Development Corporation voted unanimously to bring this to the Council; this is a great
way to bring additional revenue to the Town. Consensus of the Council is to call an election for the May
election and for legal Counsel to draft the appropriate ordinance.
TOWN COUNCIL TO HEAR A PRESENTION FROM WILLIAM MATTHAI ON THE 2012
OLYMPICS.
Bill Matthai gave a presentation on the 2012 Olympics and the opportunity to bring fiords into the Trophy
Club area to assist in the development of recreation facilities in the Town.
TOWN COUNCIL TO HEAR A PRESENTATION FROM THE BEAUTIFICATION
COMMITTEE ON THE BEAUTIFICATION OF THE WEST ENTRANCE.
Pam Irwin, Beautification, presented the report on the beautification on the west entrance. The
information sign will be erected by early next week. The goal is to have everything, including
beautification on the West entrance and the clock tower, done by the Friday, December 3, 1999
dedication ceremony, which will include a Christmas light display.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE
APPOINTMENT OF COUNCIL MEMBER SUSAN EDSTROM AS COUNCIL LIAISON TO
THE INFORMATION SERVICES/INFORMATION TECHNOLOGY COMMITTEE.
Council Member "Tweedie made the motion to appoint Council Member Edstrom as Council liaison to the
Information Services/Information Technology Committee. Council Member Smith seconded; motion
passed unanimously.
Page 4 Regular Meeting October 19, 1999
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE
APPOINTMENT OF MEMBERS TO THE INFORMATION SERVICES/INFORMATION
1 V 1XG off
Council Member Edstrom explained that we had previously appointed six members to this Committee
and we have received four more applications. Committee members were to contact the applicants.
Council Member Edstrom moved to request that Council appoint Douglas Welling to this committee.
Council Member Smith seconded; motion passed unanimously. Council Member Edstrom thanked all the
individuals that have applied.
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. MINUTES DATED SEPTEMBER 21, 1999
B. MINUTES DATED OCTOBER 5, 1999
Council Member Edstrom moved to remove the minutes of October 5. Council Member Tweedie
seconded. After discussion, Council Member Edstrom withdrew her motion; Tweedie withdrew her
second.
Council Member Smith moved to approve the consent agenda as written. Tweedie seconded; motion
passed unanimously.
REPORTS AND COMMENTS
A. STAFF
David Miller, Director of Public Safety, reported that the race weekend went very well.
Jim Buxton, Finance Director, reported that the Town is getting ready for the audit.
Diane Cockrell, Town Secretary, reported on early voting.
Bill LeGrand, Public Works Director, stated that curb and street repairs have started. Skyline Drive
project is winding down. The project will be finished out by staff and contractors — target date to be the
next 30 days.
Cathy Morgas reported that John Harbin will be presenting Phase 3 of Hogan's Glen this Thursday.
Willow Heights will be presented soon.
Ms. Morgas also informed Council about code enforcement in the Town. Town & Staff has received a lot
of negative feedback on code enforcement. She wanted to state that the code enforcement officer is out
there doing a good job and is trying to get a decent handle on the code enforcement issue.
Page 5 Regular Meeting October 19, 1999
B. COMMITTEES
Pearl Ford, Board of Adjustment, explained the 25 -foot easement and the variance for the block of homes
was done properly. As a CIA member, the deed restrictions that the Town incorporated in the ordinance
stated that above ground pools were not allowed in the Town. Previously two above ground pools have
been removed.
C. TOWN COUNCIL
Council Member Tweedie reported on Teen Court. Jodi Ashby was elected secretary of the organization
and Jodi Ashby and herself are excited about being part of this and are looking forward to attending these
meetings.
Tiffany Haertling, Town Attorney, offered their firm's services as judges.
Council Member Edstrom stated that at Monday night' Beautification meeting, the beautification of
Trophy Lake Drive will be discussed.
EXECUTIVE SESSION: PURSUANT TO THE TEXAS GOVERMENT CODE, ANNOTATED,
SUBCHAPTER 551 SECTIONS 551-071 — 551.075
A. SECTION 551.071: DISCUSSION WITH ATTORNEY RELATIVE TO PENDING
OR CONTEMPLATED LITIGATION.
1. CAUSE NO. 99-10759-16
JANICE LOWRY-BROWN VS. JEFFREY ANDREW DICKSON AND
THE CITY OF TROPHY CLUB
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
EXECUTIVE SESSION.
A. CAUSE NO. 99-10759-16
JANICE LOWRY-BROWN VS. JEFFREY ANDREW DICKSON AND
THE CITY OF TROPHY CLUB
Reconvened at 9:37 p.m. No action taken.
ADJOURN. Council Member Edstrom moved to adjourn at 9:37 p.m. Council Member Tweedie
seconded; motion passed unanimously.
Mayor, Town of Trophy Club, Texas
Town Secretary, I`own of Trophy Club, Texas