Minutes TC 09/21/1999MINUTES OF REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
SEPTEMBER 21, 1.999
STATE OF TEXAS
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas met in Regular Session on Tuesday,
September 21, 1999. The meeting was held within the Town and was open to the public.
COUNCIL MEMBERS PRESENT:
Marshall Engelbeck
Ben Brewster
Susan Edstrom
Scott Smith
Barb Tweedie
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Jerri Hill
Jim Buxton
Roger Unger
Cathy Morgas
Bill LeGrand
Barbara Allen
Lance Vanzant
Mike Hamper
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Administrative Assistant
Finance Director
MUD Manager
Planning Director
Director of Public Works
Court Administrator
Town Attorney
Planning & Zoning Chairman
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Engelbeck called the meeting to order at 7:30 p.m. noting that a quorum was present.
INVOCATION:
Roger Unger gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS:
Barbara Allen led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA.
THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY
PRESENTA TION MADE TO THE COUNCIL A T THIS TIME CONCERNING AN ITEM NOT
Page 2 Regular Town Council Meeting September 21, 1999
LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATION ON SPECIFIC
AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS:
No presentations.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION APPROVING AND ACCEPTING THE TROPHY CLUB ECONOMIC
DEVELOPMENT CORPORATION 1999-2000 BUDGET:
Jim Buxton, Finance Director, explained this item. Council Member Tweedie moved to accept the
resolution. Council Member Smith seconded; motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION APPROVING AN AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB,
TEXAS AND THE COUNTY OF DENTON, TEXAS FOR RENTAL OF VOTING MACHINE
EQUIPMENT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE
DATE:
Diane Cockrell, Town Secretary, explained this item. Mayor Pro Tem Brewster moved to approve the
resolution. Council Member Smith seconded; motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION AUTHORIZING THE ABOLITION OF THE FINANCE COMMITTEE AND
THE CREATION OF A WAYS AND MEANS COMMITTEE, AND PROVIDING AN
EFFECTIVE DATE. (MAYOR PRO TEM MEMBER BREWSTER):
Mayor Pro Tem Brewster explained this item and read the resolution. David Neal, Chairman of the
Finance Committee, expressed his approval of the creation of this Committee. Mayor Pro Tem Brewster
moved to approve the resolution; Council Member Edstrom seconded. After further discussion, motion
passed by a vote of three to one with Mayor Pro Brewster, Council Members Tweedie and Edstrom
voting for the resolution and Council Member Smith voting against.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON THE DRIVEWAY
ISSUE AT 507 INDIAN CREEK:
Donna Welsh, Town Manager, presented this item. It is the staff `s recommendation to fix the problem at
a cost of $2,600. Council Member Smith moved that the Council take the appropriate action to expend
the appropriate funds to correct the problem. Council Member Tweedie seconded; motion passed
unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON A PRESENTATION
AND RECOMMENDATION REGARDING AVAILABLE ROOF COLORS FOR TROPHY
CLUB PLAZA (PD -21):
Mike Hamper, P&Z Chairman, explained this item. Planning & Zoning met with the developer and came
to a consensus to use a gray -toned roof color which was presented to the Council along with the stone.
Council Member Smith moved to accept the recommendation of the P&Z regarding the color of the roof
of the plaza. Council Member Edstrom seconded; motion passed unanimously.
Page 3 Regular Town Council Meeting September 21, 1999
Council Member Smith moved to revisit Item No. 8 and was seconded by Council Member Edstrom.
Motion passed unanimously. Council Member Smith moved to take the appropriate action to take the
$2,600 out of the contingency fund to correct the driveway at 507 Indian Creek. Mayor Pro Tem
Brewster seconded; motion passed unanimously.
TOWN COUNCIL TO DISCUSS THE SOUND BARRIER WALL ALONG THE HIGHWAY 114
BYPASS TO HOWE STREET. (COUNCIL MEMBER SMITH):
Council Member Smith introduced this item. Donna Welsh, Town Manger, explained the sound wall.
Staff's recommendation is to bring this item back to the first Council meeting in October.
The following individuals addressed the Council:
Shane Kelley, 305 McKenzie Drive
John Sarmento, 307 McKenzie
After further discussion, item will be placed on the October 5, 1999 agenda.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON CONFIRMATION
OF A NEW COMMITTEE (INFORMATION SERVICES/INFORMATION TECHNOLOGY
ADVISORY COMMITTEE). (COUNCIL MEMBER SUSAN EDSTROM):
Council Member Edstrom explained reason for creating this new committee. Council Member Edstrom
moved to confirm the Information Services/Information Technology Advisory Committee with members
appointed. Mayor Pro Tem Brewster seconded. Council Member Edstrom amended the motion to accept
applications with the Council interview process; Council Member Tweedie seconded; motion passed
unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE
APPOINTMENT OF THE FOLLOWING INDIVIDUALS TO THE TEEN COURT ADVISORY
BOARD:
A. BARB TWEEDIE
B. JODI ASHBY
Barbara Allen, Court Administrator explained the Teen Court Board and recommends the appointment of
Barb Tweedie and Jodi Ashby to this board with their appointment date to be October 1, 1999. Mayor
Pro Tem Brewster moved to appoint Barb Tweedie and Jodi Ashby effective October 1, 1999. Council
Member Edstrom seconded; motion passed by a vote of three to zero, with Mayor Pro Tem Brewster,
Council Members Edstrom and Smith voting for and Council Member Tweedie abstaining.
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY:
Page 4 Regular Town Council Meeting September 21, 1999
A. MINUTES DATED AUGUST 24, 1999
B. MINUTES DATED AUGUST 31, 1999
C. MINUTES DATED SEPTEMBER 7, 1999
Council Member Tweedie moved to remove the September 7, 1999 minutes from the agenda. Brewster
seconded; motion passed unanimously.
Council Member Edstrom moved to remove all items from the consent agenda. Council Member Smith
seconded; motion passed unanimously.
A. Council Member Edstrom moved to approve the minutes of August 24, 1999. Council Member Smith
seconded; motion passed by a vote of three to zero with Mayor Pro Tem Brewster and Council Members
Edstrom and Smith voting for and Council Member Tweedie abstaining.
B. Council Member Edstrom moved to approve the minutes of August 31, 1999. Council Member
Tweedie seconded; motion passed by a vote of three to zero with Council Members Edstrom, Smith and
Tweedie voting for and Mayor Pro Tem Brewster abstaining.
C. Council Member Tweedie moved to approve the minutes of September 7, 1999 with the amendment
to remove the sentence in the first paragraph on page 3 that reads "The Public Relations Committee
recommends the request be approved." Council Member Edstrom seconded; motion passed unanimously.
REPORTS AND COMMENTS:
A. STAFF
Jim Buxton stated that the Town will set the tax rate on Friday morning at 7:00 a.m..
Bill LeGrand reported that the punch list has been given to the Contractor for the Skyline Drive project.
Cathy Morgas reported on Holly Knotts, the new public works secretary and Kerin Fleck's promotion to
P&Z Coordinator.
B. COMMITTEES
Mike Hamper addressed the Council on the Planning and Zoning Ordinance.
C. TOWN COUNCIL
Council Member Smith requested Donna Welsh let Council know results of the "sound wall" study.
Donna Welsh reported on the Parks and Wildlife visit on Wednesday, September 22 in regards to the
"grant" application.
Council Member Tweedie needs volunteers for Kaleidoscope.
Mayor Pro Tem Brewster asked for applications and resumes for Ways and Means Committee.
Page 5 Regular Town Council Meeting September 21, 1999
Council Member Edstrom requested information be placed on Channel 7 for the new Information
Services/Information Technology Committee.
Mayor Engelbeck asked whether there is a need for a Public Safety Committee now that there is a
Department of Public Safety Board. This item will be on the next DPS Board agenda.
ADJOURN:
Council Member Edstrom moved to adjourn the meeting at 8:57 p.m. Council Member Smith seconded;
motion passed unanimously.
Mayor Pro Tem, Town of Trophy Club, Texas
Town Secretary, Town of Trophy Club, Texas
M921991H